Minutes of the Executive Committee of Council meeting held Monday, July 29, 1996, at 1:00 p.m. in the Matsqui Centennial Auditorium

Transcription

1 , at 1:00 p.m. in the Matsqui Centennial Auditorium Council Present: Mayor - G. Ferguson; Councillors - B. Boyes, S. Gibson, G. Peary, J. Robertson, P. Ross (part), R. Sweeney, M. Warawa (part), and C. Wiebe Staff Present: City Manager - H. Cochran; City Clerk - T.O. Strong; Director of Development Services - R. Danziger; Manager, Current Development - G. Boyle; Manager of Engineering Services - J. Duckworth; Economic Development Officer - M. Harvey; and Committee Clerk - T. Harder Staff Present for a portion of the meeting: Director of Finance - D. Bottrill Media Present: Abbotsford News and Rogers Cablesystems Public Present: CALL TO ORDER The Chairman called the meeting to order at 1:00 p.m. 2. ADOPTION OF MINUTES.1 Executive Committee Minutes - July 22, 1996 Moved by Councillor Wiebe, seconded by Councillor Sweeney, that the minutes of the Executive Committee meeting held July 22, 1996, be adopted. E CARRIED. 3. BUSINESS OUT OF MINUTES None.

2 , at 1:00 p.m. in the Matsqui Centennial Auditorium Page 2 4. DELEGATIONS.1 J. Ball, ABC Restaurant Sign, North Parallel Road - Development Variance Permit J. Ball, Sign Corp. Signs, addressed Council of behalf of the ABC Family Restaurant on Whatcom Road, which is scheduled to open in September He indicated that, because the property is in the floodplain and the grade had to be increased by 10 ft., the permitted 25 ft. sign, which would remain at a lower elevation, would not be visible enough to freeway traffic. The restaurant owners were requesting permission to raise the height of the sign by 10 ft., and to increase the copy area of the sign to make it more readable from the freeway. The Director of Development Services outlined the procedure for a development variance permit application, and confirmed that the earliest a public hearing could occur for this application is September. Moved by Councillor Peary, seconded by Councillor Robertson, that the ABC Family Restaurant apply for a development variance permit to construct a sign 35 ft. high, rather than the maximum permitted height of 25 ft. One Council member contended that this was a minor amendment and a variance should not be required. Another remarked that procedures must be adhered to, and that the current process gives residents a chance to express their concerns. One Councillor suggested that, as development takes place along the freeway, more requests for higher and larger signs will be received. He recommended that staff consider changes to the Sign By-law to address freeway signage. Councillor Ross joined the meeting at 1:05 p.m. E CARRIED. Councillor Warawa joined the meeting at 1:16 p.m. during presentation of the following item.

3 , at 1:00 p.m. in the Matsqui Centennial Auditorium Page 3.2 Terrasol Bedminster Bioconversion Inc. - Solid Waste Disposal ( ) D. Sprokkreeff, Terrasol Bedminster Inc., introduced Council to an alternative to solid waste disposal. He presented a 10-minute video, which demonstrated the process of combining bio-solids from waste treatment and municipal solid waste and converting it back into soil. Mr. Sprokkreeff noted that the facility would be capable of processing animal waste. One Council member advised that T. Murray, Agrologist, Agricultural Land Commission, along with colleagues, K. Chipperfield, B. Whittaker, and a representative from the Ministry of Agriculture, will be providing reports regarding the pros and cons of the Terrasol Bedminster proposal. He felt that the issue should be thoroughly researched before a decision is made. D. Sprokkreeff explained that numerous components are involved in the construction of this type of facility, and that most of the manufacturing and supply of equipment would be done locally. He believed that the current tipping fee schedule would be suitable. Mr. Sprokkreeff confirmed that heavy metals would not be extracted from sewer sludge; however, there is a dilution factor as sludge goes through digesters. He advised that the process falls within the Canadian Composting Standards. Moved by Councillor Sweeney, seconded by Councillor Wiebe, that the delegation of D. Sprokkreeff, Terrasol Bedminster Bioconversion Inc., presenting an alternative to conventional solid waste disposal, be received. D. Sprokkreeff estimated that a city operation which processes 150 tonne per day is viable; however, there could be 300 tonne per day if the Regional District was involved. E CARRIED.

4 , at 1 :00 p.m. in the Matsqui Centennial Auditorium Page 4 5. REPORTS 5.1 DEVELOPMENT SERVICES.1 Daytona Ventures (U.S.) Inc. (54th Avenue Holdings Ltd. - Agent), Peardonville Road - Rezoning Application ( /R96-o6) Report No. DEV dated July 25, 1996, from the Assistant Planner, presented an application from Daytona Ventures (U.S.) Inc., to rezone property at Peardonville Road from Agricultural One Zone (AI) to General Industrial Zone (I2) to permit a multi-tenant strata title industrial building on the site. Moved by Councillor Gibson, seconded by Councillor Robertson that, as recommended in Report No. DEV dated July 25, 1996, from the Assistant Planner, staff prepare and present an amendment to Abbotsford Zoning By-law, 1996, to rezone the Daytona Ventures (U.S.) Inc. property at PeardonviUe Road to General Industrial Zone (I2) when development issues and issues of funding for items not budgeted for by the City, as listed in the report, have been resolved; and the Mayor and Clerk be authorized to execute all documentation relating to this matter. E CARRIED..2 J. and S. Warmerdam, Marsh-McCormick Road - Agricultural Land Commission Application ( A96-o4) Report No. DEV dated July 25, 1996, from the Assistant Planner, recommended endorsement of the J. and S. Warmerdam application to the Agricultural Land Commission to retain a mobile home as an Accessory Family Residential Use on their property at Marsh-McCormick Road. When construction of a new home is complete, Mrs. Warmerdam's elderly mother would occupy the double-wide mobile home.

5 , at 1:00 p.m. in the Matsqui Centennial Auditorium Page 5 Moved by Councillor Robertson, seconded by Councillor Warawa that, as recommended in Report No. DEV dated July 25, 1996, from the Assistant Planner, application A96-04 to retain a double-wide mobile home as an Accessory Family Residential Use on the J. and S. Warmerdam property at Marsh-McCormick Road, be forwarded to the Agricultural Land Commission with endorsement for approval. E CARRIED.. 3 R.T. and A. Developments Inc. (BEP Engineering Services Ltd. - Agent), Fourth Avenue - Application for a "Form and Character" Development Permit ( D96-33) The Director of Development Services reviewed a request from R.T. and A. Developments Inc. for a development permit and parking variance for the construction of a commercial building at Fourth Avenue in the Huntingdon Development Permit Area. The applicants have requested a parking variance from ten spaces to nine spaces. D. Motz, R.T. and A. Developments Inc., indicated that the proposed building had already been downsized to accommodate nine parking spaces on the property. Only three spaces are used at the company's current location. He also apprised Council of a five-year renewable lease agreement with B.C. Rail, which provides an additional 15 to 20 parking spaces just east of the subject property. Moved by Councillor Warawa, seconded by Councillor Boyes, that: (1) application for a development permit and parking variance for the R.T. and A. Developments Ltd. property at Fourth Avenue, be approved in principle; (2) a permit be prepared for an upcoming Council hearing; and (3) the Mayor and Clerk be authorized to execute all documentation relating to this matter. E CARRIED.

6 , at 1:00 p.m. in the Matsqui Centennial Auditorium Page 6.4 Spitfire Enterprises Ltd., Former Red Baron Restaurant at Abbotsford Airport - Class "A" Liquor Licence Application ( ) The Manager, Current Development, introduced an application by Spitfire Enterprises regarding a Class "A" liquor licence for part of the former Red Baron Restaurant at the Abbotsford Airport. Liquor Control and Licensing Branch provisions require that any new Class "A" licence application includes local government opinion. Moved by Councillor Boyes, seconded by Councillor Robertson, that the proposal by Spitfire Enterprises, to establish a Class "A" licence lounge in conjunction with the former Red Baron Restaurant facility at Abbotsford Airport, be supported. W. Norris and R. Erdman, Spitfire Enterprises Ltd., provided information regarding seating and entertainment limitations for Class "A" licensed establishments. The proposed lounge use could accommodate up to 100 seats, and the restaurant would seat approximately 40, with an outdoor patio area. However, the showpiece bar in the lounge would considerably reduce the amount of available seating. A California-style kitchen is designed to emphasize food service on both sides of the establishment. One Councillor was opposed to establishing a lounge in an area which will require its patrons to drive after drinking. There were also some concerns regarding the size of the lounge, its hours of operation, and the types of entertainment that would be permitted. R. Erdman advised that entertainment for the Class "A" licenced lounge would require Council approval. It was noted that the establishment would operate between the hours of 11:00 a.m. and midnight. Mr. Erdman felt that a Class "A" licensed lounge with an aviation theme would appeal to more mature patrons and possibly passenger terminal traffic in the future. It was confirmed that the subject motion would supersede the resolution made by Council in November 1995, which supported a Class "D" licence for the former Red Baron Restaurant. E CARRIED. Opposed: Councillor Gibson

7 , at 1:00 p.m. in the Matsqui Centennial Auditorium Page 7.5 Rezoning By-laws in Progress and Abbotsford Zoning By-law, 1996 ( / R96-15) Report No. DEV dated July 16, 1996, from the Manager, Current Development, explained the necessary resolutions and by-law amendments to reinstate pending zoning map amendments, which would have no effect when the new Abbotsford Zoning By-law, 1996, is adopted. She advised that there were 25 projects in this situation, and nine would require a new Public Hearing at a cost of $440 each. G. Boyle indicated that all applicants are aware of the status of their by-laws. Moved by Councillor Warawa, seconded by Councillor Wiebe that, as recommended in Report No. DEV dated July 16, 1996, from the Manager, Current Development: (1) the holding of a Public Hearing be waived for reinstatement of By-laws Nos , , , , , , , , , , , , , , , and ; and (2) By-laws Nos. 3623, 3705, 3724, 3829, 3830, 3831, , , 65-95, , , , , , , and not proceed; and (3) an amendment to Development Applications Procedure By-law, 1994, to eliminate the requirement to notify adjacent property owners in the case of reinstatement by-laws be presented. E CARRIED..6 Fraser Valley Home Builders' Association - Development Cost Charges ( ) Report No. DEV dated July 24, 1996, from the Directors of Finance, Engineering, and Development Services, commented on the presentation made by the Fraser Valley Home Builders' Association concerning Development Cost Charges. A provincially sponsored joint developer/ municipal! provincial committee is currently reviewing the issue of D.C.C.'s.

8 00054{) 1996, at 1 :00 p.m. in the Matsqui Centennial Auditorium Page 8 Moved by Councillor Sweeney, seconded by Councillor Ross, that Report No. DEV dated July 24, 1996, from the Directors of Finance, Engineering, and Development Services, commenting on the presentation made by the Fraser Valley Home Builders' Association concerning Development Cost Charges, be received; and that Abbotsford await the conclusions of the provincially sponsored joint developer/ municipal! provincial committee, which is currently reviewing the issue of D.C.Co's, before considering any change to the City's current program. Discussion ensued amongst Council, with the general consensus that Development Cost Charges should be reassessed; however, infrastructure related to growth should not be subsidized by existing taxpayers. It was hoped that staff would be sensitive to the fact that infrastructure costs are passed directly on to consumers of development. One Council member noted that neighbouring municipalities with lower D.C.Co's do not compare to Abbotsford in terms of quality or quantity of infrastructure. Further, development has sustained Abbotsford through some difficult economic times. Staff explained that increasing the number of units per acre would increase the density which, in turn, would require more infrastructure capacity. Smaller houses do not necessarily generate fewer people, and infrastructure is directly related to demand. There is also no target date for release of the provincially sponsored committee's report on D.C.C.'s E CARRIED. 5.2 ENGINEERING.1 By-law No , Subdivision and Development By-law - Amendments ( ) Report No. ENG dated July 19, 1996, from the Manager of Engineering Services, addressed a number of changes to By-law No , cited as "Subdivision and Development By-law". The majority of the changes were "housekeeping" items. However, the Manager of Engineering Services noted that the most significant amendment was the addition of storm water detention requirements for greenhouse construction.

9 , at 1:00 p.m. in the Matsqui Centennial Auditorium Page 9 Moved by Councillor Boyes, seconded by Councillor Peary that, as recommended in Report No. ENG dated July 19, 1996, from the Manager of Engineering Services, the proposed changes to By-law No be adopted in accordance with the comparison chart attached to the report. Some concern was expressed regarding the maximum spacing requirement of fire hydrants in rural areas, the consultation process of siting community mailboxes, and the storm water detention requirement for greenhouses. It was noted that the 300 m spacing requirement for fire hydrants in rural areas was standard in the former District of Matsqui because of the effect on insurance premiums. One Council member referenced the problems surrounding the two major floodplains in Abbotsford, and sanctioned the storm water detention requirement. E CARRIED. 5.3 ADMINISTRATION.1 Policy No , Special Events - Street Banners ( ) Report No. CLK dated July 24, 1996, from the City Clerk, endorsed an amendment to Policy No. 3052, Special Events - Street Banners, to restrict the use of banners or messages to the current four locations in the City for specific community-based events. Non-profit sponsoring agencies, such as the Band Festival, the Abbotsford Airshow, and Blood Donor Clinics, use banners to advertise their special events. Moved by Councillor Robertson, seconded by Councillor Boyes that, as recommended in Report No. CLK dated July 24, 1996, from the City Clerk: (1) the request from Canadian Ski Patrol System (CSPS), Greater Vancouver Zone, to display four banners from October 28 to November 8, 1996, be approved, subject to Engineering approval of the design and submission of the necessary liability insurance; (2) the request from CSPS to attach a sign to the 'Welcome to Abbotsford, Home of the

10 , at 1:00 p.m. in the Matsqui Centennial Auditorium Page 10 Abbotsford Air Show" sign be denied; and (3) Policy No , Special Events - Street Banners, be amended to restrict the display of special events banners or messages to the four designated locations and the following communitybased events: blood donor clinics; performing or visual art festivals; sport competitions; Abbotsford Airshow; Agrifair; Berry Festival; and Abbotsford City sponsored events. E CARRIED. 6. NEW BUSINESS.1 Federation of Canadian Municipalities ( / ) Request for Assistance Moved by Councillor Sweeney, seconded by Councillor Wiebe, that correspondence dated July 24, 1996, from the Federation of Canadian Municipalities, requesting assistance for the communities ravaged by floods in the Saguenay and Lac St.-Jean regions of Quebec, be received. It was generally agreed that, given the City's limited funds due to a zero percent tax increase, financial assistance to Quebec could not be provided. However, as a gesture of good will, the City could collect funds from private citizens wishing to contribute. One Council member felt that taxpayers are already assisting Quebec through Government taxation and relief programs. E CARRIED. Moved by Councillor Peary, seconded by Councillor Warawa, that the City act as a collection agency for the next two weeks to receive donations from private citizens and forward the contributions to the F.C.M. Hotline to assist communities ravaged by floods in the Saguenay and Lac St.-J ean regions of Quebec. E CARRIED.

11 , at 1:00 p.m. in the Matsqui Centennial Auditorium Page ADJOURNMENT Moved by Councillor Peary, seconded by Councillor Wiebe, that the Executive Committee meeting be adjourned. (2:53 p.m.) CARRIED. Certified Correct: ~erk I