City of Port Moody Minutes

Transcription

1 City of Port Moody Minutes Regular Council Meeting Council Chambers Tuesday, September 13, 2011 at 7:00 p.m. Present: Absent: In Attendance: Acting Mayor R.T. Elliott Councillor M.E. Clay Councillor D.L. Dilworth Councillor M. P. Lahti Councillor G.W. Nuttall Councillor K.D. Rockwell Mayor G. Trasolini Colleen Rohde Acting City Manager James Chandler Senior Project Manager Fire Hall Cory Day City Engineer Mark Halpin Transportation Engineer Technologist Ron Higo Director of Community Services Leslyn Johnson Communications Manager Jeff Moi Transportation Engineer Julie Pavey Manager Parks and Environment Brigitte Pronovost Supervisor Solid Waste and Common Services Paul Rockwood Director of Corporate Services Tim Savoie Director of Development Services Marta Taylor Manager Special Projects Linda Tylla Acting City Clerk 1. Call to Order 1.1 Introduction of Port Moody Art 1 Regular Council Meeting Minutes, September 13, 2011

2 2. Public Input 3. General Matters Solid Waste Association of North America - SWANA Award 3.1 Staff to present the Solid Waste Association of North America s SWANA Award, recently awarded to Port Moody File: The Acting City Manager, Supervisor Solid Waste and Common Services and the Communications Manager presented the Bronze Award received by the city at the recent Solid Waste Association of North America conference to Acting Mayor Elliott. Fraser Health Healthy Communities Initiative 3.2 PowerPoint Presentation Delegation Request: Fraser Health Authority dated May 9, 2011 Information Package provided by Fraser Health Authority File: Community Health Specialist Ruth Hellerud-Brown, Executive Director Valerie Spurrell and Medical Health Officer Dr. Larry Gustafson presented on Fraser Health s Healthy Communities Initiative. Arts Centre Society 3.3 PowerPoint Presentation Delegation Request: Port Moody Arts Centre dated August 18, 2011 File: Jane Matthews, Executive Director of the Port Moody Arts Centre provided an overview of the events, performances and activities planned for the 2011 Port Moody Festival of the Arts. British Columbia Intersection Safety Camera Program 3.4 PowerPoint Presentation File: Gord Couling, Regional Road Safety Representative from 2 Regular Council Meeting Minutes, September 13, 2011

3 ICBC presented on the Intersection Safety Camera Program. 4. Legislative Matters Regular Council Meeting Minutes 4.1 File: THAT the minutes of the Regular Council meeting held Tuesday, July 26, 2011 be adopted. Security Issuing Resolution Fire Hall #1 Debt Issue 4.2 Report: Corporate Services Department dated September 13, 2011 File: / BL2878 THAT Council approve borrowing from the Municipal Finance Authority of British Columbia, as part of the 2012 Spring Borrowing Session, $6 Million Dollars ($6,000,000) as authorized through the City of Port Moody Fire Hall #1 Construction Project Loan Authorization Bylaw, 2010, No. 2878, and that the Greater Vancouver Regional District be requested to consent to the City of Port Moody s borrowing over a thirty (30) year term and include the borrowing in their Security Issuing Bylaw. Amended 2011 Financial Plan and Related Bylaw- Bylaw Report: Corporate Services Finance Division dated September 2, 2011 File: / BL2907 Financial Plan Bylaw, 2011, Bylaw No. 2890, Amendment Bylaw No. 1, 2011, No THAT Bylaw No be now read a first time. THAT Bylaw No be now read a second time. THAT Bylaw No be now read a third time. 3 Regular Council Meeting Minutes, September 13, 2011

4 Smoking Bylaw Amendment Bylaw Bylaw No File: / BL2901 City of Port Moody Smoking Regulation Bylaw No. 2773, 2008, Amendment Bylaw, 2011, No to add a definition of smoking club and to update the bylaw section which outlines where smoking is prohibited and adding ventilation requirements for smoking clubs, in addition to housekeeping amendments. THAT Bylaw No be now adopted. Fees Bylaw Amendment Bylaw Bylaw No File: / BL 2902 City of Port Moody Fees Bylaw No. 2857, 2010, Amendment Bylaw, 2011, No an amending bylaw to add smoking club to the Fees Bylaw. THAT Bylaw No be now adopted. Amendment to Fees Bylaw to Add Administrative Fee for Encroachment Agreements 4.6 Report: Legislative Services dated July 29, 2011 File: / BL2905 City of Port Moody Fees Bylaw No. 2857, Amendment Bylaw, No. 2, 2011, No an amending bylaw to add administrative fees for Encroachment Agreements. THAT Bylaw No be now read a first time. THAT Bylaw No be now read a second time. THAT Bylaw No be now read a third time. 4 Regular Council Meeting Minutes, September 13, 2011

5 Development Variance Permit Application for Strata Corporation BCS3438 (701 Klahanie Drive and 660 Nootka Way) 4.7 Report: Development Services Planning dated August 31, 2011 File: THAT Development Variance Permit No be issued subject to the submission of all required fees and securities and final plans to the satisfaction of staff and that the Mayor and Clerk be authorized to execute the necessary legal documents required in support of this application. 5. Unfinished Business Community Sustainability Plan Public Consultation Feedback 5.1 Report: Sustainability Staff Team dated August 18, 2011 File: THAT staff continue to implement the plan s action items and initiatives and integrate them into City operations; THAT staff continue to update the CSP based on best practices and any decisions by Council that have a bearing on the plan; THAT public feedback specific to energy and emissions reduction measures, update the draft CEEP and report back to Council in October with a recommendation for endorsement of the CEEP; THAT any budgetary items related to the plan be brought forward during the regular budgeting process; and THAT an annual update of the CSP be provided to Council and posted on the City s website. THAT staff work toward enhanced promotion and incentive ideas to encourage residents to engage in the Community Sustainability Plan process. 5 Regular Council Meeting Minutes, September 13, 2011

6 6. New Business Fire Hall #1 New Construction Update 6.1 Report: Development Services dated September 13, 2011 File: THAT the Project Steering Committee and staff continue with the current implementation and process proposed and with the appointment of the project consultant team. THAT Council approves the Design Brief, dated September 6 th, THAT, in relation to the Design Brief and ongoing project, the Project Steering Committee be given authority to investigate additional sources of funding to construct the New Fire Hall #1. Canadian Cancer Society: Banning the Use and Sale of Cosmetic Pesticides in BC: Request for Letter of Support from City of Port Moody Canadian Cancer Society, BC & Yukon Division dated July 25, 2011 Template Letter of Support File: THAT Port Moody send a letter, as requested by the Canadian Cancer Society, BC & Yukon Division s letter dated July 25, 2011, to the Provincial Government asking for a ban on the use and sale of cosmetic pesticides in British Columbia. Committee Appointments Centennial Steering 6.3 File: THAT Diane Champion-Smith, Jeanette Jasienczyk, Jane Ireland, and John Grasty be appointed as the four Port Moody resident at large representatives to the Centennial Steering Committee; AND THAT Councillor Nuttall be appointed as Chair and that Councillor Dilworth be appointed as Vice-Chair to the Steering Committee. 6 Regular Council Meeting Minutes, September 13, 2011

7 THAT Jasmine Cruz-Vasquez be appointed to the Youth Focus Committee. THAT the Terms of Reference for the Centennial Steering Committee be changed, deleting the specification of staff members from the Port Moody Arts Centre, Port Moody Station Museum and ArtsConnect, and instead adding that the referenced outside groups are invited to nominate up to two of their members residing in Port Moody for Council appointment to fill their one position on the Committee. Amendment to Arts and Culture Terms of Reference 6.4 Report: Community Services Cultural Services dated September 7, 2011 File: THAT the amendment to the Arts and Culture Committee Terms of Reference, proposed in the report Amendment to Arts and Culture Terms of Reference dated September 7, 2011, be adopted. Proclamation Request Sea Otter Awareness Week - September 25- October 1, Defenders of Wildlife dated July 8, 2011 File: THAT September 25-October 1, 2011 be proclaimed Sea Otter Awareness Week. Proclamation Request Homelessness Action Week October 10-16, Letter: Greater Vancouver Regional Steering Committee on Homelessness dated August 31, 2011 File: THAT October 10-16, 2011 be proclaimed Homelessness Action Week. 7. Other Business 7 Regular Council Meeting Minutes, September 13, 2011

8 8. Reports from Council 8.1 Council Verbal Reports 8.2 Staff Verbal Reports 9. Information Items 9.1 Committee, Commissions and Boards Minutes Library Board Minutes May 19, 2011 Library Board Minutes June 16, 2011 Release of In-Camera Item Proposed Encroachment Agreement Administrative Fee Proposed Encroachment Agreement 50 Queens Street Proposed Cover for Venosta Railcar Issuance of Building Permit for a Structure Bridging a Property Line 9.2 The following resolutions were publicly released from the July 26, 2011 In-Camera Council Meeting: THAT the encroachment fee administrative charges to recoup the City s costs of entering into encroachment agreements, as outlined in the July 14, 2011 report of Legislative Services, be approved. THAT staff be authorized to enter into a two year encroachment agreement from August 1, 2011 to July 31, 2013 with Chander Mari Bhatt, operating as Aroma Indian Restaurant and Lounge at 50 Queens Street for an outdoor patio restaurant dining area for an annual fee of $1,200.00, plus the applicable administrative fee. THAT Council direct Building staff to issue a building permit for the proposed cover for the Venosta railcar which extends over the front property line at 2734 Murray Street. Great Annual BC Shake Out Annual Province- Wide Earthquake Drill October 20, 2011, 10:20 a.m. 9.3 Information Sheet File: Regular Council Meeting Minutes, September 13, 2011

9 10. Public Input The Mayor declared the meeting closed at 8:45 p.m. Certified correct in accordance with Section 148(a) of the Community Charter. Acting City Clerk Confirmed on the Day of, Acting Mayor 9 Regular Council Meeting Minutes, September 13, 2011