Council Present: Mayor G. Ferguson; and Councillors E. Fast, S. Gibson, M. Gill, G. Peary, 1. Redekop P. Ross, and C. Wiebe

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1 ~LTOCO held March 6, 2000, at 1:00 p.m. in the Matsgui Centennial Auditorium Council Present: Mayor G. Ferguson; and Councillors E. Fast, S. Gibson, M. Gill, G. Peary, 1. Redekop P. Ross, and C. Wiebe Staff Present: City Manager - H. Cochran; Director of Development Services - R. Danziger; Manager of Legislative Services - M.B. Cote; and Committee Secretary - T. Harder Staff Present for a Portion of the Meeting: Director of Finance - D. Bottrill; Manager, Budget and F.r.S Trueman; AccountantlBudget Officer - A.M. Taylor; Director of Parks and Recreation - M. Taylor; Manager, Current Development - G. Boyle; Manager, Community Planning - W. Gordon; Deputy Approving Officer - R. Hintsche; Senior Planner - T. Mahler; Manager of Engineering Services - 1. Duckworth; Manager, Transportation and Drainage - A. Kastelein; and Development Engineer - E. Clark Media Present: Aldergrove Star (part), The News (part), Rogers Cablesystems, and The Times (part) Public Present: 13 I. CALL TO ORDER Mayor Ferguson called the meeting to order at 1 :00 p.m. 2. ADOPTION OF MINUTES.1 Executive Committee Minutes - February 28, 2000 Moved by Councillor Redekop, seconded by Councillor Wiebe, that the minutes of the Executive Committee meeting of Council held February 28, 2000, be adopted. E CARRIED. 3. BUSINESS OUT OF MINUTES None.

2 held March 6, 2000, at 1 :00 p.m. in the Matsgui Centennial Auditorium Page 2 4. DELEGA TrONS.J H. Teichrob and C. Wiebe - M.S.A. Museum Task Force - Update ( ) H. Teichrob, Chair, M.S.A. Museum Task Force, addressed a News Release dated March 6, 2000, and noted that the group was established by resolution of Abbotsford City Council to study the future of the M.S.A. Museum. The Task Force's mandate was to prepare a five-year plan, as well as a proposal for adequate facilities, and a report, including recommendations, for submission to Abbotsford Council and the M.S.A. Museum by Spring Referring to a "Fact Sheet", Mr. Teichrob provided statistics related to museum exhibitions, programs, staffing, budget, and visitation. He advised that the group's first task would be to forward a questionnaire to local service clubs and organizations seeking input into the future of the museum, and a public meeting will be held on April 12,2000. C. Wiebe, Vice Chair, M.S.A. Museum Task Force, outlined the composition of the group, which included representation from City Council and staff, the Abbotsford Chamber of Commerce, School District No. 34, and the Upper Sumas Womens' Institute. Referring to the defeated Mill Lake Centre referendum conducted in 1999, one member of Council suggested that the Task Force broaden the distribution of the questionnaire to include "average" taxpayers, who may not be involved with service clubs or organizations, in order to more accurately gauge public opinion on the desire for a museum facility. Moved by Councillor Gibson, seconded by Councillor Redekop, that the delegation ofh. Teichrob and C. Wiebe, providing an update from the M.S.A. Museum Task Force, be received. E CARRIED.. 2 L. Wright. M.S.A. Museum Society Grant-in-Aid Application L. Wright, on behalf of the M.S.A. Museum Society, spoke to a submission dated February 21, 2000, which attached the Society'S 2000 grant-in-aid request in the amount of $154,000, including in-kind assistance. Ms. Wright provided a brief history of the organization, and outlined the Society's goals and objectives, services and programs, staffing, and funding sources. She stated that the requested grant would benefit Abbotsford residents by enhancing the quality oflife in the City, as the museum provided a positive economic impact and assisted the community in planning for the future based on an understanding of the past.

3 held March 6, 2000, at 1 :00 p,m. in the Matsgui Centennial Auditorium Page 3 In response to Council comments and questions, Ms. Wright clarified that the Society received a grant-in-aid in the amount of $51,975, plus in-kind assistance from the City of Abbotsford in 1999, and outlined Federal and Provincial grants, some of which would not be available to the Society in Moved by Councillor Peary, seconded by Councillor Fast, that the delegation of 1. Wright, M.S.A. Museum Society, presenting its 2000 grant-in-aid application, be received. R CARRIED. 5. REPORTS 5.1 DEVELOPMENT SERVICES.I Wal-Mart Canada Inc., Marshall Road - Development Variance Permit Application ( D00-3) Moved by Councillor Wiebe, seconded by Councillor Gill that, as recommended in Report No. DEV dated March 1, 2000, from the Senior Planner: (I) the Development Variance Permit application, to allow real estate signs larger than that permitted under the City's Sign By-law, on the Wal-Mart Canada Inc. property at Marshall Road, be approved in principle, and a permit be prepared for an upcoming Council hearing; (2) final location of the signs be approved by the Director of Engineering; and (3) the Mayor and Director of Administration be authorized to execute all documentation relating to this matter. E CARRIED.

4 0001,10 held March 6, 2000, at I :00 p.m. in the Matsgui Centennial Auditorium Page 4.2 D. Rempel, 2565 Mt. Lehman Road - Agricultural Land Commission Subdivision Application ( / A99-15) Report No. DEV dated February 28, 2000, from the Deputy Approving Officer, presented an Agricultural Land Commission (A.L.C.). subdivision application for the D. Rempel property at 2565 Mt. Lehman Road. The site consisted of two long and narrow parcels fronting Mt. Lehman Road, and the applicant proposed to subdivide the two lots into three parcels of 7.61 ha, 5.32 ha, and 1.09 ha. The two larger sites would be sold and the smaller one would be retained by Mr. Rempel under the A.L. c.' s Homesite Severance Policy. The City's Official Community Plan permits subdivision of agricultural lands only where the long term efficient use of the land would not be negatively impacted. H. Van Nes, on behalf of the property owner, explained the rationale for the subdivision application, noting that a ravine separated the area proposed for the homesite severance from the remainder of the site. The two additional lots would be delineated between the plateau area of proposed Lot 2 and the rising slope over proposed Lot 3 and both sites would be accessed via a common driveway along the existing easement. Mr. Van Nes advised that the applicant had continuously resided on the subject property since prior to December 21, 1972, as required under the A.L.C.'s Homesite Severance Policy, and the applicant was aware that some off-site works may be required as a result of the creation of an additional lot. Moved by Councillor Fast, seconded by Councillor Wiebe, that Report No. DEV dated February 28, 2000, be received from the Deputy Approving Officer; and the Agricultural Land Commission application to subdivide the D. Rempel property at 2565 Mt. Lehman Road be forwarded to the Agricultural Land Commission with an endorsement for support. While generally supportive of the proposed homesite severance, some Council members were concerned that the subdivision of the remainder of the lands was not in accordance with the City's O.c.P., as the efficiency of agricultural land could be negatively impacted. There was a suggestion that the application for forwarded to the Agricultural Land Commission without comment. The motion was then put and E CARRIED. Opposed: Councillors Gibson, Gill, and Ross

5 held March 6, 2000, at 1 :00 p.m. in the Matsgui Centennial Auditorium Page 5.3 Mt. Lehman Interchange Project - Current and New Development Applications ( R97-101; R99-17; R99-24; ROO-I; ROO-2; U99-4; and D99-40) Report No. DEV dated February 28, 2000, from the Manager, Current Development, discussed current and new development applications for lands located in the Mt. Lehman area, which raised concerns due to a recently announced partnership agreement between the City and the Province on a process for delivering an upgraded Mt. Lehman Interchange. The project called for the private sector to use its knowledge and skills to design the project. Options were presented for consideration by Council, and it was suggested that current Development Permit and Temporary Use Permit applications proceed, while rezoning applications consistent with the O.C.P. proceed to first reading and then be placed on "hold" until the final interchange design is announced, and applications inconsistent with the O.C.P. be placed on "hold". J. Kennett, the applicant for rezoning applications for properties at the northeast comer of Fraser Highway and Pinegrove Street and 2875 Mt. Lehman Road, noted that the applications are consistent with the O.C.P., and requested that they be processed as submitted or a timeframe be established to allow the proposed rezonings to proceed, i.e. September It was generally agreed by Council members that, given the many variables for the design of the Mt. Lehman Interchange, it would be inappropriate to take actions which may compromise design options. Moved by Councillor Wiebe, seconded by Councillor Ross that, as recommended in Report No dated February 28, 2000, from the Manager, Current Development: (1) the Development Permit application for properties at 3220 to 3270 Mt. Lehman Road proceed to final resolution, as would be case in the absence of the Interchange project; (2) staff prepare and present a by-law protecting interchange design options; (3) current and new rezoning applications for the Mt. Lehman Interchange project area, that are consistent with the Official Community Plan and have not yet received third reading be: (a) processed to first reading as per standard City procedures; (b) placed on "hold" until such time as a final interchange design is determined; and (c) reviewed in light of the final interchange design prior to proceeding to Public Hearing; (4) current and new rezoning applications that are inconsistent with the Official Community Plan and located in the Mt. Lehman Interchange project area be placed on

6 held March 6, 2000, at 1 :00 p.m. in the Matsgui Centennial Auditorium Page 6 "hold" until such time as the final interchange design is determined; and (5) temporary use permit applications be considered on a case-by-case basis. E CARRIED. 6. NEW BUSINESS.1 Motion to Close the March 6, 2000, Executive Committee Meeting to the Public Moved by Councillor Gill, seconded by Councillor Redekop, that the March 6, 2000, Executive Committee meeting be closed to the public to consider matters related to Sections 242.2(l)(b), (c), (h), and (k) of the Municipal Act. E CARRIED, 7. ADJOURNMENT Moved by Councillor Gill, seconded by Councillor Redekop, that the Executive Committee meeting of Council be adjourned (2:56 p.m.) CARRIED. Certified Correct: rector of Administration