Media Present: The Abbotsford News and Shaw Communications Inc. .1 Minutes ofthe Executive Committee meeting - June 20, 2005

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1 held June 27,2005, at 1 :00 p.m. in the Matsgui Centennial Auditorium Council Present: Mayor M. Reeves; Councillors B. Beck, E. Fast, S. Gibson, M. Gill, L. Harris, G. Peary, and P. Ross Staff Present: City Manager - G. Guthrie; Director, Administration and Corporate Planning - T. Strong; Director, Engineering - J. Gordon; Director, Development Services - G. Acheson; Chief Constable - 1. Mackenzie; and Legislative Clerk - M. Landers Staff Present for a Portion of the Meeting: Director, Parks, Recreation and Culture - M. Taylor; Manager, Financial Services - J. Lewis; Budget Manager - K. Sinclair; Budget Analyst - R. Millard; Manager, Corporate Planning - B. Flitton; Manager, Administration - E. Storrier; Manager, Building, Real Estate Services - K. Nielsen; Manager, Community Planning - D. Luymes; Senior Planner - M. Thornton; and Assistant Planner - M. Pryce; and Economic Development Manager - J. Teichroeb; Media Present: The Abbotsford News and Shaw Communications Inc. Public Present: CALL TO ORDER Mayor Reeves called the meeting to order at 1 :00 p.m. 2. ADOPTION OF MINUTES.1 Minutes ofthe Executive Committee meeting - June 20, 2005 Moved by Councillor Peary, seconded by Councillor Ross, that the minutes of the Executive Committee meeting of Council, held June 20,2005, be adopted. E CARRIED.

2 held June 27,2005, at 1 :00 p.m. in the Matsqui Centennial Auditorium Page 2 3. BUSINESS OUT OF MINUTES.1 Task Force to prepare a non-binding question for the November local government election - Terms of Reference ( ) Moved by Councillor Beck, seconded by Councillor Gill, that Report No. ADM dated June 22, 2005, be received from the City Manager, and: (1) the Terms of Reference for the Task Force established to prepare a nonbinding question for the November local government election, as outlined in the report, be approved; and (2) the list of representative agencies, as provided by the Chair of the Task Force, be affirmed. Moved by Councillor Fast, seconded by Councillor Ross, that the list of representative agencies be amended to include: Minor Hockey; Soccer Association; Agrifair; Abbotsford Christian Leaders, Tourism Abbotsford, and Kabaddi Club. E CARRIED. Opposed: Councillor Beck The motion, as amended, was then put, and E CARRIED. Opposed: Councillor Gibson

3 OOUil29 held June 27,2005, at 1 :00 p.m. in the Matsqui Centennial Auditorium Page 3 4. DELEGATIONS.1 L. Honey-Ray, Abbotsford Early Childhood Committee, Abbotsford Playground Assessment Project Update ( ) Moved by Councillor Gill, seconded by Councillor Fast, that the delegation of L. Honey-Ray, Abbotsford Early Childhood Committee, presenting a summary of the Abbotsford Playground Assessment Project, be received. E CARRIED..2 J. Vissers, 4669 Charlie Spruce Place, One Tonne Challenge Smart Car ( ) Moved by Councillor Ross, seconded by Councillor Gill, that the delegation of J. Vissers, 4669 Charlie Spruce Place, and letter dated June 23, 2005, be received; and the 2005 Cross Canada One Tonne Challenge tour be endorsed, including City staff assistance to help coordinate media and related tasks, and the provision of letters of introduction to other jurisdictions, be approved. E CARRIED Annual Municipal Report - Presentation ( ) Moved by Councillor Beck, seconded by Councillor Peary, that the presentation by the Manager, Financial Services, of the 2004 Annual Municipal Report, in accordance with the Community Charter, be received; and the 2005 and 2006 statements of Community Goals, Objectives and Measures, be approved. E CARRIED.

4 held June 27,2005, at 1 :00 p.m. in the Matsqui Centennial Auditorium Page 4 5. REPORTS 5.1 ADMINISTRATION AND CORPORATE PLANNING.1 Policy No : Letters of Support ( ) Moved by Councillor Beck, seconded by Councillor Harris, that Report No. ADM dated June 21, 2005, be received from the Manager, Corporate Planning; and Draft Policy , regarding Letters of Support, be forwarded to the City Solicitor for an opinion. E CARRIED. 5.2 DEVELOPMENT SERVICES.1 K. and A. Matschke, Dawson Road; Height Variance Application ( /D05-028) Moved by Councillor Harris, seconded by Councillor Ross, that Report No. DEV dated June 17, 2005, be received from the Assistant Planner, and (1) the application for the K. and A. Matschke property, located at Dawson Road to allow a variance of the maximum height of a proposed detached garage/work shop, be approved in principle, and a permit be prepared for an upcoming Council Hearing; and (2) the Mayor and Director of Administration and Corporate Planning be authorized to execute all documents related to this matter. K. Matachke informed Council that the existing attached garage did not require variances at the time of construction. The motion, was then put, and E CARRIED.

5 held June 27, 2005, at 1 :00 p.m. in the Matsqui Centennial Auditorium Page 5.2 Connaught Place Enterprises Ltd., 3510 and 3530 Mt Lehman Road; OCP and Zoning Amendment ( /R04-037) Moved by Councillor Beck, seconded by Councillor Harris, that Report No. DEV dated June , be received from the Senior Planner, regarding an Official Community Plan amendment and rezoning application for the Connaught Place Enterprises Ltd., property, located at 3510 and 3530 Mt Lehman Road, to permit a commercial development with residential units on the upper floors, and the bylaw amendments proceed to first reading on July 11, S. Gill, the applicant, stated that the service station is an integral part of the development, and requested that the development proceed to Public Hearing on July 25, The motion, was then put, and E CARRIED..3 Paul Esposito Developments Ltd., Old Yale Road; 12-seat Liquor Primary License ( /R04-032)( ) Moved by Councillor Beck, seconded by Councillor Ross, that Report No. DEV dated June 22, 2005, be received from the Senior Planner; and the resolution attached to Report No. DEV be adopted, and forwarded to the Liquor Control Licensing Board for a 12 seat Liquor Primary License for the Paul Esposito Developments Ltd., property, located at Old Yale Road. E CARRIED.

6 I~ U It ') C) ') CUt- d I.t held June 27,2005, at 1:00 p.m. in the Matsqui Centennial Auditorium Page 6.4 Bylaw No , "Building Bylaw 2003", and Bylaw No , "Sign Bylaw 2001"; Housekeeping and administrative changes ( ) 5.3 ENGINEERING Moved by Councillor Gill, seconded by Councillor Peary, that Report No. BLD dated June 7, 2005, be received from the Manager, Inspection Services, and: (1) staff prepare and present an amendment to Bylaw No , cited as "Building Bylaw 2003", and Bylaw No , cited as "Sign Bylaw 2001", to make housekeeping and administrative changes, as detailed in Report No. BLD ; and (2) the Mayor and Director of Administration and Corporate Planning be authorized to execute all documents related to this matter. E CARRIED..1 West Abbotsford Watermain Upgrades, Pinegrove Street to Bradner Road; Infrastructure Grant Application ( /1) Moved by Councillor Gill, seconded by Councillor Ross, that Report No. ENG dated June 21, 2005, be received from the Director, Engineering, and: (1) the submission of an Infrastructure Grant application for West Abbotsford watermain upgrades along Fraser Highway, from Pinegrove Street to Bradner Road, be approved; and (2) the Mayor and Director of Administration and Corporate Planning be authorized to execute all documents related to this matter. E CARRIED.

7 held June 27, 2005, at 1 :00 p.m. in the Matsqui Centennial Auditorium Page 7 6. NEW BUSINESS None. 7. ADJOURNMENT Moved by Councillor Gill, seconded by Councillor Gibson, that the June 27, 2005, Executive Committee meeting of Council, be adjourned (3:25 p.m.). CARRIED. Certified Correct: Ach~ Director (Df dministration and Corporate Planning