Minutes of the Executive Committee meeting of Council held June 15, 1998, at 4:00 p.m. in the Matsqui Centennial Auditorium

Transcription

1 in the Matsqui Centennial Auditorium Council Present: Mayor G. Ferguson; Councillors: E. Fast, S. Gibson, M. Gill, W. Lee, G. Peary (part), P. Ross, M. Warawa, and C. Wiebe Staff Present: Acting City Manager - E. Regts; City Clerk - T. Strong; Director of Development Services - R. Danziger; and Committee Clerk - T. Harder Staff Present for a Portion of the Meeting: Manager, Engineering Services - J. Duckworth; Development Engineer - E. Clark; Manager, Transportation and Drainage - A. Kastelein; Manager, Current Development- G. Boyle; Deputy Approving Officer- R. Hintsche; Senior Planners - T. Mahler and S. Elbe; Director of Finance - D. Bottrill; Manager, Budget and F.r.S. - J. Trueman; and Manager, Parks and Recreation - B. Johnson Media Present: Aldergrove Star (part), 85 Radio MAX (part), The News (part), Rogers Cablesystems, and The Times Public Present: CALL TO ORDER Mayor Ferguson called the meeting to order at 4:00 p.m., and announced that, at the Executive Committee of Council meeting on June 22, 1998, Correctional Services of Canada will present its review of Sumas Community Correctional Centre which was undertaken in response to a number of incidents that had created concern for community safety. Also, the B.c. Ambulance Service will appear before Council at its Regular meeting of June 22, 1998, to discuss the need for additional ambulance service for Abbotsford and improvements to response time due to patient transfers. 2. ADOPTION OF MINUTES.1 Executive Committee Meeting Minutes - June 1, 1998 Moved by Councillor Wiebe, seconded by Councillor Gibson, that the minutes of the Executive Committee meeting of Council held June 1, 1998, be adopted. E CARRIED. 3. BUSINESS OUT OF MINUTES None.

2 in the Matsqui Centennial Auditorium Page 2 4. DELEGATIONS.1 P. Brinton, Intercultural Task Force - Institutional Multiculturalism Policy Proposal P. Brinton, Chair, Intercultural Task Force, addressed Report No. ADM dated June 8, 1998, which outlined a proposal for a Multiculturalism Policy and a guide to implementation. Following a public process on the establishment of a Corporate Strategic Plan for the City of Abbotsford, the Intercultural Task Force was formed to address Strategy F our of the Plan, which is to encourage understanding and harmony among the community's diverse groups, in the context that Abbotsford's population comprises people of various ethnic and cultural backgrounds. The actions identified for completion in 1996/97 were to: (1) establish a task force to understand and develop strategies and actions related to multicultural issues; (2) establish partnerships with cultural agencies and businesses; and (3) review multicultural policies in other municipalities and prepare a draft policy. Abbotsford Community Services provided leadership for the Task Force, with support from the City Clerk's office. The Task Force comprised a wide range of groups, organizations, and institutions, who reviewed the policies of other local governments and considered the B.C. Multiculturalism Act, its Guide to Policy for Institutions, and recommendations from Task Force members and the public. The proposed policy was based on the Task Force's belief that multiculturalism is about fairness, equity, and justice; the inclusion of people into everyday life; respecting everyone's rights to be different, and is seen to promote a harmonious society which values cultural diversity. Also proposed was the establishment of an ongoing City-sponsored Multicultural Diversity Select Committee, which would deal with issues such as class, sexual orientation, gender, and abilities. Moved by Councillor Lee, seconded by Councillor Ross that, as recommended in Report No. ADM dated June 8, 1998, from P. Brinton, Chair, Intercultural Task Force, and the City Clerk: (l) the Multiculturalism Policy and Guide to Implementation, as outlined in the report, be adopted; (2) copies of the adopted policy be forwarded to other agencies and institutions in the City, with the City's Guide to Implementation and applicable policies, to encourage them to adopt similar procedures to enact this policy statement; and (3) the issue of whether to widen the policy from multiculturalism to diversity, or create a separate policy, plus a proposal to establish an ongoing City-sponsored Multicultural or Diversity Select Committee, be referred to a committee under the leadership of Abbotsford Community Services.

3 in the Matsqui Centennial Auditorium Page 3 Mr. Brinton and the City Clerk outlined the ethnic composition of the Task Force, noting that public representation was invited during the establishment of the committee, as well as during the public forum held in July It was clarified that the proposed multiculturalism policy was consistent with many of the City's existing Corporate and/or Human Resources Policies. One member of Council asserted that government intervention into cultural issues was not necessary, nor was it desired by some ethnic groups. Although appreciative of the Task Force's efforts, there were concerns that the committee did not fully represent all ethnic groups of the community, and that implementation of the proposed policy could have significant impacts on the City's existing policies, i.e. recruitment, as well as some cost factors. The comment was made by one Council member that the Intercultural Task Force had fulfilled its mandate and that its recommendations should be adopted or Council should have become involved earlier in the policy's development. Moved by Councillor Warawa, seconded by COlIDcillor Wiebe, that further consideration of Report No. ADM dated June 8, 1998, from the Chair of the Intercultural Task Force and the City Clerk, outlining a proposal for an Institutional Multiculturalism Policy and Guide to Implementation, be deferred to a public meeting, to be held within six weeks. E CARRIED. Opposed: Councillors Gill, Lee, Peary, Ross Mayor Ferguson voted with the motion.. 2 A. Villa, Abbotsford Bingo Association - Electronic Bingo A. Villa, General Manager, outlined the composition ofthe Abbotsford Bingo Association, which is a non-profit entity comprising 75 charities such as service clubs, sports organizations, community services, and parent advisory committees. The Association, which has 60 full- and part-time employees, raised approximately $2.3 million in bingo revenue for local charities in Mr. Villa stated that, without the technological enhancement of electronic (Starship) bingo terminals, the viability of the Abbotsford Bingo hall would be threatened.

4 in the Matsqui Centennial Auditorium Page 4 B. Sidhu, Manager of Bingo Products, B.C. Lottery Corporation, briefly outlined the Provincial Governments Gaming Policy, announced in March 1997, which proposes to expand gaming in B.C. and protect charitable gaming revenue. He noted that a "problem gaming program", with funding in the amount of $2 million from gaming revenues, will be administered by the Ministry of Children and Families. The B.C. Lottery Corporation will be responsible for all electronic gaming, destination, and charitable facilities in B.C., and will manage, own, and operate all electronic gaming equipment. Mr. Sidhu stated that, given a decreasing player base in the past, the Provincial Government's recently announced gaming expansion may provide revenue growth through technological enhancements. A video was shown, featuring a detailed description of electronic bingo, which employs the same technology as current on-line lottery games such as 6/49. The electronic bingo system, which provides security, accountability, and integrity, is anticipated to appeal to a broader group of people than traditional players. Mr. Sidhu indicated that the implementation of electronic bingo, at selected halls, is scheduled for the summer of 1998 until the year Responding to Council questions and comments, Mr. Sidhu stated that there was no evidence that electronic bingo was more addictive than traditional bingo, and that players appeared to spend about the same amount of money on either game. The personal play aspect of electronic bingo was discussed, which allows players to compete against the computer, would only be available between sessions, and would progress at the same rate as a regular bingo game. Mr. Sidhu advised that the B.C. Lottery Corporation only offers packages combining electronic bingo and personal play features. The Abbotsford Bingo Hall, which has a maximum seating capacity of 604, would contain between 150 and 198 electronic terminals. In response to a concern that the Abbotsford Bingo Hall may, in the future, increase its hours of operation, it was noted that the B.C. Gaming Commission issues a limited amount of charitable licences, that restrict the number of sessions. The Gaming Commission also requires that a volunteer from the charitable organization licensed for a particular session must be in attendance at the hall throughout the session. Mr. Sidhu provided statistics relating to increased revenue from electronic bingo; however, it was clarified that the increase was based on an higher player-base, not a higher level of spending.

5 in the Matsqui Centennial Auditorium Page 5 Moved by Councillor Wiebe, seconded by Councillor Peary, that the delegation of A. Villa, Abbotsford Bingo Association, and B. Sidhu, B.C. Lottery Corporation, be received, presenting information on electronic bingo, and that staff prepare and present amendments to Abbotsford Zoning By-law, 1996, to permit electronic bingo use (session and machine play) in Bingo Halls, exclusively. Given reduced transfer payments from the Provincial Government, it was generally agreed that the City could not provide financial support to local charities who, without bingo revenue, would require assistance. It was confirmed that an amendment to the Zoning By-law would require a public hearing. The motion was then put and Opposed: Councillor Gibson E CARRIED..3 S. Gill - Fraser HighwaylRoss Road (Lot A Part Northeast Quarter Section 22 Township 13 Plan 72078) - Rezoning from Commercial (CI) to Agricultural (AI) S. Gill spoke to his submission dated May 5, 1998, which chronicled the zoning of his property at the southwest comer of the Fraser Highway and Ross Road. Mr. Gill purchased the commercially-zoned 1.30-acre site in 1986, and paid municipal property taxes under the "Business/Other" assessment designation. It was recently brought to his attention, however, that the site was rezoned to Agricultural (A 1). Mr. Gill requested a reinstatement of the original Commercial (C 1) designation for his property. In Report No. DEV dated June 11, 1998, the Senior Planner provided a background on the zoning ofmr. Gill's property. In 1986, the former District of Matsqui adopted a new Zoning By-law, which rezoned the subject property to Agricultural One Zone (AI); however, it was unclear whether or not Mr. Gill was advised of the change. The current Abbotsford Zoning By-law, 1996, carried forward the agricultural zoning from the former Matsqui Zoning By-law. It was noted that, since the subject property is under two acres, Agricultural Land Commission approval would not be required to accommodate a rezoning to Commercial (Cl).

6 in the Matsqui Centennial Auditorium Page 6 Moved by Councillor Lee, seconded by Councillor Warawa, that the delegation of S. Gill, regarding the rezoning of his property at the southeast comer of the Fraser Highway and Ross Road (Lot A Part Northeast Quarter Section 22 Township 13 Plan ) from Commercial (Cl) to Agricultural (AI), be received; and the matter be referred to staff to clarify the assessment designation with the B.C. Assessment Authority, and to meet with S. Gill to determine if the request to rezone back to (Cl) can be accommodated. E CARRlED. Councillor Peary was excused from the meeting at 5:34 p.m. 5. REPORTS 5.1 DEVELOPMENT SERVICES.1 A. and Y. Vasmout and A. Flaum, 2158 and 2160 Lynden Street - Strata Conversion Application ( /S98-19) Moved by Councillor Fast, seconded by Councillor Gibson that, as recommended in Report No. DEV dated June 10, 1998, from the Deputy Approving Officer: (l) the strata conversion be approved for the A. and Y. Vasmout and A. Flaum duplex at 2158 and 2160 Lynden Street, without the requirement to upgrade the Lynden Street frontage to current standards of the Subdivision and Development By-law, but subject to: (a) completing the building code upgrades identified by the February 24, 1998, inspection by the Building Department; (b) registering a restrictive covenant prohibiting any secondary suites in the building; and ( c) a time limit of one year for the conversion to be completed from the date of Council approval; and (2) the Mayor and City Clerk be authorized to execute all documents related to this matter. E CARRlED.

7 OOOG7G in the Matsqui Centennial Auditorium Page 7.2 M. and D. Blackham, J. and R. Rempel, O. and C. Holmes, and Maraeann Properties Ltd., Block Lower Sumas Mountain Road and Block Timberlane Drive/Canterbury Avenue - Rezoning Application ( /R97-9) Reports Nos. DEV dated June 11, 1998, and DEV dated March 10, 1998, from the Deputy Approving Officer, reviewed a rezoning application for the M. and D. Blackham, et at property at block Lower Sumas Mountain Road and block Timberlane Drive/Canterbury Avenue. If approved, the subject properties would be rezoned from One Unit Country Residential Zone (RR3) to Multi-unitResidentialRM16 Zone, One Unit Urban Hillside Residential Zone (RS2), and Parks, Open Space and Schools Zone (P2) to permit a residential development consisting of cluster housing, single family residential lots, and a park site. In April 1997, a 25-signature petition was submitted to the City, opposing development of the subject site due to potential loss of wildlife habitat, removal of specimen trees, overcrowding of schools, lack of play areas in the vicinity, and derelict development projects which remain inactive in the area. In response to these concerns, an environmental assessment was undertaken by the developer, and the parkland contribution was reviewed. N. Lang, Lang Civil Group Inc., representing the applicants, opposed the Engineering Department's off-site requirements to reconstruct Lower Sumas Mountain Road to half urban major collector standard from the existing terminus west to North Parallel Road, and to construct a private lane to service existing houses at 35805, 35825, and Lower Sumas Mountain Road. The applicants maintained that the Engineering Department's off-site requirements were excessive given the extensive parkland contribution and the offer to construct the 375 mm diameter Cameron Trunk sanitary sewer through the site, complete with rights-of-way. With respect to the proposed private lane, the applicants were willing to provide only a right-of-way for an access road through their site to the west boundary of the property, which would allow the owner immediately west of the subject site to relocate his driveway. An alternative alignment for Lower Sumas Mountain Road was proposed, and it was pointed out that, as private developers, the applicants were not in a position to negotiate property acquisitions from land owners.

8 Minutes of the Executive Committee meeting of COlmcil held June 15, 1998, at 4:00 p.m. in the Matsqui Centennial Auditorium Page 8 Moved by Councillor Lee, seconded by Councillor Fast, that the M. and D. Holmes, J. and R. Rempel, O. and C. Holmes, and Maraeann Properties Ltd. application to rezone property at block Lower Sumas Mountain Road and block Timberlane Drive/Canterbury Avenue, from One Unit Country Residential Zone (RR3) to Multi-unit Residential RM16 Zone, One Unit Urban Hillside Residential Zone (RS2), and Parks, Open Space and Schools Zone (P2), to permit a residential development consisting of cluster housing, single family residential lots, and a park site, be referred back to staff to: (1) meet with the developer to negotiate a cash-in-lieu contribution to reconstruct Sumas Mountain Road from the subject property line to North Parallel Road; and (2) clarify the right-of-way on Lower Sumas Mountain Road. E CARRIED..3 N. and N. Maherali, 3170 Hom Street - Environmental Development Permit and Development Variance Permit Applications ( D98-21) In Report No. DEV dated June 11, 1998, from the Senior Planner highlighted environmental and development variance permit applications from N. and N. Maherali, to reduce the side lot line setback from 7.5 m to 8.1 m to allow the construction of a single family dwelling with an enclosed swimming pool and tennis court. The environmental development permit is required to build on the site and construct a driveway access to the house over Boa Brook. Moved by Councillor Warawa, seconded by Councillor Wiebe, that Report No. DEV dated June 11, 1998, be received from the Senior Planner; and the environmental and development variance permit applications, to allow the construction of a single family dwelling with an enclosed tennis court and pool on the N. and N. Maherali property at 3170 Hom Street, be approved in principle, and permits be prepared for an upcoming Council hearing. E CARRIED.

9 Minutes ofthe Executive Committee meeting of Council held June 15, 1998, at 4:00 p.m. in the Matsqui Centennial Auditorium Page 9.4 Ross West Properties, Huntingdon Road - Agricultural Land Commission Application ( /A98-4) Moved by Councillor Wiebe, seconded by Councillor Fast that, as recommended in Report No. DEV dated June 9, 1998, from the Senior Planner, the Ross West Properties Ltd. application to permit the construction of a concrete batch plant at Huntingdon Road, be forwarded to the Agricultural Land Commission with an endorsement of support. E CARRIED B.C. Ltd. (L. Reddicop), Old Yale Road - Rezoning Application ( R97-101) Moved by Councillor Warawa, seconded by Councillor Ross, that Report No. DEV dated June 11, 1998, from the Senior Planner, reviewing an application to rezone the B.C. Ltd. property at Old Yale Road from Agricultural and Farm Industrial Zone (A5) to General Industrial Zone (12), to permit the site to be developed for industrial uses, be deferred at the applicant's request. E CARRIED..6 Valley Topsoil Sales Ltd., Farmer Road - Rezoning Application ( R92-842) Report No. DEV dated June 10, 1998, from the Manager, Current Development, reviewed an application from Valley Topsoil Sales Ltd. to rezone its property at Farmer Road to allow industrial uses on the site. At its Executive Committee meeting of June 16, 1997, Council considered the application, and instructed staff to prepare a by-law amendment when issues of development and funding of items not budgeted by the City were resolved. The subject site was being used for industrial purposes, contrary to its zoning, and the owner was to cease the industrial use of the property by July 31, 1997; noise and hours of operation complaints were received by the City; adjacent property owners were concerned about the appropriateness of industrial uses adjacent to residential land uses; and the log home operation on the subject property was operating without a business licence. Any new operation on the site was to be limited to "warehousing/storage facilities for inert materials" because of Fisheries' concerns.

10 in the Matsqui Cente1U1ial Auditorium Page 10 The applicant, M. McFarlane, currently proposes to establish a machinery repair use on the site and/or to have outside storage of construction equipment and material. Fisheries had indicated no objection to the new use under certain conditions; however, the change represented a significant alteration of future permitted land uses. Also, as machinery repair can be noisy, concerns were again raised regarding the appropriateness of industrial uses. Options were presented, including rezoning the property to Light Industrial Zone (I 1) and requiring a form and character development permit; reaffirming Council's earlier decision to restrict the use to warehousing; or allowing the site to be zoned and used for uses permitted in, and regulated exclusively by, General Industrial Zone (I2), subject to modest buffering measures. One member of Council relayed a concern from a neighbouring resident of the subject site, who had suggested that the applicant had backfilled approximately 30 truckloads of soil over five acres of the site, without a soil deposit permit, and endangered a mature cedar tree. M. McFarlane, Valley Topsoil Sales Ltd., acknowledged that granular material was stockpiled on the subject property, within the last two months, for the future reconstruction of Riverside Road. He was unable to comment on the status of the tree or complaints about sloughing due to the deposit ofthe material. Moved by Councillor Ross, seconded by Councillor Fast, that further consideration of Report No. DEV dated June 10, 1998, from the Manager, Current Development, be deferred to allow staff to visit the site and investigate complaints of soil deposit without a permit. E CARRIED..7 Seh-mi Japanese Restaurant property at 2443 McCallum Road - Application for a "B" Licence to Allow Patron Participation Entertainment ( ) Moved by Councillor Wiebe, seconded by Councillor Gill that, as recommended in Report No. DEV dated June 10, 1998, from the Assistant Plaill1er, subject to the premises meeting provincial fire regulations, the granting of a Class "B" liquor licence, to permit patron participation entertainment,in the form of karaoke only, be supported for the Seh-mi Japanese Restaurant at 2443 McCallum Road. E CARRIED.

11 in the Matsqui Centennial Auditorium Page 11.8 Applications to Amend Land Use Contracts to Permit Accessory Secondary Suite Residential Uses.1 H. Friesen, Saturna Crescent - L.U.C. No. 157 ( /R98-8), that, as recommended in Report No. DEV dated June 8, 1998, from the Assistant Planner: (1) staff prepare and present an amendment to Land Use Contract No. 157 to allow the H. Friesen property at Saturna Crescent to contain an Accessory Secondary Suite; and (2) the Mayor and City Clerk be authorized to execute all documentation relating to this matter. E CARRIED..2 G. and M. Jackson, 3262 Clearbrook Road - L.u.c. No. 177 ( /R98-10) that, as recommended in Report No. DEV dated June 8, 1998, from the Assistant Planner: (1) staff prepare and present an amendment to Land Use Contract No. 177 to allow the G. and M. Jackson property at 3262 Clearbrook Road contain an Accessory Secondary Suite; and (2) the Mayor and City Clerk be authorized to execute all documentation relating to this matter. E CARRIED..3 T. and M. Currie, Century Court - L.U.C. No. 162 ( /R97-186) that, as recommended in Report No. DEV dated June 8, 1998, from the Assistant Planner: (1) staff prepare and present an amendment to Land Use Contract No. 162 to allow the T. and M. Currie property at Century Court to contain an Accessory Secondary Suite; and (2) the Mayor and City Clerk be authorized to execute all documentation relating to this matter. E CARRIED.

12 in the Matsqui Centennial Auditorium Page 12.4 D. Hildebrandt St. Moritz Way - L.U.C. No ( /R98-9) that, as recommended in Report No. DEV dated June 8, 1998, from the Assistant Planner: (1) staff prepare and present an amendment to Land Use Contract No to allow the D. Hildebrandt property at 2789 St. Moritz Way to contain an Accessory Secondary Suite; and (2) the Mayor and City Clerk be authorized to execute all documentation relating to this matter. E CARRlED..5 G. and S. Larsen, Rockwell Drive - L.U.C. No ( /R98-3) that, as recommended in Report No. DEV dated June 8, 1998, from the Assistant Planner: (1) staff prepare and present an amendment to Land Use Contract No to allow the G. and S. Larsen property at Rockwell Drive to contain an Accessory Secondary Suite; and (2) the Mayor and City Clerk be authorized to execute all documentation relating to this matter. E CARRlED..6 D. Forster and H. Sjonger, Knox Crescent - L.U.c. No ( /R98-4) that, as recommended in Report No. DEV dated June 8, 1998, from the Assistant Planner: (1) staff prepare and present an amendment to Land Use Contract No to allow the D. Forster and H. Sjongerproperty at Knox Crescent to contain an Accessory Secondary Suite; and (2) the Mayor and City Clerk be authorized to execute all documentation relating to this matter. E CARRlED.

13 in the Matsqui Centennial Auditorium Page 13.7 J. Bachman, 2748 St. Moritz Way - L.U.C. No ( /R98-5) that, as recommended in Report No. DEV dated June 8, 1998, from the Assistant Planner: (1) staff prepare and present an amendment to Land Use Contract No to allow the J. Bachman property at 2748 St. Moritz Way to contain an Accessory Secondary Suite; and (2) the Mayor and City Clerk be authorized to execute all documentation relating to this matter. E CARRlED..9 Applications to Discharge Land Use Contracts to Permit Accessory Secondary Suite Residential Uses:.1 E. Pangilinan, 3299 Jervis Crescent - L.U.C. No. 157 ( /R98-7) that, as recommended in Report No. DEV dated June 8, 1998, from the Assistant Planner: (1) Land Use Contract No. 157 be discharged, in order to allow an Accessory Secondary Suite on the E. Pangilinan property at 3299 Jervis Crescent; and (2) the Mayor and City Clerk be authorized to execute all documentation relating to this matter. E CARRlED..2 S. and M. Walsh, Mouat Drive - L.U.C.'s Nos. 79 and 131 ( R98-12) that, as recommended in Report No. DEV dated June 8, 1998, from the Assistant Planner: (1) Land Use Contracts Nos. 79 and 131 be discharged, in order to allow an Accessory Secondary Suite on the S. and M. Walsh property at Mouat Drive; and (2) the Mayor and City Clerk be authorized to execute all documentation relating to this matter. E CARRlED.

14 in the Matsqui Centennial Auditorium Page 14.3 D. and E. Kirk, 3096 Mouat Drive - L.U.C.'s Nos. 79, 123, and 132 ( /R98-11) that, as recommended in Report No. DEY dated June 8, 1998, from the Assistant Planner: (1) Land Use Contracts Nos. 79, 123, and 132 be discharged, in order to allow a secondary suite on the D. and E. Kirk property at 3096 Mouat Drive; and (2) the Mayor and City Clerk be authorized to execute all documentation relating to this matter. E CARRIED. During the introduction of the following item, D. Kirk, owner of the property at 3096 Mouat Drive, expressed concerns with the Building Department's requirements for a secondary suite on the subject site, and requested an opportunity to discuss the situation with Inspections staff. Moved by Councillor Fast, seconded by Councillor Gibson, the ResolutionNo. E264-98, to discharge Land Use Contracts Nos. 79, 123, and 132, to allow an Accessory Secondary Suite on the D. and E. Kirk property at 3096 Mouat Drive, be rescinded. E CARRIED. Moved by Councillor Fast, seconded by Councillor Warawa, that further consideration of Report No. DEY dated June 8, 1998, from the Assistant Planner, which would discharge Land Use Contracts Nos. 79, 123, and 132 to allow an Accessory Secondary Suite on the D. and E. Kirk property at 3096 Mouat Drive, be deferred to allow staff to meet with the owner to discuss necessary upgrades. E CARRIED. Councillor Peary returned to the meeting at 6:42 p.m.

15 OOOG84 in the Matsqui Centennial Auditorium Page Neighbourhood SurveylReferendum Options - Secondary Suites in Land Use Contract Areas ( ) In Report No. DEV dated May 13, 1998, the Director of Development Services, provided information on the use of surveys/referenda for determining acceptability of suites in land use contracts areas. At its Executive Committee meeting of April 27, 1998, Council requested a staff report on the feasibility of establishing a by-law which would require Council to deal with the secondary suite issue on a land use contract by land use contract basis, with a decision whether or not to permit secondary suites in a specific land use contract area being made by a neighbourhood referendum of property owners in the land use contract area. Moved by Councillor Warawa, seconded by Councillor Gibson, that the Executive Committee meeting of Council recess. (6:58 p.m.) E CARRIED. The Executive Committee meeting reconvened at 7:21 p.m. The various approaches to conduct surveys/referenda were discussed at length, with emphasis on voter eligibility, percentage of support, opportunity for public comment, and scheduling and administrative resources. Moved by Councillor Fast, seconded by Councillor Wiebe, that the mail back option, with an explanatory letter, be approved on the basis of each land use contract area having an opportunity to speak at a public hearing, and that a 50%, plus one, majority be established. E CARRIED..11 Planning Institute of British Columbia Annual Conference - May 20 to 22, 1998 ( ) Moved by Councillor Warawa, seconded by Councillor Gill, that Report No. DEV dated June 10, 1998, be received from the Director of Development Services and the Senior Planner, highlighting the proceedings of the 1998 Planning Institute of British Columbia Conference held May 20 to 22, E CARRIED.

16 in the Matsqui Centennial Auditorium Page ENGINEERlNG.1 Summit Sand and Gravel- Sumas First Nations Land ( /SRP#602) Moved by Cotmcillor Warawa, seconded by Councillor Wiebe, that Report No. ENG dated June 5, 1998, be received from the Manager, Engineering Services, providing an update on the Summit Sand and Gravel's compliance with the City'S Soil Removal and Deposit By-law, on the Sumas First Nations lands. E CARRlED..2 Wright Street Reconstruction/Traffic Calming ( ) Given the lateness of the hour it was 5.3 FINANCE Moved by Councillor Ross, seconded by Councillor Fast, that Report No. ENG dated June 8, 1998, from the Manager, Transportation and Drainage, recommending the construction of Wright Street, north of Clayburn Creek Bridge and a portion of the south section, up to the budgeted amount of $265,000, be deferred to the June 22, 1998, Executive Committee of Council meeting. E CARRlED..1 FinanciallHuman Resources Computer Software ( ) In Report No. FIN dated June 12, 1998, the Manager, Budget and F.LS., recommended that the City and Fintech Services Ltd. undertake a business fit analysis and prepare a detailed plan to implement financial and human resources software by SAP. Three software vendors had presented in-house demonstrations of their products, which included a general overview, plus a demonstration on how the software could handle specific scripted scenarios. All of the software packages represented a quantum leap in functionality over the City's present system, which was designed more than 20 years ago.

17 in the Matsqui Centennial Auditorium Page 17 The City's Software Selection Committee viewed the project not as a software installation effort, but as a complex business change opportunity with long term potential to dramatically improve the way the City conducts business with its customers and the community. The Committee determined that, on the basis of cost, functionality, and as the technology platform to support business improvement initiatives, SAP would be the best software package for the City of Abbotsford. 6. NEW BUSINESS None. 7. ADJOURNMENT that, as recommended in Report No. FIN dated June 12, 1998, from the Budget and F.I.S. Manager, the City of Abbotsford and Fintech Services Ltd. proceed to undertake a business fit analysis and prepare a detailed plan to implement financial and human resources software by SAP. E CARRIED. Moved by Councillor Wiebe, seconded by Councillor Gill, that the Executive Committee meeting of Council be adjourned. (7:57 p.m.) CARRIED. Certified Correct:.{:ity Clerk