AT REGINA, SASKATCHEWAN, MONDAY, OCTOBER 26, 2015 AT A MEETING OF CITY COUNCIL AT 5:30 PM

Transcription

1 AT REGINA, SASKATCHEWAN, MONDAY, OCTOBER 26, 2015 AT A MEETING OF CITY COUNCIL AT 5:30 PM These are considered a draft rendering of the official minutes. Official minutes can be obtained through the Office of the City Clerk once approved. Present: Regrets: Also in Attendance: Mayor Michael Fougere, in the Chair Councillor Sharron Bryce Councillor Bryon Burnett Councillor Jerry Flegel Councillor Shawn Fraser Councillor John Findura Councillor Bob Hawkins Councillor Wade Murray Councillor Mike O Donnell Councillor Barbara Young Councillor Terry Hincks Chief Legislative Officer & City Clerk, Jim Nicol Deputy City Clerk, Erna Hall A\City Manager & CAO, Ed Archer Executive Director, Legal & Risk, Byron Werry Deputy City Manager & COO, Brent Sjoberg Executive Director, City Services, Kim Onrait Executive Director, City Planning & Development, Diana Hawryluk Executive Director, Human Resources, Pat Gartner Executive Director, Transportation & Utilities, Karen Gasmo Director, Communications, Chris Holden Director, Assessment, Tax & Real Estate, Don Barr Director, Community Services, Laurie Shalley Director, Development Services, Louise Folk Director, Finance, June Schultz Director, Transit, Brad Bells Deputy Chief, Strategic Support Services, Layne Jackson Manager, Neighbourhood Planning, Ives Richard Historical Information & Preservation Supervisor, Dana Turgeon CONFIRMATION OF AGENDA Councillor Sharron Bryce moved, seconded by Councillor Wade Murray, AND IT WAS RESOLVED, that the agenda for this meeting be approved, as submitted. And that the delegations listed on the agenda be heard when called forward by the Mayor.

2 -2- Monday, October 26, 2015 ADOPTION OF MINUTES Councillor Bob Hawkins moved, seconded by Councillor Barbara Young, AND IT WAS RESOLVED, that the minutes for the meetings held on September 28 and October 8, 2015 be adopted, as circulated. DELEGATIONS, PUBLIC NOTICE BYLAWS AND RELATED REPORTS DE15-88 Doug Rogers Regina Victory Church: Application for Concept Plan and Zoning Bylaw Amendment (15-Z-11/15-CP-02) - Lands South of Padwick Avenue Harbour Landing Concept Plan Pursuant to due notice the delegation was present. The Mayor invited the delegation to come forward and be heard. Doug Rogers, representing Regina Victory Church addressed Council and answered a number of questions. Pursuant to the provisions of Section 16(11)(c) of City Council's Procedure Bylaw No. 9004, this brief was tabled until after consideration of CR15-112, a report from Regina Planning Commission respecting the same subject. CR Regina Planning Commission: Application for Concept Plan and Zoning Bylaw Amendment (15-Z-11/15-CP-02) - Lands South of Padwick Avenue Harbour Landing Concept Plan 1. That the application to amend the Harbour Landing Concept Plan, as shown in Appendix A-4, be APPROVED. 2. That the application to rezone from the following lands from UH - Urban Holding Zone to the zones identified: a) Proposed Lots and W1 in Block 5, and Lots in Block 3 be rezoned to DCD 12-Direct Control District 12 Suburban Narrow Lot Residential; and b) Proposed Parcel A be rezoned to I (H) Institutional Zone (Holding Overlay) which is Parcel F, Plan No. FH5173 and a portion of SE ¼ Sec W2M to I (H)- Institutional Zone (Holding Overlay); as shown on the attached plan of proposed subdivision (Appendix A- 3.1), be APPROVED. 3. That the City Solicitor be directed to prepare the necessary bylaw to authorize the respective Zoning Bylaw amendments. Councillor Mike O Donnell moved, seconded by Councillor Barbara Young, AND IT WAS RESOLVED, that the recommendations of the Regina Planning Commission contained in the report be concurred in.

3 -3- Monday, October 26, 2015 CR Regina Planning Commission: Application for Partial Road Closure (15- CL-10) - Portion of 8 th Avenue Adjacent to 1360 Broder Street 1. That the application for the closure and sale of an undeveloped portion of 8th Avenue right-of-way as shown on the attached plan of proposed subdivision prepared by Scott L. Colvin S.L.S., dated May 11, 2015and legally described as a portion of Parcel 8 th Avenue, Plan No. FA5033, be APPROVED. 2. That the City Solicitor be directed to prepare the necessary bylaw. Councillor Mike O Donnell moved, seconded by Councillor Wade Murray, AND IT WAS RESOLVED, that the recommendations of the Regina Planning Commission contained in the report be concurred in. CR Regina Planning Commission: Application for Partial Road Closure (15- CL-11) - Portion of Riverside Avenue Adjacent to 2540 Garnet Street 1. That the application for the closure and sale of a portion of Riverside Avenue right-of-way as shown on the attached plan of proposed subdivision prepared by Scott L. Colvin S.L.S., dated May 19, 2015, and legally described as All that portion of Riverside Avenue, Reg'd Plan No. K4654, shown on the Proposed Plan of Subdivision prepared by Scott L. Colvin, SLS, dated May 19, be APPROVED. 2. That the City Solicitor be directed to prepare the necessary bylaw. Councillor Mike O Donnell moved, seconded by Councillor Jerry Flegel, AND IT WAS RESOLVED, that the recommendations of the Regina Planning Commission contained in the report be concurred in. CR Regina Planning Commission: Application for Road Lane Closure (15-CL- 12) - Undeveloped Portion of Lane South of 2625 and 2635 Regina Avenue 1. That the application for the closure and sale of a portion of underdeveloped legal laneway south of 2625 and 2635 Regina Avenue as shown on the attached plan of proposed subdivision prepared by Barry Clark, S.L.S. of WSP, dated April 2, 2015 and legally described as L/W Block 510, Registered Plan No. BC1132, be APPROVED. 2. That the City Solicitor be directed to prepare the necessary bylaw. Councillor Mike O Donnell moved, seconded by Councillor Barbara Young, AND IT WAS RESOLVED, that the recommendations of the Regina Planning Commission contained in the report be concurred in.

4 -4- Monday, October 26, 2015 CR Regina Planning Commission: Application for Road Closure (15-CL-14) - Portion of 28th Avenue at Queen Street 1. That the application for the closure of a portion of the 28 th Avenue right-of-way as shown on the attached Supplementary Plan (Appendix A-3.1) prepared by Scott Colvin SLS, dated June 24, 2015 and legally described as part of 28 th Avenue, Plan No. 89R48046 SW ¼ Sec. 12, Twp. 17, Rge. 20, W2M, be APPROVED. 2. That the City Solicitor be directed to prepare the necessary bylaw. Councillor Mike O Donnell moved, seconded by Councillor John Findura, AND IT WAS RESOLVED, that the recommendations of the Regina Planning Commission contained in the report be concurred in A BYLAW TO PROVIDE FOR CLOSURE AND SALE OF A PORTION OF UNDEVELOPED LANEWAY SOUTH OF 2625 AND 2635 REGINA AVENUE A BYLAW TO PROVIDE FOR THE CLOSURE AND SALE OF A PORTION OF RIVERSIDE AVENUE RIGHT-OF-WAY THE REGINA ZONING AMENDMENT BYLAW, 2015 (NO. 26) A BYLAW TO PROVIDE FOR THE CLOSURE OF A PORTION OF 28 th AVENUE RIGHT-OF-WAY A BYLAW TO PROVIDE FOR THE CLOSURE AND SALE OF A PORTION OF 8 th AVENUE RIGHT-OF-WAY Councillor Wade Murray moved, seconded by Councillor Shawn Fraser, AND IT WAS RESOLVED, that Bylaws No , , , and be introduced and read a first time. Bylaws were read a first time. No letters of objection were received pursuant to the advertising with respect to Bylaws No , , , and The Clerk called for anyone present who wished to address City Council respecting Bylaws No , , , and to indicate their desire. Oniel Zuck and Chad Novak addressed and answered questions of Council respecting Bylaw Councillor Wade Murray moved, seconded by Councillor Jerry Flegel, AND IT WAS RESOLVED, that Bylaws No , , , and be read a second time. Bylaws were read a second time.

5 -5- Monday, October 26, 2015 Councillor Wade Murray moved, seconded by Councillor John Findura that City Council hereby consent to Bylaws No , , , and going to third and final reading at this meeting. The motion was put and declared CARRIED UNANIMOUSLY. Councillor Wade Murray moved, seconded by Councillor Mike O Donnell, AND IT WAS RESOLVED, that Bylaws No , , , and be read a third time. Bylaws were read a third and final time. DELEGATIONS AND RELATED REPORTS DE15-89 Chad Novak Saskatchewan Taxpayers Advocate Group: Land Sale - City of Regina Property Portions of Broadway Avenue & 19th, 20th and 22nd Avenue Pursuant to due notice the delegation was present. The Mayor invited the delegation to come forward and be heard. Chad Novak, representing Saskatchewan Taxpayer Advocacy Group addressed Council and answered a number of questions. Pursuant to the provisions of Section 16(11)(c) of City Council's Procedure Bylaw No. 9004, this brief was tabled until after consideration of CR15-117, a report from the Finance and Administration Committee respecting the same subject. CR Finance and Administration Committee: Land Sale - City of Regina Property - Portion of Broadway Avenue & 19th, 20th and 22nd Avenue 1. That the sale of the undeveloped road right of ways, being the portion of Broadway Avenue, 19 th Avenue, 20 th Avenue and 22 nd Avenue as shown on the attached Appendix A to Long Lake Investments Inc.; be approved under the terms and conditions shown in the body of this report. 2. That the Administration be authorized to finalize the terms and conditions of the legal sale documents as outlined in this report. 3. That the City Clerk be authorized to execute the legal sale documents as prepared by the City Solicitor. Councillor Wade Murray moved, seconded by Councillor Bob Hawkins that the recommendations of the Finance and Administration Committee contained in the report be concurred in. Councillor Shawn Fraser moved, in amendment, seconded by Councillor Sharron Bryce that this report be referred to the Administration to provide a report on an estimated market value of the land and what a fair price would be. The amendment was put and declared LOST. The main motion was put and declared CARRIED.

6 -6- Monday, October 26, 2015 DE15-90 Munir Haque Harvard Developments Inc.: CR15-84 Regina Planning Commission: Zoning Bylaw and Concept Plan Amendment Applications (15-Z-07/15-CP-01) Westerra Subdivision Phase 1 Pursuant to due notice the delegation was present. The Mayor invited the delegation to come forward and be heard. Munir Haque, representing Harvard Developments Inc. addressed Council and answered a number of questions. Pursuant to the provisions of Section 16(11)(c) of City Council's Procedure Bylaw No. 9004, this brief was tabled until after consideration of CM15-11, a report from the Regina Planning Commission respecting the same subject. CM15-11 CR15-84 Regina Planning Commission: Zoning Bylaw and Concept Plan Amendment Applications (15-Z-07/15-CP-01) Westerra Subdivision Phase 1 1. That the names Westerra, Westpark, Westland, Westside, Main and Red Serge be DENIED as they do not qualify under Guideline 4 of the Street, Subdivision and Park Naming Guidelines. 2. That the name Jack Sharp be DENIED for health and safety reasons because the City of Regina already has a Sharp Street. 3. That the guideline change for Terms derived from astronomical phenomena or its observation, in keeping with Saskatchewan as the Land of Living Skies be DENIED, because it has been denied in 2007 by City Council and again in 2015 by the Civic Naming Committee, and because there are currently approximately 400 approved names on the street, subdivision and park naming list available for use under the current guidelines. 4. That the names Dusk, Eventide, Moonlight, Nightfall, Starburst, Stargaze, Solstice and Twilight be DENIED as they do not qualify under the current Street, Subdivision and Park Naming Guidelines. Councillor Barbara Young moved, seconded by Councillor Sharron Bryce that the recommendations contained in the report be concurred in. Councillor Barbara Young moved, in amendment, seconded by Councillor Sharron Bryce: 1. That the names Westerra, Westpark, Westland be APPROVED and Westside, Main and Red Serge be DENIED as they do not qualify under Guideline 4 of the Street, Subdivision and Park Naming Guidelines.

7 -7- Monday, October 26, That the name Jack Sharp be DENIED for health and safety reasons because the City of Regina already has a Sharp Street. 3. That the guideline change for Terms derived from astronomical phenomena or its observation, (in keeping with Saskatchewan as the Land of Living Skies ) be APPROVED. Mayor Michael Fougere stepped down to enter debate. Councillor Wade Murray assumed the Chair. Mayor Michael Fougere returned to the Chair prior to the vote. (Councillor O Donnell requested that recommendations, as amended, be voted separately.) #1 was put and declared CARRIED. #2 was put and declared CARRIED. #3 was put and declared LOST. The main motion, as amended, was put and declared CARRIED. MAYOR'S REPORTS MR15-3 Appointment of Interim Deputy City Manager That City Council appoint Ed Archer as Interim City Manager effective November 1, 2015 and until such time as a new City Manager has been appointed Mayor Michael Fougere stepped down to enter debate. Councillor Wade Murray assumed the Chair. Mayor Michael Fougere returned to the Chair prior to the vote. Mayor Michael Fougere moved, seconded by Councillor Bryon Burnett, AND IT WAS RESOLVED, that the recommendations contained in the report be concurred in. BYLAWS AND RELATED REPORTS CR Community & Protective Services Committee: Discounted Bus Pass Program 1. That City Council approve the City s continued participation in the Saskatchewan Discounted Bus Pass Program. 2. That City Council delegate authority to the Executive Director, City Services to negotiate and approve a Letter of Understanding agreement regarding the Discounted Bus Pass Program as outlined in this report.

8 -8- Monday, October 26, That the City Solicitor be instructed to amend The Regina Administration Bylaw, No be amended to delegate authority to the Chief Operating Officer (or designate) to negotiate and approve grant agreements for receipt of provincial funding for the Discounted Bus Pass Program for individuals participating in Government of Saskatchewan Social Services programs. Councillor Jerry Flegel moved, seconded by Councillor Bob Hawkins, AND IT WAS RESOLVED, that the recommendations of the Community & Protective Services Committee contained in the report be concurred in. IR15-17 Supplemental Report: Regina Civic Employees' Superannuation & Benefit Plan That this report be received and filed. Councillor Wade Murray moved, seconded by Councillor Sharron Bryce, AND IT WAS RESOLVED, that this report be received and filed. CR Executive Committee: Regina Civic Employees Superannuation & Benefit Plan 1. That the following agreements substantially in the form attached hereto as Schedule D to this report be approved in principle and entered into on behalf of the City subject to any amendments being made that are necessary in the opinion of the City Solicitor: (a) the Sponsorship Agreement (including the list of participating employers, the Plan text, the Funding Policy, the Trust Agreement and the Employer Participation Agreement); (b) the Trust Agreement; and (c) the Participating Employers Agreement; 2. That the City Clerk be authorized to sign the Sponsorship Agreement, Trust Agreement, and Participating Employers Agreement on behalf of the City once the amendments to The Pension Benefits Regulations, 1993 set out in recommendation 3(a) are enacted; 3. That Bylaw 3125, A Bylaw of the City of Regina Concerning a Superannuation and Benefit Plan, be repealed effective January 1, 2016 on the following conditions: (a) That amendments to The Pension Benefits Regulations, 1993 are made that include the following:

9 (i) (ii) -9- Monday, October 26, 2015 an amendment that provides that no solvency payments are required to be paid with respect to the Plan; an amendment that allows for a 20 year amortization period from January 1, 2016, for any unfunded liabilities established as of December 31, (b) That the Civic Pension and Benefits Committee execute the Sponsorship Agreement and the Trust Agreement and the participating employers in the Plan execute the Employer Participation Agreement. 4. That the City Manager be delegated the authority to do the following: (a) appoint the members of the Sponsor Board and Administrative Board who are named by the other participating employers in the Plan in accordance with the Participating Employers Agreement; and (b) appoint the City s representatives on the Sponsor Board and the Administrative Board. Councillor Wade Murray moved, seconded by Councillor Mike O Donnell that the recommendations of the Executive Committee contained in the report be concurred in. Mayor Michael Fougere stepped down to enter debate. Councillor Wade Murray assumed the Chair. Mayor Michael Fougere returned to the Chair prior to the vote. The motion was put and declared CARRIED THE REGINA ADMINISTRATION AMENDMENT BYLAW, THE REGINA CIVIC EMPLOYEES SUPERANNUATION AND BENEFIT PLAN REPEAL BYLAW, 2015 Councillor Wade Murray moved, seconded by Councillor Bob Hawkins, AND IT WAS RESOLVED, that Bylaws No and be introduced and read a first time. Bylaws were read a first time. Councillor Wade Murray moved, seconded by Councillor Bryon Burnett, AND IT WAS RESOLVED, that Bylaws No and be read a second time. Bylaws were read a second time.

10 -10- Monday, October 26, 2015 Councillor Wade Murray moved, seconded by Councillor Sharron Bryce that City Council hereby consent to Bylaws No and going to third and final reading at this meeting. The motion was put and declared CARRIED UNANIMOUSLY. Councillor Wade Murray moved, seconded by Councillor Barbara Young, AND IT WAS RESOLVED, that Bylaws No and be read a third time. Bylaws were read a third and final time. COMMITTEE REPORTS BOARD OF POLICE COMMISSIONERS CR Regina Police Service 2016 Operating and Capital Budget 1. That the 2016 Regina Police Service Operating and Capital Budget, which includes estimated gross operating expenditures of $80,837,800 and revenues of $9,156,100, resulting in a Net Operating Budget of $71,681,700 be approved. 2. That the 2016 Capital Budget of $2,747,000 with capital funding to be determined by Regina City Council be approved. Councillor Wade Murray moved, seconded by Councillor Sharron Bryce, AND IT WAS RESOLVED, that this report be tabled to the December 7, 2015 meeting of City Council for deliberations on the 2016 budget. RECESS Councillor Mike O Donnell moved, seconded by Councillor Wade Murray, AND IT WAS RESOLVED, that Council recess for 10 minutes. The meeting recessed at 7:57 p.m. The meeting reconvened at 8:10 p.m. EXECUTIVE COMMITTEE CR Pacer Park Project Procurement Authority 1. That the City Manager or delegate be authorized to prepare, negotiate, review, amend and approve any required agreements with the Province of Saskatchewan for compensation as a result of the site relocation works for Pacer Park.

11 -11- Monday, October 26, That the City Manager or delegate be authorized to prepare, negotiate, review, amend and approve any agreements necessary with Pacers Baseball Inc. to facilitate the site relocation works for Pacer Park. 3. That the City Manager or delegate be authorized to issue a request for proposals (RFP) for Engineering Services for project management, design, tender preparation and construction supervision of site relocation works for the Pacer Park Project. 4. That the City Manager or delegate be authorized to award and finalize the terms of an agreement with the successful proponent chosen from the Engineering Services request for proposals. 5. That the City Clerk be authorized to execute the following agreements after review and approval by the City Solicitor: a. any required agreements with the Province of Saskatchewan; b. the contract awarded to the successful proponent as a result of the Engineering Services request for proposals; and c. any agreements necessary with Pacers Baseball Inc. to facilitate the site relocation works for Pacer Park. Councillor Wade Murray moved, seconded by Councillor Sharron Bryce, AND IT WAS RESOLVED, that the recommendations contained in the report be concurred in. CR SaskMusic Proposal for 2016 Breakout West Awards and Festival That the City of Regina indicates support in the amount of a $50,000 cash grant from the Community Investment Grants Reserve for the Executive Committee, for the 2016 Breakout West Awards and Festival, subject to the following conditions: a) That the City of Regina s funding is conditional upon the 2016 Breakout West Awards and Festival receiving the proposed level of $100,000 in provincial funding; b) Completion of a multi-party agreement outlining relationships, accountabilities, responsibilities and roles of funders and organizers; c) Recognition that the City of Regina accepts no obligations for deficits, loans or guarantees for the 2016 Breakout West Awards and Festival; d) Demonstration of the ability of the 2016 Breakout West host committee to plan and host the event through a strategy which outlines the proposed organizational structure, human resource plan, operations and financial plan, evaluation plan and risk management plan; e) A commitment by the 2016 Breakout West host committee to provide a follow up report that identifies how the City of Regina s funding was utilized in the hosting of the event. Councillor Wade Murray moved, seconded by Councillor Sharron Bryce, AND IT WAS RESOLVED, that the recommendations contained in the report be concurred in.

12 -12- Monday, October 26, 2015 FINANCE AND ADMINISTRATION COMMITTEE CR Reserve Balances 1. That $2.5 million be transferred from the General Fund Reserve to the Social Development Reserve. 2. That $2.5 million be approved from the Social Development Reserve to fund the 2016 Capital grant incentive program provided through the Housing Incentive Policy. 3. That $195,000 be transferred from the Community Investment Grants Reserve for Finance and Administration Committee to the General Fund Reserve. Councillor Wade Murray moved, seconded by Councillor Bob Hawkins that the recommendations contained in the report be concurred. Councillor Shawn Frase moved, in amendment, seconded by Councillor Jerry Flegel, AND IT WAS RESOLVED, that the $195,000 be transferred to the 2016 Community Investments Grant program allocation. The main motion, as amended, was put and declared CARRIED. CR Tax Enforcement Application for Title 2015 Liens That the Manager of Property Taxation be authorized to serve six month notices on all parcels of land included in the list of lands marked as Appendix A. Councillor Wade Murray moved, seconded by Councillor Bob Hawkins, AND IT WAS RESOLVED, that the recommendations contained in the report be concurred in. MAYOR'S HOUSING COMMISSION IR15-18 Supplemental Report: Housing Incentive Policy Comprehensive Update & Revision That this report be received and filed. Councillor Bob Hawkins moved, seconded by Councillor Barbara Young, AND IT WAS RESOLVED, that this report be received and filed.

13 -13- Monday, October 26, 2015 CR Housing Incentive Policy Comprehensive Update & Revision That the revisions to the City of Regina Housing Incentives Policy, attached as Appendix A, be approved. Councillor Barbara Young moved, seconded by Councillor Bob Hawkins, AND IT WAS RESOLVED, that the recommendation contained in the report be concurred in. REGINA PLANNING COMMISSION CR Application for Discretionary Use (15-DU-16) Planned Group of Apartment Buildings Parliament Avenue Harbour Landing Subdivision That the Discretionary Use Application for a proposed planned group of apartment buildings located at 5300 Parliament Avenue, being Parcel B, Plan No , Harbour Landing be APPROVED, and that a Development Permit be issued subject to the following conditions: a) The development shall be consistent with the plans attached to this report as Appendix A-3.1 to A-3.4 inclusive, prepared by Porchlight Developments and dated July 2015; b) The development shall comply with all applicable standards and regulations in Regina Zoning Bylaw No. 9250; c) A Shared Access Agreement shall be entered into with the adjacent property to the east Parcel B1, Plan No Councillor Mike O Donnell moved, seconded by Councillor Bryon Burnett, AND IT WAS RESOLVED, that the recommendations contained in the report be concurred in. CR Application for Discretionary Use (15-DU-08) Planned Group of Apartment Buildings Parcel B Greens on Gardiner Primrose Green Drive and Chuka Boulevard That the Discretionary Use Application for a proposed Planned Group of four apartment buildings located at Primrose Green Drive and Chuka Boulevard, being Parcel B, Plan No Greens on Gardiner be APPROVED, and that a Development Permit be issued subject to the following conditions:

14 -14- Monday, October 26, 2015 a) The development shall be consistent with the plans attached to this report as Appendix A-3.1 to A-3.6 inclusive, prepared by Northern Property Real Estate Investment Trust and dated March 18, April 23, and April 28, 2015; and b) The development shall comply with all applicable standards and regulations in Regina Zoning Bylaw No Councillor Mike O Donnell moved, seconded by Councillor Barbara Young, AND IT WAS RESOLVED, that the recommendations contained in the report be concurred in. INFORMATIONAL REPORTS IR15-19 Community & Protective Services Committee: New Statutory Holiday Service Review That this report be received and filed. IR15-20 Finance & Administration Committee: Annual Status Report on City Debt That this report be received and filed. Councillor Wade Murray moved, seconded by Councillor Jerry Flegel, AND IT WAS RESOLVED, that reports IR15-19 and IR15-20 be received and filed after report IR15-20 be revised with the new figures provided from the Administration found under the Debt Projection graph located on page five of the report. ADJOURNMENT Councillor Jerry Flegel moved, seconded by Councillor Wade Murray, AND IT WAS RESOLVED, that Council adjourn. The meeting adjourned at 8:56 p.m. Mayor City Clerk