MAYOR AND CITY COUNCIL Tuesday, December 6, 2011

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1 CITY OF MOUNT DORA, FLORIDA Regular Meeting MAYOR AND CITY COUNCIL Tuesday, December 6, 2011 M I N U T E S City Hall Board Room Having been duly advertised as required by law, Mayor Bob Thielhelm called the Regular City Council meeting to order at 7:00 p.m. on Tuesday, December 6, Chief Randy Scoggins gave the Invocation and led the Pledge of Allegiance to the Flag. PRESENT: Mayor Bob Thielhelm, Vice-Mayor Vasco Watters, Council Members Ryan Donovan, Vasco Watters, Michael Tedder and James Yatsuk; City Manager Michael Quinn, City Attorney Cliff Shepard and City Clerk Gwen Keough-Johns OTHERS PRESENT: Planning & Development Director Mark Reggentin, Police Chief Randy Scoggins; Parks & Recreation Director Roy Hughes; Public Works Director Gary Hammond; Finance Director Jim Williams; Fire Chief Skip Kerkhof and Library Director Stephanie Haimes PUBLIC APPEARANCES ADJUSTMENTS TO THE AGENDA Mayor Thielhelm adjusted the agenda to allow for the presentation of art to Mount Dora Fire Department. The Lancaster Loch Leven Petition issue will immediately follow the presentation. Presentation of Art to Mount Dora Fire Department Jimmy Patrick, James Patrick Fine Arts Gallery, presented a signed piece of art to the Mount Dora Fire Department. Lancaster at Loch Leven Petition Submittal Mr. Conrad Thompson, Vice-President of Lancaster at Loch Leven Homeowner s Association (HOA), spoke on behalf of homeowners. He gave a summary of problems that have been occurring with regard to the portion of Strathmore Circle connecting Lancaster at Loch Leven with the Lakes of Mount Dora. Ms. Jenna Theierl, President of Lancaster Loch Leven HOA, spoke on behalf of Lancaster at Loch Leven residents, citing facts about recent incidents and stating concerns about the safety of residents and their children. Ms. Theierl referred to a meeting on September 14, 2011, where the owner and vice president of Medallion Homes, a Lakes of Mount Dora board member and several City staff members met to try and resolve the situation. At that time Medallion Homes agreed

2 there was an issue, asked for cooperation from Lancaster at Loch Leven and in return the gate would be programmed to allow access from 9am to 3pm only. There has been no restricted access implemented. Mr. Reggentin said when the meeting was held with Medallion Homes and Lancaster at Loch Leven residents, Police Chief Scoggins made it very clear that one of the only options to solve the problem in Lancaster at Loch Leven would be to close the access point Mr. Reggentin brought up possible access via Eustis Airport Road. He researched the possibility of Airport Road and determined that there is an area of county right of way, but there is also a stretch of approximately 1,000 feet with an easement and no right of way on Airport Road. Mr. Fred Snyder, Lake County Engineer, confirmed the segment of Eustis Airport Road that is under county jurisdiction. Mr. Tedder has witnessed high volume of traffic on Strathmore. In the interest of public safety, he would like to close the gate. Mr. Maraio would support closure of Strathmore. He said as build out occurs in the Lakes of Mount Dora, this may become a problem for residents on both sides of the gate. Mr. Donovan indicated after speaking with Mr. Shepard, City Attorney, the road would have to be closed by adoption of an ordinance. Mr. Donovan requested additional patrol in the area and made a motion directing staff to prepare an ordinance for closure of the gate. Mr. Yatsuk seconded the motion. Mr. Thielhelm has observed the volume and speed of traffic in Lancaster at Loch Leven. Mr. John Stewart, 1864 Strathmore Circle, expressed concern with the traffic situation. Mr. Cecil Thomas, 8197 Bridgeport Bay Circle, was unhappy that City Council was allowing discussion of the situation since Council Member Denny Wood had advised that this would be deferred until December 20, While he recognizes residents in Lancaster at Loch Leven should have safe streets, the owners in Lakes of Mount Dora have an undivided interest in the public areas including the streets. He said when Lancaster at Loch Leven PUD was being approved, there are clear statements indicating if there are traffic issues, traffic will be limited to reduce impact. Mr. Joseph Girone, 8801 Beacon Hill Avenue, spoke in support of Lakes of Mount Dora. Ms. Nicole Brouhard, 5000 Ballark Street, spoke in support of Lancaster at Loch Leven. Mr. James Amrhein, 5013 Gandross Lane, said there is internal speeding in Lancaster at Loch Leven and the speed limit reduction would be good. He proposed additional stop signs. Mr. Fred Casiello, 8055 Waterbury Way, Lakes of Mount Dora HOA Vice-President, said the Lakes of Mount Dora recognizes the problem. He clarified the agreement to limit use of the gate was never an agreement. He said the Lakes of Mount Dora proposed that and suggested it as a resolution but was never given an answer. Police Chief Scoggins stated with all due respect to Mr. Casiello, there most certainly was an agreement to limit hours of use for the gate between Lakes of Mount Dora and Lancaster at Loch

3 Leven. He said the Police Department specifically asked for a reduction in hours of the gate adding the street was never designed to accommodate the volume of traffic currently being experienced on Strathmore much less the volume of traffic that will result from the build out of Lakes of Mount Dora. Mr. Quinn noted that staff will be providing information to City Council for the December 20, 2011 City Council meeting in an effort to find a permanent solution to the problem. Mayor Thielhelm said this issue will be discussed on December 20, 2011 at the regular City Council meeting that will be held at the Community Building. The motion to create an ordinance was approved by unanimous vote of City Council. The City Council recessed at approximately 7:58 pm Mayor Thielhelm reconvened as the CRA Board at approximately 8:06 pm Downtown Streetscapes Preliminary Engineering Contract Mr. Reggentin provided the staff report recommending approval of an agreement with BESH in the amount of $69,350 for preparation of preliminary engineering plans for downtown streetscape and sidewalk improvements. Mr. Donovan moved to approve downtown streetscapes preliminary engineering contract with BESH. Mr. Watters seconded the motion. The motion was approved unanimously. Mayor Thielhelm called the City Council meeting back to order at approximately 8:11 pm. PRESENTATIONS Presentation of AWWA Water Conservation Awards Mayor Thielhelm read and presented AWWA Awards to Christina Miller, Water Reclamation/Backflow Specialist. CONSENT AGENDA 1. Vendor Bid Rankings for Air Conditioner Upgrades 2. Eastern Water Plant Production Well Drilling 3. Street Resurfacing Asphalt Paving Systems 4. Donnelly Street Storm Water Repair 5. Budget Amendment Purchase of Portable Electronic Radar/Speed Display Boards 6. Additional Holiday Leave 7. City Council Meeting Minutes dated November 15, 2011 Mr. Maraio moved to approve all consent agenda items. Mr. Donovan seconded the motion. The motion was approved by unanimous vote of City Council.

4 PUBLIC HEARINGS First Reading of Ordinance Establishing Ad Valorem Tax Exemptions for New and Expanding Business City Attorney Cliff Shepard read Ordinance by title only. ORDINANCE AN ORDINANCE OF THE CITY OF MOUNT DORA, FLORIDA, PROVIDING FOR THE ESTABLISHMENT OF AN ECONOMIC DEVELOPMENT AD VALOREM TAX EXEMPTION; PROVIDING FOR APPLICATION FOR EXEMPTION; PROVIDING FOR CONSIDERATION OF APPLICATION; PROVIDING FOR ORDINANCE GRANTING EXEMPTION; PROVIDING FOR EXEMPTION AGREEMENT; PROVIDING FOR CONTINUING PERFORMANCE; PROVIDING FOR REVOCATION OF EXEMPTION; PROVIDING FOR APPLICABILITY; PROVIDING FOR A SUNSET DATE; PROVIDING FOR CODIFICATION AND SEVERABILITY; PROVIDING FOR CONFLICTS AND AN EFFECTIVE DATE. Mr. Reggentin explained the intent of the proposed ordinance and provided background information. Mr. Yatsuk moved to approve first reading of Ordinance Mr. Donovan seconded the motion. The motion was approved by roll call vote. Mr. Watters Yes Mr. Tedder Yes Mr. Maraio Yes Mr. Yatsuk Yes Mr. Donovan Yes Mayor Thielhelm Yes COUNCIL CONSIDERATION/DISCUSSION OF DEPARTMENTAL TOPICS CITY MANAGER Legislative Priorities for 2012 Mr. Quinn reviewed recommended items for State Legislature consideration and recommended those items be presented to the Lake County League of Cities at their December 9 th meeting to collectively determine 4-5 priorities for Lake County League of Cities endorsement. The consensus of City Council was the following priorities: 1. Support the funding to the Wekiva Parkway Project as a transportation and economic development project in the area 2. Use of 175/185 revenues for sustaining Fire and Police Pension benefits without the added requirement for enhancement of benefits

5 3. Retiree healthcare costs especially as relates to retirees eligible for Medicare coverage that continues to use the City s active employee plan as a supplemental plan coverage which is very costly to the City 4. Concern that our efforts associated with reclaimed water resources does not receive the just credit due in capacity review for the City s water CUP 5. Unregulated private irrigation well impact upon available water supply coming from the Florida Aquifer Work Plan Priorities Mr. Quinn provided the top ten priorities based upon information submitted by council members. A majority of City Council said they did not want to pursue the red light feasibility project. The City Council accepted the top ten priorities as presented. The red light feasibility project is going to remain on the list but not as a top priority. Special Event Support Mr. Quinn said staff is requesting the authorization and allocation of $2,500 from the CRA Grant funds to help financially sponsor and attract a special event venue to the City downtown area, and designate our willingness to participate as a City-Sponsored Event in partnership with the Mount Dora Chamber of Commerce. Ms. Cathy Hoechst, President of Mount Dora Chamber of Commerce said the City has never been part of this type of event. More information is forthcoming but Ms. Hoechst needs to know what City Council is willing to do to support this type of event if there is a final plan for the HOG to visit Mount Dora as part of their event. Mr. Maraio asked how this differs from bike week in Leesburg and/or Daytona Beach. He expressed concern and requested additional information about the event before finalization. Mr. Donovan made a motion to move forward with the recommendation of $2,500 in support of HOG. Mr. Watters seconded the motion. The motion was approved unanimously. PLANNING & DEVELOPMENT Impact Fee and Development Review Fee Waivers in CRA Mr. Reggentin said staff is recommending City Council direct the City Attorney to draft an ordinance waiving impact and development review fees for development that meets the following criteria: 1) Located within a CRA district; 2) Applies to new non-residential projects; and 3) shall be valid for one year. Mr. Donovan moved to approve the request to draft an ordinance. Mr. Tedder seconded the motion. The motion was approved unanimously.

6 Tremain Street Greenway Agreement for preparation of Construction Drawings Mr. Reggentin gave an overview of the request for agreement to prepare construction drawings. With this approval, will go to final construction drawings and be ready to build when grant funds are received. Mr. Donovan moved to approve the Agreement for preparation of construction drawings for Tremain Street Greenway. Mr. Tedder seconded the motion. The motion was approved unanimously. HUMAN RESOURCES Collective Bargaining Agreement between: The City of Mount Dora and the Fraternal Order of Police, Florida State Lodge, Inc. for the General Employees of Mount Dora Mr. Bloom, Human Resources Director/Risk Management, presented the collective bargaining agreement between the City of Mount Dora and the Fraternal Order of Police on behalf of General Employees.. Mr. Yatsuk moved to approve the collective bargaining agreement as presented. Mr. Yatsuk seconded the motion. The motion was approved unanimously. BOARD APPOINTMENTS Planning and Zoning Commission Vacancy Mr. Tedder nominated Mr. Sheridan Ellis Brown to the Planning & Zoning Commission. Mr. Yatsuk moved to approve the appointment of Mr. Brown. Mr. Donovan seconded the motion. The motion was approved unanimously. OTHER BUSINESS Policies & Procedures were accepted as written. Board & Committee Council Representative Appointments Education Concurrency Committee Mr. Thielhelm recommended assignment of Planning & Development Director Mark Reggentin. Mr. Donovan made a motion. Mr. Yatsuk seconded. Approved unanimously. Library Advisory Board & Lake County Library Board Mr. Donovan moved to have Mr. Wood serve on the Library Advisory Board and Lake County Library Board. Mr. Yatsuk seconded. Approved unanimously. Lake Community Action Agency Board Mr. Maraio volunteered and would also like to be part of a transportation committee. Mr. Donovan made a motion. Mr. Tedder seconded. Approved unanimously.

7 MPO Mr. Thielhelm would like to retain that position. Mr. Tedder made a motion. Mr. Maraio as alternate. Mr. Donovan seconded. Approved unanimously. 1 st meeting is tomorrow at 2:00 pm BPAC Mr. Yatsuk will continue. Mr. Donovan made a motion. Mr. Maraio as alternate. Mr. Yatsuk seconded. Approved unanimously. League of Cities Mr. Thielhelm plans to attend. Mr. Wood as alternate. Mr. Yatsuk made a motion. Mr. Maraio seconded. Approved unanimously. Community Trust Vasco Watters Mr. Donovan made a motion. Mr. Yatsuk seconded. Approved unanimously. Arts & Cultural Affairs Committee Center for the Arts, Nancy Zinkofsky has agreed to serve. She is currently executive co-chair for Mount Dora Center for the Arts. Need to accept Judy Smathers resignation and approve new appointment. Mr. Donovan moved to accept Ms. Smathers resignation and appoint Ms. Zinkofsky to the Arts & Cultural Affairs Committee. Mr. Yatsuk seconded. Approved unanimously. Mr. Yatsuk asked about the entertainment district. Mr. Quinn said it is being researched and will be presented on December 20, 2011 or January 3, Mr. Quinn said December 8 th is the Employee Appreciation Luncheon Golden Triangle Cities meeting is scheduled tentatively January 31, 2011 in Eustis. List of possible workshops Staff will bring back workshop topic suggestions in January. ADJOURNMENT There being no further business for discussion, the meeting adjourned at 9:26 pm Robert Thielhelm, Sr., Mayor Gwen Keough-Johns, City Clerk