CITY OF PROSSER, WASHINGTON TH STREET CITY COUNCIL CHAMBERS CITY COUNCIL MEETING TUESDAY, DECEMBER 16, 2008

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1 CITY OF PROSSER, WASHINGTON TH STREET CITY COUNCIL CHAMBERS CITY COUNCIL MEETING TUESDAY, DECEMBER 16, 2008 CALL TO ORDER Mayor Pro Tem Randy Taylor called the Regular Meeting of the Prosser City Council to order at 7:00 p.m. PLEDGE OF ALLEGIANCE Peter Cook led the Pledge of Allegiance. ROLL CALL Council Members Becken, Chambers, Everett, Poteet, Rainer, and Troemel were present. Mayor Warden had requested an excused absence. The presiding officer was Mayor Pro Tem Taylor. CITIZEN PARTICIPATION Fred Lamb and Julie Peterson, representing the Prosser Chamber of Commerce, provided information on the visitor center activities and tourism promotion efforts. Keith Sattler discussed the administrative manager position and related budget for the Historic Downtown Prosser Association. MAYOR AND CITY COUNCIL REPORTS AND COMMENTS Council Member Troemel attended the Chamber s Christmas kickoff event. Mr. Troemel also attended a luncheon, featuring Speaker of the House Representative Frank Chopp. Rep. Chopp discussed the state budget and looming deficit. Council Member Becken informed the Council of a new electronic waste recycling program for computers and televisions. The program could be held in conjunction with the Spring and Fall Cleanup. Council Member Chambers noted Mayor Pro Tem Taylor had just completed his term on the Fire Board and would be missed. REPORT FROM THE CITY ADMINISTRATOR Kellie Brennan said the Pool Committee would be meeting in January to begin its fundraising efforts. City Administrator Charlie Bush said a resolution was needed to formalize the partnership to received donations. Council Member Becken asked if the pool had the required drown proof drains. Ms. Brennan replied in the affirmative.

2 CONSENT AGENDA Council Member Everett removed Item I from the Consent Agenda. removed from the Consent Agenda by Council Member Becken. Item H was A motion was made by Council Member Everett, seconded by Council Member Chambers to approve Consent Agenda Items A G and Items J O. a. Approve Payment of Payroll Check Nos through in the Amount of $117, for the November 26, 2008 Payroll b. Approve Payment of Payroll Check Nos through in the Amount of $27, for the Period Ending December 15, 2008 c. Approve Payment of Claim Checks Nos through in the Amount of $154, and the IRS Federal Tax Wire in the Amount of $6, for the Period Ending December 16, 2008 d. Accept Invoice for Operation of the Visitor Information Center and Reimbursable Tourism and Promotional Expenses for the Month of November 2008 and Authorize Payment for those Services in the Amount of $5,500 e. Accept Monthly Report by Prosser Economic Development Association for the Month of November 2008 and Authorize Payment for those Services in the Amount of $2, f. Approve Council Minutes of December 9, 2008 g. Approve Extension of Interlocal Agreement for Grant Writing Services in an Amount Not to Exceed $15,350 for 2009 with Prosser Economic Development Association j. Approve the Updated Information for the City of Prosser s Membership in the Federal Surplus Program k. Authorize the Purchase of Tasers and Related Equipment from the Criminal Justice Fund in 2009 l. Approve Renewal of Emergency Dispatch Contract for Prosser Fire Protection District # 3 m. Approve Renewal of Emergency Dispatch Contract for Benton County Fire District # 5

3 n. Approve Renewal of Emergency Dispatch Contract for Benton County Fire District # 6 o. Adopt Ordinance No Amending Ordinance 1586 to extend the Franchise Agreement (Charter Communications) to December 31, 2009 Council Member Becken asked if June 30, 2009 was the correct expiration date for the banking services agreement with AmericanWest Bank. Finance Director Cathleen Koch said the City had intended for a later date, but AmericanWest Bank requested the June 30 th date. A motion was made by Council Member Becken, seconded by Council Member Everett to approve Item H. h. Approve an Amendment to the AmericanWest Bank Banking Services Agreement Extending the Term of the Agreement Council Member Everett said Benton REA asked to complete a mutual letter, and not the Professional Services Agreement included in the Council Packet. The existing support agreement would be extended through June 30, Council Member Everett moved to direct staff to complete the letter, extending the term through June 30, 2009, with a 30- day mutual cancellation clause. Council Member Becken seconded the motion. i. Approve Extension of Remote and On-Site Service Network Support Contract with Benton Rural Electric Association through June 30, 2009 COUNCIL ACTION APPROVE CONTRACT FOR TOURIST INFORMATION AND PROMOTION SERVICES WITH THE PROSSER CHAMBER OF COMMERCE A motion was made by Council Member Everett, seconded by Council Member Becken to approve the $72,000 contract with the Prosser Chamber of Commerce. Motion passed 7 YES, 0 NO, 0 ABSENT. ADOPT RESOLUTION NO APPROVING AN INTERLOCAL JAIL AGREEMENT BETWEEN THE CITY OF SUNNYSIDE AND THE CITY OF PROSSER FOR USE OF THE SUNNYSIDE JAIL TO HOUSE PROSSER INMATES

4 A motion was made by Council Member Chambers, seconded by Council Member Everett to adopt Resolution No approving an Interlocal Agreement with the City of Sunnyside for use of the Sunnyside Jail. Motion passed 7 YES, 0 NO, 0 ABSENT. ADOPT RESOLUTION NO DESIGNATING THE OFFICIAL NEWSPAPER FOR THE CITY OF PROSSER A motion was made by Council Member Everett, seconded by Council Member Rainer to adopt Resolution No designating the Prosser Record Bulletin as the City s official newspaper for ADOPT RESOLUTION NO SETTING A PUBLIC HEARING REGARDING THE FORMATION OF A TRANSPORTATION BENEFIT DISTRICT (TBD) A motion was made by Council Member Everett, seconded by Council Member Chambers to set a public hearing date of January 13, 2009, to receive public testimony on the formation of a Transportation Benefit District. Motion passed 7 YES, 0 NO, 0 ABSENT. City Administrator Bush said the Department of Licensing wanted to pass the implementation costs to the cities. City Attorney Howard Saxton said that was a direct conflict with existing state statutes. ADOPT ORDINANCE NO AMENDING THE 2008 BUDGET FOR THE STREET FUND (102) FROM THE ARTERIAL STREET FUND (110) Finance Director Koch explained there were several outstanding expenditures for 2008 street projects. A motion was made by Council Member Everett, seconded by Council Member Rainer to adopt Ordinance No authorizing a $50,000 transfer to the Street Fund for ADD ON ITEMS --Executive Session At 7:47 p.m., Mayor Pro Tem Taylor recessed the Regular Meeting of the Prosser City Council to conduct an Executive Session, pursuant to RCW (1) (i) To discuss with legal counsel representing the City litigation or potential litigation to which the agency, the governing body, or a member sitting in an official capacity is, or is likely to become, a party when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. The Executive Session was expected to last for 30 minutes and to include the Mayor Pro Tem and Council, City Attorney, City Administrator, City Clerk, and Finance Director. At 8:17 p.m., City Clerk Sherry Biggs announced the Executive Session would be extended for an additional 15 minutes. At 8:31 p.m., Mayor Pro Tem Taylor reconvened the Regular Meeting of the City Council and stated that no action or decision had occurred in the Executive Session.

5 ADJOURNEMENT There being no further business before the City Council at this time, the Regular Meeting of the Prosser City Council was adjourned at 8:32 p.m. Attest: Mayor Paul Warden City Clerk Sherry Biggs