2. SUBMISSION OF PECUNIARY INTEREST FORMS:

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1 EXECUTIVE COMMITTEE MINUTES: SEPTEMBER 16, 2013 Minutes of a meeting of the Executive Committee of The City of Prince Albert held in the Council Chamber, City Hall, on the above date at 5:45 p.m. 1. CALL TO ORDER: Councillor Rick Orr, Chairperson, called the meeting to order. PRESENT: Councillors: Mayor Greg Dionne Charlene Miller Rick Orr Lee Atkinson Don Cody Tim Scharkowski Martin Ring Mark D. Tweidt Ted Zurakowski -AND- Cliff Skauge, City Clerk Chris Cvik, Acting City Manager Ken Paskaruk, City Solicitor Kiley Bear, Communications Manager Joe Day, Director of Financial Services Scott Golding, Acting Director of Public Works Les Karpluk, Director of Fire & Emergency Services Jody Boulet, Acting Director of Community Services Kim Johnson, Acting Director of Planning and Development Services 2. SUBMISSION OF PECUNIARY INTEREST FORMS: 3. ADOPTION OF MINUTES: Moved by Councillor C. Miller. AND RESOLVED: That the Minutes of the Executive Committee meeting held September 3, 2012, be taken as read and adopted. SEPTEMBER 16, 2013 PAGE -1

2 4. APPROVAL OF AGENDA: Moved by Mayor G. Dionne. AND RESOLVED: That the Agenda for this meeting be approved, as presented, and, that the presentations, delegations and speakers listed on the Agenda be heard when called forward by the Chair. 5. PRESENTATIONS, DELEGATIONS & RELATED REPORTS: 6. COMMUNICATIONS/PETITIONS PACKAGE: Moved by Councillor M. Ring. That the Communications/Petitions Package Item Nos. 6.1 to 6.6 be received and forwarded to City Council for approval, as indicated Correspondence from Ashley Doell dated August 26, 2013, requesting the Property Tax Penalties for the Property located at 50-48th Street East be forgiven. That the Correspondence from Ashley Doell dated August 26, 2013, requesting the Property Tax Penalties for the Property located at 50-48th Street East be forgiven be received and referred to the Financial Services Department. 6.2 Correspondence from Finance Clerk, Saskatchewan Housing Corporation, dated August 27, 2013, forwarding the 2012 Settlement Municipal Share Housing Projects. That the Correspondence from Finance Clerk, Saskatchewan Housing Corporation, dated August 27, 2013, forwarding the 2012 Settlement Municipal Share - Housing Projects be received and referred to the Financial Services Department. SEPTEMBER 16, 2013 PAGE -2

3 6.3 Correspondence from Chairperson, Prince Albert Food Coalition, dated August 29, 2013, requesting October 13-19, 2013, be Proclaimed as Food Security Week and Use of the Foyer for an Event to be held on Tuesday, October 15, That the Correspondence from Chairperson, Prince Albert Food Coalition, dated August 29, 2013, requesting that October 13-19, 2013, be Proclaimed as Food Security Week and Use of the Foyer for an Event to be held on Tuesday, October 15, 2013, be received; and, that the following be approved: 1. That the Request for Proclamation be referred to the Mayor's Office; and, 2. That Use of City Hall Foyer be referred to the Community Services Department. 6.4 Correspondence from Ed Stobbe received September 5, 2013, requesting that the Number of Parking Stalls required per Complex be Increased. That the Correspondence from Ed Stobbe received September 5, 2013, requesting that the Number of Parking Stalls required per Complex be Increased be received and referred to the Planning and Development Services Department. 6.5 Correspondence from Doris E. Lund dated September 10, 2013, requesting an opportunity to address members of City Council to express concerns regarding Controlling Traffic Speed by the use of Speed Bumps. That the Correspondence from Doris E. Lund dated September 10, 2013, requesting an opportunity to address members of City Council to express concerns regarding Controlling Traffic Speed by the use of Speed Bumps be received and referred to the Public Works Department. SEPTEMBER 16,2013 PAGE-3

4 6.6 Media Releases: a. Road Closure - 3rd Avenue East from 20th Street to 22nd Street starting Friday, September 6, 2013 dated September 5, b. City Releases Draft Response to Shore Gold Environmental Impact Statement dated September 5, c. Traffic Restrictions on 2nd Avenue West from 14th Street to 15th Street West dated September 9, d. Extended - Traffic Restrictions on 2nd Avenue West from 14th Street to 15th Street West dated September 9, e. Pavement Upgrades on 1st Avenue East from 15th Street East to River Street dated September 9, That the Media Releases with respect to Road Closure - 3rd Avenue East from 20th Street to 22nd Street starting Friday, September 6, 2013 dated September 5, 2013; City Releases Draft Response to Shore Gold Environmental Impact Statement dated September 5, 2013; Traffic Restrictions on 2nd Avenue West from 14th Street to 15th Street West dated September 9, 2013; Extended - Traffic Restrictions on 2nd Avenue West from 14th Street to 15th Street West dated September 9, 2013; and, Pavement Upgrades on 1st Avenue East from 15th Street East to River Street dated September 9, 2013, be received as information and filed Moved by Mayor G. Dionne. AND RESOLVED: That the Communications/Petitions Package Item Nos. 6.1 to 6.6 be received and forwarded to City Council for approval, as indicated. SEPTEMBER 16,2013 PAGE -4

5 7. CONSENT AGENDA: 7.2 Report from Chief Clerk dated September 3, 2013, with respect to Account List No. 15 of 2013 in the amount of $3,758, (RPT#FIN-CC-13-16) That the Report from Chief Clerk dated September 3, 2013, with respect to Account List No. 15 of 2013 in the amount of $3,758, be received as information and filed Moved by Councillor M. Ring, AND RESOLVED: That the Consent Agenda Item No. 7.2, and the recommendations contained therein be received and forwarded to City Council for approval, as indicated. 8. REPORTS OF ADMINISTRATION & COMMITTEES: 7.1 Report from Planner 1 dated July 29, 2013, along with Correspondence from Debbie St. Germain received August 6, 2013, Correspondence from Judy Tubman dated August 7, 2013, Correspondence from Project Coordinator, I B P Properties Ltd., dated August 7, 2013, Correspondence from Dave and Angie Kopera, on behalf of Kopera Care Homes, Future Operators of Proposed River Breeze Senior Complex, dated September 3, 2013, and, Correspondence from Howard Clavelle dated September 11, 2013, all with respect to Development Permit Application River Street East- Senior Housing. (RPT#PDS-13-97) Moved by Councillor M. Ring, AND RESOLVED: That the Report from Planner 1 dated July 29, 2013, along with Correspondence from Debbie St. Germain received August 6, 2013, Correspondence from Judy Tubman dated August 7, 2013, Correspondence from Project Coordinator, I B P Properties Ltd., dated August 7, 2013, Correspondence from Dave and Angie Kopera, on behalf of Kopera Care Homes, Future Operators of Proposed River Breeze Senior Complex, dated September 3, 2013, and, Correspondence from Howard Clavelle dated September 11, 2013, all with respect to Development Permit Application River Street East - Senior Housing be received and referred to City Council for consideration at its September 23, 2013 meeting. SEPTEMBER 16,2013 PAGE-5

6 8.1 Report from City Manager dated September 4, 2013, with respect to 2012 Annual Report. (RPT#CM-13-25) Moved by Councillor M.D. Tweidt, AND RESOLVED: That the Report from City Manager dated September 4, 2013, with respect to 2012 Annual Report be received as information and filed. 8.2 Report from Acting City Manager dated September 11, 2013, with respect to Updated - City of Prince Albert - Response to Shore Gold Environmental Impact Statement. (RPT#CM-13-27) Councillor T. Zurakowski was excused from the meeting at 6:03p.m Moved by Councillor M. Ring. AND RESOLVED: That the Report from Acting City Manager dated September 11, 2013, with respect to Updated - City of Prince Albert - Response to Shore Gold Environmental Impact Statement be received; and, that the following recommendation of the Acting City Manager, as contained therein, be approved : "That the Meyers Norris Penny Report entitled "City of Prince Albert: Response to Shore Gold Environmental Impact Statement", be endorsed." Councillor T. Zurakowski returned to the meeting at 6:05p.m. SEPTEMBER 16, 2013 PAGE-6

7 8.3 Report from Fleet Manager dated September 6, 2013, with respect to Tender No. 101 of Waste Collection Truck and Packer. (RPT#PW ) Moved by Councillor M.D. Tweidt. AND RESOLVED: That the Report from Fleet Manager dated September 6, 2013, with respect to Tender No. 101 of Waste Collection and Packer be received; and, that the following recommendations of the Fleet Manager, as contained therein, be approved: "1. That Tender No. 101 of 2013 for the purchase of a Freightliner complete with Heil Rapid Rail Packer from Fer Marc Equipment Ltd. in the amount of $199,980 plus applicable taxes, be approved; and, 2. That Tender No. 102 of 2013 for the sale of Unit No Used Waste Collection Truck and Packer be awarded to MTN Disposal Ltd. for the total tendered price of $15,000." 8.4 Report from Property Coordinator II dated September 6, 2013, with respect to Land Sale - North Ridge Development Corporation - 19 and 29 Guy Drive. (RPT#PDS ) Moved by Mayor G. Dionne. AND RESOLVED: That the Report from Property Coordinator II dated September 6, 2013, with respect to Land Sale - North Ridge Development Corporation - 19 and 29 Guy Drive be received; and, that the following recommendations of the Property Coordinator II, as contained therein, be approved: "1. That the Offer to Purchase from North Ridge Development Corporation for the City owned properties located at 19 and 29 Guy Drive, legally described as Parcels C and D, Plan No , at the price of $82,000 per acre, as per City Council Resolution No dated September 3, 2013, be approved; and, 2. That the Mayor and City Clerk be authorized to execute the Sale Agreement and any other necessary SEPTEMBER 16,2013 PAGE -7

8 legal documents associated with the development, once prepared." 8.5 Report from City Assessor dated August 21, 2013, with respect to Tax Refund Request- Four (4) Condominium Units h Street West Norsask Plumbing and Heating Ltd. (RPT#FIN-13-51) Moved by Councillor T. Zurakowski. AND RESOLVED: That the Report from City Assessor dated August 21, 2013, with respect to Tax Refund Request - Four (4) Condominium Units th Street West - Norsask Plumbing and Heating ltd be received and referred to City Council for consideration at its September 23, 2013 meeting. 8.6 Report from City Assessor dated August 21, 2013, with respect to Fixed Assessment of Farmland Property Agreements. (BYLAW NO. 39 OF 2013) (RPT#FIN-13-56) Moved by Councillor D. Cody, AND RESOLVED: That the Report from City Assessor dated August 21, 2013, with respect to Fixed Assessment of Farmland Property Agreements - Bylaw No. 39 of 2013 be received; and, that the following recommendations of the City Assessor, as contained therein, be approved: "1. That the four (4) Fixed Assessment of Farmland Property Agreements between The City and the following be approved for the years from 2013 to 2016, inclusive: a. Bernard Mardell and Lionel Mardell; b. Margaret Morgan, Susan Cay and Bryn P. Morgan- two properties; and, c. Louis Boyer and Marilyn Boyer; 2. That the Mayor and City Clerk be authorized to execute Fixed Assessment of Farmland Property Agreements and any other necessary documents, on behalf of The City, once prepared; and, SEPTEMBER 16, 2013 PAGE- 8

9 9. UNFINISHED BUSINESS: 10. INQUIRIES: 3. That Bylaw No. 39 of 2013 be introduced and given three (3) readings at the September 23, 2013 City Council meeting." 11. FORWARD AGENDA & RECOMMENDATIONS TO CITY COUNCIL: Moved by Mayor G. Dionne. AND RESOLVED: That the Executive Committee forward the above Agenda from its meeting of September 16, 2013, along with the recommendations and noted amendments, to City Council for consideration at its September 23, 2013 meeting. 12. ADJOURNMENT-6:15P.M Moved by Councillor T. Zurakowski. AND RESOLVED: That this Committee do now adjourn. fz}dm COUNCILLOR RICK ORR CHAIRPERSON MINUTES ADOPTED THIS 7TH DAY OF OCTOBER, A.D SEPTEMBER 16, 2013 PAGE - 9