Peace River Regional District REPORT. To: Committee of the Whole Date: November 5, 2015

Transcription

1 Peace River Regional District REPORT To: Committee of the Whole Date: November 5, 2015 From: Jeff Rahn, General Manager of Environmental Services Subject: Solid Waste Management Plan Monitoring and Advisory Committee RECOMMENDATION: That the Committee of the Whole recommend to the Regional Board the following: 1. That the Regional Board approves the Terms of Reference for the Solid Waste Management Plan Monitoring and Advisory Committee; and 2. That the Regional Board approves the list of key stakeholders to be invited to participate on the Solid Waste Management Plan Monitoring and Advisory Committee; and 3. That the Regional Board approves the draft letter to be forwarded to the list of key stakeholders inviting them to participate on the Advisory Committee. BACKGROUND/RATIONALE: The Regional Board endorsed the following recommendation from the September 17, 2015 meeting of the Committee of the Whole: RD/15/09/18 (17) 4) That priority be given to the appointment of members to the Solid Waste Management Plan Monitoring and Advisory Technical Committee so that a meeting may take place as soon as possible. DISCUSSION: The list of stakeholders for the Solid Waste Management Plan Monitoring and Advisory Committee (Committee) is divided into two sections: Section 1 identifies 26 stakeholders that are considered to be key participants. Section 2 lists 15 other potential stakeholders that could be invited to participate if the Board wishes to do so. These other stakeholders were invited to participate in stakeholder meetings as part of the 2007 Plan amendment process but did not attend. In the interest of keeping the Committee to a manageable size, staff recommends that only the key stakeholders identified in Section 1 be included in the invitation. Once the stakeholder list has been finalized and the invitations mailed out, those stakeholders who subsequently indicate their interest in sitting on the Committee will then be recommended for appointment by the Board. A report dealing with these appointments will follow once the invitation process has been completed. After that, a meeting with the appointed stakeholders is currently scheduled for January 19, Terms of Reference (TOR) have been drafted for the Committee. The TOR document describes the purpose, scope, and authority of the Committee. As an advisory committee, any recommendations by the Committee will be brought forward to the PRRD Board for consideration. Decisions that result in changes to the Plan may require approval by the Ministry of Environment. Staff Initials: Dept. Head: CAO: Page 1 of 2

2 Report Committee of the Whole November 5, 2015 Page 2 of 2 OPTIONS: That the Committee of the Whole recommend to the Regional Board the following: 1. That the Regional Board approves the Terms of Reference for the Solid Waste Management Plan Monitoring and Advisory Committee; and 2. That the Regional Board approves the list of key stakeholders to be invited to participate on the Solid Waste Management Plan Monitoring and Advisory Committee; and 3. That the Regional Board approves the draft letter to be forwarded to the list of key stakeholders inviting them to participate on the Advisory Committee. 4. That the Regional Board provide further direction to Administration. STRATEGIC PLAN RELEVANCE: FINANCIAL CONSIDERATION(S): Regional Solid Waste Management operations None. COMMUNICATIONS CONSIDERATION(S): None OTHER CONSIDERATION(S): None.

3 Solid Waste Management Plan Monitoring and Advisory Committee TERMS OF REFERENCE BACKGROUND Regional Districts in British Columbia are mandated by the Provincial Environmental Management Act to develop Solid Waste Management Plans that are long term visions of how each regional district manages their municipal and rural solid wastes. The Peace River Regional District s Solid Waste Management Plan, which was last amended in March, 2009, identified the formation of a SWMP Monitoring and Advisory Committee to monitor the implementation and effectiveness of the Plan and identify concerns and issues that have arisen during its implementation that may require changes. GOAL OF THE COMMITTEE The Plan Monitoring & Advisory Committee (PMAC) will monitor the implementation and effectiveness of the Solid Waste Management Plan (Plan) for the Peace River Regional District (PRRD). OBJECTIVES To review the status of the Plan as to objectives completed and tasks remaining. To identify concerns and issues that may arise in the Plan s ongoing implementation. To act as a sounding board for the PRRD to review results of pilot programs. To make suggestions regarding how programs should be implemented and provide those recommendations to the PRRD Committee of the Whole. Provide advice and feedback on consultation activities with the general public. STRUCTURE OF THE PLAN MONITORING & ADVISORY COMMITTEE 1. Members: The PMAC will be made up of representatives from: Staff from member municipalities. PRRD waste management staff. PRRD waste management contractors or partners. Public agencies. Representatives from First Nations within the region. Private and non-profit sectors. Industry and institutional representatives. Members of the general public (as selected by the PRRD Electoral Area Directors). 2. Number of Members: The number of members appointed by the PRRD Board is. An alternate may be nominated to attend in lieu of the person appointed to the PMAC. 3. Term of Office of Members: Members will be asked to commit for up to 2 years. diverse. vast. abundant

4 Solid Waste Management Plan Monitoring and Advisory Committee Terms of Reference REMUNERATION AND EXPENSES Membership to the PMAC shall be strictly on a volunteer basis. Compensation from the PRRD for work performed as a member of the PMAC will be provided as follows: Per the Regional Board s Financial Policy, mileage will be paid to all volunteer members of the PMAC (except Ministry Staff and paid members of Commissions). Refreshments and lunch meal (if required) will be provided at all meetings. RULES OF PROCEDURE 1. Robert s Rules of Order apply. 2. The PMAC is advisory and all recommendations will be forwarded to the Regional District Committee of the Whole for consideration. 3. The PMAC Chair shall be elected from the membership at the first meeting of each year. In the absence of the Chair, an Acting Chair shall be appointed for that meeting by the members present. The Chair shall be entitled to vote at all meetings. PRRD Board Directors are not eligible for the position of PMAC Chair. 4. Quorum: A simple majority, one member more than 50% of appointed members of the PMAC, shall constitute a quorum. 5. Voting: All issues that come before the PMAC shall be determined by way of majority vote. MEETINGS OF THE PLAN MONITORING & ADVISORY COMMITTEE 1. Scheduled Meetings: a. Initial meeting scheduled for January 19, 2016 b. Annual meeting will be tentatively scheduled for Fall of 2016 to resolve any potential outstanding items from the initial meeting and to refine SWMP objectives for This schedule is subject to change. All regular agendas and meeting dates shall be arranged by the PRRD in consultation with the PMAC members. All meeting dates will be confirmed at least two weeks prior to the meetings with agendas being provided to the PMAC members and other interested parties at least one week prior to meetings. Agendas will also be posted on the Peace River Regional District website at 2. Minutes: Notes and action items arising from each meeting will be documented. A synopsis of all meetings shall be posted on the PRRD website at REPORTING TO THE PRRD COMMITTEE OF THE WHOLE Recommendations adopted by the PMAC will be presented to the PRRD Committee of the Whole by way of a covering report drafted by PRRD staff. Approved Regional Board:

5 PEACE RIVER REGIONAL DISTRICT Solid Waste Management Plan Monitoring and Advisory Committee Stakeholder List SECTION 1 KEY STAKEHOLDERS CONTRACTORS Landfill Mr. Lance Leger SSG Holdings Ltd. P.O. Box 215, lance@ssgholdings.ca MAPLE RIDGE, BC V2X 7G1 Phone Waste Hauling Mr. Joe Braun Tervita Corporation th Street, Phone: FORT ST. JOHN, BC V1J 3Y8 jobraun@tervita.com Mr. Roy Dondale Excel Transportation 333 Ongman Rd., Phone: PRINCE GEORGE, BC V2K 4K9 rdondale@exceltramsportation.ca Mr. Lance Ramsey Phone: D & T Disposals Ltd. Fax: th Avenue, info@dtdisposals.com FORT ST. JOHN, BC V1J 1G4 District Operations Manager Phone: Northern Region Fax: Waste Management th Avenue, GRANDE PRAIRIE, AB T8V 3J8 Mr. Corey Pomeroy Oscar s Disposal Ltd. corey@oscarsdisposal.com or Alaska Highway, info@oscarsdisposal.com FORT ST. JOHN, BC V1J 5T5 Phone: Recycling Mr. Jeremy Parslow Phone: DC Campbell Recycling Ltd. Fax: th Avenue, info@dawsoncreekrecycling.com DAWSON CREEK, BC V1G 1W2 Ms. Sally Paquette Chetwynd Lions Club Recycling Street, Phone: CHETWYND, BC V0C 1J0 lions45@telus.net 1

6 Solid Waste Management Plan Monitoring and Advisory Committee Stakeholder Contact List Mr. Ken Griffin Eco-Depot Recycling Centre th Avenue, Phone: FORT ST. JOHN, BC V1J 1G4 Ms. Lindsay Heal Recycle-It Resource Recovery P.O. Box 6866, Avenue, Phone: FORT ST. JOHN, BC V1J 4J3 BC Recycles PROVINCIAL MINISTRIES Ministry of Environment # th Avenue, PRINCE GEORGE, BC V2L 3H9 INTERESTED PARTIES Mr. Dzengo Mzengeza Northern Environmental Action Team Box 6355, Phone: FORT ST. JOHN, BC V1J 4H8 dzengo@neat.ca MUNICIPALITIES Director of Engineering and Public Works District of Chetwynd Box 357 CHETWYND, BC V0C 1J0 Mr. Kevin Henderson Phone: City of Dawson Creek Fax: Box 150, khenderson@dawsoncreek.ca DAWSON CREEK, BC V1G 4G4 Public Works Supervisor City of Fort St. John th Street, FORT ST. JOHN, BC Public Works Supervisor District of Hudson s Hope Box 330, HUDSON S HOPE, BC V1J 3Z5 V0C 1V0 Public Works Supervisor Phone: Village of Pouce Coupe Fax: Box 190, POUCE COUPE, B.C. V0C 2C0 2

7 Solid Waste Management Plan Monitoring and Advisory Committee Stakeholder Contact List Public Works Supervisor Phone: District of Taylor Fax: Box 300, TAYLOR, BC V0C 2K0 Public Works Supervisor Phone: District of Tumbler Ridge Fax: Box 100, TUMBLER RIDGE, BC V0C 2W0 TREATY 8 Treaty 8 Tribal Association th Avenue, FORT ST. JOHN, BC CONSTRUCTION INDUSTRY WL Construction Ltd. P.O. Box 6357 FORT ST. JOHN, B.C. V1J 1Y8 V1J 4H8 PLUS: 4 members at large from each Electoral Area to be identified by Electoral Area Directors Electoral Area B Mike Fitzgergerald Phone: Electoral Area C To be determined Electoral Area D To be determined Electoral Area E To be determined Total Number of Key Stakeholders (including 4 Electoral Area members at large) = 26 3

8 Solid Waste Management Plan Monitoring and Advisory Committee Stakeholder Contact List SECTION 2 - OTHER POTENTIAL STAKEHOLDERS Note: other potential Stakeholders were identified but are not being recommended due to suggested size of Committee. Provincial Ministries Ministry of Agriculture and Lands # TH Avenue, FORT ST. JOHN, BC V1J 6M7 Forests, Lands and Natural Resource Operations TH Street, DAWSON CREEK, BC V1G 4A4 Northern Health th Avenue, DAWSON CREEK, BC V1G 4X3 Forestry Organizations Tembec Chetwynd Operations Box 900, 4181 Chetwynd Pulp Mill Road, CHETWYND, BC V0C 1J0 Peace Valley OSB Site 13, Comp. 14, RR#1, FORT ST. JOHN, BC V1J 4M6 Canfor Pulp Phone: Box 330, Fax: TAYLOR, BC V0C 2K0 Louisiana Pacific Canada Ltd th Avenue, Phone: ext. 222 DAWSON CREEK, BC V1G 3C8 Fax: Oil and Gas Commission BC Oil and Gas Commission # th Avenue, Fort St. John, BC V1J 6M7 Canadian Association of Petroleum Producers (CAPP) th Avenue, CALGARY, ALBERTA Northern Oilfield Service Contractors Box 6585, FORT ST. JOHN, BC V1J 4J1 School District #59 School District #60 School District #59 School District # th Street, th Avenue, DAWSON CREEK, BC V1G 4R8 FORT ST. JOHN, BC V1J 4S4 4

9 Solid Waste Management Plan Monitoring and Advisory Committee Stakeholder Contact List Transportation Provincial Approving Officer Ministry of Transportation # th Avenue, FORT ST. JOHN, BC V1J 6M7 Caribou Road Services Ltd. Box 100, nd Avenue, POUCE COUPE, BC V0C 2C0 Yellowhead Road and Bridge (NP) Ltd. Box 6937, Mile 49 Alaska Avenue, FORT ST. JOHN, BC V1J 4J3 Total Number of Other Potential Stakeholders = 15 5

10 November 6, 2015 <Mail Merge Stakeholder List> Dear <Stakeholder>: The Peace River Regional District s Solid Waste Management Plan (Plan) identifies the formation of a Plan Monitoring and Advisory Committee (Committee) to monitor the implementation and effectiveness of the Plan and to identify concerns and issues that have arisen during its implementation that may require changes to be made. The Plan was last amended in 2009 and a review is now required to evaluate the progress of objectives and initiatives that guide the delivery of solid waste services in the District. As you have been identified as a stakeholder with a potential interest in this matter, the Regional District extends this invitation to participate on the Committee. The first meeting of the Committee is scheduled for Tuesday, January 19, 2016 at the Regional District office in Dawson Creek. The next meeting will take place in the fall of 2016 and then annually at the same time of year thereafter. At the first meeting, Regional District staff will give a presentation summarizing the goals and objectives of the current Plan, and what has been achieved to date. The attached Terms of Reference describes the purpose, scope and authority of the Committee. An agenda will be sent out prior to the meeting. As an advisory committee, recommendations to the Regional District Board of Directors may be made by resolution identifying improvements or modifications to the District s solid waste function. The Board within its decision-making authority will then consider the recommendations and make resolutions for adoption at its sole discretion, which may require a Plan amendment to be approved by the BC Ministry of Environment. If you wish to be appointed to the Committee, please inform the Dawson Creek office of the Regional District of your commitment by December 16, Contact information is provided below. Thank you for your consideration. Yours truly, Jeff Rahn General Manager of Environmental Services