DISTRICT OF CHETWYND. Minutes of the Regular Council Meeting

Transcription

1 DISTRICT OF CHETWYND Minutes of the Regular Council Meeting Date: Time: 4:30 p.m. Location: Council Chambers Present: Mayor Nichols Coun. Brownlee Coun. Galbraith Coun. Harris Coun. Nicholson Coun. Pfanner Coun. Weisgerber D. Fleming, Chief Administrative Officer J. Disher, Director of Corporate Administration W. Caldwell, Director of Financial Administration R. Crisfield, Director of Engineering & Public Works R. Rusjan, Director of Parks & Recreation L. Howes, Deputy Director of Corporate Administration Absent: Press: Nil Reinisa MacLeod, Peace FM Elizabeth Brown, Chetwynd Echo Public: Alan Bone, Sander Rose Bone Grindle LLP [Item 4 (a)] (4:48 p.m.) Olivia Tremblay, Chetwynd RCMP [Item 4 (b)] Amy Meyer, Chetwynd Community Group [Item 4 (c)] Florence Tina Sawchuk, Chetwynd Community Group David Sawchuk, Jr., Chetwynd Community Group Freda Sawchuk, Chetwynd Community Group Dawny Sawchuk, Chetwynd Community Group Norm Sawchuk, Chetwynd Community Group David Sawchuk, Chetwynd Community Group Jenneth Sawchuk-Vehkavuori, Chetwynd Community Group Dianne Hagen, Chetwynd Community Group George Kalischuk Kevin Franson (4:48 p.m.) 1. Call to Order Mayor Nichols called the meeting to order at 4:30 p.m. and a blessing was invoked on the proceedings.

2 Page 2 2. Adoption of Agenda MOVED by Coun. Weisgerber, SECONDED by Coun. Brownlee THAT the Regular Council Meeting Agenda for be adopted as circulated with the addition of Item 12 (a) Letter from the Pine Valley Seniors Association, dated June 14, 2012, re: Support for Grant Application. 3. Minutes 3 (a) Minutes of the Regular Council Meeting MOVED by Coun. Nicholson, SECONDED by Coun. Galbraith THAT the minutes of the Regular Council Meeting held on June 4, 2012 be adopted as circulated. 3 (b) Minutes of the Committee of the Whole Meeting 3 (c) Minutes of the Public Hearing MOVED by Coun. Harris, SECONDED by Coun. Pfanner THAT the minutes of the Committee of the Whole Meeting held on June 4, 2012 be adopted as circulated. MOVED by Coun. Harris, SECONDED by Coun. Brownlee THAT the minutes of the Public Hearing held on June 4, 2012 be adopted as circulated. 3 (d) Minutes of the Land Sale Auction MOVED by Coun. Pfanner, SECONDED by Coun. Harris THAT the minutes of the Land Sale Auction held on June 13, 2012 be adopted as circulated.

3 4. Delegations and/or Presentations 4 (a) Presentation of 2011 Audited Financial Statements Regular Council Meeting Minutes Page 3 This item was deferred to later in the meeting pending the arrival of the presenter, Alan Bone. 4 (b) Olivia Tremblay, Chetwynd RCMP Detachment Commander Introduction Olivia Tremblay introduced herself as the new commander of the Chetwynd RCMP Detachment, advising that she has been in the community for approximately three weeks. She provided a brief review of the Detachment s Annual Performance Plan and requested that Council sign off on the Plan. Priorities in the plan include drug trafficking and related issues; traffic enforcement; and community involvement. Ms. Tremblay noted that four of nine members of the Chetwynd Detachment will be moving in the near future and will be replaced with new members. Ms. Tremblay responded to various questions from Council regarding new approaches to deal with drug trafficking (the use of human sources); the inability to act on hearsay; the need for stiffer penalties; and methods of traffic enforcement. Council welcomed Ms. Tremblay to Chetwynd and thanked her for the presentation, noting that it is pleased with the efforts of the RCMP in Chetwynd. ***0142/06/12 Signing of Annual Performance Appraisal MOVED by Coun. Nicholson, SECONDED by Coun. Pfanner THAT Mayor Nichols be authorized to sign the Chetwynd RCMP Detachment Annual Performance Appraisal on behalf of the District of Chetwynd. O. Tremblay left the meeting at 4:45 p.m.

4 Page 4 4 (c) Amy Meyer, Chetwynd Community Group Protection of Vital Habitat Area On behalf of the Chetwynd Community Group, Amy Meyer requested Council s support for their efforts to protect the Sandy Lake area (including the historic mail trail) from logging. In addition to the heritage trail, the area contains unique kettle formations (depressions created by retreating glaciers) and has been used as a recreation area for many years. Two large cut blocks have been issued to Tembec in this area however the group feels that neither Tembec nor the Ministry of Forests fully recognize the importance of the heritage trail and the unique nature of the kettle formations. The group requested Council s assistance to get the logging permits rescinded by writing to the Rainforest Alliance and Tembec to help them understand how important it is to keep the Sandy Lake area and the heritage trail visually and physically intact. Council was also requested to join the Community Group. Ms. Meyer responded to various questions from Council regarding the exact location of this area; its size; and an explanation of kettle formations. Council thanked Ms. Meyer for the presentation and advised that it will have staff review the group s request and report back to Council. A. Meyer, F. Sawchuk, D. Sawchuk, F. Sawchuk, D. Sawchuk, N. Sawchuk, D. Sawchuk, J. Sawchuk-Vehkavuori, D. Hagen & G. Kalischuk left the meeting at 5:00 p.m. 4 (a) Alan Bone, Sander Rose Bone Grindle LLP Presentation of 2011 Audited Financial Statements Alan Bone, Sander Rose Bone Grindle LLP, thanked Council for the opportunity to present the 2011 Audited Financial Statements and provided a general overview of the contents of the statements. Noting that it is a clean audit report, Mr. Bone congratulated management and administration for their efforts and Council for providing direction. Council thanked Mr. Bone for the presentation. A. Bone and K. Franson left the meeting at 5:05 p.m.

5 Page 5 ***0143/06/12 Adoption of 2011 Audited Financial Statements ***0144/06/12 Staff Appreciation MOVED by Coun. Harris, SECONDED by Coun. Nicholson THAT the 2011 Audited Financial Statements be adopted as presented. MOVED by Coun. Nicholson, SECONDED by Coun. Pfanner THAT Council express its appreciation to staff for the clean audit report. 5. Bylaws 5 (a) ***0145/06/12 Bylaw No. 971, 2012 MOVED by Coun. Nicholson, SECONDED by Coun. Brownlee THAT Bylaw No. 971, 2012 cited as the District of Chetwynd Official Community Plan Amendment Bylaw No. 971, 2012 (Residential/Commercial Mixed Development) be given FINAL ADOPTION. 5 (b) ***0146/06/12 Bylaw No. 972, 2012 MOVED by Coun. Harris, SECONDED by Coun. Pfanner THAT Bylaw No. 972, 2012 cited as the District of Chetwynd Zoning Amendment Bylaw No. 972, 2012 (Residential/Commercial Mixed Development) be given FINAL ADOPTION.

6 6. Council Committee Reports 6 (a) Regional District Report Regular Council Meeting Minutes Page 6 Mayor Nichols submitted the following written Regional District Report, dated June 14, 2012: No Hospital Report. D-1: The Tervita delegation presented its case for development of a contaminated materials landfill in the Sunset Prairie Community Pasture about four k west of Braden Road. It made some sense until the Community Pasture Assn. presented a rather detailed rebuttal. The RD Board sent the proposal to a public information session; date to be set. Text of the CPA presentation is in the information file. R-3: The Campbell request to subdivide the property as divided by the railway was authorized to proceed to the ALC as the proposal is consistent with the OCP and the Zoning bylaws. B-3: The RD Board approved Zoning Amendment By-law No. 2019, 2012 for first and second readings which rezones DL 20 from A-2 (Large Agriculture) to R-5 (Residential 5). This property is located in the Twidwell Bend area. Minutes are available. MOVED by Coun. Galbraith, SECONDED by Coun. Pfanner THAT Mayor Nichols written Peace River Regional District Report, dated June 14, 2012, be received. 6 (b) Community Improvements Committee Report No report.

7 Page 7 6 (c) Finance Strategy Committee Report (d) Health Services Committee Report No report. Councillor Pfanner submitted the following written Health Services Committee Report, dated : Met with Committee & Dr. Venter Actively working to recruit new Doctors to Chetwynd June 9, 2012 Dinner meeting with the traveling road show, young medical students touring the north. Discussion around recruitment and fresh ideas. June 10, 2012 Breakfast meeting with Blair Lekstrom and Ida Chong. Brought issues forward in regards to Doctor shortage in the north. Attending Northern Health Meeting in Fort St. John, with Mayor Nichols. Councillor Pfanner and Mayor Nichols also advised that they attended the Northern Health Board Meeting today and discussed the doctor shortage/recruitment issue. Northern Health is willing to work with the District of Chetwynd and would appreciate our feedback on the recruiting of doctors. Northern Health was advised that Chetwynd s role in the recruitment process is to sell the community and that any interested parties will be referred to Northern Health. MOVED by Coun. Pfanner, SECONDED by Coun. Galbraith THAT Councillor Pfanner s verbal and written Health Services Committee Report, dated, be received. 6 (e) Public Works Committee Report No report.

8 Page 8 6 (f) Water & Sewer Task Group Report (g) Mayor s Report No report. Mayor Nichols submitted the following written Mayor s Report dated June 18, 2012: The following items occupied some of the Mayor s time during the last four weeks: June 5: June 6: June 6: June 7: June 10: June 10: June 11: June 11: June 12: June 14: June 18: Met with Ministry of Energy and Mines. Worked at Tim Horton s for an hour. Chain Saw Reception. Met with Dr. Venter. Breakfast with the Ministers. Toured boundary extensions and Site C with the Ministers. Final day of International Carving. Met with West Moberly to sign TLE documents. Met with Tervita. Civic Properties. PRRD. Toured South Peace Colony with PRRD Board. Met with NH Board in FSJ. MOVED by Mayor Nichols, SECONDED by Coun. Brownlee THAT Mayor Nichols written Mayor s Report, dated, be received. 7. Correspondence Discussion 7 (a) ***0147/06/12 Cardero Coal Carbon Creek Coal Mine Project EA Process Formation of Working Group MOVED by Coun. Harris, SECONDED by Coun. Weisgerber THAT the from the Environmental Assessment Office, dated June 6, 2012, re: Cardero Coal Ltd. Carbon Creek Coal Mine Project Environmental Assessment Process Formation of Working Group, be received; and THAT a member of Council be appointed to participate in the Cardero Coal Ltd. Carbon Creek Coal Mine Project Environmental Assessment Process as a member of the EA Working Group.

9 Page 9 ***0148/06/12 Appointment of Council Member to Carbon Creek Mine EA Process Working Group (b) ***0149/06/12 Resources North Association Membership Request MOVED by Coun. Pfanner, SECONDED by Coun. Weisgerber THAT Councillor Don Harris be appointed as the District of Chetwynd s representative on the Cardero Coal Ltd. Carbon Creek Coal Mine Project Environmental Assessment Working Group. MOVED by Coun. Pfanner, SECONDED by Coun. Galbraith THAT the from the Resources North Association, dated June 5, 2012, re: Membership Request, be received; and THAT the District of Chetwynd join the Resources North Association as a Community Member. 7 (c) ***0150/06/12 Burnaby Resolution on Modern Building Regulatory System & Certification of Building Officials (d) ***0151/06/12 Seniors Advocate Consultation Session MOVED by Coun. Brownlee, SECONDED by Coun. Nicholson THAT the letter from the City of Burnaby, dated May 23, 2012, re: Provincial White Papers on a Modern Building Regulatory System and Certification of Building Officials, be received; and THAT Council endorse the resolution adopted by the City of Burnaby regarding Provincial White Papers on the modern building regulatory system and certification of building officials. MOVED by Coun. Galbraith, SECONDED by Coun. Pfanner THAT the letter from the Ministry of Health Seniors Action Plan, dated June 1, 2012, re: Office of the Seniors Advocate Consultation Session, Dawson Creek, BC, June 27, 2012, be received; and THAT Mayor Nichols or an alternate be authorized to attend the Ministry of Health Consultation Session regarding the Office of the Seniors Advocate Consultation Session, Dawson Creek, BC, June 27, 2012.

10 Page 10 7 (e) ***0152/06/12 Grizfest Music Festival Annual Parade MOVED by Coun. Pfanner, SECONDED by Coun. Weisgerber THAT the letter from the District of Tumbler Ridge, dated June 7, 2012, re: Invitation to Participate in the Grizfest Music Festival Annual Parade, Tumbler Ridge, BC, August 4, 2012, be received; and THAT Council advise if it wishes to participate in the Grizfest Music Festival Annual Parade in Tumbler Ridge, BC on August 4, Correspondence Information 8 (a) NLC Networking Session MOVED by Coun. Nicholson, SECONDED by Coun. Harris THAT the from the Chetwynd Chamber of Commerce, dated June 5, 2012, re: Invitation to Northern Lights College Networking Session, Chetwynd & District Recreation Centre (Aspen Room), June 20, 2012, be received for 8 (b) NCLGA Meeting in 100 Mile House (c) Dawson Creek Energy Conference (d) Community to Community Forum (e) UBCM Executive Nominations THAT the letter from Northern Health, dated June 1, 2012, re: NCLGA Meeting in 100 Mile House on May 3, 2012, be received for THAT the letter from the City of Dawson Creek, dated June 1, 2012, re: Dawson Creek Energy Conference, September 19 21, 2012, be received for THAT the letter from the Union of British Columbia Municipalities, dated May 31, 2012, re: Completion of 2011/12 (Spring) Community to Community Forum, be received for THAT the member release from the Union of British Columbia Municipalities, dated June 11, 2012, re: Call for Nominations for UBCM Executive, be received for

11 Page 11 8 (f) UBCM Resolutions Submission & Debate (g) UBCM In the House Newsletter (h) NCLGA Connector Newsletter (i) PRRD Bylaw Referral Gerstel Rezoning (j) PRRD & PRRHD Board Meeting Highlights (k) North Vancouver Protection of Fish Habitat in Waterways Resolution THAT the memo from the Union of British Columbia Municipalities, dated June 4, 2012, re: UBCM Resolutions Submission & Debate, be received for THAT the newsletter from the Union of British Columbia Municipalities, dated May 30, 2012, re: In the House Legislative Update, be received for THAT the newsletter from the North Central Local Government Association, dated June 2012, re: NCLGA Connector, Issue No. 107, be received for THAT the from the Peace River Regional District, dated June 1, 2012, re: Bylaw Referral Gerstel Rezoning (South of Chetwynd), be received for THAT the newsletter from the Peace River Regional District, dated May 24, 2012, re: PRRD & PRRHD Board Meeting Highlights, be received for THAT the correspondence from the City of North Vancouver, dated May 31, 2012, re: Protection of Fish Habitat in Waterways, be received for

12 Page 12 8 (l) Port Moody Shark Fin Resolution (m) Gold River Smart Meter Resolution (n) International Day of Peace (o) WWF Bill C- 38 Resolution (p) Disability Benefit Rates (q) BC Stats 2012 Awareness & Feedback Survey (r) 2013 Minerals North Conference (s) CILA Update FactsFAX THAT the letter from the City of Port Moody, dated May 25, 2012, re: Ban on the Possession, Sale, Trade and Distribution of Shark Fins, be received for THAT the letter from the Village of Gold River to BC Hydro, dated May 23, 2012, re: Optional Refusal of Smart Meter Installation, be received for THAT the from the Mayors for Peace Secretariat, dated June 12, 2012, re: International Day of Peace, be received for THAT the from the World Wildlife Fund Canada, dated May 30, 2012, re: Regional District of Okanagan-Similkameen Resolution Regarding Bill C- 38, be received for THAT the news release from the Disability Without Poverty Network, dated June 11, 2012, re: Network Calls on Province to Increase Disability Benefit Rates, be received for THAT the from the Office of the Provincial Statistician, dated June 7, 2012, re: BC Stats 2012 Awareness and Feedback Survey Invitation, be received for THAT the from the Terrace Organizing Committee, dated June 5, 2012, re: 2013 Minerals North Conference Sponsorship Opportunities, be received for THAT the newsletter from the Central Interior Logging Association, dated June 1, 2012, re: FactsFAX Weekly Harvesting Industry Update, Issue #658, be received for

13 Page 13 8 (t) Spectra Five Year Action Plan Request for Exemption (u) TransCanada s Proposed Coastal GasLink Pipeline THAT the letter from Spectra Energy Transmission, dated June 4, 2012, re: National Energy Board RH Five Year Action Plan Request for Exemption from Set-Aside and Collection Mechanism, be received for THAT the s from Coastal GasLink Pipeline Ltd., dated June 5, 2012, re: TransCanada s Proposed Coastal GasLink Pipeline, be received for information. 9. Correspondence Information Items Information MOVED by Coun. Weisgerber, SECONDED by Coun. Galbraith Items I-1 I THAT Information Items I-1 to I-39 be received for information. 10. Reports Discussion 10 (a) ***0153/06/12 Presentation & Adoption of 2012 Annual Report & 2011 Financial Report There being no members of the public present to provide comment on the 2012 Annual Report & 2011 Financial Report, Council proceeded to adopt the report. MOVED by Coun. Nicholson, SECONDED by Coun. Brownlee THAT the report dated June 13, 2012, re: Presentation and Adoption of 2012 Annual Report & 2011 Financial Report, be received; and THAT the 2012 Annual Report & 2011 Financial Report for the District of Chetwynd be adopted as presented.

14 Page (b) ***0154/06/12 Site C Dam Issues MOVED by Coun. Pfanner, SECONDED by Coun. Brownlee THAT the report dated June 13, 2012, re: Site C Dam Issues, be received; and THAT the District of Chetwynd formally express its desire to have BC Hydro fully communicate its plans for Jackfish Lake Road Network Upgrades to service the south side of the Peace River and the proposed Site C Dam; and THAT BC Hydro be requested to clearly communicate its Worker Transportation Plans, and specifically, to address projected workforce impacts on the community of Chetwynd; and THAT any road and/or access improvements to move workers and supplies to and from the Site C : Dam project be left in place following construction activity to provide future access to the Dam site for viewing or recreational use from the south side of the Peace River; and THAT any informal camping and/or recreation areas near or adjacent to the Dam site be formalized in partnership with the Provincial Ministry of Forest, Lands and Natural Resource Operations and the B.C. Parks Branch; and THAT these issues be formally communicated to BC Hydro. 10 (c) ***0155/06/ Youth Leadership Scholarship MOVED by Coun. Weisgerber, SECONDED by Coun. Galbraith THAT the report dated, re: 2012 Youth Leadership Scholarship, be received; and THAT the 2012 Youth Leadership Scholarship be awarded to Hailey Dommasch with payments of $ in 2012, and each year of a 4 year degree subject to verification of enrolment in a post-secondary program in each year.

15 Page (d) ***0156/06/12 Development Permit for New Shop at 4530/ nd Avenue NE MOVED by Coun. Brownlee, SECONDED by Coun. Harris THAT the report dated June 12, 2012, re: Development Permit Application for New Shop at 4530/ nd Avenue NE, be received; and THAT Council approve and issue Development Permit No to Brian Roberts for the development of a Truck Shop on Lots 1, 2, and 3, Plan BCP (4530/ nd Avenue NE) with the following requirements: 1. Provide tree landscaping along the logging truck yard from 46 th Street NE and 42 nd Avenue NE between the yard and the road to provide screening as shown on the site plan; 2. Provide a dust free surface in the front and rear yard. 10 (e) ***0157/06/12 Peace Enterprises Ltd. Development Permit Application for 53 rd Street SW MOVED by Coun. Nicholson, SECONDED by Coun. Harris THAT the report dated June 12, 2012, re: Peace Enterprises Ltd. Development Permit for 53 rd Street SW, be received; and THAT Council considers this DP application for approval at the next Regular Council meeting to be held on July 16 th with the following requirements: a) Construct a paved parking area as shown on the site plan and to be bordered by concrete curbing; b) Paint parking stalls as per the site plan and clearly identify visitor and handicap parking; c) Provide a paved entrance between 53 rd Street SW and the parking area; d) Provide lighting to the parking area; e) Provide landscaping to the entire site including lawn, shrubs and trees in the front yard; f) Ensure proper screening around any commercial garbage bins including any other outside storage areas.

16 Page (f) ***0158/06/12 Chetwynd Community Arts Council Grant MOVED by Coun. Harris, SECONDED by Coun. Pfanner THAT the report dated June 5, 2012, re: Chetwynd Community Arts Council Grant, be received; and THAT staff be authorized to issue a cheque in the amount of $4, to the Chetwynd Community Arts Council. 11. Reports Information 11 (a) Accounts Payable Month End Cheque List MOVED by Coun. Nicholson, SECONDED by Coun. Brownlee THAT the report dated June 5, 2012, re: Accounts Payable Month End Cheque List May 2012, be received for THAT the cheque register for the month of May 2012 totaling $1,059, be received. 11 (b) Building Permit Activity MOVED by Coun. Galbraith, SECONDED by Coun. Harris THAT the report dated June 13, 2012, re: Building Permit Activity, be received for information. 12. New Business 12 (a) ***0159/06/12 Pine Valley Seniors Association Support for Grant Application MOVED by Coun. Nicholson, SECONDED by Coun. Harris THAT the letter from the Pine Valley Seniors Association, dated June 14, 2012, re: Support for Grant Application; be received; and THAT Council approve the application by the Pine Valley Seniors Association for an $11, grant from the Government of Canada New Horizons for Seniors Program to repaint the Seniors Hall and to repair the bathroom; and THAT a letter in support of the project be sent to the Pine Valley Seniors Association.

17 13. Question/Answer Period Regular Council Meeting Minutes Page 17 Elizabeth Brown, Chetwynd Echo, expressed interest in attending the Environmental Assessment Working Group meetings for the Cardero Coal Carbon Creek Coal Mine Project. She was advised that we will provide her with contact information for the Environmental Assessment Office as it is their group, not ours. 14. Adjournment MOVED by Coun. Nicholson, SECONDED by Coun. Harris THAT the meeting be adjourned. The meeting was adjourned at 5:35 p.m. Jannene Disher Director of Corporate Administration Merlin Nichols Mayor Certified a true and correct copy of the Minutes of the Regular Council Meeting held on in the Council Chambers. Jannene Disher Director of Corporate Administration