CITY OF CAMPBELL RIVER COUNCIL AGENDA

Transcription

1 CITY OF CAMPBELL RIVER COUNCIL AGENDA Page REGULAR COUNCIL MEETING, TUESDAY, MARCH 22, 2011 at 7:30 p.m. in the City Hall Council Chambers (Main Level), 301 St. Ann s Road, Campbell River, BC. The agenda presents the recommendations extracted from the reports that comprise the agenda background package. To request a copy of a specific report, please contact the appropriate department. 1. COUNCIL IN-CAMERA MEETING 1.1 Resolution to move In-Camera THAT Council move In-Camera under the authority of Section 90 (1) (a) (k) of the Community Charter. 1.2 NOTE: Issues discussed In-Camera are not open to the public. 2. COUNCIL OPEN MEETING 3. APPROVAL OF THE AGENDA 3.1 Approval/modification of the Agenda. THAT the Agenda be approved. 4. DELEGATIONS/PRESENTATIONS 4.1 Eric Harper and Andy DeRoover, Campbellton Enterprises Inc., presentation regarding a proposal to develop an extreme multi sport park. [See Item 5.1] 4.2 Susan Black, Campbell River resident regarding her concerns over litter and the City's appearance. [See Item 5.2] 5. CORRESPONDENCE March 22, 2011 correspondence from Eric Harper and Andy DeRoover, Campbellton Enterprises Inc. THAT the March 22, 2011 correspondence from Eric Harper and Andy DeRoover, Campbellton Enterprises Inc. regarding a proposal to develop an extreme multi sport park, be received. 5.2 March 4, 2011 correspondence from Susan Black. THAT the March 4, 2011 correspondence from Susan Black regarding concerns over litter within Campbell River, be received. Page 1 of 39

2 Regular Council Agenda - Tuesday, March 22, 2011 Page 6. COMMISSION/COMMITTEE REPORTS Campbell River Airport Authority Chair, Susan Sinnott's, March 4, 2011 report regarding Airport Draft Financial Plan. THAT Council approve the Campbell River Airport 2011 draft financial plan as attached including an anticipated general taxation contribution of $224,000 for Development Advisory Commission Chair, M. Clare's, March 10, 2011 report. THAT the Development Advisory Commission Chair, M. Clare's, March 10, 2011 report, be received. 7. STAFF REPORTS 7.1. ADMINISTRATION City Manager's March 17, 2011 report regarding Council's 2011 Budget review. THAT Council instruct staff to prepare the Budget Deliberation Agenda based on the priority and policy issues identified above or; 7.2. OPERATIONS THAT Council provide an alternate policy direction for establishing an agenda for Council Budget Deliberation meetings General Manager, Operations' March 16, 2011 report regarding Utility Rate Adjustment. THAT the recommended increases to sewer and water rates be referred to the budget deliberations. 8. BYLAWS AND PERMITS Advisory Committee Bylaw No. 3450, THAT Advisory Committee Bylaw No. 3450, 2011 be adopted. 9. MAYOR/COUNCIL REPORTS 10. MINUTES March 15, 2011 Strategic Committee Minutes. THAT the March 15, 2011 Strategic Committee Minutes be adopted. Page 2 of 39

3 Regular Council Agenda - Tuesday, March 22, 2011 Page 10. MINUTES March 15, 2011 Special Council Minutes. THAT the March 15, 2011 Special Council Minutes be adopted March 14, 2011 Special Council Minutes. THAT the March 14, 2011 Special Council Minutes be adopted. 11. OTHER MINUTES February 10, 2011 Environmental Advisory Commission Minutes. THAT the February 10, 2011 Environmental Advisory Commission Minutes be received February 2, 2011 Community Advisory Commission Minutes. THAT the February 2, 2011 Community Advisory Commission Minutes be received February 17, 2011 Agriculture Steering Committee Minutes. THAT the February 17, 2011 Agriculture Steering Committee Minutes be received February 10, 2011 Airport Authority Commission Minutes. THAT the February 10, 2011 Airport Authority Commission Minutes be received February 3, 2011 Development Advisory Commission Minutes. THAT the February 3, 2011 Development Advisory Commission Minutes be received. 12. UNFINISHED BUSINESS 13. NEW BUSINESS 14. INFORMATION 15. ADDENDA ITEMS 16. ADJOURNMENT 16.1 Adjournment THAT the meeting adjourn. Page 3 of 39

4 To: Mayor and Council of the City of Campbell River From: Campbellton Enterprises Inc. Vancouver Island Extreme Multi Sport Park Date: March 22, 2011 Subject: Extreme Multi Sport Park Request: That the City of Campbell River issues a letter of support in principle for the development of a Multi-Sport Park to be developed in the Campbell River area. Purpose of Request: The letter of support will allow us to continue dialogue with the property owner and secure an option on the property. Our financial partners are waiting on the assurance that the City is supportive of the concept prior to committing to design, construction planning and financial commitments. Background: We are proposing to build a Multi-Sport Park for the purpose of having multiple revenue streams from several businesses within the park that will all contribute to maintain a ¼ mile race track as it is too costly to sustain just a ¼ mile race track on its own revenue, although the ¼ mile track will be the biggest spectator draw in the park. Economic Benefits to Campbell River One NHRA event can draw 35,000 to 50,000 people into our community. NHRA events are televised and would showcase Campbell River to the world. Construction jobs for local persons while building of park, and full time jobs after completion. Will attract new people / families to Campbell River, more students in our schools. Many new business will be needed including hotels, motels, Condo s etc. Local businesses will benefit 12 months a year. Airport would have more direct passengers and freight. Charity s would get huge benefits with 50/50 draws and food stands. We could get the Cruise ships stopping here. Would bring more of the film industry to our community more regularly. Amphitheater for local music and arts programs and we could have big ticket events. Street racing diminished. Page 4 of 39

5 Operational Considerations: Access o Must secure legal access to property o This access must not interfere with Campbell River Airport Access and Egress. Noise Abatement o Noise abatement will be incorporated in the design of the Multi-sport Park The drag strip will be below grade so the sound will be dispersed upwards. This is for safety of the spectators as well as effective sound barriers. Green Development o The design of the Multi-sport Park will incorporate elements that minimize the environmental impact of the park. Concrete will be used instead of pavement where possible Solar and wind power generation systems will be implemented Possible thermal heat systems Water recycling and recovery systems will be implemented Respectfully submitted, Eric Harper Andy DeRoover Page 5 of 39

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9 City of Campbell River GM REVIEW AIRPORT OPERATING Otvof Campbell River GL541 0 Date: Feb 22, 2011 Page: Time: 9:22 am For Period Ending 31-Dec ACTUAL 2010 BUDGET 2011 BUDGET Airport Operating Revenue AIRPORT FUEL SALES AIRPORT ADMINISTRATION AIRPORT CONCESSIONS AIRPORT INDUSTRIAL LAND AIRPORT SERVICE FEES AIRPORT TERMINAL BUILDING AIRPORT IMPROVEMENT FEE GENERAL OPERATING -510,138,11-900,000,00-900,000, , , , , , , , , , , , , , , , ,044, , , , , Total Revenue -1,629, ,976, ,203, Expense AIRPORT FUEL SALES AIRPORT IMPROVEMENT FEE AIRPORT CAPITAL CAPITAL LENDING SRF AIRPORT ADMINISTRATION AIRPORT BUILDINGS OPERATIONS ELECTRICAL SYSTEMS AIRPORT FLEET & EQUIPMENT RECOVERABLE WORK ORDERS-AIRPORT SURFACE STRUCTURES OPERATIONS SURFACE STRUCTURES REPAIRS & MAINTENAN SNOW CLEARING AIRPORT STUDIES & PLANNING COST ALLOCATION CHARGES 447, , , , , , , ,044, , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , Total Expense 1,721, ,976, ,203, Surplus/Deficit 92, Total Airport Operating 92, Total Surplus (-)/Deficit 92, Page 9 of 39

10 File: DAC TO: City Council FROM: M. Clare, Chair DATE: March 10, 2011 SUBJECT: Development Advisory Commission Minutes for February 3, 2011 Recommendation: That Council: 1) Receive the February 3, 2011 minutes; and 2) THAT Council be advised that the Development Advisory Commission made the following Resolutions: MINUTES Development Advisory Commission Meeting Minutes of December 2, 2010, noting the removal of the word "truck" from line 4, paragraph 2, Item 5.1 and a change on line 5, paragraph 2, Item 5.1 to read "in the scope of the Master Transportation Plan Study." That the Development Advisory Commission meeting minutes of January 6, 2011 be adopted as circulated and that the Development Advisory Commission meeting minutes of December 2, 2010 be amended to reflect the changes noted by Councillor Adams. GENERAL Master Transportation Plan That the Development Advisory Commission reiterates and emphasizes its previous recommendation that 16 th Avenue be designated a truck route rather than a multi-modal route. M. Clare, Chair Development Advisory Commission Attachment: Development Advisory Commission Meeting Minutes of February 3, 2011 Page 10 of 39 C:\Documents and Settings\cneill\Local Settings\Temporary Internet Files\Content.Outlook\JH4LEG8C\RtoCouncil DAC FEB 3-11 Recommendations.doc 3/17/2011 Page 1 of 1

11 Report to Mayor & Council From: Andy Laidlaw March 17, 2011 Council s 2011 Budget Review Council, at its meeting on March 15, received a presentation which included recommendations for Council to debate and consider during the 2011 budget deliberations (March 29 th to 31 st). Council identified their wish that the budget process include as much public participation and involvement as possible. Council has held several budget open houses and provided opportunities for the public to speak at Council meetings. In consideration of Council s desire for public feedback regarding the services that the City provides and the related budget, this report will be provided as a visual presentation at the Council meeting Tuesday, March 15, On March 18, 2011, Council will be provided a budget package containing complete budget information for for their consideration. This will include detailed departmental information and variance analysis. To assist Council with the deliberation process, staff are recommending some context and prioritizations of policy issues. The recommendations made to Council on 14 March included the following: 1) That Council confirm service level reductions are complete at $1.803 million; 2) That Council identify a 2011 multi-class tax increase of 4%; 3) That Council address the structural deficit by increasing multi-class taxes a further 4% in 2011 to address projected 2012 shortfalls; 4) That Council initiate a Budget Review Committee by May 15 to review expenditures, revenue, tax rate classifications and ratios The policy issues identified in the staff report to Council attempts to provide some guidance to the 2011 budget process and provide direction moving forward to 2012 financial situation. Staff recommends that the Council budget deliberation agenda include the following identified priority list: 1) Strategic Plan 2) Tax Policy Ratios (Class Rate Shifts) 3) Taxation Levels 4) Utility Charges 5) New Initiatives (Budget Requests of Council) 6) 2012 Budget Implications 7) Service Change Issues 8) Detailed Review of Service Levels Recommendations That Council instruct staff to prepare the Budget Deliberation Agenda based on the priority and policy issues identified above, or That Council provide an alternate policy direction for establishing an agenda for Council budget Deliberation meetings. Page 11 of 39

12 TO: FROM: City Manager General Manager, Operations DATE: March 16, 2011 SUBJECT: Recommendation: Utility Rate Adjustment THAT the recommended increases to sewer and water rates be referred to the budget deliberations. Council Policy: The City s Corporate Strategic Plan includes the following goals in support of its strategic responsibilities: Goal C: Establish and maintain sustainable corporate financial policies Goal Q: Plan, build and maintain adequate infrastructure to meet current and future needs Goal Q2: Develop a financial strategy to fund infrastructure Background: During the 2010 financial plan deliberations, Council was presented with an overview of the financial state of the water and sanitary sewer utilities that demonstrated that the current revenue streams are inadequate to sustain the utilities into the future. At its March 15, 2011 strategic meeting, Council was presented with the draft utility rate review reports that further describe the financial state of the utilities and the rationale behind the proposed rate structure. Discussion: The rate review process is not yet complete, however, it is clear at this time that both the water and sewer utilities are under-funded and adjustments will be required to the rate structures if financial stability and sustainability is desired. Both sewer and water utilities are currently utilizing funds from reserves in order to meet the current annual expenditures for operation and maintenance, capital, and renewal. As a result, the reserve levels are decreasing and there is little opportunity to continue to draw from reserves. Staff are recommending a moderate increase to the water and sewer utility rates for 2011 as shown in the tables below as an interim step prior to the finalization of the recommended sustainable rates: Existing Rate Recommended 2011 Water flat rate $12/month ($144/year) $13/month ($156/year) Water metered rate $0.36/cubic metre $0.40/cubic metre Sewer flat rate $19.50/month ($234/year) $20/month ($240/year) Sewer metered rate $0.67/cubic metre $0.70/cubic metre C:\Documents and Settings\cneill\Local Settings\Temporary Internet Files\Content.Outlook\JH4LEG8C\RtC - Mar22-11 UtilityRateAdjustment.doc Page 12 of 39

13 The above rates are for the general user rates within the bylaws and apply to most users. Unique rates for specific users are identified in the bylaw and it is recommended that these rates also be adjusted to the same degree if and when the bylaw is presented to Council for approval. The recommended rate adjustments are projected to generate an additional $ 250,000 in water revenue and an additional $115,000 in sewer revenue. This additional revenue is not sufficient for either utility to be financially stable or sustainable, however, it will allow the water utility to eliminate the operational deficit that currently exists. Options: Council has the following options: 1. Implement moderate increases to the water and sewer rates for 2011 (well below the recommended sustainable rates identified in the draft Urban System reports); or, 2. Implement the full increases to the water and sewer rates as recommended in the draft Urban System reports; or, 3. Elect not to make any changes to the existing sewer and water rates. Staff are recommending Option 1, however, recognize that this decision should not be made in isolation of the 2011 budget deliberations. Accordingly, staff recommend that recommended moderate rate increase be considered as part of the 2011 budget deliberations. Jennifer Peters, P. Eng. Utilities Manager Ronald G. Neufeld, P. Eng. General Manager, Operations Page 2 Page 13 of 39 C:\Documents and Settings\cneill\Local Settings\Temporary Internet Files\Content.Outlook\JH4LEG8C\RtC - Mar22-11 UtilityRateAdjustment.doc

14 CITY OF CAMPBELL RIVER PROVINCE OF BRITISH COLUMBIA BYLAW NO A BYLAW OF THE CITY OF CAMPBELL RIVER TO PROVIDE THE TERMS OF REFERENCE FOR COUNCIL S ADVISORY COMMITTEES. WHEREAS Council adopted Advisory Commission Bylaw No on September 18, 2007; AND WHEREAS Council has deemed it appropriate to rename its 5 Advisory Commissions to Committees; NOW THEREFORE the Council of the City of Campbell River, in open meeting assembled, enacts as follows: 1. TITLE: This Bylaw may be cited for all purposes as "Advisory Committee Bylaw No. 3450, 2011". 2. DEFINITIONS In this Bylaw, unless the context otherwise requires: "Committee" means any of the Advisory Committees of the City of Campbell River established by Section 3. "City means the City of Campbell River. "Council" means the Council of the City of Campbell River. 3. COMMITTEES: 3.1 The City s Advisory Committees are: a) Community Advisory Committee b) Community Partnership Committee c) Development Advisory Committee d) Environmental Advisory Committee e) Seniors Advisory Committee 4. PURPOSE The purpose of the Committee is to assist Council in its decision making role by ensuring that Council receives thoughtful and comprehensive advice from a well represented group of individuals from the community with unique skills and knowledge specific to the work of each Committee. 4.1 Community Advisory Committee The Community Advisory Committee s function shall be to make recommendations to Council, as requested, on matters concerning parks, community beautification, recreation, sports & cultural issues. The following matters are within the advisory function of the committee: a) Promote the sponsorship of cultural arts and special events by community and civic organizations; b) Stimulate greater public awareness and appreciation of the importance of parks, recreation and cultural arts and community beautification; Page 14 of 39 Advisory Committee Bylaw 3450, 2011 Page 1 of 5

15 c) Assist in the formulation of leisure activities and cultural programs for all ages and abilities; d) Stimulate greater public awareness and appreciation of the importance of children and families; e) Provide recommendations on landscaping and community beautification projects. 4.2 Community Partnership Committee The Community Partnership Committee s function shall be to make recommendations to Council on Community Partnership Applications for Grants in Aid and Service Contracts. Working in the best interests of all Campbell River residents, the Committee will explore ways that community partnership funding can best meet the needs of a growing community. Council delegates to the Community partnership Committee the power to approve Grants in Aid not exceeding $1, each to an organization providing that the application complies with the Council Community Partnership Program Policy. The Committee s authority to approve Grants in aid is limited to the amount approved by Council in the annual Financial Plan. 4.3 Development Advisory Committee The Development Advisory Committee s function shall be to make recommendations to Council, as requested, on development related matters included in but not limited to Part 26 of the Local Government Act, concerning planning policies, regulations and processes, development cost charges, subdivision approvals and building inspection. 4.4 Environmental Advisory Committee The Environmental Advisory Committee s function shall be to make recommendations to Council, as requested, on environmental matters concerning water, land and air. 4.5 Seniors Advisory Committee The Seniors' Advisory Committee s function is to make recommendations to Council on matters of concern to seniors, particularly in the area of health care, accessibility and leisure services. 5. APPOINTMENTS The appointment structure of the Committee shall be as follows: 5.1 Community Advisory Committee a) 1 (one) member to represent the Seniors Advisory Committee; b) 1 (one) member to represent the Youth Advisory Committee; c) 1 (one) member to represent the Community Council of Partners for Campbell River Region Success by 6. d) 7(seven) members to represent a cross-section of cultural, community beautification, parks and recreation interests. 5.2 Community Partnership Committee: a) 6 (six) members at large, drawn from a broad community representation of people committed to providing community services by local non profit agencies. 5.3 Development Advisory Committee: a) 3 (three) members to represent the development community; b) 1 (one) member to represent the private consulting profession (Engineering and/or surveying); c) 1 (one) member to represent the Discovery Coast Greenways Land Trust; Page 15 of 39 Advisory Committee Bylaw 3450, 2011 Page 2 of 5

16 d) 1 (one) member to represent the real estate profession; e) 3 (three) members at large. One representative from Rivercorp [Campbell River Economic Development Corporation], in an advisory capacity, may be invited for expertise and contribution on matters related to economic development, but may not be permitted to vote. 5.4 Environmental Advisory Committee: a) 1 (one) member to represent the Discovery Coast Greenways Land Trust; b) 1 (one) representative to be selected from the following groups (Willow Creek Watershed Society, Simms Creek Stewards, Nunns Creek Stewards, Kingfisher Creek Society); c) 1 (one) member to represent the Campbell River Environmental Committee; d) 1 (one) member to represent the Provincial Ministry of Environment; e) 1 (one) member to represent Fisheries and Oceans Canada; f) 2 (two) members to represent the local Qualified Environmental Professionals (QEP s); g) 1 (one) member to represent major industry (Elk Falls Mill, Quinsam Coal, others); h) 2 (two) members to represent the community at large; i) 1 (one) representative from First Nations in an advisory capacity may be invited for expertise and contribution on matters related to the environment, but may not be permitted to vote. 5.5 Seniors Advisory Committee: a) 7 (seven) members at large. The following shall apply to all appointments: 5.6 All appointments shall be for a three (3) year term, commencing on the 1 st day of April 2006 and every 3 rd year thereafter. The term of appointment to the Committee shall expire March 31st or when a successor is appointed. 5.7 Where this bylaw provides for the appointment of a Committee member to serve as a representative to another Committee, the Committee is authorized to designate its representative. 5.8 One member of Council shall be an ex-officio member of each Committee provided, however, that person shall not be considered as a member of the Committee for the purpose of calculating a quorum and shall be given the privilege of the floor, but not be permitted to vote. 5.9 At least two-thirds (2/3 rds ) of the members appointed to each Committee shall be residents of the City Any appointee to the Committee may be removed by an affirmative vote of two-thirds (2/3 rds ) of all members of Council In the event of a vacancy, Council may appoint a person for the unexpired term Any member who is absent from meetings of the Committee for two (2) consecutive regular meetings, without leave of absence from the Committee or without reason satisfactory to the Committee, shall, with concurrence of Council, forthwith cease to be a member of the Committee A member of the Committee may not serve for more than two (2) consecutive terms. Council may, however, by two-thirds (2/3 rds ) majority of those present, reappoint a person who has served two (2) consecutive terms. Page 16 of 39 Advisory Committee Bylaw 3450, 2011 Page 3 of 5

17 6. TASKS OF THE COMMITTEE 6.1 Each Committee and its members are required to: a) Work in an atmosphere of mutual respect between Committee members; b) Remain accessible to each other, and to the Committee; c) Regularly consult with the peer groups that they represent; d) Follow the City s established media contact process; e) Raise Committee awareness of community issues and assist in relaying factual information to and from the community; f) Regularly share, and disseminate information between all Committee members on a timely basis. 6.2 A quorum for a meeting shall be the majority of members appointed. 6.3 Each member of each Committee shall serve without remuneration. 6.4 Each Committee shall meet at least four (4) times per year at the call of the Chair, but additional meetings may be called by the Chair or by any three (3) members upon two (2) clear days notice, provided, however, that notice of a meeting may be waived with the consent of all members of the Committee. 6.5 All issues considered shall be determined based on consensus, following free and unencumbered discussion. 6.6 Under the direction of the Chair, administrative staff shall be responsible for the preparation of agendas, minutes and follow-up from the meetings. The Committee meeting minutes shall be presented to Council for information and placed on the next regularly scheduled Committee agenda for review and adoption. Upon adoption, the minutes are to be signed by the Chair or member presiding and distributed to the Committee members. Committee proceedings will be open to members of the public, unless authorized to be in-camera by the Community Charter. 7. CHAIR 7.1 The Committee shall elect, from its members at its first meeting of each year, a Chair and Vice-Chair who shall hold office for the ensuing year or until their successors are elected. 7.2 The Chair shall preside at meetings of the Committee when present and in his absence, the Vice-Chair will preside over the meeting. 7.3 If the Chair and Vice-Chair are not present at a duly convened meeting, designated support staff should call the meeting to order and the members present should immediately elect a Chair pro tem to preside over that meeting, or until the Chair or Vice-Chair returns. Such office is terminated by the entrance of the Chair or Vice- Chair, the end of the meeting, or the election of another Chair pro tem. 7.4 (a) The Chair shall appoint such sub-committees as may be deemed necessary by the Committee. (b) A majority of any sub-committee shall constitute a quorum. (c) The Chair may, with the consent of Council, appoint members to sub-committees that are not members of the Committee. 8. TECHNICAL & ADMINISTRATIVE SUPPORT 8.1 The City Manager shall designate technical and administrative support staff to aid the work of the Committee. Designated support staff may attend the Committee meetings Page 17 of 39 Advisory Committee Bylaw 3450, 2011 Page 4 of 5

18 in a resource capacity, but not be permitted to vote. 8.2 Department Managers administer a budget for Committee expenses, which provides for routine expenditures without the need for prior authorization from Council (e.g. Committee lunches, miscellaneous supplies, etc.). Committees are entitled to reasonable use of City services and facilities, such as meeting rooms, photocopying, stationery supplies, etc., which are to be arranged by way of the support staff. 9. REPORTING 9.1 The Committee shall submit recommendations to Council utilizing the standard reporting format adopted by the City, with the assistance of designated support staff. If deemed appropriate by the City Manager, such reports shall be accompanied by a staff report. 9.2 Each Committee must submit to Council an Annual Report by October 31st of years one (1) and two (2) of each term, and by December 31 st in a local government election year. The report shall include: (a) a review of its achievements from the previous year; (b) a proposed work plan for the ensuing year; (c) financial and policy implications of the proposed work plan. 10. REPEAL 10.1 Advisory Commission Bylaw No. 3317, 2007 is hereby repealed. Read a first time on the 8th day of March, 2011 Read a second time on the 8th day of March, 2011 Read a third time on the 8th day of March, 2011 Adopted on the day of 2011 MAYOR CITY CLERK Page 18 of 39 Advisory Committee Bylaw 3450, 2011 Page 5 of 5

19 CITY OF CAMPBELL RIVER STRATEGIC COMMITTEE MINUTES STRATEGIC COMMITTEE MEETING, TUESDAY, MARCH 15, 2011 at 5:13 PM in the City Hall Committee Room, 301 St. Ann's Road, Campbell River, BC. PRESENT: Chair - Mayor C. Cornfield, Councillors: A. Adams, R. Grant, R. Mennie (arrived at 5:55 p.m.), C. Moglove, Z. Stewart, M. Storry; A. Laidlaw - City Manager; ; D. Morris -General Manager, Facilities and Supply Management; L. Ciarniello - Interim General Manager, Corporate Services; R. Neufeld - General Manager, Operations; R. Milnthorp - General Manager, Parks, Recreation & Culture; J. Douglas - Communications Advisor (arrived at 5:30 p.m.); P. F. Wipper - City Clerk; L. Wark - Parks Project Supervisor; R. Blackwell - Land Use Manager; J. Peters - Utilities Manager. 1. APPROVAL OF THE AGENDA 1.1 Approval/modification of the agenda. sc Moglove/Grant THAT the Agenda be approved. CARRIED 2. STAFF REPORTS 2.1. OPERATIONS General Manager, Operations' March 9, 2011 report regarding utility rate review. Mr. Neufeld provided a brief overview of the report and introduced Fraser Smith and Paul Hamm from Urban Systems. Councillor Storry left the meeting at 5:15 p.m. Mr. Smith and Mr. Hamm provided a 30 minute PowerPoint presentation on the City's water, sewer and stormwater utilities. Mr. Smith noted that Campbell River water utility rates are much lower than neighbouring communities and will need to increase in order to sustain the water utility. The presentation included a comparison with other Island communities. Council requested that they be provided with a copy of the Urban System's PowerPoint presentation on the City's water, sewer and stormwater utilities. Page 19 of 39

20 Strategic Committee Meeting Minutes - Tuesday, March 15, 2011 Councillor Storry returned to the meeting at 5:55 p.m. and Councillor Mennie joined that meeting at 5:55 p.m. Mr. Smith concluded his presentation by recommending that Campbell River increase water utility rates to a level that will sustain the utility. The Strategic Committee meeting recessed at 6:16 p.m. at which time J. Peters left the meeting. The meeting reconvened at 6:50 p.m. sc Moglove/Adams THAT the General Manager, Operations' March 9, 2011 report regarding utility rate review be received. CARRIED 2.2. CORPORATE SERVICES Communications Advisor's February 28, 2011 report regarding Communications Policy. L. Ciarniello provided an overview of the communication function. Individual Councillors provided feedback on implementation of the City's communication policy, the role of the Communication Advisor, the role of current communication practices, being proactive, early public consultation, the City's image, opinion influencers, City's interactive map and educating the general public. The meeting recessed at 7:31 p.m. and reconvened at 9:23 p.m. Individual Councillors continued providing feedback on lost communication opportunities, conveying the message to the community, proactive press releases, limiting the City's communication goals, reaching out to young people, anticipating sensitive issues, issue management, relationship with the newspapers, establishing priorities for the City's Communication Advisor and requesting that staff provide input. J. Douglas left the meeting at 9:51 p.m. sc Grant/Moglove THAT the Communication Advisor s February 28, 2011 report regarding the City s Communications Policy, be received. CARRIED 2.3. PARKS, RECREATION & CULTURE General Manager Parks, Recreation and Culture's March 8, 2011 report regarding Parks parcel tax summary for Page 20 of 39

21 Strategic Committee Meeting Minutes - Tuesday, March 15, 2011 R. Milnthorp provided a brief overview of the report. sc Adams/Moglove THAT the General Manager Parks, Recreation and Culture's March 8, 2011 report regarding Parks parcel tax summary for , be received. CARRIED 3. MAYOR/COUNCIL REPORTS 4. ITEMS FOR FUTURE DISCUSSION Developing an Integrated Youth Engagement Strategy (Oct. 19, 2010 Open Meeting) 2. Review recommendations from Future of Forestry Task Force regarding second Twinning opportunity (Oct. 19, 2010 Open meeting) 3. hospital (Sept. 21, 2010 SC meeting) 4. economic development (Sept. 21, 2010 SC meeting) 5. communications -both external and internal 6. providing community groups with the opportunity to educate Council on their community initiatives (Sept. 21, 2010 SC meeting) 7. Strategic Plan Upgrade - SLCR (Sept. 21, 2010 meeting) 8. review the "actual use" of reserve accounts (Dec. 7, 2010 SC meeting) 9. process in which external committees request City's assistance (Jan 18, 2011 SC meeting- R. Mennie) 5. ADDENDA ITEMS 6. ADJOURNMENT 6.1 Adjournment sc Moglove/Grant THAT the meeting adjourn. The meeting adjourned at 9:59 p.m. CARRIED Mayor, C. Cornfield, CHAIR P. F. Wipper, CITY CLERK Page 21 of 39

22 CITY OF CAMPBELL RIVER SPECIAL COUNCIL MINUTES SPECIAL COUNCIL MEETING, TUESDAY, MARCH 15, 2011 at 7:30 PM in the City Hall Council Chambers, 301 St. Ann's Road, Campbell River, BC. PRESENT: Chair - Mayor C. Cornfield, Councillors: A. Adams, R. Grant, R. Mennie, C. Moglove, Z. Stewart, M. Storry, A. Laidlaw - City Manager; R. Milnthorp - General Manager, Parks, Recreation & Culture; D. Morris -General Manager, Facilities and Supply Management; R. Neufeld - General Manager, Operations; L. Ciarniello - Interim General Manager, Corporate Services ; P. F. Wipper - City Clerk; R. Blackwell - Land Use Manager; W. Kalyn - Information Services Manager; L. Wark - Parks Project Supervisor; C. Jacobs - Municipal Manager; C. Friedrich - Human Resources Assistant. 1. COUNCIL IN-CAMERA MEETING (4:45 p.m.) 1.1 Resolution to move In-Camera Moglove/Adams THAT Council move In-Camera under the authority of Section 90 (1) (a) (c) of the Community Charter. CARRIED 1.2 NOTE: Issues discussed In-Camera are not open to the public. 2. COUNCIL OPEN MEETING 3. APPROVAL OF THE AGENDA 3.1 Approval/modification of the Agenda. P. Wipper distributed: a copy of A. Laidlaw's PowerPoint presentation entitled, " Budget options" and a replacement page 6 of 11; Councillor Adams' March 14, 2011 report regarding the Campbell River Twinning Society's proposed Japanese relief effort Moglove/Adams THAT the Agenda be approved with the following additions: Campbell River Twinning Society s Japanese relief effort. CARRIED Page 22 of 39 Page 1 of 3

23 Regular Council Meeting Minutes - Tuesday, March 15, STAFF REPORTS 4.1. ADMINISTRATION City Manager, A. Laidlaw's PowerPoint presentation on Budget options. Mr. Laidlaw provided a 20 minute PowerPoint presentation on the budget options and explained the economic challenges facing the City in 2011 and Mr. Laidlaw and Ms. Ciarniello answered questions from Council. Individual Councillors expressed their views on how to address the budget shortfall CORPORATE SERVICES Interim General Manager, Corporate Services' March 8, 2011 report regarding the 2011 Budget Grant/Moglove THAT the Interim General Manager, Corporate Services' March 8, 2011 report regarding the 2011 Budget be received. CARRIED 5. MAYOR/COUNCIL REPORTS 5.1 Councillor Adams thanked the Mayor for sending a letter to the City's sister city Ishikari, Japan. 5.2 Councillor Mennie reported on the March 12, 2011 Cystic Fibrosis 25th Anniversary and Volunteer Appreciation Evening. 5.3 Councillor Grant reported on the North Island 911 Corporation 2011 zero tax increase requisition. 5.4 Mayor Cornfield reported on the sold out Campbell River Salmon Foundation dinner and auction. 6. MINUTES 6.1 March 8, 2011 Regular Council Minutes Moglove/Grant THAT the March 8, 2011 Regular Council Minutes be adopted. CARRIED 7. NEW BUSINESS 7.1 Campbell River Twinning Society regarding Japanese Relief Effort. Page 23 of 39 Page 2 of 3

24 Regular Council Meeting Minutes - Tuesday, March 15, Adams/Stewart The Campbell River Twinning Society recommends that the City of Campbell River authorize the release of $5, from the City Ishikari Reserve Fund, and forward said amount to the Campbell River Twinning Society to spearhead a Campbell River Community Relief Effort for the victims of the disaster in Japan. CARRIED 8. INFORMATION 9. ADDENDA ITEMS 10. ADJOURNMENT 10.1 Adjournment Moglove/Stewart THAT the meeting adjourn. The meeting adjourned at 9:17 p.m. CARRIED Mayor C. Cornfield, CHAIR P. F. Wipper, CITY CLERK Page 24 of 39 Page 3 of 3

25 CITY OF CAMPBELL RIVER SPECIAL COUNCIL MINUTES SPECIAL COUNCIL MEETING, MONDAY, MARCH 14, 2011 at 6:00 PM in the City Hall Council Chambers, 301 St. Ann's Road, Campbell River, BC. PRESENT: Chair - Mayor C. Cornfield, Councillors: R. Grant, R. Mennie, C. Moglove, Z. Stewart, M. Storry, A. Laidlaw - City Manager; P. F. Wipper - City Clerk; G. Paul. 1. COUNCIL IN-CAMERA MEETING 1.1 Resolution to move In-Camera Moglove/Stewart THAT Council move In-Camera under the authority of Section 90 (1) (a) of the Community Charter. CARRIED 1.2 NOTE: Issues discussed In-Camera are not open to the public. Mayor C. Cornfield, CHAIR P. F. Wipper, CITY CLERK Page 25 of 39 Page 1 of 1

26 ENVIRONMENTAL ADVISORY COMMISSION MINUTES ENVIRONMENTAL ADVISORY COMMISSION MEETING, THURSDAY, February 10, 2011 at 11:00 a.m. in the Committee Room located on the first floor of City Hall, 301 St. Ann s Road, Campbell River, BC. ATTENDEES: Luisa Richardson-Vice Chair, Peter Woods-Chair, Kathy Campbell, Mark DeGagne, Tom Easton, Kathleen Russell, Councillor Roy Grant, Peter Winter, Mark Van Doorn, Terri Martin, Environmental Coordinator REGRETS: Amber Zirnhelt-Sustainability Manager 1 DELEGATIONS: Mayor Charlie Cornfield; Peter Wipper, City Clerk; Julie Douglas, Communications Advisor; Ross Milnthorp, General Manager of Parks, Recreation & Culture; Lynn Wark, Parks Project Supervisor 2 MINUTES: 2.1 Adoption of the January 13, 2011 meeting minutes. CARRIED 3 CORRESPONDENCE: None 4 UNFINISHED BUSINESS: 4.1 Official welcome to Kathleen Russell and Mark Van Doorn to the Environmental Advisory Committee 5 NEW BUSINESS: 5.1 Mayor Cornfield addressed the Committee: The Ministry of Environment representative has been unavailable and a second Qualified Environmental Professional will be sought as an alternative. Anti-idling implementation strategy Report to Council has been deferred but there is an interest in awareness and education. The Environmental Advisory Committee should monitor Campbell River Estuary to ensure activities are consistent with the Estuary Management Plan. Mayor Cornfield sits on the Climate Leaders Council for BC representing Vancouver Island and the Sunshine Coast to promote the Climate Action Charter. His involvement may result in a future presentation to the Committee. Sustainability Department 301 St. Ann s Road, Campbell River, B.C. V9W 4C7 Telephone: ; Fax: Ref: G:\Sustainability\EAC-Env. Advisory Commission\Minutes\Minutes 2011\ Feb Minutes.Doc Page 26 of 39

27 ENVIRONMENTAL ADVISORY COMMISSION Minutes January 13, Committee Role Presentation Peter Wipper, City Clerk Peter Wipper explained the new administrative policy concerning Council liaison, staff liaison, recording secretary and committee reporting to Council. The policy arose from the regular questions to Legislative Services on these topics. Staff and Council liaison roles do not include advocacy. Concern expressed over the lack of Ministry of Environment legislative expertise now that MoE is no longer in attendance and the lack of a separate recording secretary. 5.3 Ross Milnthorp, General Manger of Parks, Recreation & Culture; Lynn Wark, Parks Project Supervisor Mr. Milnthorp outlined the communications strategy addressing the pollarding (a type of pruning) to the 33 London Plane trees on Shopper s Row including a media release, website questions and answers, information supplied to the Chamber of Commerce and the Business Improvement Associations. The Environmental Advisory Committee suggested that sandwich boards or a community sign would be effective. A Nunn s Creek Master Plan will be initiated in November 2011 to be completed in spring 2012 to address a number of conflicting areas and environmental issues. Ms. Wark outlined the final stages of the Baikie Island restoration project involving the riparian forest corridor. The various phases were highlighted and a links was provided to the Vancouver Aquarium Film the Amazing Makeover of the Campbell River Estuary: Estuary.as 5.4 Julie Douglas, Communications Advisor Ms. Douglas discussed the desired outcome of raising the Environmental Advisory Committee in the community. Suggestions included being media ready with increased member visibility, periodic Environmental Advisory Committee reports to Council via delegation, showcasing ongoing initiatives and accomplishments on the City website. 5.5 Terri Martin, Environmental Coordinator Ms. Martin outlined the draft Local Government Species at Risk discussion paper. A preliminary search for the Campbell River area yielded a potential 128 listed plants and animals and 113 ecological communities at risk. Further Species and Risk discussions will continue at an upcoming Ministry of Natural Resources workshop in Campbell River. 6 COUNCIL REPORT: 7 NEW IDEAS: Refer to anti-idling recommendation. 7.1 Luisa Richardson Status of Local Ecology Ms. Richardson asked Greenways Land Trust: Is the local ecology adequately represented and addressed in Campbell River? Greenways Land Trust feels they are accomplishing a great deal on the ground and that yes, local ecology is being adequately addressed. The organization stressed the importance of a comprehensive City communication strategy. Page 27 of 39 Ref:G:\Sustainability\EAC-Env. Advisory Commission\Minutes\Minutes 2011\ Feb Minutes.doc

28 ENVIRONMENTAL ADVISORY COMMISSION Minutes January 13, INFORMATION: Anti-idling Recommendation Status The Environmental Advisory Committee recommended by consensus: THAT Council consider a revised anti-idling implementation program that focuses strictly on education and awareness. CARRIED SOCP Directions and Choices Forum February 12, 2011 at North Island College from 1-5pm. Small Farm Workshop Agriculture Plan February 12, 2011, postponed Bald Eagle Festival February 26, 2011 Maritime Heritage Centre 9 NEXT MEETING DATE: THURSDAY, March 10, 2011 from 11 am to 1 pm. The location will be the Committee Room at City Hall. Page 28 of 39 Ref:G:\Sustainability\EAC-Env. Advisory Commission\Minutes\Minutes 2011\ Feb Minutes.doc

29 Community Advisory Commission Meeting Minutes Wednesday, February 2, 2011 Page 1 CITY OF CAMPBELL RIVER COMMUNITY ADVISORY COMMISSION MINUTES PRESENT: REGRETS: ABSENT: Morgan Ostler, Chair Bev Birce, Seniors Advisory Commission Cal Grunerud, Member at Large Jacquie Gordon, Member at Large Ron Kerr, Member at Large Beatriz Leo, Member at Large Joyce McMann, Success by 6 Representative Kevin Mills, Member at Large Councillor Moglove, Council Representative Joanne Mills, Member at Large (5:37 p.m.) Ross Milnthorp, General Manager of Parks, Recreation and Culture Lynne Macara, Recording Secretary Regular Meeting on WEDNESDAY, February 2, 2011 at 5:00 p.m. in the Committee Room, located at City Hall, 301 St. Ann s Road, Campbell River, BC. 1. ELECTION OF CHAIRPERSON: R. Milnthorp conducted the election of the Chairperson. M. Ostler was elected by acclamation, and assumed the chair. 2. DELEGATIONS: Nil. 3. MINUTES: (a) January 5, 2011 Community Advisory Commission There was consensus to adopt the January 5, 2011 Community Advisory Commission minutes as presented. Regarding the appointment of a representative from the Creative Industries Council, it was noted that Joan Miller is filling out the application form, and Council will then consider the appointment. It was decided that J. Miller be invited to attend every second or third Commission meeting. (b) January 13, 2011 Culture & Heritage Sub Committee There was consensus to receive the January 13, 2011 Culture and Heritage Sub Committee minutes. 4. BUSINESS ARISING FROM THE MINUTES: Page 29 of 39

30 Community Advisory Commission Meeting Minutes Wednesday, February 2, 2011 Page 2 (a) Aerosol Art Policy The Commission received the report from the Culture and Heritage Committee and request from Adam Lewis regarding a permanent location for aerosol art. It was suggested an aerosol event could be held at Spirit Square, perhaps in 2012, with winning entries to be displayed at the skateboard park. Concern was expressed over whether encouraging aerosol art would send a mixed message when graffiti is being discouraged, although this could provide the opportunity to differentiate between the two. It was noted that in some communities aerosol art has enhanced neighbourhoods. It was suggested that Ken Blackburn at the CR Community Arts Council should be involved, and that Mr. Lewis could be asked to do a demonstration at the Spirit Square. The following resolution was passed by consensus: That the Commission supports in principle the development of aerosol art in Campbell River; that the Campbell River Community Arts Council be contacted for their input; and that R. Milnthorp consult with Jim Creighton regarding a demonstration of aerosol art in the Spirit Square this summer. It was noted that M. Sirett will be meeting with Mr. Lewis, and R. Milnthorp will contact her regarding the Commission s discussions. 5. REPORTS AND CORRESPONDENCE: Nil. 6. NEW BUSINESS: (a) 2010 Annual Report The 2010 Annual Report will be ready for the March meeting, and will then be forwarded, along with the 2011 Work Plan, to Council. It was noted that Council is considering changes to the Commission Bylaw, and Peter Wipper will attend a future meeting to discuss the changes. 7. OLD BUSINESS: (a) Busker Policy The Busker Policy Guidelines were circulated. There was consensus to forward the guidelines to the Downtown and Willow Point BIAs, Chamber of Commerce and Pier Street Merchants Association for their comments, before going to Council. 8. INFORMATION: (a) Outdoor Washrooms Page 30 of 39

31 Community Advisory Commission Meeting Minutes Wednesday, February 2, 2011 Page 3 Councillor Moglove reported that Council has approved the installation of permanent outdoor washrooms at the Spirit Square. They should be ready by spring, and will be at the north end of the Centennial Building. They would be similar to Ostler Park s washrooms, with an artistic wrap. (b) Library It was noted that the area in front of the library is poorly lit, and may be dangerous and discouraging evening patrons. R. Milnthorp will forward this to the appropriate staff. (c) Strathcona Gardens Commission C. Grunerud reported that the Strathcona Gardens Commission has finished their budget discussions. The borrowing from the 1996/1997 expansions is complete. The current major maintenance project is nearing completion. The pool will re-open February 28, with a grand opening March 5. (d) Downtown Trees R. Milnthorp noted that the London plane trees located downtown will be pollarded during the month of February. This will control the growth, and slow down damage to the sidewalks. Due to budget constraints, this hasn t been done regularly in the past, but will be in the future. It is anticipated the trees will last another 30 years. 9. NEXT MEETING: The next regular meeting will be held Wednesday, March 2nd, 2011 at 5:00 p.m. The next SOCP meeting is scheduled for February 12 th, at which the first draft will be presented for public input. 8. ADJOURNMENT: The meeting adjourned at 6:05 p.m. Page 31 of 39

32 CITY OF CAMPBELL RIVER AGRICULTURE STEERING COMMITTEE MINUTES Thursday, February 17, 2011 Enterprise Centre Board Room PRESENT: Amber Zirnhelt-Sustainability Manager Morgan Ostler-Community Advisory Commission Gary Rolson-From the Ground Up Ron Shann-Dairy Farmer Michelle White-Blueberry Farmer Frank Limshue-Couverdon Real Estate, Timberwest Colleen Evans-Campbell River Chamber Steve Ross & Michele White-Farmer Mary Storry-Councillor Ross Blackwell-Land Use Manager Janine de la Salle, HB Lanarc 1. Morgan Ostler agreed to Chair the Agriculture Steering Committee. 2. Background Report Broad discussion regarding the background document focused the following key matters: Final report will include recommendations for crop suitability/factors conducive to livestock production The importance of an anchoring food self-sufficiency target was indentified. Targets for the year 2031 ranged between 10% - 20%. Irrigation water delivery was viewed as an impediment to industry growth Need to clearly establish highest priority lands for agriculture development 3. Ideal Nature of Agriculture The matter of what an ideal profile would look like for Campbell River was discussed in the context of the upcoming Opportunities Report. This included the following approaches: Needs to be diverse Does not limit options Should include tourism, education, agricultural opportunities Local/regional/ Island serving, commercial export Niche/artisan farming Farming needs to start with small 1-2 acre farms Greenhouse, produce and livestock should be considered City of Campbell River 301 St. Ann s Road, Campbell River, B.C. V9W 4C7 Telephone: ; Fax: Ref: C:\Documents And Settings\Cneill\Local Settings\Temporary Internet Files\Content.Outlook\JH4LEG8C\Feb Minutes.Doc Page 32 Page of 39 1 of 2

33 4. Major Direction for Plan Several direction opportunities were discussed to identify the most suitable for Campbell River. The strategic focus includes the following: Developing agricultural resource capacity Improving the economies of scale of agriculture Improving access to markets Encouraging young farmers plus attract new farmers Strengthening communications, including informing connections to agriculture Integrating agriculture with community 5. Next Steps Key topics that need to be considered in development of the plan include the following: Small business training/education Local people, local community awareness Significance of job creation integration with capital improvement projects and CEEP outcomes Identification of key support agencies/partners Ensure education around agricultural opportunities is properly developed and marketed Focus on economic development and diversity Meeting adjourned at 7:00pm Amber Zirnhelt Sustainability Manager Ross Blackwell Land Use Manager City of Campbell River 301 St. Ann s Road, Campbell River, B.C. V9W 4C7 Telephone: ; Fax: Ref: C:\Documents And Settings\Cneill\Local Settings\Temporary Internet Files\Content.Outlook\JH4LEG8C\Feb Minutes.Doc Page 33 Page of 39 2 of 2