TOWN OF WHITCHURCH - STOUFFVILLE COUNCIL MINUTES Tuesday, September 11, :00 pm

Transcription

1 Chair: Mayor Altmann TOWN OF WHITCHURCH - STOUFFVILLE COUNCIL MINUTES Tuesday, September 11, :00 pm Council Chambers 111 Sandiford Drive The regular meeting of Council was held at the municipal offices, on the above date and time. Staff Present: Trevor Wawryk, Rob Raycroft, Brian Kavanagh, Haiqing Xu, Brian Parrott, Roman Martiuk, Marilou Murray, Gillian Angus-Traill, and Samantha Blakeley. 1. Call to Order 2. Roll Call All members of Council are present. 3. Introduction of Addendum Items 1. Item 4, Report No. FS Habitat for Humanity GTA - Deferral of Fees and Development Charges (A09) 2. Item 5, Report No. FS Development Charges Background Study (F21) Presentation by Andrew Grunda, Watson & Associates Economists 3. Memorandum from Director, Development Services, re: Appeals of OPA 137: Draft Minutes of Settlement 4. Confirmation of Agenda Moved by Councillor Smith Seconded by Councillor Lovatt That Council confirm the agenda, as amended.

2 5. Declarations of Pecuniary Interest 6. Adoption of Minutes Moved by Councillor Hargrave That Council adopt the minutes from the regular meeting of Council on August 28, 2018, as circulated. 7. Recognitions A moment of silence was held to honour the lives lost in the 9/11 attacks. 8. Delegations/Petitions 9. Outside Presentations/Information from Town Advisory Committees 10. Consent Agenda Report No. PW was not pulled for separate discussion. Moved by Councillor Upton That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Report No. PW Joint Procurement Contract Award for the Supply & Delivery of Screened Winter Sand, Mixing of Screened Winter Sand on Site & Stockpiling (F18) 1) That Council approve the award of a Joint Procurement Contract for the Supply & Delivery of Screened Winter Sand, Mixing of Screened Winter Sand on Site & Stockpiling to James Dick Construction Limited for a three (3) year period at a total estimated cost of approximately $128,000, exclusive of taxes; and Page 2 of 7

3 2) That the contract shall be in effect until December 31, 2021 with staff authorized to extend the contract for two (2) additional one (1) year periods to December 31, 2023, subject to adjustment in accordance with the June 2021 and 2022 Consumer Price Index (CPI) up to a maximum of 2.5%, based upon mutual agreement, satisfactory Vendor performance and budget availability; and 3) That Council authorize the Mayor and Clerk to sign all necessary documents. 11. Action Items Requiring Separate Discussion Report No. FS Development Charges Background Study (F21) Presentation by Andrew Grunda, Watson & Associates Economists Moved by Councillor Hargrave Seconded by Councillor Lovatt 1) That Council receive the Development Charges Background Study for information; and 2) That Council direct staff to continue dialogue with the development industry prior to the September 25 Council Meeting. Report No. DS Proposed Zoning By-law Amendment 5182, 5192, 5226 Stouffville Road Part of Lot 1, Concession 7 Community of Stouffville - Gallo Commercial Centre File No. ZBA (D14) Moved by Councillor Kroon 1) That Council confirm that notwithstanding that the proposed Zoning By-law Amendment is different from that proposed at the June 24, 2014 statutory Public Meeting, the revisions are minor in nature and that no further statutory Public Meeting is required; and 2) That Council allocate 31 dwelling units of water and sanitary sewer capacity the equivalent of 77 persons from the Town s Community of Stouffville (Built Area Boundary) reserve; and Page 3 of 7

4 3) That Council enact By-law ZO to adopt the Zoning By-law Amendment, and direct staff to issue a Notice of Passing; and 4) That Council remove the property at 5226 Stouffville Road from the Town s Built Heritage Inventory List. Report No. FS Contract Award Request for Proposal WS- RFP Telephone System and Services (F18) Moved by Councillor Upton Seconded by Councillor Smith 1) That Council approve the award of the contract for Request for Proposal WS-RFP for Telephone System and Services to Bell Canada Inc. in the amount of $91, annually for five (5) years, inclusive of HST; and 2) That Council authorize a one-time expenditure in the amount of $85, inclusive of HST for the new telephone system implementation as part of the approved 2018 capital budget for this project; and 3) That Council authorize the Mayor and Clerk to sign all necessary agreements. Report No. FS Habitat for Humanity GTA - Deferral of Fees and Development Charges (A09) Moved by Councillor Lovatt Seconded by Councillor Smith 1) That Council authorize the deferral for Habitat for Humanity GTA of the Town development charges only, for up to 3 residential units per year, for a period not to exceed twenty (20) years or the sale of the home, whichever occurs first, at a prescribed rate of return; and 2) That Council direct staff to prepare a deferral agreement to that effect using the criteria and guidelines identified in this report; and 3) That Council authorize the Clerk and Director of Finance/Treasurer to execute all documents required for the deferral. Page 4 of 7

5 Memorandum from Director, Development Services, re: Appeals of OPA 137: Draft Minutes of Settlement Moved by Councillor Ferdinands 1) That the Mayor and Clerk be authorized to execute documents reasonably necessary to give effect to the settlement. 12. Notices of Motion/Motions for Which Notice Has Been Given 13. Resolutions from Council 14. By-laws Moved by Councillor Hargrave That Council read the following by-law a first, second, third time and passed: ZO being a by-law to amend By-law No ZO (Comprehensive Zoning By-law) of the Town of Whitchurch-Stouffville, for lands known municipally as 5182, 5192, and 5226 Stouffville Road. (Report No. DS ) 15. Regional Business The Mayor noted that there were discussions regarding development charges and the potential for subsidized units or housing. 16. Resolution to hold a Closed Meeting, if required Moved by Councillor Smith That Council recess at 7:39 p.m. to permit the holding of a Closed Meeting in the Whitchurch Room to consider matters with the following exceptions: Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)) Page 5 of 7

6 Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Municipal Act, Sec. 239(2)(e)) Mayor Altmann and Councillor Hargrave left the meeting. Council reconvened into open session at 8:38 p.m. 17. Items Arising from a Closed Meeting 1. Appointment to Environmental Stewardship Committee Moved by Councillor Kroon Seconded by Councillor Smith 1) That Council direct staff to prepare the necessary by-laws for inclusion in the September 25, 2018 Regular Council Meeting Agenda to appoint Joanna Curtis to the Environmental Stewardship Committee. 18. Confirmatory By-law Moved by Councillor Ferdinands That Council read Confirmatory By-law MS a first, second and third time and passed. 19. Adjournment Moved by Councillor Smith That there being no further business, Council adjourn the meeting at 8:40 p.m. Page 6 of 7

7 20. Comments from Members of Council APPROVED at the Town of Whitchurch-Stouffville this 25 th day of September, Gillian Angus-Traill, Clerk Mayor Justin Altmann Page 7 of 7