TOWN OF WHITCHURCH - STOUFFVILLE COUNCIL MINUTES Tuesday, May 17, :00 pm

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1 Chair: Mayor Emmerson TOWN OF WHITCHURCH - STOUFFVILLE COUNCIL MINUTES Tuesday, May 17, :00 pm Council Chambers 37 Sandiford Drive, 4th Floor The regular meeting of Council was held at the municipal offices, on the above date and time. All members of Council were present, with the exception of Councillor Hargrave. Staff Present: Dave Cash, Michele Kennedy, Mike Mollinari, Alan Drozd, Marc Pourvahidi, Paul Whitehouse, Rob Raycroft, Rob McKenzie, Gillian Angus-Traill, Anna Rose, Mike Richardson, Micole Ongman, Cathy Richardson, Stacey Stevens, Yorik Tong RECOGNITIONS, if applicable 1. Lifesaving Society: Water Smart Award 2010 Ms. Andrea Herrmann representing the Lifesaving Society presented Council with the 2010 Water Smart Award. This is the third year that the Town has been honoured for their dedicated efforts to promote water safety through public education and outreach. INTRODUCTION OF ADDENDUM ITEMS 1. Memo from the Clerk regarding the Lifesaving Society Water Smart Award 2. Memo from the Clerk regarding Recruitment for the Whitchurch- Stouffville Accessibility Advisory Committee 3. IN CAMERA REPORT 3 - Verbal report of the CAO re A proposed disposition of land by the municipality (Municipal Act, Sec. 239 (2) (c)): Commercial Street Page 1 of 12

2 CONFIRMATION OF AGENDA MOVED by Councillor Bartley SECONDED by Councillor Bannon THAT the agenda be confirmed as amended. DECLARATIONS None ADOPTION OF MINUTES MOVED by Councillor Smith THAT the minutes of the regular meeting of Council May 3, 2011 and the special meeting of Council May 10, 2011 be adopted as circulated. OUTSIDE PRESENTATIONS, if applicable None DELEGATIONS, if applicable 1. Strawberry Festival Update Ms. Catherine McCowan representing the Strawberry Festival Committee presented Council with an update of the 2011 festival, highlighting both traditional and new events that will be featured this year. MOVED by Councillor Bannon SECONDED by Councillor Ferdinands THAT the presentation from the Strawberry Festival Committee updating Council on plans for the 2011 festival be received for the purpose of information. Page 2 of 12

3 2. Stouffville Farmers Market Mr. David Barry addressed Council regarding his concerns with the Downtown Stouffville Farmers Market. MOVED by Councillor Bartley SECONDED by Councillor Ferdinands WHEREAS Council deems it expedient for the success of the Downtown Farmers' Market that there be broad participation in the market from the local agricultural community as defined in the 2011 Rules and Regulations governing the Farmers' Market; AND WHEREAS Council requests that on the Monday at Noon prior to market day, the fruit and vegetable vendors advise the market Manager as to the type of produce to be sold at the market that week in order to ensure that the consumer is best served with a variety of locally grown and re-sold produce consistent with the objectives and framework as set out in the 2011 Rules and Regulations governing the Farmers' Market; THAT Council confirm the participating vendors for the 2011 market season be as follows: Abbott Farms Barry's Garden Bonfire Catering Brooks Farms Chameleon Baking Company Charlotte Stamp Coopers CSA Farm Cracklin Kettle Corn Exact Edge Kenny Bob Sauce Marble Slam Creamery Meadowview Honey Missyli's Meats & Sweets Nicolle's Cookies & Cakes Pampered Chef (workshop demo only) Photography by Thea Sicilia Gardens Ind. Spiraea Herbal Clinic The Meat Merchant The Mobile Bike Shop The Original Oodels of Strudels Tupperware Solutions (workshop demo only) Zephyr Organics; Page 3 of 12

4 AND THAT the Market Manager be directed to work with the participating vendors to conduct a review of the current farmers' market Rules and Regulations, dealing with amongst other matters providing clarity on the issue of communication amongst the vendors; marketing and promotion; and, the ability to re-sell goods / products grown or made by a third party; AND THAT the Market Manager be requested to report back to Council with a report outlining any proposed amendments to the Rules and Regulations at the July 19th, 2011 Council meeting; AND THAT the vendor representative appointments for the Farmers' Market Committee be deferred until the July 19th, 2011 Council meeting; AND FURTHER THAT the Market Manager be given the authority to review and approve any vendor applications received prior to July 19th, 2011 in addition to any other administrative duties required in the absence of the Farmers' Market Committee. RESOLUTION TO MOVE INTO COUNCIL IN COMMITTEE MOVED by Councillor Bartley SECONDED by Councillor Smith THAT Council move to Council in Committee. DETERMINATION OF REPORTS ON THE CONSENT AGENDA REQUIRING SEPARATE DISCUSSION Reports 1, 3, 7 and 9 were identified for separate discussion. ADOPTION OF REPORTS ON CONSENT AGENDA NOT REQUIRING SEPARATE DISCUSSION MOVED by Councillor Bannon THAT reports 1 to 13, with the exception of items that have been deferred, deleted or listed for separate discussion, on the regular agenda, be approved and the recommendations contained therein be adopted. Page 4 of 12

5 STAFF PRESENTATIONS, if applicable None CONSIDERATION OF REPORTS ON THE CONSENT AGENDA REQUIRING SEPARATE DISCUSSION 1. NAMING RIGHTS-LEBOVIC LEISURE CENTRE (A19) MOVED by Councillor Ferdinands SECONDED by Councillor Bartley 1) THAT Council direct staff to amend the existing agreement of Naming Rights for the Lebovic Leisure Centre facility to accommodate the five year contract extension with a modified annual contribution; 2) AND THAT staff pursue with Council direction in preparation of agreements and/or signage, accordingly; 3) AND THAT the Mayor and Clerk be authorized to sign the necessary documents, subject to the satisfaction of the CAO and Town solicitor; 4) AND THAT the Lebovic name be maintained for this facility for the duration of current Council term with no fee required. DEFEATED MOVED by Councillor Smith 1) THAT Council direct staff to advertise for competitive bids for future naming rights of the Leisure Centre. AS AMENDED 2. NOTICE OF MOTION PROVINCIAL HIGHWAY 48 WHEREAS the Town of Whitchurch-Stouffville continues to collaborate with the Region of York and the Ministry of Transportation regarding issues and opportunities associated with the Highway 48 corridor through our community; Page 5 of 12

6 WHEREAS this road serves more of a regional purpose in terms of traffic movements; WHEREAS the Province has now initiated the extension of Highway 404 northerly from Green Lane to Ravenshoe Road in the Town of Georgina; WHEREAS the extension of this 400 series highway northerly will further provide for the relief of inter-regional traffic away from Highway 48; THEREFORE BE IT RESOLVED THAT the Council of the Town of Whitchurch-Stouffville requests the Region of York initiate discussions with the Province of Ontario to seek transfer of Highway 48 from its commencement in the Town of Markham through to the Town of Georgina; AND THAT this resolution be forwarded to the Councils of the Towns of East Gwillimbury, Markham and Georgina for their support; AND THAT this resolution be forwarded to all MPPs within the Region of York. 3. REQUEST FOR EXTENSION OF DRAFT PLAN APPROVAL (D12), GATEWAY NORTH INC., PART OF LOT 35, CONCESSION 3 (GORMLEY), DRAFT PLAN OF SUBDIVISION FILE NO. 19T MOVED by Councillor Smith 1) THAT the report regarding REQUEST FOR EXTENSION OF DRAFT PLAN APPROVAL (D12), GATEWAY NORTH INC., PART OF LOT 35, CONCESSION 3 (GORMLEY), DRAFT PLAN OF SUBDIVISION FILE NO. 19T be defered to the June 17, 2011 Council meeting to ensure that the owner has been notified. AS AMENDED 4. TAX ADJUSTMENTS PURSUANT TO THE MUNICIPAL ACT, 2001, SECTION 357 AND 358 (F23) 1) THAT the tax adjustments as outlined in Attachments 1 and 2 to this report, be approved, in accordance with Section 357 and 358 of the Municipal Act, Page 6 of 12

7 5. BY-LAW TO STRIKE RATES & LEVY TAXES FOR 2011 (F22) 1) THAT the By-Law TX, being the new By-law to establish 2011 tax rates for the Town, Boards and Committees, be approved. 6. BYLAW TO STRIKE RATES AND LEVY TAXES FOR 2011 FOR THE DOWNTOWN STOUFFVILLE COMMUNITY IMPROVEMENT AREA. (F22) 1) THAT By-law TX, being a by-law under Section 326 of the Municipal Act to levy this special tax levy upon the properties within the Downtown Stouffville Community be enacted. 7. SITE PLAN CONTROL PROCESS FOR RESIDENTIAL DEVELOPMENT IN COMMUNITY OF STOUFFVILLE HERITAGE AREA (D11) MOVED by Councillor Ferdinands 1) THAT By-law FI, being a by-law to amend Schedule G of the User Fee By-law FI be enacted; 2) THAT By-law SI, being a by-law to amend Site Plan Control Bylaw SI be enacted; 3) AND THAT Town Council endorse the recommended process and procedures for a Site Plan Control Agreement and Site Plan Control Exemption for residential development in the Community of Stouffville Heritage Area as outlined in this report. 8. DEMOLITION OF A HERITAGE INTEREST DWELLING MAIN ST. (P10) 1) THAT the demolition of 6460 Main Street be approved and the Chief Building Official be authorized to issue the Demolition Permit. Page 7 of 12

8 9. REVIEW OF PROPERTIES ON THE BUILT HERITAGE INVENTORY IN THE COMMUNITY OF STOUFFVILLE (R01) MOVED by Councillor Ferdinands SECONDED by Councillor Smith 1) THAT Council endorse the recommended research and evaluation processes and work program as a general basis to implement the Built Heritage Inventory Review for the Community of Stouffville; 2) AND THAT a public notice of commencement be issued to inform the public that the review process for the Built Heritage Inventory in the Community of Stouffville is in progress during PROPOSED AMENDMENT TO A SUBDIVISION AGREEMENT, 911 INVESTMENTS LTD, PART OF LOT 8, CONCESSION 9 (L04) 1) THAT the subdivision agreement dated September 18, 2008 between 911 Investments Limited and the Town be amended to extend the effective date of Section 6.1, which requires construction of the subject dwellings to June 30, ) AND THAT prior to execution of the agreement that the applicant pay all costs associated with the administration, preparation and registration of the amending subdivision agreement. 11. GREATER TORONTO COUNTRYSIDE MAYORS ALLIANCE (GTCMA) ECONOMIC ANALYSIS UPDATE (A02) 1) THAT the update on the Greater Toronto Countryside Mayor s Alliance (GTCMA) activities be received; 2) AND THAT Council endorses the continued collaboration with the GTCMA as outlined in this report. Page 8 of 12

9 12. MUNICIPAL OFFICES FURNITURE AND EQUIPMENT PURCHASE (F17) 1) THAT By-law No FI, being a By-law to establish procurement policies, be waived and that Staff be authorized to award the purchase of office furniture and equipment for the New Town Offices to Combined Office Solutions Ltd. with an upset limit of $155, WHITCHURCH-STOUFFVILLE ACCESSIBILITY ADVISORY COMMITTEE 1) THAT Staff be authorized to extend the recruitment period for the Whitchurch-Stouffville Accessibility Advisory Committee to June 24, 2011; 2) AND THAT, as part of the recruitment process, Staff contact the current members of the committee, area municipal Accessibility Advisory Committees and various support groups seeking applicants to the committee and report back to Council at the July 19, 2011 meeting. CONSIDERATION OF DISCUSSION AGENDA REPORTS, if applicable None ADJOURNMENT OF COUNCIL IN COMMITTEE MOVED by Councillor Bartley THAT there being no further business the Council in Committee meeting be adjourned at 4:25 p.m. COUNCIL CONSIDERATION OF RECOMMENDATIONS MOVED by Councillor Hilton SECONDED by Councillor Bartley THAT all reports on the agenda, with the exception of the reports that have been deferred, deleted or listed for separate discussion, be approved and the recommendations contained therein be adopted. Page 9 of 12

10 INFORMATION/ACTION ITEMS FROM TOWN ADVISORY COMMITTEES None OUTSIDE RESOLUTIONS - REQUEST FOR ENDORSEMENT (C10) 1. Citizenship and Immigration Canada MOVED by Councillor Hilton SECONDED by Councillor Ferdinands THAT the request from Citizenship and Immigration Canada for nominations for "Canada's Citizenship Award 2011" recognizing Canadians who dedicate themselves tirelessly to active citizenship in their communities be received for the purpose of information. NOTICES OF MOTION None RESOLUTIONS FROM MEMBERS OF COUNCIL 1. NAMING OF THE NEW MUSEUM/VISITOR CENTRE MOVED by Councillor Smith 1) THAT staff be requested to bring a report to Council with recommendations as to the name of the new museum/visitor centre facility. RESOLUTION TO HOLD AN IN CAMERA MEETING, if required MOVED by Councillor Smith THAT the Council meeting recess at 4:30 p.m. to permit the holding of a Council in Camera meeting to consider: 1) Verbal report of the CAO re: A proposed or pending acquisition or disposition of land by the municipality (Municipal Act, Sec. 239 (2) (c)) - Public Works Yard - Main Street Page 10 of 12

11 2) Report of the Council Coordinator re: Personal matter about an identifiable individual (Municipal Act, Sec. 239 (2) (b)), Selection of Committee Appointees to the Heritage Advisory Committee (C11) 3) Verbal report of the CAO re A proposed or pending acquisition or disposition of land by the municipality (Municipal Act, Sec. 239 (2) (c)) The open Council reconvened at 5:05 p.m. RESOLUTION FROM IN CAMERA MEETING 1. Report of the Council Coordinator re: Personal matter about an identifiable individual (Municipal Act, Sec. 239 (2) (b)), Selection of Committee Appointees to the Heritage Advisory Committee (C11) BY-LAWS MOVED by Councillor Hilton SECONDED by Councillor Ferdinands 1) THAT Council appoint the following individuals to the Whitchurch- Stouffville Heritage Advisory Committee for the term of Council: Alison Peck Deanna Schlosser; 2) AND THAT staff prepare the necessary appointment by-law for inclusion in the May 17, 2011 Council agenda. MOVED by Councillor Smith SECONDED by Councillor Ferdinands THAT the following by-laws be read a first, second and third time and passed: TX BEING A BY-LAW to strike rates and levy taxes for the Town of Whitchurch-Stouffville for the year 2011 and to provide for the collection thereof TX BEING A BY-LAW to set recoverable fees for the maintenance of the Downtown Stouffville Community Improvement Area SI BEING A BY-LAW to amend Site Plan Control By-law SI Page 11 of 12

12 FI BEING A BY-LAW to amend Schedule "G" of By-law Number FI (Fees and Charges By-law) AP BEING A BY-LAW to appoint individuals to the Heritage Advisory Committee and repeal By-laws AP CONFIRMATORY BY-LAW MOVED by Councillor Bartley SECONDED by Councillor Bannon THAT Confirmatory By-law MS be read a first, second and third time and passed. LIST OF PROCLAMATIONS MADE (M00) 1. STEWARD OF THE EARTH Wednesday May 11, 2011 as "Steward of the Earth Day" 2. THE YORK CENTRE FOR CHILDREN, YOUTH & FAMILIES Week of May 1, 2011 as "Children's Mental Health Week" 3. GIRLS INCORPORATED OF YORK REGION Week of May 2, 2011 as "Girl's Rights Week" MOTION TO ADJOURN MOVED by Councillor Hilton SECONDED by Councillor Ferdinands THAT there being no further business the Council meeting be adjourned at 5:10 p.m. DATED at the Town of Whitchurch-Stouffville this 7 th day of June, Mayor Wayne Emmerson Michele Kennedy, Clerk Page 12 of 12