HALDIMAND COUNTY COUNCIL IN COMMITTEE MINUTES

Transcription

1 THE CORPORATION OF HALDIMAND COUNTY COUNCIL IN COMMITTEE MINUTES Date: Time: Location: COUNCIL PRESENT STAFF PRESENT October 24, :30 A.M. Haldimand County Central Administration Building Council Chambers K. Hewitt, Mayor L. Bartlett, Councillor F. Morison, Councillor C. Grice, Councillor T. Dalimonte, Councillor R. Shirton, Councillor B. Corbett, Councillor D. Boyle, Chief Administrative Officer K. General, General Manager, Corporate Services T. Haedrich, Director, Public Works H. Hanly, General Manager, Community Services C. Manley, General Manager, Planning & Economic Development P. Mungar, General Manager, Public Works M. Davis, Senior GIS Technologist K. Hayes, Coordinator of Strategic Initiatives M. Jamieson, Manager, Human Resources W. Koziello, Manager, Information Systems D. Mclean-Daniels, Risk Management & Insurance Coordinator D. Pressey, Manager, Solid Waste Operations E. Eichenbaum, Clerk CALL TO ORDER Councillor Morison called the Council in Committee meeting to order at 9:32 a.m. ROLL CALL The Mayor and all Members of Council were in attendance. DISCLOSURES OF PECUNIARY INTEREST 1

2 PUBLIC MEETINGS FOR PLANNING APPLICATIONS Councillor Morison, Chair of Planning and Economic Development, assumed the Chair for this portion of the meeting. APPLICATIONS: PRESENTATIONS AND CONSIDERATION OF RELATED REPORTS DEPARTMENTAL STAFF REPORTS 1 PLANNING AND ECONOMIC DEVELOPMENT BUSINESS 1.1 PED-EDT Business Development and Planning Advisory Committee Member Approval and Update to the Terms of Reference Recommendation 1 Moved By: Councillor Corbett Seconded By: Councillor Shirton 1. THAT Report PED-EDT Business Development and Planning Advisory Committee Member Approval and Update to the Terms of Reference be received; 2. AND THAT the confidential Memorandum PED-EDT-M be received and remain confidential; 3. AND THAT the Terms of Reference be changed from 5 to 7 members to a maximum of 12 including Council appointees; 4. AND THAT the following 8 individuals be appointed to sit on the Business Development and Planning Advisory Committee for the term of Council ending November 30, Phil Hauser 2. John Edelman 3. Garett Eggink 4. Bobbie-Jo Meyer 5. Trudy Parsons 6. Art Bluhm 7. Peter Hogeterp 8. Ralph deboer 1.2 Other Business Discussion RE: Status of Douglas Creek Estates Property - Staff will look to arrange a meeting with the Ministry. 2

3 MOTIONS OF CONSENT Mayor Hewitt assumed the Chair for this portion of the meeting. Recommendation 2 Moved By: Councillor Corbett Seconded By: Councillor Shirton THAT the following motions be approved: 1 PW-ES Broad Street West and Lock Street West, Dunnville - Parking Control By-law Amendment 1. THAT Report PW-ES Broad Street West and Lock Street West, Dunnville - Parking Control By-law Amendment be received; 2. AND THAT Haldimand County Parking Control By-law 307/02, Schedule D Restricted Parking Dunnville, be amended as outlined in Report PW-ES PW-ES Inman Road, Dunnville - Enactment of By-law to Designate Existing Posted 50 km/h Speed Zone 1. THAT Report PW-ES Inman Road, Dunnville - Enactment of By-law to Designate Existing Posted 50 km/h Speed Zone be received; 2. AND THAT a by-law be enacted to prescribe the following speed limit: Street From To Speed Limit Inman Road Highway 3 (Broad Street East) Mumby Road 50 km/h DEPARTMENTAL STAFF REPORTS (Continued) 1 PUBLIC WORKS BUSINESS Councillor Corbett, Chair of Public Works assumed the Chair for this portion of the meeting. 3

4 1.1 PW-ES Budget Reallocation - Jarvis Reconstruction Project Recommendation 3 Moved By: Councillor Grice Seconded By: Councillor Morison 1. THAT Report PW-ES Budget Reallocation - Jarvis Reconstruction Project be received; 2. AND THAT the Revised Budget as outlined in Report PW-ES be approved. 1.2 PW-ES Ministry of Transportation Connecting Links Program Funding Application Recommendation 4 Moved By: Councillor Grice Seconded By: Councillor Morison 1. THAT Report PW-ES Re: Ministry of Transportation Connecting Links Program Funding Application be received; 2. AND THAT the submitted application meets the requirements of the Ministry of Transportation s Connecting Links Program as described in the Program Guide; 3. AND THAT a comprehensive Asset Management Plan including connecting links has been completed and publicly posted; 4. AND THAT Haldimand County will comply with the conditions that apply to designated connecting links under the Highway Traffic Act to ensure the safe and efficient movement of provincial traffic; 5. AND THAT the application is complete and factually accurate. 1.3 PW-ES All Way Stop Request - Cedar Street and Alder Street, Dunnville Recommendation 5 Moved By: Councillor Grice Seconded By: Councillor Bartlett 1. THAT Report PW-ES All Way Stop Request - Cedar Street and Alder Street, Dunnville be received; 4

5 2. AND THAT the request for an all way stop at the intersection of Cedar Street and Alder Street in Dunnville be denied as it does not meet the All Way Stop Installation Warrant. 1.4 PW-RO Roads Operations Walpole Yard Salt Dome Repairs Recommendation 6 Moved By: Councillor Morison 1. THAT Report PW-RO Roads Operations Walpole Yard Salt Dome Repairs, be received; 2. AND THAT the revised Capital Budget, as outlined in Report PW-RO Roads Operations Walpole Yard Salt Dome Repairs, be approved. 1.5 Other Business 2 JOINT SERVICES BUSINESS Councillor Dalimonte, Chair of Joint Services, assumed the Chair for this portion of the meeting. 2.1 Other Business 3 COMMUNITY SERVICES BUSINESS Councillor Bartlett, Chair of Community Services, assumed the Chair for this portion of the meeting. 3.1 Other Business 4 CORPORATE SERVICES BUSINESS Councillor Grice, Chair of Corporate Services assumed the Chair for this portion of the meeting. 5

6 4.1 CS-SS General Insurance Renewal Recommendation 7 Moved By: Councillor Shirton Seconded By: Councillor Corbett 1. THAT Report CS-SS Re: General Insurance Renewal be received; 2. AND THAT the 2018 insurance policies and premiums proposed by Jardine Lloyd Thompson Canada Inc. and Pearson Dunn Insurance Inc. be approved as follows: a. General Insurance Program, including liability, automobile, crime and property policies, at a cost of $378,146, plus applicable taxes, taking into consideration any necessary adjustments for additions/deletions of assets included in the Automobile and Property Policies occurring before January 1, 2018; b. The Community Hall Boards Liability Insurance Policy, at a cost of $12,000, plus applicable taxes; c. The Recreation Affiliates Policy, at a cost of $2,400 plus applicable taxes, subject to the agreement of the current recreation affiliate organizations, Dunnville Soccer Park Corporation and Haldimand Youth Soccer, with the two organizations contributions to this policy premium capped at the 2017 amount of $550 each; 3. AND THAT the Cyber Insurance Policy proposed by Jardine Lloyd Thompson Canada Inc. and Pearson Dunn Insurance Inc. as outlined in Attachments 2 and 4 to Report CS-SS , with a coverage limit of $2,000,000 and a $25,000 deductible, at a premium cost of $16,750 plus applicable taxes, be approved; 4. AND THAT the Municipal Volunteers Accident Benefit Policy proposed by Jardine Lloyd Thompson Canada Inc. and Pearson Dunn Insurance Inc. as outlined in Attachments 5 and 6 to Report CS-SS , at a premium cost of $750 plus applicable taxes, be approved; 5. AND THAT the 2018 Closed Landfill Policy be renewed with Jardine Lloyd Thompson Canada Inc. and Pearson Dunn Insurance Inc., at a premium cost of $13,903 plus applicable taxes, to be approved by and cost shared with Norfolk County as joint owners. 6

7 4.2 CS-FI Semi-Annual Capital Project Update Recommendation 8 Moved By: Councillor Morison Seconded By: Councillor Corbett 1. THAT Report CS-FI Semi-Annual Capital Project Update be received; 2. AND THAT the recommendations for individual capital projects, as outlined in Attachment #4 to Report CS-FI be approved. 4.3 CS-CL Council Appointments as of December 1, 2017 Recommendation 9 Moved By: Councillor Morison Seconded By: Councillor Shirton THAT consideration of Report CS-CL be deferred to the October 30, 2017 Council meeting. 4.4 CAO Digital Innovation and Customer Service Enhancements Recommendation 10 Moved By: Councillor Morison Seconded By: Councillor Corbett 1. THAT Report CAO Digital Innovations and Customer Service Enhancements be received; 2. AND THAT the Revised Capital Budget for digital collaboration as outlined in Report CAO be approved; 3. AND THAT the ongoing operating costs associated with this capital purchase, estimated at $15,000, as outlined in Report CAO be incorporated into the 2018 Draft Tax Supported Operating Budget as a Council Approved initiative. 7

8 4.5 CAO Award of Request for Proposal Business Application Software ERP Solution Recommendation 11 Moved By: Councillor Dalimonte Seconded By: Councillor Corbett THAT consideration of Report CAO be deferred to the October 30, 2017 Council meeting. 4.6 Other Business Update RE: Bill 148, the Fair Workplaces, Better Jobs Act, 2017 A high-level overview will come forward to Council. Councillor Morison left the meeting at 11:09 a.m. REPORTS FROM SPECIAL PURPOSE COMMITTEES, BOARDS AND COMMISSIONS Chief Superintendent/Regional Commander John Cain will be in attendance at the October 24 th Police Services Board meeting. Community Meeting in Dunnville RE: Loitering (October 25 th ) UNFINISHED BUSINESS NEW BUSINESS 1 Draft Motion RE: Re-establishing Toronto Motorsports Park Advisory Committee Recommendation 12 Moved By: Councillor Shirton THAT the draft motion Re: Re-establishing Toronto Motorsports Park Advisory Committee be deferred to the October 30, 2017 Council meeting. INQUIRIES, ANNOUNCEMENTS AND CONCERNS OF COUNCILLORS The following items were highlighted: Appreciation for volunteer recognition event; Issue of signage re: smoke shops. 8

9 CLOSED SESSION Recommendation 13 Moved By: Councillor Corbett THAT pursuant to Section 239 of the Municipal Act, as amended, Council convene in a meeting at 11:23 a.m. closed to the public, to discuss: a proposed or pending acquisition or disposition of land by the municipality or local board 1 CMS-ES Caledonia Emergency Services Station Location litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board 2 Verbal Update on Caledonia Old Mill OMB Appeal Recommendation 14 Moved By: Councillor Shirton Seconded By: Councillor Corbett THAT this closed meeting now adjourn at 12:27 p.m. and reconvene in open session. DELEGATIONS AND CONSIDERATION OF RELATED REPORTS Mayor Hewitt resumed the Chair for the remainder of the meeting. 1 Annual BIA Presentations 1.1 Don Smith, Caledonia BIA Mr. Smith made the presentation for the Caledonia BIA. 1.2 Rob Phillips, Hagersville BIA Mr. Phillips made the presentation for the Hagersville BIA. 1.3 Jason High and Andrew Rose, Dunnville BIA Mr. Rose made the presentation for the Dunnville BIA. 9

10 Recommendation 15 Moved By: Councillor Corbett THAT the presentation material from the following individuals Re: Annual BIA Presentations be received as information: Don Smith, Caledonia BIA Rob Phillips, Hagersville BIA Jason High and Andrew Rose, Dunnville BIA 2 Don Zynomirski, President, Dunnville Chamber of Commerce RE: Feasibility Study for Uber Transportation in Haldimand County Mr. Zynomirski was in attendance on behalf of the Bridges out of Poverty Initiative Team, seeking options for a transportation system that will benefit seniors, youth and commuters. It was requested that the County pursue a feasibility study, in collaboration with the initiative team, for Uber transportation in the County. Recommendation 16 Moved By: Councillor Corbett THAT the correspondence from Don Zynomirski, President, Dunnville Chamber of Commerce Re: Feasibility Study for Uber Transportation in Haldimand County dated September 22, 2017 be received as information. 3. Bonnie Stephens RE: Relocation of Sidewalk in Hagersville 3.1 Draft Motion This item was withdrawn. 10

11 ADJOURNMENT Recommendation 17 Moved By: Councillor Bartlett THAT this meeting is now adjourned at 1:57 p.m. MAYOR CLERK 11