Members Mayor H. Jackson-Chapman Alderman L. Baldwin-Sands

Transcription

1 THE THIRTY-SECOND MEETING OF THE ONE HUNDRED AND THIRTY-FIRST COUNCIL OF THE CORPORATION OF THE CITY OF ST. THOMAS COUNCIL CHAMBERS CITY HALL JUNE 20, :00 p.m. The meeting convened with Her Worship, Mayor Heather Jackson-Chapman, presiding. ATTENDANCE Members Mayor H. Jackson-Chapman Alderman L. Baldwin-Sands Officials W. Graves, CAO/Clerk M. Konefal, Assistant to the City Clerk G. Campbell B. Arbuckle, Director, Ontario Works & Social Housing M. Cosens R. Broadbent, Fire Chief T. Johnston M. Carroll, Valleyview Administrator J. Kohler G. Dart, Director, Human Resources S. Yusuf W. Day, Director of Finance & City Treasurer J. Dewancker, Director, Environmental Services Absent M. Hoogstra, Purchasing Agent & Licensing Officer D. Warden T. Johnson, Accounting Manager R. Lilboume, Supervisor of Recreation Facilities Others R. Tucker, Director, Parks & Recreation R. Foster, Graham, Scott Enns D. White, Supervisor of Roads & Transportation Accountants Constable B. Kempster, St. Thomas Police Services THE LORD S PRAYER CLOSED SESSION The Closed Session was held in Committee Room #204 and the minutes are located at the end of Regular Open Council Business. DISCLOSURES OF INTEREST Alderman Baldwin-Sands declared a con?ict of interest with regard to Report ES68-ll relating to soil erosion on Northwood Place as she lives in the neighbourhood. She refrained from all discussion and action about the matter. MINUTES Motion by Alderman Yusuf - THAT: The minutes of the meeting held on June 13, 2011 be confirmed. DEPUTATIONS Police Services Report Constable Brian Kempster of the St. Thomas Police Department was in attendance and presented the Police Services Report for the month of May, Mayor Jackson-Chapman thanked Constable Kempster, St. Thomas Police Department for his deputation. COMMITTEE OF THE WHOLE Council resolved itself into Committee of the Whole. PLANNING AND DEVELOPMENT COMMITTEE - Chairman M. Cosens

2 The 32nd meeting of the 13lst Council - 2 Development Agreement Policies CIP: Residential Rehabilitation Project - 45 White Street - Appendix "A" Motion by Alderman Baldwin-Sands - THAT: Report CC relating to a CIP Project at 45 White Street be received; and further, THAT: Council direct that a by-law be prepared for the Mayor and CAO/Clerk to enter into a grant acknowledgement agreement relating to the CIP project at 45 White Street. ENVIRONMENTAL SERVICES COMMITTEE - Chairman T. Johnston Erosion Problems at the Northwood Place Ravine Area and the Storm Sewer Outfall of the Donker Drive Storm Water Management Facility - Consulting Engineering Geotechnical Advice Appendix "B" The members asked whether advice already provided to homeowners from geotechnical firms could be integrated with the City's efforts. The Director, Environmental Services stated that the City would be coordinating efforts with residents and utilities and that since this issue is considered an emergency, a geotechnical firm would be hired immediately. The members asked whether the firm would be reviewing fill in the area. The Director, Environmental Services advised that the amount of fill would be delineated, as it affects the bank of the ravine and also that a number of lots contain considerable fill. The members discussed the fact that there may be other locations in the City where such erosion could be taking place, particularly with recent rain patterns. Motion by Alderman Cosens - Campbell: THAT: Report ES be received as information; and further, THAT: An unbudgeted expenditure in the estimated amount of $10,000 be approved and be sourced from the City's Capital Reserve to permit consulting geotechnical engineering advice to be obtained for the remediation of the erosion problems in the Northwood ravine area and the storm sewer outfall of the Donker Drive storm water management facility. PERSONNEL AND LABOUR RELATIONS COMMITTEE - Chairman G. Campbell

3 The 32nd meeting of the 131st Council - 3 FINANCE AND ADMINISTRATION COMMITTEE - Chairman L. Baldwin-Sands Health Recruitment Partnership - Francis Osih Agreement - Appendix "C" Motion by Alderman Kohler - THAT: Council receive Report ADM relating to a Health Recruitment Partnership Agreement with Mr. Francis Osih; and further, THAT: Council direct that a by-law be prepared to enter into a Health Recruitment Partnership Agreement with Mr. Francis Osih for the provision of funds to recruit two physicians. Contract Extension - Cellular Services and Hardware - Appendix "D" The members discussed the fact that the cost for a Blackberry phone was $32.00, in addition to the standard rate of $ The members asked who monitors the usage of staff cell phones. The Director of Finance and City Treasurer stated that according to the policy, it is the responsibility of supervisors to oversee and monitor cell phone usage of their staff. The members discussed the increased usage of technology in order to improve communications, particularly in an emergency. THAT: Council receive Report No. TR-34-11; and further, THAT: Council endorse the selection of Bell Mobility as the vendor to supply the City with Cellular Services and Hardware for a three-year period ending July 1, 2014; and further, THAT: A by-law be prepared to authorize the Mayor and CAO/ Clerk to execute an agreement with Bell Mobility for this contract award. THAT: The CAO/Clerk be authorized to replace specific cell phones, with Blackberry devices where warranted and budgeted Audited Financial Statements - Appendix "E" The members asked about the large operating surplus of over one million dollars. The Director of Finance and City Treasurer advised that the original forecast of $175,000 was made using the September 30th, 2010 budget monitoring report and that the surplus/deficit details only just became known, with the majority resulting from unforeseen surplus in Ontario Works, Police Services, and Valleyview Home. Motion by Alderman Campbell - Johnston: THAT: Council receive Report No. TR as information; and further,

4 The 32nd meeting of the 13lst Council - 4 THAT: Council approve the 2010 audited Financial Statements. COMMUNITY SERVICES COMMITTEE - Chairman S. Yusuf CASO St. Thomas - Trans Canada Trail Recreation and Leisure Master Plan - Progress Report Parks and Recreation/Pinafore Endowment Fund - Appendix "F" Motion by Alderman Baldwin-Sands - THAT: Report PR-l4-ll entitled Parks and Recreation/Pinafore Endowment Fund be received for information; and further, THAT: The Mayor and CAO/Clerk be authorized to sign and execute the agreement to establish the Parks and Recreation/Pinafore Park Endowment Fund, a Donor Advised Fund within the Elgin-St. Thomas Community Foundation; and further, THAT: A by-law to execute this agreement be prepared for Council approval; and further, THAT: Council appoint the following member as an advisor to this fund: Alderman Yusuf. Cold Brine Header and Compressor # 3 Replacement - Memorial Arena - Appendix "G" The members asked whether the reserve mentioned in the report was the Arena Reserve. The Director of Finance and City Treasurer stated that the funds would be drawn from the Corporate Capital Reserve, since there are insufficient funds in the Arena Reserve for this project. The members asked about the life cycle of a new unit. The Director of Parks and Recreation stated that it would be approximately the same as the existing unit, which is 20 years. Motion by Alderman Cosens - Johnston: THAT: Report PR entitled "Cold Brine Header and Compressor # 3 Replacement - Memorial Arena" be received for information; and further, THAT: Council authorize an unbudgeted capital project to replace the Cold Brine Header and Compressor #3 at Memorial Arena at a cost not to exceed $50,000; and further, THAT: Council authorize up to $50,000 drawdown from the Capital Reserve, it being noted that due to the time sensitive nature of this project and pursuant to section 7. l.l. of the Purchasing By-Law, we are not able to provide public notice of this action. Canada Day The members requested an update on Canada Day activities.

5 The 32nd meeting of the 131st Council - 5 The Director of Parks and Recreation stated that Canada Day activities would be held at the Douglas J. Tarry Sports Complex, beginning at 6:30 p.m., with food, a beer garden, entertainment, children's activities, and ending with onsite?reworks at approximately 10:00 p.m. The Director further advised that on Canada Day, the Lions Club would be hosting a breakfast in Pinafore Park, that Jaycees Pool would be open from 1:00 p.m. to 4:00 p.m., and that it was hoped the Splash Pad at Waterworks Park would also be open. Program Coordinator The Director of Parks and Recreation outlined some of the activities of the Program Coordinator. PROTECTIVE SERVICES & TRANSPORTATION COMMITTEE - Chairman D. Warden Chairman Warden had previously requested that Alderman Campbell Chair this Committee. Intersection Traffic Control - Elmina Street and Oak Street Pedestrian Crosswalks Police Building Headquarters Request for Review of Traffic Signal By-Law - 72 Mandeville Road - Correspondence Dunkirk Drive - Parking Control - Appendix "H" Motion by Alderman Kohler - THAT: Report ES-64-ll Dunkirk Drive - Parking Control be received for information; and further, THAT: Council approve the No Parking Anytime Restriction identified in Report ES-64-l l; and further, THAT: The Traffic By-Law Schedule III (Restricted Parking) be amended at a future meeting of Council as per Report ES64-l l. Chestnut Street - Parking Control - Appendix "1" Motion by Alderman Yusuf - THAT: Report ES-65-ll Chestnut Street - Parking Control be received for information; and further, THAT: Council approve the No Parking Anytime Restriction identified in Report ES-65-l l; and further, THAT: The Traffic By-Law Schedule III (Restricted Parking) be amended at a future meeting of Council as per Report ES Penwarden Street - Parking Control - Appendix "J"

6 The 32nd meeting of the 131st Council - 6 THAT: Report ES Penwarden Street - Parking Control be received for information Seniors Picnic - St. Thomas Transit - Appendix "K" Motion by Alderman Baldwin-Sands - Kohler: THAT: Report ES Seniors Picnic - St. Thomas Transit be received for information; and further, THAT: Council waive the transit fare for seniors on July 13, 2011 identified in Report ES SOCIAL SERVICES COMMITTEE - Chairman J. Kohler REPORTS PENDING COUNCIL Council reconvened into regular session. REPORT OF COMMITTEE OF THE WHOLE Planning and Development Committee - Chairman M. Cosens Environmental Services Committee - Chairman T. Johnston Personnel and Labour Relations Committee - Chairman G. Campbell Finance and Administration Committee - Chairman L. Baldwin-Sands Community Services Committee - Chairman S. Yusuf Protective Services and Transportation Committee - Chairman D. Warden Social Services Committee - Chairman J. Kohler Motion by Alderman Baldwin-Sands - THAT: The recommendations, directions and actions of Council in Committee of the Whole as recorded in the minutes of this date be con?rmed, ratified and adopted. REPORTS OF COMMITTEES PETITIONS AND COMMUNICATIONS Canada World Youth Week - October 17th - 23rd, Proclamation Motion by Alderman Baldwin-Sands -

7 The 32nd meeting of the 131st Council - 7 THAT: Council of the Corporation of the City of St. Thomas proclaim October 17th - 23rd, 2011 as Canada World Youth Week in the City of St. Thomas. Optimist Club of St. Thomas - Douglas J. Tarry Sports Complex - Special Occasion Permit A letter was received from John Ewanick, Optimist Club of St. Thomas requesting that the special occasion permit include the entire Douglas J. Tarry Sports Complex for a slo-pitch tournament taking place from July 8th - 10th, The members discussed this matter, after which the following resolution was presented. Campbell: THAT: Council con?rm that the area permitted under the sale of alcohol/special occasion permit for the Optimist Club of St. Thomas remain status quo at the Douglas J. Tarry Sports Complex. Township of Southwold - Ford Closure Impact Study - Funding Request A letter was received from Deputy Mayor Grant Jones, Township of Southwold requesting that Council contribute funding to a "Ford Closure Impact Study". Township of South Frontenac - Recyclable and Compostable Materials - Resolution A request to endorse a resolution was received from Wayne Orr, Township of South Frontenac that the Province legislate all goods and packaging sold in Ontario be made of recyclable or compostable material. CN - Notice of Revision to CN's List of Metropolitan Sidings and Spurts to be Dismantled A notice has been received from Jean D. Patenaude, Assistant General Counsel, CN, that CN has revised its list to include the Southwold Industrial Spur, from Mile 0.00 to Mile The members confirmed that any proposed purchaser would need to contact CN directly Great Lakes International Air Show Mayor Jackson-Chapman thanked volunteers and staff for their efforts and reminded the members that parking is off-site and that individuals attending would be bussed to the airport. Auto Fest - St. Thomas Lions Club Alderman Baldwin-Sands commended the Lions Club on a successful event this past weekend. Railway Nostalgia Weekend - Elgin County Railway Museum Alderman Baldwin-Sands recognized the efforts of volunteers for an event this past weekend. Relay for Life Mayor Jackson-Chapman commended the community on its support for Relay for Life, which raised over $101,000 for the Canadian Cancer Society. Council Summer Meeting Schedule Mayor Jackson-Chapman reminded the members of the upcoming summer schedule for meetings and that the next meeting of Council would take place on July 18th, 2011.

8 The 32nd meeting of the 131st Council - 8 BY LAWS Motion by Alderman Cosens - THAT: Leave be granted to bring in the following by-laws: l. A by-law to confirm the proceedings of the Council meeting held on the 20th day of June, A by-law to authorize the Mayor and Clerk to execute and affix the Seal of the Corporation to a certain agreement between the Corporation of the City of St. Thomas and Dillon Consulting Limited (Lake Margaret Water Quality Management Strategy $31,590, including expenses plus HST) 3. A by-law to amend By-Law 45-89, being the Traffic By-Law for the City of St. Thomas. (No Parking - Silver Street) 4. A by-law to authorize the Mayor and Clerk to execute and affix the Seal of the Corporation to a certain agreement between the Corporation of the City of St. Thomas and Francis Osih. (Health Recruitment) 5. A by-law to authorize the Mayor and Clerk to execute and affix the Seal of the Corporation to a certain agreement between the Corporation of the City of St. Thomas and the Elgin-St. Thomas Community Foundation. (Establishment of Parks and Recreation/Pinafore Endowment Fund) 6. A by-law to authorize the Mayor and Clerk to execute and affix the Seal of the Corporation to a certain agreement between the Corporation of the City of St. Thomas and Adelee Nielsen and Erik Nielsen. (Residential Improvement Grant $5,000 Community Improvement Plan White Street) 7. A by-law to authorize the Mayor and Clerk to execute and affix the Seal of the Corporation to a certain agreement between the Corporation of the City of St. Thomas and Maxill Inc. (John Shaw - St. Thomas Municipal Airport - Small Lot Hangar) 8. A by-law to authorize the Mayor and Clerk to execute and affix the Seal of the Corporation to a certain agreement between the Corporation of the City of St. Thomas and DPRA Canada. (Consulting Services - Integrated Community Sustainability Plan - $36,900 plus HST) First and Second Readings Motion by Alderman Cosens - THAT: The by-laws be now read a first time, referred to Council in Committee of the Whole and read a second time. Alderman Baldwin-Sands was appointed Chairman of Council in Committee of the Whole and conducted the second reading of the by-laws. On motion duly moved and seconded, the Chairman was ordered to report on the passing of the by-laws. The Chairman reported as ordered and the Mayor resumed the Chair. Third Reading Motion by Alderman Cosens - THAT: The report of Council in Committee of the Whole on the following by-laws be received and adopted, the same be read a third time, engrossed, signed by the Mayor and Clerk, sealed

9 The 32nd meeting of the 131st Council - 9 and numbered. 1. A by-law to confirm the proceedings of the Council meeting held on the 20th day of June, (B/L ) 2. A by-law to authorize the Mayor and Clerk to execute and affix the Seal of the Corporation to a certain agreement between the Corporation of the City of St. Thomas and Dillon Consulting Limited (Lake Margaret Water Quality Management Strategy $31,590, including expenses plus HST) (B/L ) (A/G ) 3. A by-law to amend By-Law 45-89, being the Traffic By-Law for the City of St. Thomas. (No Parking - Silver Street) (B/L ) 4. A by-law to authorize the Mayor and Clerk to execute and affix the Seal of the Corporation to a certain agreement between the Corporation of the City of St. Thomas and Francis Osih. (Health Recruitment) (B/L ) (A/G ) 5. A by-law to authorize the Mayor and Clerk to execute and affix the Seal of the Corporation to a certain agreement between the Corporation of the City of St. Thomas and the Elgin-St. Thomas Community Foundation. (Establishment of Parks and Recreation/Pinafore Endowment Fund) (B/L ) (A/G ) 6. A by-law to authorize the Mayor and Clerk to execute and affix the Seal of the Corporation to a certain agreement between the Corporation of the City of St. Thomas and Adelee Nielsen and Erik Nielsen. (Residential Improvement Grant - $5,000 - Community Improvement Plan 45 - White Street) (B/L ) (A/G ) 7. A by-law to authorize the Mayor and Clerk to execute and affix the Seal of the Corporation to a certain agreement between the Corporation of the City of St. Thomas and Maxill Inc. (John Shaw - St. Thomas Municipal Airport - Small Lot Hangar) (B/L ) (A/G ) 8. A by-law to authorize the Mayor and Clerk to execute and affix the Seal of the Corporation to a certain agreement between the Corporation of the City of St. Thomas and DPRA Canada. (Consulting Services Integrated Community Sustainability Plan $36,900 plus HST) - - (B/L ) (A/G ) PUBLIC NOTICE First Avenue Underpass Notice was provided that Administration will be providing a report to Council for its consideration at the August 8th, 2011 meeting relating to potential costs associated with the removal of the First Avenue underpass. NOTICES OF MOTION CLOSED SESSION Kohler: THAT: This meeting be closed to deal with a labour relations or employee negotiations matter and two matters about a proposed or pending acquisition or disposition of land by the municipality. OPEN SESSION THAT: We do now rise from Closed Session. (6:06 p.m.)

10 The 32nd meeting of the 131st Council - 10 ADJOURNMENT THAT: We do now adjourn. (7:50 p.m.)