AGENDA CALL TO ORDER AND ANNOUNCEMENT OF QUORUM

Transcription

1 CITY OF BAYTOWN NOTICE OF MEETING BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT (FCPEMSD) MEETING TUESDAY, APRIL 16, :30 P.M. HULLUM CONFERENCE ROOM, CITY HALL 2401 MARKET STREET BAYTOWN, TEXAS AGENDA CALL TO ORDER AND ANNOUNCEMENT OF QUORUM 1. MINUTES a. Consider approving the minutes of the Baytown Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) Board Regular Meeting held on January 15, PROPOSED RESOLUTIONS a. Consider a resolution approving budget amendments to the Baytown Fire Control, Prevention, and Emergency Medical Services District's Fiscal Year budget in order to reprogram funds from Machinery and Equipment to Motor Vehicles for the purchase of a 2013 Dodge Chassis and the updating and remounting of an ambulance. 3. REPORTS a. Receive a status update on the first phase of construction for the Fire Training Field. b. Present an update regarding the purchase of a new Pierce Quantum pumper truck. c. Receive the Baytown Fire Control, Prevention, and Emergency Medical Services District's Revenues and Expenditures Report for the Quarter Ending March 31, d. Receive the Baytown Fire Control, Prevention, and Emergency Medical Services District's Quarterly Investment Report for the Quarter Ending March 31, MANAGER'S REPORT a. Reminder that the next Baytown Fire Control, Prevention, and EMS District meeting is scheduled for June 18, 2013, at 4:30 p.m. in the Hullum Conference Room, City Hall, 2401 Market Street, Baytown, Texas.

2

3 BAYTOWN FIRE CONTROL, PREVENTION, AND EMS DISTRICT 1. a. Meeting Date: 04/16/2013 Consider Approving the Baytown Fire Control, Prevention, and Emergency Medical Services District Meeting Minutes for January 15, Prepared For: Leticia Brysch Prepared By: Omega Jones, City Clerk's Office Information ITEM Consider approving the minutes of the Baytown Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) Board Regular Meeting held on January 15, PREFACE Consider approving the minutes of the Baytown Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) Board Regular Meeting held on January 15, RECOMMENDATION Staff recommends approval. Fiscal Year: Acct Code: Source of Funds (Operating/Capital/Bonds): Funds Budgeted Y/N: Amount Needed: Fiscal Impact Fiscal Impact (Additional Information): There is no fiscal impact associated with this item. FCPEMSD Draft Minutes Attachments

4 D R A F T MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT January 15, 2013 The Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) met in a Regular Meeting on Tuesday, January 15, 2013, at 4:30 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Brenda Bradley Smith John Adkins Gerald Baldwin Randy Casey Lovella Desormeaux Maurice Watts Robert D. Leiper Ignacio Ramirez, Sr. Jason Cozza President Vice-President Director Director Director Director General Manager General Counsel Assistant Secretary President Bradley Smith convened the January 15, 2013, Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) Board Regular Meeting with a quorum present at 4:30 P.M., all members were present with the exception of Director Adelina Gomez who was absent. 1. MINUTES a. Consider approving the minutes of the Baytown Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) Board Meeting held on October 16, A motion was made by Director Lovella Desormeaux and seconded by Director Maurice Watts approving the October 16, 2012, FCPEMSD Board Regular Meeting minutes. The vote was as follows: Ayes: Vice President John Adkins, Director Gerald Baldwin, Director Randy Casey, Director Lovella Desormeaux, President Brenda Bradley Smith, Director Maurice Watts Nays: None Other: Director Adelina Gomez (Absent)

5 FCPEMSD Board Regular Meeting Minutes January 15, 2013 Page 2 of 4 Approved 2. PROPOSED RESOLUTIONS a. Consider a resolution approving the Baytown Fire Control, Prevention, and Emergency Medical Services District's Investment Policy and Strategy Statement in accordance with the Public Funds Investment Act. General Manager Leiper stated that the policy was unchanged, but that there was a personnel and title change: Renee Salvage as the City of Baytown Financial Analyst. A motion was made by Randy Casey and seconded by Vice President John Adkins approving Resolution No. 27. The vote was as follows: Ayes: Vice President John Adkins, Director Gerald Baldwin, Director Randy Casey, Director Lovella Desormeaux, President Brenda Bradley Smith, Director Maurice Watts Nays: None Other: Director Adelina Gomez (Absent) Approved RESOLUTION NO. 27 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT ADOPTING THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT S INVESTMENT POLICY; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 3. REPORTS a. Receive a status update on the first phase of construction for the Fire Training Field. Assistant Fire Chief, Bill Bayliss stated that most of the underground work for the training field was complete and that the slab for the first burn building was poured. He stated that Bayer donated a large vessel that is ready for placement once the dirt is leveled. General Manager Leiper inquired about the status of the donation from Enterprise. Chief Bayliss stated that the Architect and Engineer would be taking a tour of the Enterprise facility within a few weeks to determine what could be used, and where the donations should be placed within the facility. He also stated that Enterprise and Exxon BOP would be donating vessels, props, and pumps for the project, which would all greatly benefit the fire training site.

6 FCPEMSD Board Regular Meeting Minutes January 15, 2013 Page 3 of 4 b. Receive the Baytown Fire Control, Prevention, and Emergency Medical Services District's Quarterly Investment Report for the Quarter Ending December 31, Finance Director, Ms. Louise Richman, stated that the sales tax revenues continued to perform well. She stated that the personnel expenditures are on target and that the $28,000 in the capital outlay was for the radios and testing equipment, which have not yet been purchased. Ms. Richman stated that the $90,000 was for a quality control supervisor position, which has not been posted. c. Receive the Baytown Fire Control, Prevention, and Emergency Medical Services District's Revenues and Expenditures Report for the Quarter Ending December 31, Ms. Richman stated that the ending balance for the first quarter was right at $1,000, with the quarterly interest earned to date a little less than $358, which was a rate of.1576%. 4. BUSINESS ITEMS a. Consider setting the time, date and place for the 2013 FCPEMSD Board meetings. President Bradley Smith presented the agenda item and stated that the proposed dates for the 2013 calendar year FCPEMSD Board meetings are the following: Tuesday, April 16, 2013; Tuesday, June 18, 2013; Tuesday, July 16, 2013; and Tuesday, October 15, General Manager Leiper stated that the budget process of public hearings and adoption is done during the months of June and July which is required prior to the City's budget being adopted. A motion was made by Director Maurice Watts and seconded by Director Gerald Baldwin approving the 2013 FCPEMSD Board meeting schedule. The vote was as follows: Ayes: Vice President John Adkins, Director Gerald Baldwin, Director Randy Casey, Director Lovella Desormeaux, President Brenda Bradley Smith, Director Maurice Watts Nays: None Other: Director Adelina Gomez (Absent) Approved

7 FCPEMSD Board Regular Meeting Minutes January 15, 2013 Page 4 of 4 5. MANAGER'S REPORT a. Present an update on the Baytown Fire and EMS merger. General Manager Leiper presented the agenda item and stated that since the last FCPEMSD meeting; Council had approved the movement of the EMS Division from the Health Department to the Fire Department. This move was completed on January 07, Fire Chief Shon Blake presented an update regarding the merger and stated that being two (2) weeks into the merge; things were going smooth with the exception of the 24/48 pay issue, which is being worked through. He stated that during a staff meeting, a decision was made to start the training of the interested EMS into Fire in June which corresponds with the Fire Training Facility schedule allowing for the City to in-house train paramedics. He stated that the plan is to train the first eleven by October and if all is well train the other eleven by the end of the next budget year. Chief Blake stated that although the training is not a requirement, he hasn't received feedback from anyone not wanting to participate in the training. During further discussion Chief Blake stated that there is a working plan to train firefighters to become paramedics as it may take more time. There was an inquiry regarding if future paramedics would be firefighters as well. General Manager Leiper stated that after the implementation date any new employee would be a firefighter/paramedic which will allow extending paramedic protocols to the first arriving. An inquiry was made regarding if the current firefighters would be required to work on ambulances. General Manager Leiper stated that current firefighters, as well as, previous fire department employees who obtained their paramedic training on their own would not be required to work as a paramedic. 6. ADJOURN With there being no further business to discuss, President Bradley Smith adjourned the January 15, 2013, Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) Board Regular Meeting at 4:46 P.M. Leticia Brysch, Secretary City of Baytown

8 BAYTOWN FIRE CONTROL, PREVENTION, AND EMS DISTRICT 2. a. Meeting Date: 04/16/2013 Consider Budget Amendments to FCPEMSD FY Budget. Prepared For: Shon Blake Prepared By: Dana Dalbey, Fire Information ITEM Consider a resolution approving budget amendments to the Baytown Fire Control, Prevention, and Emergency Medical Services District's Fiscal Year budget in order to reprogram funds from Machinery and Equipment to Motor Vehicles for the purchase of a 2013 Dodge Chassis and the updating and remounting of an ambulance. PREFACE This resolution approves budget amendments to the Baytown Fire Control, Prevention, and Emergency Medical Services District's Fiscal Year budget in order to reprogram funds from Machinery and Equipment to Motor Vehicles for the purchase of a 2013 Dodge Chassis and the updating and remounting of an ambulance. This amendment allows the transfer of $13,750 from Machinery and Equipment into Motor Vehicle to purchase the chassis, repaint and re-stripe the box to match the Fire Department color schemes and logos. This amendment is subject to the approval of the City Council of the City of Baytown. The City Council shall consider the amendment at its meeting to be held on April 25, RECOMMENDATION Staff recommends approval. Fiscal Impact Fiscal Year: Acct Code: Source of Funds (Operating/Capital/Bonds): Capital Funds Budgeted Y/N: Y Amount Needed: Fiscal Impact (Additional Information): There will be no fiscal impact. The funds will be transfered to the appropriate line item

9 Resolution - Budget Amendment Exhibit A - Budget Amendment Attachments

10 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT AMENDING THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT S FISCAL YEAR BUDGET IN ORDER TO REPROGRAM FUNDS FROM MACHINERY & EQUIPMENT TO MOTOR VEHICLES FOR THE PURCHASE OF A 2013 DODGE CHASSIS AND THE UPDATING AND REMOUNTING OF AN AMBULANCE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ****************************************************************************** BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT: Section 1: That, subject to the approval by the City Council of the City of Baytown, the Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical Services District hereby amends the Baytown Fire Control, Prevention, and Emergency Medical Services District s Fiscal Year budget to reprogram THIRTEEN THOUSAND SEVEN HUNDRED FIFTY AND NO/100 DOLLARS ($13,750.00) from Machinery & Equipment to Motor Vehicles for the purchase of a 2013 Dodge Chassis and the updating and remounting of an ambulance, as more particularly described in Exhibit A, which is attached hereto and incorporated herein for all intents and purposes. Section 2: This resolution shall take effect immediately from and after its passage by the Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical Services District. INTRODUCED, READ and PASSED by the affirmative vote of the Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical Services District on this the 16 th day of April, ATTEST: BRENDA BRADLEY SMITH, President LETICIA BRYSCH, Secretary APPROVED AS TO FORM: IGNACIO RAMIREZ, SR., General Counsel R:\Karen\Files\City Council\Fire Control, Prevention and Emergency Medical Services District\Resolutions\2013\April\BudgetAmendment.doc

11 Exhibit "A" BUDGET APPROPRIATION TRANSFER FISCAL YEAR 10/1/12 thru 9/30/13 DATE 3/28/13 Period 7 FUND 207 DIVISION Sp Dist EMS CONTROL NUMBER Include in End of Year Budget Amendment TRANSFER FROM: Transfers Out - Journal Entry CURRENT ADJUSTED ACCOUNT ACCOUNT AVAILABLE BUDGET TRANSFER BUDGET NUMBER NAME BALANCE AMOUNT AMOUNT AMOUNT Machinery & Equipment $ 40, $ 69, $ (13,750.00) $ 55, TRANSFER TO: Motor Vehicles $ 85, $ 85, $ 13, $ 98, EXPLANATION: NOTE: ALL Budget Transfers must provide the following explanations. 1. Explain why there will be savings in the account transferring "From". 2. Explain the reason of the transfer. The ammendment approval will allow the transfer of $13,750 from Machinery & Equipment into Motor Vehicles to purchase the chassis, repaint and re-stripe the box to match the Fire Department color scheme and logos. Requested By: Date Director of Finance Date Audited By: Date City Manager/Deputy City Manager/Assistant City Manager Date (If applicable) Entered By: Date Revised

12 BAYTOWN FIRE CONTROL, PREVENTION, AND EMS DISTRICT 3. a. Meeting Date: 04/16/2013 Receive an Update on the First Phase of the Fire Training Field. Prepared For: Shon Blake Prepared By: Leticia Brysch, City Clerk's Office Information ITEM Receive a status update on the first phase of construction for the Fire Training Field. PREFACE This item allows staff to present the Board with a status update on the first phase of construction for the Fire Training Field. RECOMMENDATION Fiscal Year: Acct Code: Source of Funds (Operating/Capital/Bonds): Funds Budgeted Y/N: Amount Needed: Fiscal Impact Fiscal Impact (Additional Information): There is no fiscal impact associated with this item at this time.

13 BAYTOWN FIRE CONTROL, PREVENTION, AND EMS DISTRICT 3. b. Meeting Date: 04/16/2013 Present update regarding the purchase of a new Pierce Quantum pumper truck. Prepared For: Shon Blake Prepared By: Victor Medrano, Fire Information ITEM Present an update regarding the purchase of a new Pierce Quantum pumper truck. PREFACE The Fire Chief will give an update on the purchase of a new Pierce Quantum pumper truck to be purchased utilizing FCPEMSD funds. RECOMMENDATION Fiscal Year: Acct Code: Source of Funds (Operating/Capital/Bonds): Funds Budgeted Y/N: Amount Needed: Fiscal Impact (Additional Information): There is no fiscal impact associated with item. Fiscal Impact

14 BAYTOWN FIRE CONTROL, PREVENTION, AND EMS DISTRICT 3. c. Meeting Date: 04/16/2013 Receive the Baytown FCPEMSD's Revenues and Expenditures Report for Quarter Ending March 31, 2013 Prepared For: Louise Richman Prepared By: Meghan Reed, Finance Information ITEM Receive the Baytown Fire Control, Prevention, and Emergency Medical Services District's Revenues and Expenditures Report for the Quarter Ending March 31, PREFACE Receive the Baytown Fire Control, Prevention, and Emergency Medical Services District's Revenues and Expenditures Report for the Quarter Ending March 31, RECOMMENDATION Fiscal Year: Acct Code: Source of Funds (Operating/Capital/Bonds): Funds Budgeted Y/N: Amount Needed: Fiscal Impact Fiscal Impact (Additional Information): There is no fiscal impact associated with this item at this time. Q2 FCPEMSD Financial Report Attachments

15

16

17

18

19

20 BAYTOWN FIRE CONTROL, PREVENTION, AND EMS DISTRICT 3. d. Meeting Date: 04/16/2013 Receive the Baytown FCPEMSD's Quarterly Investment Report for the Quarter Ending March 31, Finance. Prepared For: Louise Richman Prepared By: Renee Savage, Finance Information ITEM Receive the Baytown Fire Control, Prevention, and Emergency Medical Services District's Quarterly Investment Report for the Quarter Ending March 31, PREFACE The Baytown Fire Control, Prevention, and Emergency Medical Services District's Quarterly Investment Report for the Quarter Ending March 31, 2013, is submitted for review in accordance with the Public Funds Investment Act Section (a) and (b). RECOMMENDATION Fiscal Year: Acct Code: Source of Funds (Operating/Capital/Bonds): Funds Budgeted Y/N: Amount Needed: Fiscal Impact Fiscal Impact (Additional Information): There is no fiscal impact associated with this item. FCPEM Quarterly Investment Report Attachments

21

22

23 BAYTOWN FIRE CONTROL, PREVENTION, AND EMS DISTRICT 4. a. Meeting Date: 04/16/2013 Next FCEMSD Meeting. Prepared For: Leticia Brysch Prepared By: Leticia Brysch, City Clerk's Office Information ITEM Reminder that the next Baytown Fire Control, Prevention, and EMS District meeting is scheduled for June 18, 2013, at 4:30 p.m. in the Hullum Conference Room, City Hall, 2401 Market Street, Baytown, Texas. PREFACE The next dates for the 2013 calendar year FCPEMSD Board meetings are: Tuesday, July 16, 2013; and Tuesday, October 15, Those meetings will begin at 4:30 p.m. in the City Council Chamber located in Baytown City Hall, 2401 Market Street. RECOMMENDATION Fiscal Year: Acct Code: Source of Funds (Operating/Capital/Bonds): Funds Budgeted Y/N: Amount Needed: Fiscal Impact Fiscal Impact (Additional Information): There is no fiscal impact associated with this item.