Consider approving the minutes of the Baytown City Council Work Session and Regular Meeting held on April 13, 2017

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1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN The City Council of the City of Baytown, Texas met in a Regular Meeting on Thursday, May at 6: 30 P M in the Council Chamber of the Baytown City Hall 2401 Market Street, Baytown, Texas with the following in attendance Laura Alvarado Robert Hoskins Charles Johnson David McCartney Terry Sam Stephen H DonCarlos Mayor Rick Davis Ignacio Ramirez Leticia Brysch Keith Dougherty City Manager City Attorney City Clerk Sergeant at Arms Mayor DonCarlos convened the May 11, 2017 City Council Regular Meeting with a quorum present at 6: 30 P M. all members were present with the exception of Hoskins who arrived at 6: 37 P M Pledge of Allegiance, Texas Pledge, and Invocation was led by McCartney MINUTES a Consider approving the minutes of the Baytown City Council Work Session and Regular Meeting held on April 13, 2017 A motion was made by Terry Sam and seconded by Mayor Pro Tem David McCartney approving the April City Council Work Session and Regular Meeting minutes The vote was as follows Mayor Stephen DonCarlos, Charles Johnson Mayor Pro Tem David McCartney, Laura Alvarado Council Member Terry Sam Other Robert C Hoskins ( Not Present for Vote)

2 Page 2 of 11 2 RECOGNITIONS AND CITIZEN COMMUNICATIONS a Mr Alejandro S Ansmendez requested to appear before the Council regarding issues with the Ginger Creek neighborhood related to police, transportation and parks Mr Ansmendez was not present to speak Mr Sean Matula who lives at 5125 Cinnamon Lane registered to speak but withdrew his time Agenda items 2. b and 2. c were considered together b Consider a resolution accepting a donation from Exxon Mobil Corporation in support of the Mayor and ExxonMobB Summer Youth Work Program c Consider a resolution accepting an ExxonMobil donation for the Eddie V Gray Wetlands Education and Recreation Center' s Wetlands Ecology Program, the Baytown Nature Center' s Environmental Education Program and the Sterling Municipal Library' s Reading and Cultural Enrichment Program Mayor DonCarlos stated that Resolution No 2473 accepts a $ 50,000 donation from Exxon Mobil Corporation in support of the Mayor and ExxortMobd Summer Youth Work Program City Manager Davis introduced Aisha Akilo as the Summer Youth Program' s Coordinator Parks and Recreation Director Scott Johnson presented agenda item 2. c Mr Scott Johnson stated that Resolution No 2474 accepts a $ contribution from ExxonMobd supporting the Baytown Nature Center' s Environmental Education Program the Eddie V Gray Wetlands Education and Recreation Center' s Wetlands Ecology Program and the Sterling Municipal Library' s Reading and Cultural Enrichment Programs He stated that both the Wetlands Center and the Baytown Nature Center will receive $ 12, 500 and the Sterling Municipal Library will accept $ 8, 000 Additionally, he stated that this is the 16" year for funding support for the Nature Center' s Environmental program and the 18ti year for the Wetlands Ecology Program Director of the Library Jamie Eustace stated that the $ 8, 000 donation to the Sterling Municipal Library supports Reading and Cultural Enrichment Programs including the Summer Reading Program Craft Programs, and the 3D Printer Media Lab A motion was made by Mayor Pro Tem David McCartney and seconded by Chutes Johnson approving Resolution No 2473 regarding agenda item 2. b and Resolution No 2474 regarding agenda item 2. c The vote was as follows

3 Page 3 of Il Other Mayor Stephen DonCarlos Charles Johnson, Mayor Pro Tem David McCartney, Laura Alvarado Council Member Terry Sam, Chns Presley Robert C Hoskins (Not Present for Vote) RESOLUTION NO 2473 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING A DONATION IN THE AMOUNT OF FIFTY THOUSAND AND NO/ 100 DOLLARS ($ 50, ) FROM EXXON MOBIL CORPORATION FOR THE SUMMER YOUTH PROGRAM AND PROVIDING FOR THE EFFECTIVE DATE THEREOF RESOLUTION NO 2474 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING A CONTRIBUTION FROM EXXON MOBIL CORPORATION IN THE AMOUNT OF THIRTY THREE THOUSAND AND NO/ 100 DOLLARS ($ 33, ) SUPPORTING THE BAYTOWN NATURE CENTER' S ENVIRONMENTAL EDUCATION PROGRAM, THE EDDIE V GRAY WETLANDS EDUCATION AND RECREATION CENTER S WETLANDS ECOLOGY PROGRAM AND THE STERLING MUNICIPAL LIBRARY' S READING AND CULTURAL ENRICHMENT PROGRAMS AND PROVIDING FOR THE EFFECTIVE DATE THEREOF d Present a proclamation designatmg May as Public Works Week in Baytown Public Affairs Coordinator Patti Jett presented the agenda item and Mayor DonCarlos presented to employees of the Public Works department a proclamation designating May 14 20, 2017, as Public Works Week in Baytown e Present a proclamation designating May 21 27, 2017, as Emergency Medical Services Week Public Affairs Coordinator, Patti Jett presented the agenda item and Mayor DonCarlos presented to Mr Dana Dalbey a proclamation designating May as Emergency Medical Services Week

4 Page 4 of 11 f Recognize and receive GFOA s Distinguished Budget Presentation Award for the Fiscal Year Budget Document City Manager Davis presented the agenda item and stated that the City of Baytown received the Government Finance Officers Association ( GFOA) Distinguished Budget Presentation Award for the current fiscal year budget document, in which this is the 23rd consecutive year the City of Baytown has received this honor He stated that this certificate is presented by the Government Finance Officers' Association to those whose budgets me judged to adhere to program standards with the Distinguished Budget Presentation Award being the highest award in governmental budgeting. Additionally, he presented the award to and recognized the entire Finance Department for its commitment to fiscal excellence and transparency 3 ANNEXATION OF APPROXIMATELY ACRES OF LAND a Conduct the first public hearing regarding the proposed voluntary annexation of acres located on the south side of W Archer Road, approximately 367 feet west of Garth Road, legally described as part of and out of Lots 8, Block 22, Highland Farms T T Ristergen Survey, Abstract Number 1425 Harris County, Texas At 6.43 P M. Mayor DonCarlos opened and conducted the first public hearing regarding the proposed voluntary annexation of acres located on the south side of W Archer Road approximately 367 feet west of Garth Road legally described as part of and out of Lots 8 Block 22 Highland Farms, T T Ristergen Survey Abstract Number 1425 Hams County, Texas Mr Christopher Chavis presented a summary of the agenda item and stated that this is the first public hearing regarding the petition by RNP Baytown Property, LLC. for the annexation of acres located on the south side of W Archer Road, approximately 367 feet west of Garth Road, whereas the property owner proposes to use the property for retad sales With there being no one registered to speak regarding agenda item In. Mayor DonCarlos closed the first public hearing at 6: 44 P M b Conduct the second public hearing regarding the proposed voluntary annexation of acres located on the south side of W Archer Road, approximately 367 feet west of Garth Road, legally described as part of and out of Lots 8, Block 22, Highland Farms T T Ristergen Survey, Abstract Number 1425 Harris County, Texas At P M. Mayor DonCarlos opened and conducted the second public hearing regarding the Archer Road, proposed voluntary annexation of acres located on the south side of approximately 367 feet west of Garth Road, legally described as part of and out of Lots 8 Block 22, Highland Farms T T Ristergen Survey Abstract Number 1425, Hams County Texas Mr Chavis stated that there was no change since the first public hearing. With there being no one registered to speak regarding agenda item 3 b. Mayor DonCarlos closed the second public hearing at 6, 44 P M

5 Page 5 of 11 PROPOSED ORDINANCES a Consider an ordinance for the first reading of the proposed involuntary annexation of approximately ± acres generally located east of John Martin Road and west of Garth Road, including multiple parcels and a part of the right-of-way of Archer Road, west of its intersection with Garth Road, situated in the W C. R.R. Survey, Abstract No 899 and the T T Ristergen Survey, Abstract No 1425, Harris County Texas Mr Chavis presented the agenda item and stated that this proposed involuntary annexation includes the San Jacinto Boulevard Extension coming down southward from the east bound of I 10 to align with Bush Road at its intersection with W Cedar Bayou Lynchburg Road Additionally he stated that the general reason for the annexation is that the construction of this road will extend City of Baytown utilities expand the road network, and increase the overall development potential of the general area A motion was made by Terry Sam and seconded by Chris Presley approving Ordinance No regarding agenda item 4. a The vote was as follows Mayor Stephen DonCarlos Charles Johnson, Council Member Robert C Hoskins, Mayor Pro Tem David McCartney Council Member Laura Alvarado, Terry Sam ORDINANCE NO AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN TEXAS MAKING CERTAIN FINDINGS, PROVIDING FOR THE EXTENSION OF CERTAIN BOUNDARY LIMITS OF THE CITY OF BAYTOWN, TEXAS, AND THE ANNEXATION OF ACRES, GENERALLY LOCATED EAST OF JOHN MARTIN ROAD AND WEST OF GARTH ROAD INCLUDING MULTIPLE PARCELS AND A PART OF THE RIGHT OF WAY OF ARCHER ROAD WEST OF ITS INTERSECTION WITH GARTH ROAD, SITUATED IN THE W C. R.R. SURVEY, ABSTRACT NO 899 AND THE T T RISTERGEN SURVEY ABSTRACT NO 1425 HARRIS COUNTY, TEXAS, WHICH SAID TERRITORY LIES ADJACENT TO AND ADJOINS THE PRESENT BOUNDARY LIMITS FOR THE CITY OF BAYTOWN TEXAS b Consider an ordinance for the first reading of the proposed voluntary annexation of approximately acres, save and except ( 1) 0178 acres previously annexed by Ordinance 12, 684 and ( it) acres previously annexed by Ordinance 11914, located on the east side of N Main Street across from the terminating point of Hunt Road at its

6 May 11, 2017 Page 6 of 11 intersection with N Main Street, adjacent to the property at 6730 N Main Street, and legally described as part of and out of Lots 27, and 28, Block 19 Highland Farms, Harris County Texas Mr Chavis presented the agenda item and stated that this location is the site where the Faith Family Church is proposing to develop Additionally he noted that the church has frontage on North Main Street as well as Crosby Cedar Bayou and that approximately acres is the remaimng portion of land that will be brought into the city A motion was made by Terry Sain and seconded by Chris Presley approving Ordinance No 13, 466 regarding agenda item 4.b The vote was as follows Mayor Stephen DonCarlos Charles Johnson, Council Member Robert C Hoskins Mayor Pro Tem David McCartney, Council Member Laura Alvarado, Terry Sain ORDINANCE NO AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN TEXAS MAKING CERTAIN FINDINGS, PROVIDING FOR THE EXTENSION OF CERTAIN BOUNDARY LIMITS OF THE CITY OF BAYTOWN, TEXAS AND THE ANNEXATION OF APPROXIMATELY ACRES, SAVE AND EXCEPT ( 1) 0178 ACRES PREVIOUSLY ANNEXED BY ORDINANCE 12, 684 AND ( II) ACRES PREVIOUSLY ANNEXED BY ORDINANCE LOCATED ON THE EAST SIDE OF N MAIN STREET ACROSS FROM THE TERMINATING POINT OF HUNT ROAD AT ITS INTERSECTION WITH N MAIN STREET ADJACENT TO THE PROPERTY AT 6730 N MAIN STREET, AND LEGALLY DESCRIBED AS PART OF AND OUT OF LOTS 27, AND 28, BLOCK 19, HIGHLAND FARMS HARRIS COUNTY TEXAS WHICH SAID TERRITORY LIES ADJACENT TO AND ADJOINS THE PRESENT BOUNDARY LIMITS FOR THE CITY OF BAYTOWN, TEXAS c Consider an ordinance authorizing the GRADcafe Agreement with the Lee College District and Project GRAD Houston for the renovation and use of a portion of the Sterhng Municipal Library for college and career guidance services Mayor DonCarlos stated that agenda item 4.c was not prepared for Council's consideration, therefore it was pushed to the next Council meeting agenda

7 May 11, 2017 Page 7 of 11 A motion was made by Laura Alvarado and seconded by Robert C Hoskins approving to suspend agenda item 4.c to the next council meeting The vote was as follows Mayor Stephen DonCarlos Charles Johnson, Council Member Robert C Hoskins, Mayor Pro Tem David McCartney Council Member Laura Alvarado, Terry Sam d Consider an ordinance authorizing a professional service agreement with Resource Planning Architects, Inc., for design, bid and construction phase services associated with the improvements for water access at Roseland Park, Bayland Park, W C Britton Park, and the Gray Wetlands Center Project Mr Scott Johnson presented the agenda item and stated that Ordinance No authorizes a Professional Service Agreement with Resource Planning Architects, Inc. for design bid and construction phase services associated with the improvements for water access at Roseland Park, Bayland Park, W C Britton Park and the Gray Wetlands Center Project, for an amount not to exceed $ 75, Additionally, he stated that the San Jacinto Waste Pit Grant provided for the renovation and repair of the city' s three boat ramps at Roseland Park Bayland Park and the Wetlands Center, and the renovation of the fishing piers at Britton Park A motion was made by Mayor Pro Tem David McCartney and seconded by Robert C Hoskins approving Ordinance No 13, 467 regarding agenda item 4.d The vote was as follows Mayor Stephen DonCarlos Charles Johnson, Council Member Robert C Hoskins Mayor Pro Tem David McCartney Council Member Laura Alvarado, Terry Sain ORDINANCE NO 13, 467 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO A PROFESSIONAL SERVICES AGREEMENT WITH RESOURCE PLANNING ARCHITECTS INC., FOR DESIGN BID AND CONSTRUCTION PHASE SERVICES

8 Page 8 of l I ASSOCIATED WITH THE IMPROVEMENTS FOR WATER ACCESS AT ROSELAND PARK BAYLAND PARK, W C BRITTON PARK AND THE GRAY WETLANDS CENTER PROJECT AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN IN AN AMOUNT NOT TO EXCEED SEVENTY FIVE THOUSAND FIVE HUNDRED AND NO/ 100 DOLLARS ($ 75, ), MAKING OTHER PROVISIONS RELATED THERETO AND PROVIDING FOR THE EFFECTIVE DATE THEREOF PROPOSED RESOLUTIONS a Consider a resolution authorizing the City Manager to submit two homeland security grant applications to the Houston UASI for further submission, approval and management by the Office of the Governor State of Texas, on behalf of the Fire Department to support two Specialized Response Teams City Manager Davis presented the agenda item and stated that Resolution No 2475 authorizes the City Manager to submit two homeland security grant applications to the Houston UASI for further submission, approval and management by the Office of the Governor State of Texas, on behalf of the Fire Department to support their Type I HazMat and Type II Structural Collapse and Rescue Specialized Response Teams Mr Dalbey stated that the giant funds is to purchase detectors and kits for the Type I HazMat team pre -incident prevention and protection operations as well as purchase shoring and rescue tools and equipment for the Type II Structural Collapse and Rescue Team for post -incident response and recovery operations A motion was made by Laura Alvarado and seconded by Robert C Hoskins approving Resolution No 2475 regarding agenda item 5. a The vote was as follows Mayor Stephen DonCarlos Charles Johnson, Council Member Robert C Hoskins, Mayor Pro Tem David McCartney Council Member Laura Alvarado, Terry Sam RESOLUTION NO 2475 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS AUTHORIZING THE CITY MANAGER TO MAKE APPLICATION TO THE HOUSTON URBAN AREA SECURITY INITIATIVE ( UASI) FOR FURTHER SUBMISSION AND APPROVAL AND MANAGEMENT BY THE OFFICE OF THE GOVERNOR STATE OF TEXAS, ON BEHALF OF THE

9 City Comed Regular Meeting Minutes Page 9 of l l BAYTOWN FIRE DEPARTMENT IN THE AMOUNT OF ONE HUNDRED FIFTY- SEVEN THOUSAND NINE HUNDRED THIRTY SIX AND 84/ 100 DOLLARS ($ ) FOR ( I) DETECTORS AND KITS FOR THE TYPE I HAZMAT TEAM PRE INCIDENT PREVENTION AND PROTECTION OPERATIONS AND ( II) SHORING AND RESCUE TOOLS AND EQUIPMENT FOR THE TYPE I1 STRUCTURAL COLLAPSE AND RESCUE TEAM FOR POST INCIDENT RESPONSE AND RECOVERY OPERATIONS AUTHORIZING THE REPRESENTATIVE TO ACCEPT OR AFFIRM ANY GRANT AWARD THAT MAY RESULT THEREFROM AND PROVIDING FOR THE EFFECTIVE DATE THEREOF CONSENT A motion was made by and seconded by Mayor Pro Tem David McCartney approving consent agenda nem 6. a. The vote was as follows Mayor Stephen DonCarlos Charles Johnston, Council Member Robert C Hoskins Mayor Pro Tem David McCartney Council Member Laura Alvarado, Terry Sam a Consider an ordinance authorizing a contract with Traffrcware Group, Inc., for the sole source purchase of equipment and software for traffic control equipment. ORDINANCE NO 13, 468 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN IN AN AMOUNT NOT TO EXCEED TWO HUNDRED NINETEEN THOUSAND ONE HUNDRED TWENTY AND NO/ 100 DOLLARS ($ 219, ) TO TRAFFICWARE GROUP INC. FOR THE SOLE SOURCE PURCHASE OF EQUIPMENT AND SOFTWARE FOR THE ADAPTIVE TRAFFIC SIGNAL CONTROL SYSTEM, MAKING OTHER PROVISIONS RELATED THERETO AND PROVIDING FOR THE EFFECTIVE DATE THEREOF APPOINTMENTS a Receive the announcement of the Mayor' s appointment to the Cedar Bayou Navigation District.

10 Page 10 of I I Mayor DonCarlos presented the agenda item and stated that his appointment to the Cedar Bayou Navigation District is Calvin Mundinger 8 MANAGER' S REPORT a The Kidz Day will be held on Saturday, May 13, 2017, from A.M to P M at the Town Square, located at 213 West Texas Avenue Mr Scott Johnson presented the agenda item and stated that the Kidz Day event will be held on Saturday May from 10:00 A.M to P M at the Town Square located at 213 West Texas Avenue City Manager Davis presented acknowledgements to Simeon Maneau a Lift Station Operator for obtaining his Class C Wastewater Operator Certificate and Macla Aguilera and her dog Charlie" for placing 9 h in the Narcotic Dog Competition and 15' h in patrol events He also recognized himself for completing the NIMS 400 training Additionally, he stated that the community cleanup is scheduled for Saturday May 13" from 1000 A.M to 1 00 P M Mr Mike Lester stated that the following site locations are Bergeron Park Lakewood Village off of Bayway between Burnet and Mayhaw, and 3300 North Mam next to police station. Hoskins recognized Ms Emily Martinez for her internship for Council while attending the impact Early College High School as well as Lee College b National Police Week Activities will take place from May 16 May 20, 2017, and include various events for citizens to hangout and engage with Baytown Police Officers Chief Dougherty presented the agenda item and stated that May 16 May is National Police Week which includes the following activities Tues., May 16, 4 10 P M " Let Us Serve You Dinner" at Texas Roadhouse, 6615 Garth Road Wed. May 17, 6A.M. 10 P M " Coffee with a Cop" at Payton's Blend 4318 Hugh Echols Blvd Thum. May 18 9A.M. 10 P M Zumba at 24 HR Fitness, 3501 Garth Road Friday May P M Honoring Texas Peace Officers, Who Made the Ultimate Sacrifice" 3811 N Main Street Saturday, May 20, 10A.M. 2 P M Fun Day in the Square 213 W Texas Ave McCartney announced that he would not be seeking re- election in November Additionally he expressed his appreciation and gratitude for the nine ( 9) years of opportunity to serve on council 9 ADJOURN A motion was made by and seconded by Laura Alvarado adjourning the City Council Regular Meeting. The vote was as follows

11 Page 11 of 11 Mayor Stephen DonCarlos Charles Johnson, Council Member Robert C Hoskins Mayor Pro Tem David McCartney, Council Member Laura Alvarado, Terry Sain Chns Presley With there being no further business to discuss Mayor DonCarlos adjourned the May , City Council Regular Meenng at P M