MINUTES NORTH IOWA AREA COMMUNITY COLLEGE BOARD OF DIRECTORS. Regular Board Meeting December 21, 2017

Transcription

1 MINUTES NORTH IOWA AREA COMMUNITY COLLEGE BOARD OF DIRECTORS Regular Board Meeting December 21, 2017 HELD: 5:30 p.m. - Dinner/Workshop NIACC Campus Activity Center Room 128A 500 College Drive Mason City, Iowa 7:00 p.m. - Regular December 2017 Board Meeting NIACC Campus Pierce Administration Building Board Room (AB100) 1.0 Preliminary/Information Items A. Call to Order and Declaration of Quorum President John Rowe called the meeting to order at 7:00 p.m. A quorum was declared with the following persons in attendance. MEMBERS PRESENT: EXECUTIVE OFFICER: BOARD SECRETARY: RECORDER: VISITORS: 1 Mr. David Steffens, Jr., Lake Mills 2 Ms. Cathy Rottinghaus, Charles City 3 Mr. Jim Niemants, Clear Lake 4 Mr. John Rowe, Mason City 5 Mr. Doug Krabbe, Osage 6 Mrs. Jean Torgeson, Manly 7 Mrs. Karen Knudtson, Mason City 8 Mr. Dean Cataldo, Garner 9 Mr. John Heilskov, Hampton Dr. Steven Schulz Mrs. Kathy Grove Ms. Ronda Smith Mr. David Ellis Denman & Company Dr. Terri Ewers Vice President for Student Services NIACC Mr. Josh Mack Chief Information Officer NIACC Mr. David Massey Vice President for Academic Affairs - NIACC Dr. Shelly Schmit Vice President for Organizational Development and Human Resources NIACC Mr. Terry Schumaker Dean of Continuing Education and Economic Development - NIACC The regular meeting of the NIACC Board of Directors was recessed at 7:00 p.m. A motion was made by Director Knudtson and seconded by Director Torgeson to recess the regular NIACC Board meeting. Ayes-all. Motion carried. A motion was made by Director Heilskov and seconded by Director Cataldo to open the public hearing. Ayes-all. Motion carried. Public Hearing for FY18 Public Budget Amendment President Rowe asked if anyone wished to speak in regard to the FY18 Public Budget Amendment. Kathy Grove did not receive any correspondence and no one wished to speak. A motion was made by Director Knudtson and seconded by Director Rottinghaus to close the public hearing. Ayes-all. Motion carried. The public hearing was closed, and

2 the regular Board meeting was reconvened. B. Additions to the Agenda and Adoption of the Agenda - There were no additions to the agenda. A motion was made by Director Torgeson and seconded by Director Heilskov to adopt the agenda. Ayesall. Motion carried. C. Audit Report and Financial Review Kathy Grove introduced David Ellis, CPA, Denman & Company, to present the audit report. Mr. Ellis went through the Independent Auditor s Report which stated: In our opinion, based on our audit and the report of the other auditors, the financial statements present fairly, in all material respects, the respective financial position of North Iowa Area Community College and its discretely presented component unit as of June 30, 2017, and the respective changes in financial position, and where applicable, cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America. He reviewed to the Management s Discussion and Analysis, including Statement of Revenue, Expenses, and Changes in Net Position. He referred Board members to the Summary of the Independent Auditor s Results stating that a clean, unmodified opinion was issued. There were no significant deficiencies or findings. The Board members thanked Mr. Ellis for his report. D. Monitoring Report Continuing Education A copy of the full Continuing Education monitoring report was included in the Board packet. Terry Schumaker called the Board members attention to the following items: Job training remains strong. The past two years have had the biggest bond sales in NIACC s history. New legislation is allowing long-term care facilities to conduct their own CNA training. Continuing Education staff will continue to monitor and work with the Iowa Healthcare Association in the coming year. Continuing Education offered a significant number of EMS courses this past year, as well as training for volunteer firefighters. A fire school was hosted this fall at the Fire Training Center with an enrollment of 25 students from 10 different area fire departments. Plans are to expand the fire school for spring. Iowa Workforce Development is exploring changes to the assignment of regions. Currently, the districts correlate with the community college districts. The movement around the state is to shrink to two or as many as ten. Terry expressed the importance of making sure that rural Iowa doesn t get left out of the mix on this. The recommendations will come out in February or March, and could impact our Center and our staff. RSVP currently serves four counties (Cerro Gordo, Hancock, Winnebago, and Worth), but recently received a federal expansion grant to add two more counties Franklin and Mitchell. Unduplicated headcount increased in noncredit enrollment numbers. In FY2017, Continuing Education expenses increased by 6.5 percent. Revenue increased by about 12 percent. Other income sources include Iowa Job Training Program administrative fees; membership feebased programs (NIACC Business Partnership and LifeLong Learning Institute); state, federal, and/or grant-funded programs like the Workforce Innovation and Opportunity Act (WIOA), PACE, GAP, and RSVP programs; and State General Aide from noncredit contact hours. Full implementation of Lumens, a new course management system, will take place in Continuing Education staff has been training the past few weeks. Work continues on registered apprenticeships, particularly with the Industrial Division in conjunction with the U.S. Department of Labor, in the areas of HVAC, Building Trades, Industrial Mechanics & Maintenance, and Welding. Terry and his staff will continue to monitor the CNA and WIOA legislation.

3 There is a new NIACC Technology Partnership, modeled after the NIACC Business Partnership, where member companies pay a fee each year to have access to computer software classes such as Beginning and Intermediate Excel, Outlook, PowerPoint, Word, and Publisher. Terry and staff are considering bringing back the Paramedic Program. Board members thanked Terry for his presentation. 2.0 Board Items - A. IACCT Report Director Torgeson reported the following from the December 7 IACCT Board meeting: The lobbyists went over the community college talking points, including restoration of state general aid to the pre-fy2017 reduction level, maintenance of the $40.3 million of gaming revenues in the Iowa Skilled Worker Job Creation Fund, maintenance of the local decision making over the $40.3 million, maintenance of the community college region sector business boards which provide input on community college worker training; support of the Governor s Future Ready Iowa initiative goals, and providing community college boards local funding authority; and noted some of the pending issues with CNA testing, tax reform, and commercial property tax backfill. They concluded it is time to put the pedal to the metal and get ready for the legislative session. It s important for the legislators to hear from the community college trustees. Director Torgeson thanked Dr. Schulz and Director Steffens for the exceptional work they do with legislative advocacy. The IACCT Board approved the FY2019 IACCT budget with a zero membership dues increase. Dr. Schulz commented that the presidents had a similar agenda at their meeting the day before. Their focus now is on Future Ready Iowa. Apprenticeships will play an important role. B. Legislative Report Dr. Schulz reported the revenue estimating committee is the most recent information he s received as we go into the next legislative session. He heard this fall that K-12 schools and community colleges are priorities. Talk continues about additional funding at the local level. C. Board Member Forum There was no discussion. D. Agenda Items for January Board Meeting - No items were brought forward. 3.0 CONSENT AGENDA President Rowe pulled the Bank Bid Recommendation from the Consent Agenda and asked if there were any other items to be discussed or removed. A motion was made by Director Knudtson and seconded by Director Torgeson to approve the Consent Agenda minus the Bank Bid Recommendation. Ayes - all. Motion carried. A. Approval of Minutes November 16, 2017 I. Board Workshop II. Board Meeting B. Financial Report and Actions I. Bills for the Month of November 2017 and Budget Statements through November 30, Director Rowe reviewed the bills this month and found them to be in order. II. Bank Bid Recommendation This item was removed from the Consent Agenda. C. Personnel Items The personnel recommendations were included in the Board packet. I. Personnel Items Retirements, Resignations, and Terminations Authorizations Appointments

4 Other D. Progress Reports I. AQIP Action Projects A report was included in the Board packet. II. Strategic Goals A report was included in the Board packet. E. Action Items I. Contract for Educational Services for Concurrent Enrollment Career Link Programs & Courses a. Mid-Prairie Community School District - Included in the Board packet was a contract between NIACC and Mid-Prairie Community School District for the purpose of offering BUS-130 Intro to Entrepreneurship. II Addendum to the Contract for Educational Services for Concurrent Enrollment Career Link Programs and Courses Board approval was requested of the addendum between NIACC and the community school districts listed below for the purpose of adding classes to the lists that those community schools authorized their students to take. a. Charles City Community School District b. Clear Lake Community School District c. Osage Community School District d. West Fork Community School District III Lobbyist Fees - The bill for the contract lobbyist services for the 2018 calendar year was included in the Board packet. II. Bank Bid Recommendation This item was removed from the Consent Agenda for a separate vote. A motion was made by Director Krabbe and seconded by Director Knudtson to keep the College s banking services with First Citizens Bank. Ayes-8; Nays-0; Abstain-1. Motion carried. 4.0 Action Items A. Approval of Strategic Plan A copy of the Strategic Plan was included in the Board packet. President Schulz shared the strategic priorities that were identified by special committees. He asked for approval of the overall plan. A motion was made by Director Torgeson and seconded by Director Rottinghaus to approve the Strategic Plan. Motion carried. B. Amendment of Public Budget A memorandum from Kathy Grove requesting approval to amend the FY18 public budget was included in the Board packet. The amendment is for an additional $2,000,000 to be moved to the Plant Fund. Due to contracted services for construction and remodeling projects, more expense payments are anticipated to be paid in this fiscal year than previously projected. This addition does not change the current tax levy. A motion was made by Director Knudtson and seconded by Director Niemants to approve the amended FY2018 public budget. Ayes-all. Motion carried. C. Equipment Request A memorandum from Kathy Grove and Josh Mack was included in the Board packet requesting approval to reallocate $28, from a VMware software purchase to a Cisco hardware purchase. Josh commented that the request is to change project dollars that were approved for spending at the March 2017 Board meeting. Technology Services was able to negotiate a lower price for the VMware software. Josh requested approval to spend the funds on new infrastructure servers. A motion was made by Director Niemants and seconded by Director Steffens to approve reallocating funds from a VMware software purchase to a Cisco hardware purchase. Ayes-all. Motion carried. 5.0 Additions to the Agenda There were no additions to the agenda.

5 6.0 President s Report Dr. Schulz reported: The Employee Annual Fund Campaign is at 90 percent participation and will wrap up at the end of December. Enrollment for spring semester is up 5 percent in credits and headcount is up 3.5 percent. January Professional Development Week is January Dr. Daniel Spikes from Iowa State University will speak on Monday to all staff and faculty on race in school systems and how it impacts student success. Other topics covered during the week will be technology, core competencies, and a tour of the new website which will be launched on January 4. There will be division meetings as well. Shelly, Steve, and Kathy met with the College s insurance vendor to talk about trends with the self-funding program. The College is on target to spend a little less than last year. The STEM construction project is going very well; in fact, in some parts of the building, they re a month ahead of schedule. Renovations to the main part of McAllister Hall over break include new carpet, new paint, new ceiling tile, and new doors. A NIACC alum is interested in commissioning a sculpture for the College in recognition of its 100 th anniversary. Some of the events/projects planned for the 100-year anniversary include a concert at Friday Night Live in June, the IACCT Conference in July, Pondfest in the fall, and a book outlining the history of the College. The new semi-tractor from Harrison Truck Center has arrived. A decal company has been lined up to wrap the trailer that was donated by Ruan Trucking. 7.0 Adjournment - A motion was made by Director Heilskov and seconded by Director Krabbe to adjourn the meeting. Ayes-all. Motion carried. The meeting adjourned at 7:54 p.m. Respectfully submitted, John Rowe, President NIACC Board of Directors Katherine Grove, Secretary NIACC Board of Directors