CALVERT COUNTY FIRE & RESCUE COMMISSION Tuesday, March 28, 2017 at 19:00 Hours MINUTES

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1 I. CALL TO ORDER A. Meeting called to order by Chair Bob Hall at 19:05 hours II. III. IV. CONFIRMATION OF QUORUM A. Commission Members Present Present Bob Hall, Tom Breen, Allen Williams, Ashley Bless, Randy Smith, Jackie Vaughan Absent - None ATTENDEES PRESENT A. Association FRC Alternates Present Gene Farrell Absent Betty Smith B. Department Representatives (see attached sign in sheet) C. FREMS Staff Jim Richardson, Wayne Hardesty, Katherine Gatton D. Guests APPROVAL OF AGENDA A. Tuesday, March 28, 2017 Motioned to approve by Randy Smith, seconded by Ashley Bless, motion carried without V. APPROVAL OF A. Tuesday, January 31, 2017 Motioned to approve by Randy Smith, seconded by Tom Breen, motion carried without VI. REPORTS A. Fire and Rescue Association Billy Freesland 1. Elections were held Officers remain the same 2. Reorganizing committees after some department presidents have changed, report to follow 3. Dispelled rumor that County was hiring an EMS Chief in July Audit of the Fire and Rescue Association funds have been delayed due to personnel changes, causing some documents to be not accessible. Chief 5 will be retrieving the information and distributing next month 5. EMS Committee met last week to receive subcommittee updates, progress is moving forward Next meeting scheduled for May 18, 2017 B. Chief s Council Toby Sealey 1. Engine 6 and Engine 1 s specifications have been sent out to all of the Chiefs for review and will be on the Council s April agenda Page 1 of 5

2 C. D. E. F. 2. Drafting SOG s a. To begin doing After Action Reports for every working incident b. Adding Engine Companies on all Roadway Medicals (Barrier Protection) 3. Mass Casualty Table Top Drill - Saturday, April 1, 2017, registration begins at 8:00 AM President s Council Patrick Hassler 1. Committee is re-meeting in reference to the miswording in the July 1, 2105 LOSAP bill; all Department Presidents have been briefed 2. Reminder to all Departments about the statistical reports, Calvert ALS still due. This can affect the 508 funding release 3. Confirmed the Association s Annual Awards Dinner will be at Co. 7 on May 5, Continuing to work in support of the EMS Committee reference EMS soft billing EMS Advisory Council Danielle Dillon 1. Annual Elections of Officers held Danielle Dillon Chair Chris Shannon Co-Chair Stacey Clas Secretary 2. Working to update By-Laws to meet today s needs 3. Work Session scheduled with BOCC April 11, 2017 for informational purposes 4. Continuing to develop and maintain a positive working relationship with the Chief s Council Fire-Rescue-EMS Division Jim Richardson 1. The annual Volunteer Appreciation Day date has been changed to Sunday, September 10 th, 2017 Department of Public Safety Jackie Vaughan 1. Records Retention Policy has received approval by the State Archives details will be ed to each department leadership on retention periods VII. VIII. COUNTY FUND & BUDGET A Restricted Funds Release Guidelines DRAFT 1. Review guidelines document which is an effort to clarify procedures 2. Suggestion to include the statement that the FRC will take action on each request for restricted funding release at their regular May meeting (last Tuesday of the month) a. Motion by Randy Smith to approve with the addition of FRC approval at their May meeting, second by Allen Williams, motion carried out with no s CAPITAL PROJECT REPORTS A. Co. 1 Tower 1 ($1,202,000) FY In service, project is complete B. Co. 1 Boat 1 ($325,000 + $154,900 = $479,000) FY 16 C. Co. 1 Ambulance 19 ($262,000) FY In progress Page 2 of 5

3 D. Co. 2 Facility Project ($11,054,000) FY 15 FY Budget amount edited to reflect BOCC s March 21, 2017 ownership agreement 2. Interviews completed with architects and engineer firms, planning to have selection completed by Friday, March 31 st, then forwarded to BOCC for final approval E. Co. 3 Boat 3 Rehab ($65,000) FY Planning to begin rehab in 2 3 weeks and to be out of service for approximately one month F. Co. 3 Engine 34 ($585,000) FY Planning for mid-build inspection trip around April / May 2017 G. Co. 3 Command 3 ($55,000) FY Delivered, invoices are pending H. Co. 3 Truck 3 ($1,238,000) FY Planning for mid-build inspection trip around April / May 2017 I. Co. 4 Facility Project ($7,506,000) FY Budget amount edited to reflect BOCC s March 21, 2107 ownership agreement 2. No further report J. Co. 4 Boat 4 Rehab ($69,000) FY No report K. Co. 6 Squad 6 ($797,000) FY Engineering completed 2. Construction start date scheduled for June 30, Completion scheduled for October 3, 2017 L. Co. 7 Ambulance 77 ($262,000) FY Delivery estimated in 2 weeks waiting for invoice so that check will be ready upon delivery 2. Will require 3 weeks of driver s training should be in service in less than 2 months M. Co. 10 Medic 104 ($85,000) FY Granted was approved by the BOCC in February 2017 N. Co. 12 Carport ($12,800) FY 16 IX. SPECIAL PROJECTS REPORT A. Co. 1 Turnout Gear, Phase 1 of 4 ($20,000) 1. Waiting for Globe to finish for Phase 1 to commence B. Co. 2 Turnout Gear, Phase 1 of 2 ($33,000) C. Co. 3 Turnout Gear, Phase 2 of 2 ($29,500) D. Co. 3 Replace HVAC x 2 ($18,500) Page 3 of 5

4 E. Co. 10 Rehab Facility Main Restrooms ($20,000) 1. In Progress Received the approval from the building owner/ working with General Services F. Co. 10 Personal Protective Equipment / EMS Turnout ($62,000) G. Co. 12 Side Scan Sonar ($44,000) 1. Pending Delivery Check ready X. OLD BUSINESS A. Poll Vote Items B. Apparatus & Equipment Update/Revisions XI. XII. XIII. XIV. ACTION ITEMS A. Closed Items B. Open Items 1. FREMS Maritime Study Update a. Create a committee to present MERG update to BOCC b. Proposal Bulletins Apparatus Recommendations; Training; Financials c. Decision needs to be made in reference to Boat 1(primary concern)/boat 4 Rehab d. Need decision on Fan Boat Option in the 5year plan e. Public Safety will be looking into response times for additional manpower with what apparatus we have available 2. Fire and Rescue Association Alternate FRC Appointees a. Keeping with the integrity, all alternates must be knowledgeable of the issues at hand. b. All alternates to be included in Meeting related s c. All alternates must be present and attending d. Will be tracking attendance via sign in sheet to ensure all Companies are present e. Alternate will be added under Attendees Present under B NEW BUSINESS A. Receive Certified 2016 LOSAP Report and Approve Posting for Annual Appeal Process 1. Waiting on Co. 7 signed Board of Directors certification sheet must be in by Thursday, March 30th 2. All Certified LOSAP will be posted in each station no later than Friday, March 31th CORRESPONDENCE None A. GOOD OF THE ORDER A. Next Meeting Date is schedule for Tuesday, May 30, 2017 at 19:00 hours at the Public Safety Facility Page 4 of 5

5 B. Addressed companies that were absent from the meeting, requesting alternate be assigned and at least one representative be sent from each department. Will be sending a note to each missing department letting them know that they were missed from the meeting. C. Budget Meeting 1. Making the spreadsheet user friendly 2. Special Projects into normal budget process 3. Will be coming back together to review before next FRC meeting XV. ADJOURNMENT A. Motion to adjourn by Ashley Bless, second by Jackie Vaughan, motion carried without B. Meeting adjourned at 20:00 hours Page 5 of 5