BOARD OF COOPERATIVE EDUCATIONAL SERVICES SECOND SUPERVISORY DISTRICT COUNTIES OF MONROE AND ORLEANS

Size: px

Start display at page:

Download "BOARD OF COOPERATIVE EDUCATIONAL SERVICES SECOND SUPERVISORY DISTRICT COUNTIES OF MONROE AND ORLEANS"

Claribel Arnold
5 years ago
Views:

1 BOARD OF COOPERATIVE EDUCATIONAL SERVICES SECOND SUPERVISORY DISTRICT COUNTIES OF MONROE AND ORLEANS There will be a Regular Meeting of the Board of Cooperative Educational Services on Wednesday, November 14, 2018 at 6:30 p.m. in the Board Room of the Richard E. Ten Haken Educational Services Center, 3599 Big Ridge Road, Spencerport, New York Anticipated Executive Session immediately following the regular board meeting to discuss collective negotiations pursuant to Article 14 of the Civil Service Law. BOARD MEMBERS Dennis Laba, President R. Charles Phillips, Vice President John Abbott Kathleen Dillon John Heise George Howard Gerald Maar Michael May Constance Rockow AGENDA 1. Call the Meeting to Order 2. Pledge of Allegiance 3. Agenda Item(s) Modifications 4. Approval of Minutes: October 17, 2018 Regular Meeting Minutes 5. Public Interaction 6. Financial Reports 1. Resolution to Accept Treasurer s Report 2. Resolution to Accept WinCap Report 3. Internal Claims Exception Log Annual Grant Summary Review 7. Old Business 1. Capital Project Update (Campus Construction) 8. Board Presentation: Recognition of Capital Project Partners 9. New Business 1. New York State School Boards Association Convention Debrief 2. Program Moves 10. Personnel and Staffing 1. Resolution to Approve Personnel and Staffing Agenda Page 1 of 2

2 November 14, 2018 Regular Board Meeting Agenda Page 2 of Bids/Lease Purchases 1. Resolution to Accept Cooperative Electricity Supply bid 2. Resolution to Accept Cooperative Electrical Repair, Maintenance and Installation Service Bid 3. Resolution to Accept Cooperative Plumbing Repair, Maintenance and Installation Service Bid 4. Resolution to Accept Cooperative HVAC Repair, Maintenance and Installation Service Bid 5. Resolution to Accept Cooperative Food Service Equipment Repair, Maintenance and Installation Service Bid 6. Resolution to Accept Monroe 2-Orleans BOCES lease purchase of a replacement Xerox copier 7. Resolution to Accept Churchville-Chili CSD lease purchase of Xerox copiers 60 month 8. Resolution to Accept Churchville-Chili CSD lease purchase of Xerox copiers 36 month 12. Executive Officer s Reports 1. Albany D.S. Report 2. Local Update 13. Committee Reports Labor Relations Committee (J. Abbott/J. Heise) Legislation Committee (D. Laba/K. Dillon) Information Exchange Committee (R. Charles Phillips/J. Heise) 14. Upcoming Meetings/Calendar Events November 12 BOCES 2 closed November 14 Noon MCSBA Information Exchange Committee (Double Tree) November 14 6:30pm Board Meeting (Board Room) November BOCES 2 closed November 28 Noon MCSBA Labor Relations Committee (Double Tree) December 4 3:30pm DS Forum (ESC, Rooms 3A/3B) December 5 Noon MCSBA Legislative Committee (Double Tree) December 5 3:30-5pm Employee Recognition (ESC, PDC) December 5 5:45pm MCSBA Executive Committee (Benucci s, Greece Ridge Mall) December 10 7am MCSBA One-Day Advocacy Trip to Albany December 12 Noon Board Officer Agenda Review December 19 6:30pm Board Meeting (Board Room) December Recess December 25 BOCES 2 closed January 1 BOCES 2 closed 15. Other Items 16. Anticipated Executive Session immediately following the regular board meeting to discuss collective negotiations pursuant to Article 14 of the Civil Service Law. 17. Adjournment

3 1. Call the Meeting to Order

4 2. Pledge of Allegiance

5 3. Agenda Item(s) Modifications

6 4. Approval of Minutes: October 17, 2018 Regular Meeting Minutes

7 BOARD OF COOPERATIVE EDUCATIONAL SERVICES SECOND SUPERVISORY DISTRICT COUNTIES OF MONROE AND ORLEANS Minutes of the Regular Meeting of the Board of Cooperative Educational Services, Second Supervisory District of Monroe and Orleans Counties, held on October 17, 2018 at 6:30 p.m. at the Richard E. Ten Haken Educational Services Center, Spencerport, New York Members Present: Dennis Laba, President R. Charles Phillips, Vice President John Abbott Kathleen Dillon John Heise George Howard Gerald Maar Michael May Members Absent: Constance Rockow Staff Present: Jo Anne Antonacci Karen Brown, Esq. Ginger Critchley Steve Dawe Tim Dobbertin Mary Beth Luther Dr. Marijo Pearson Steve Roland Dr. Michelle Ryan Lynda VanCoske, Esq. Guests: Ray Wager John Limbeck and Marco Marascio (Campus Construction) Hannah Pearson (student) Gia Pilota (student) 1. Call the Meeting to Order The meeting was called to order by President Laba at 6:30 p.m. 2. Pledge of Allegiance 3. Agenda/Items(s) Modifications Resolved: To approve the Agenda as presented. Motion by J. Heise, seconded by G. Maar; passed unanimously. 4. Approval of Minutes Resolved: To approve the September 19, 2018 Regular Meeting Minutes as amended by removing the first line which was a duplicate. Moved by J. Abbott, seconded by K. Dillon; passed unanimously. 5. Public Interaction There was no public interaction. Page 1 of 7

8 October 17, 2018 Regular Meeting Minutes 6. Financial Reports M. Luther and S. Roland reported on Treasurer s Report, WINCAP Report, Internal Claims Exception Log, Quarterly Contractor Report, and Quarterly Extra Class Report. Resolved: To approve the Treasurer s and WINCAP Reports as presented. Moved by J. Abbott, seconded by M. May; passed unanimously. 7. Old Business 1. Marco Marascio from Campus Construction gave a capital project update. At 6:41 p.m., Marco Marascio and John Limbeck left the meeting. 8. Board Presentation: Audit Auditor Ray Wager presented the Audit. He left the meeting at 7:03 p.m. 1. Resolved: To accept the Audit Reports entitled Basic Financial Statements and Management Letter for the year ended June 30, 2018, as recommended by Jo Anne Antonacci, District Superintendent as presented. Moved by M. May, seconded by G. Maar; passed unanimously. 2. Resolved: To Accept Corrective Action Plan for the year ended June 30, 2018 as presented. Moved by J. Abbott, seconded by G. Maar; passed unanimously. 9. Recognition of School Board Members The board members were recognized for their time and commitment to Monroe 2-Orleans BOCES. 10. New Business 1. First Reading of Policy #5121 Sexual Harassment of BOCES Personnel based on new NYS Labor Law 201-G Board President Laba recommended waiving the second reading, seconded by J. Heise. Resolved: To waive Second Reading for Policy #5121 Sexual Harassment of BOCES Personnel based on new NYS Labor Law 201-G as presented. Motion by J. Abbott, seconded by J. Heise; passed unanimously. Resolved: To approve the Second Reading for Policy #5121 Sexual Harassment of BOCES Personnel based on new NYS Labor Law 201-G as presented. Motion by J. Abbott, seconded by K. Dillon; passed unanimously. L. VanCoske left the meeting at 7:12 p.m. 2. Tim Dobbertin gave a Regional Summer School update. Page 2 of 7

9 October 17, 2018 Regular Meeting Minutes 11. Personnel and Staffing 1. Resolved: To approve the Personnel and Staffing Agenda as presented. Moved by J. Abbott, seconded by M. May; passed unanimously. 12. Bids/Lease Purchases Resolved: To accept the bid recommendations and awarding of the following bids and lease purchases as presented: 1. Print Shop Supplies Bid Award Central Ink Corporation $26, Mark Andy Print Products $11, Cooperative Fine Paper Bid Award Economy Paper Co. $80, Veritiv Operating Corp. $80, W.B. Mason $44, Cascade School Supplies $ Print Shop Specialty Paper Bid Award Economy Paper Co. $10, Gates Chili CSD Lease Purchase of Copier Equipment Whereas, Board of Cooperative Educational Services, Second Supervisory District of Monroe County ( BOCES 2 ), a body politic and corporate duly organized and existing as a political subdivision, municipal corporation or similar public entity of the State of New York, is authorized by the laws of the State of New York to purchase, acquire and lease personal property and to enter into contracts with respect thereto; and Whereas, pursuant to New York State Education Regulations contained at 8 NYCRR Part 170.3(f), and in furtherance of BOCES 2 s mission and essential functions, BOCES 2 desires to purchase, acquire and lease certain equipment constituting personal property in connection BOCES s ongoing service programs; to wit, the Lessor anticipates entering into a contract with Gates Chili Central School District (the District ) relating to same; and Whereas, in order to acquire such equipment, the BOCES 2 proposes to enter into with Usherwood Office Technology (the Lessor ), the form of which has been presented to the governing body of the BOCES 2 at this meeting; and Whereas, the governing body of the BOCES 2 deems it for the benefit of the BOCES 2 and for the efficient and effective administration thereof to enter into the Agreement for the purchase, acquisition and leasing of the equipment therein described on the terms and conditions therein provided; Now, Therefore, Be It And It Is Hereby Resolved; Section 1. Approval of Documents. The form, terms and provisions of the Agreement and cross-contracts with the District (collectively, the Agreements ) are hereby approved in substantially the form presented at this meeting, with such insertions, omissions and changes as shall be approved by counsel to BOCES 2 or other authorized representatives of BOCES 2 Page 3 of 7

10 October 17, 2018 Regular Meeting Minutes executing the same, the execution of such documents being conclusive evidence of such approval; and the BOCES 2 Board President is hereby authorized and directed to execute, and the BOCES 2 District Superintendent is hereby authorized and directed to attest and countersign the Agreements and any related exhibits attached thereto, and the BOCES 2 District Clerk is hereby authorized to affix the seal of BOCES 2 to such documents. Section 2. Findings - Financial. The BOCES 2 Board finds and determines that it is in BOCES 2 s best financial interest to acquire the Equipment for the benefit of the District because: (i) it provides an opportunity to use the equipment without committing to the full costs of purchase; and (ii) after seeking competitive quotes, Lessor provides the most financially advantageous lease terms; and Section 3. Findings - Ordinary Contingent Expense. The BOCES 2 Board finds and determines that the Equipment is necessary to maintain BOCES 2 s educational program, preserve property or assure the health and safety of students and staff and thus payments under the Agreements constitute ordinary contingent expenses. Section 4. Other Actions Authorized. The officers and employees of BOCES 2 shall take all action necessary or reasonably required by the parties to the Agreements to carry out, give effect to and consummate the transactions contemplated thereby and to take all action necessary in conformity therewith, including, without limitation, the execution and delivery of any closing and other documents required to be delivered in connection with the Agreements. Section 5. No General Liability. Nothing contained in this Resolution, the Agreements nor any other instrument shall be construed with respect to BOCES 2 as incurring a pecuniary liability or charge upon the general credit of BOCES 2 or against its taxing power, nor shall the breach of any agreement contained in this Resolution, the Agreements or any other instrument or document executed in connection therewith impose any pecuniary liability upon BOCES 2 or any charge upon its general credit or against its taxing power, except to the extent that the Rental Payments payable under the Agreements are special limited obligations of BOCES 2 as provided in the Agreements. Section 6. Section 265(b)(3) Designation. BOCES 2 hereby designates the Agreements as a qualified tax-exempt obligation for the purposes and within the meaning of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended. BOCES 2 further represents that BOCES 2 reasonably anticipates that BOCES 2 and other entities that BOCES 2 controls will not issue tax-exempt obligations (including the Agreement) that exceed the aggregate principal amount of $10,000,000 during the calendar year in which the Agreement is executed and delivered. Section 7. Severability. If any section, paragraph, clause or provision of this Resolution shall for any reason be held to be invalid or unenforceable, the invalidity or unenforceability of such section, paragraph, clause or provision shall not affect any of the remaining provisions of this Resolution. Section 8. Effective Date. This Resolution shall be effective immediately upon its approval and adoption. Page 4 of 7

11 October 17, 2018 Regular Meeting Minutes DESCRIPTION OF EQUIPMENT: Xerox D125-1 Canon IR Canon IR Cost of the Equipment: $125, Finance Cost: $4, Total Cost: $129, DISTRICT INSTALLMENT PAYMENT SCHEDULE Payment Amount FY 18/19 $43, (billed annually) FY 19/20 $43, (billed annually) FY 20/21 $43, (billed annually) 5. Monroe 2-Orleans BOCES Lease Purchase of Xerox Replacement Copier WHEREAS, the Monroe 2-Orleans BOCES desires to secure for its use the equipment listed below; and WHEREAS, MONROE 2-ORLEANS BOCES is willing to arrange for the installment purchase of the Equipment (which includes an equipment lease purchase) for the price and on the terms listed below. NOW, THEREFORE, be it resolved as follows: MONROE 2-ORLEANS BOCES is authorized to enter into an agreement (the "Installment Purchase Agreement"). The Purchasing Agent is authorized to approve the final form and terms of and to execute, on behalf of MONROE 2-ORLEANS BOCES, such agreements, documents, schedules, addendum, certificates, letters and instruments as may be necessary to complete the installment purchase transaction described below. This resolution shall take effect when adopted. DESCRIPTION OF EQUIPMENT Xerox C8055H PURCHASE PRICE and TERMS Installment Purchase of $7, with annual installments for 5 years at 0% interest. 6. Monroe 2-Orleans BOCES Participation in Cooperative Bid with Wayne Finger Lakes BOCES for Master Lease Purchase Agreement for the Acquisition or Refinance of Equipment WHEREAS, The Board of Monroe 2-Orleans BOCES desires to participate in a Cooperative Bidding Program conducted by the Board of Cooperative Educational Services of Ontario, Seneca, Wayne and Yates Counties from year to year or, until this Resolution is rescinded, for a Master Lease Purchase Agreement for the Acquisition or Refinance of Equipment. And WHEREAS, The Board of Monroe 2-Orleans BOCES is desirous of participating with the Board of Cooperative Educational Services of Ontario, Seneca, Wayne and Yates Counties in Page 5 of 7

12 October 17, 2018 Regular Meeting Minutes the joint Master Lease Purchase Agreement Bid as authorized by General Municipal Law, Section 119-o And WHEREAS, the Board of Monroe 2-Orleans BOCES has appointed the Board of Cooperative Educational Services of Ontario, Seneca, Wayne and Yates Counties as representative to assume the responsibility for drafting of specifications, advertising for bids, accepting and opening bids, tabulating bids, reporting the results to the Board of Monroe 2-Orleans BOCES making recommendations thereon THEREFORE BE IT RESOLVED, That the Board of Monroe 2-Orleans BOCES and the Board of Cooperative Educational Services of Ontario, Seneca, Wayne and Yates Counties hereby accepts the appointment of The Board of Cooperative Educational Services of Ontario, Seneca, Wayne and Yates Counties to represent it in all matters related above And NOW, THEREFORE, BE IT RESOLVED, That the Board of Monroe 2-Orleans BOCES hereby is authorized to participate in cooperative bidding conducted by the Board of Cooperative Educational Services of Ontario, Seneca, Wayne and Yates Counties for Master Lease Purchase Agreement for the Acquisition or Refinance of Equipment The Board of Cooperative Educational Services of Ontario, Seneca, Wayne and Yates Counties is hereby authorized to award cooperative bids to the bidder deemed to be the lowest responsive and responsible meeting the bid specifications and otherwise complying with Article 5-A of the General Municipal Law of the State of New York relating to public bids and contracts. Motion by J. Abbott, seconded by J. Heise; passed unanimously. 13. Executive Officer s Report The Board of Regents are continuing discussion on hiring requirements for substitutes. APPR forums around New York State will be held by the Commissioner. State representatives are actively involved in the District Superintendents Standards, Instruction and Assessment Committee meetings that District Superintendent Antonacci chairs. March 13, 2019, New York State BOCES have been granted time at the LOB well. Students will showcase their work. There were over 200 attendees at the October 15, 2018 BOCES 2 Capital Project Celebration: Moving Forward Together. Input and remarks have been extremely favorable. The Monroe 2-Orleans Educational Foundation Celebration is scheduled for Saturday, November 3 from 6-11 p.m. at Ridgemont Country Club. The BOCES 2 Service Awards Ceremony is scheduled for Wednesday, December 5 from 3:30-5:00 p.m. at the Educational Services Center s Professional Development Center. 14. Committee Reports Labor Relations Committee (J. Abbott/J. Heise) Attorney Michael Dodd presented. Legislation Committee (D. Laba/K. Dillon) Two position papers regarding the mental health needs of our students and safety in schools was discussed. Both papers were approved. Page 6 of 7

13 October 17, 2018 Regular Meeting Minutes Information Exchange Committee (R. Charles Phillips/J. Heise) Presentation was on School Safety and Security. 15. Upcoming Meetings/Events The various meetings for the upcoming month were listed on the agenda. 16. Other Items There were no other items. At 7:25 p.m., a motion was made by G. Maar, seconded by C. Phillips, passed unanimously to take a brief break prior to entering into Executive Session to discuss the employment history of a particular person(s). Respectfully submitted, Virginia M. Critchley Clerk of the Board 17. The Board entered into Executive Session at 7:30 p.m. Members Present: Dennis Laba, President R. Charles Phillips, Vice President John Abbott Kathleen Dillon John Heise George Howard Gerald Maar Michael May Members Absent: Constance Rockow Staff Present: Jo Anne Antonacci Karen Brown, Esq. Steve Roland At 7:43 p.m. a motion was made by J. Heise, seconded by J. Abbott to come out of executive session; passed unanimously. 18. Adjournment At 7:43 p.m., a motion was made by C. Phillips to adjourn the meeting, seconded by J. Abbott; passed unanimously. Respectfully submitted, Jo Anne L. Antonacci Clerk Pro-Tem Page 7 of 7

14 5. Public Interaction

15 6. Financial Reports 1. Resolution to Accept Treasurer s Report 2. Resolution to Accept WinCap Report 3. Internal Claims Exception Log Annual Grant Summary Review

23 7. Old Business 1. Capital Project Update (Campus Construction)

24 8. Board Presentation: Recognition of Capital Project Partners

25 9. New Business 1. New York State School Boards Association Convention Debrief 2. Program Moves

26 10. Personnel and Staffing 1. Resolution to Approve Personnel and Staffing Agenda

27 11. Bids/Lease Purchases 1. Resolution to Accept Cooperative Electricity Supply bid 2. Resolution to Accept Cooperative Electrical Repair, Maintenance and Installation Service Bid 3. Resolution to Accept Cooperative Plumbing Repair, Maintenance and Installation Service Bid 4. Resolution to Accept Cooperative HVAC Repair, Maintenance and Installation Service Bid 5. Resolution to Accept Cooperative Food Service Equipment Repair, Maintenance and Installation Service Bid 6. Resolution to Accept Monroe 2-Orleans BOCES lease purchase of a replacement Xerox copier 7. Resolution to Accept Churchville-Chili CSD lease purchase of Xerox copiers 60 month 8. Resolution to Accept Churchville-Chili CSD lease purchase of Xerox copiers 36 month

28 12. Executive Officer s Reports 1. Albany D.S. Report 2. Local Update

29 13. Committee Reports Labor Relations Committee (J. Abbott/J. Heise) Legislation Committee (D. Laba/K. Dillon) Information Exchange Committee (R. Charles Phillips/J. Heise)

30 14. Upcoming Meetings/Calendar Events November 12 BOCES 2 closed November 14 Noon MCSBA Information Exchange Committee (Double Tree) November 14 6:30pm Board Meeting (Board Room) November BOCES 2 closed November 28 Noon MCSBA Labor Relations Committee (Double Tree) December 4 December 5 December 5 December 5 December 10 December 12 December 19 December December 25 January 1 3:30pm DS Forum (ESC, Rooms 3A/3B) Noon MCSBA Legislative Committee (Double Tree) 3:30-5pm Employee Recognition (ESC, PDC) 5:45pm MCSBA Executive Committee (Benucci s, Greece Ridge Mall) 7am MCSBA One-Day Advocacy Trip to Albany Noon Board Officer Agenda Review 6:30pm Board Meeting (Board Room) Recess BOCES 2 closed BOCES 2 closed

31 15. Other Items

32 16. Anticipated Executive Session immediately following the regular board meeting to discuss collective negotiations pursuant to Article 14 of the Civil Service Law.

33 17. Adjournment

BOARD OF COOPERATIVE EDUCATIONAL SERVICES SECOND SUPERVISORY DISTRICT COUNTIES OF MONROE AND ORLEANS AGENDA

BOARD OF COOPERATIVE EDUCATIONAL SERVICES SECOND SUPERVISORY DISTRICT COUNTIES OF MONROE AND ORLEANS There will be a Regular Meeting of the Board of Cooperative Educational Services on Wednesday, January