Ms. Lori Ann Waites, Executive Assistant to the Board (Recorder)

Transcription

1 APPROVED: December 1, 2011 Minutes for the Regular Meeting, Public Session of the University of the Fraser Valley Board of Governors Thursday, November 3, 2011 Rivers Dining Room, TTC Canada Education Park 5579 Tyson Road, Chilliwack, BC PRESENT: Board Members: Administration: Secretariat: Guests: Mr. Randy Bartsch Ms. Angela Bennett Dr. Tim Cooper Dr. Mark Evered Mr. Justin P. Goodrich Ms. Stacey Irwin Mr. Henry Jansen Ms. Bonnie McGhie Dr. Brian Minter Mr. Laurence Stinson Ms. Terry-Lynn Stone Mr. Nikolas Venema Dr. Eric Davis, Provost & Vice-President, Academic Dr. Karen Evans, Vice-President, Students, Acting Registrar Ms. Jackie Hogan, Chief Financial Officer Ms. Ora Steyn, Dean, Faculty of Science Ms. Lori Ann Waites, Executive Assistant to the Board (Recorder) Mr. Mark Brosinski, Director, UFV Alumni Association Dr. Virginia Cooke, FSA President Mr. Steven Marsh, UFV Geography Instructor 1. WELCOME from the CHAIR The meeting was called to order at 6:30 p.m. with Mr. Stinson in the Chair. Mr. Stinson welcomed guests in attendance. 2. PRESENTATIONS Mr. Stinson invited Mr. Steven Marsh, UFV Geography Instructor, to make a presentation on the Time Series Analysis of the Fraser River project being worked on by UFV students and faculty in collaboration with the Woods Hole Oceanographic Institute. Mr. Marsh noted that this is a wonderful project for students providing them the opportunity to work with worldwide scientists. Dean of Science, Ora Steyn, noted that the Woods Hole Oceanographic Institute has not only sponsored students but has also provided in excess of $10,000 equipment to UFV.

2 Page 2 of 5 Mr. Stinson thanked Mr. Marsh for his presentation and called for a short recess to allow Mr. Marsh and Ms. Steyn to retire from the meeting. Mr. Stinson called the meeting back to order at 7:10 p.m. 3. ITEMS FOR ADOPTION 3.1. Agenda, Item Board Nominating Committee Terms of Reference was added to the agenda. THAT the Agenda for the meeting of the UFV Board Public Session be adopted, as amended. Moved by R. Bartsch, seconded by T. Stone 099/11 Adoption of Agenda, meeting, Public Session 3.2. Minutes, THAT the Minutes for the meeting of the UFV Board Public Session be approved, as presented. Moved by J. Goodrich, seconded by H. Jansen Adoption of Minutes, meeting, Public Session 4. DECISION ITEMS 4.1. Governance Committee Report and Approval Items Governance Committee Report A written Governance Committee report was included in agenda packages BGB Delegation of Authority Mr. Stinson reported that until a more detailed policy on the delegation of certain authority to the president is finalized, this amendment to BGB confirms that the day to day management of the university does rest with the President. THAT, upon the recommendation of the Governance Committee, the UFV Board of Governors approves the amendments to BGB Delegation of Authority, as presented. Moved by B. McGhie, seconded by T. Stone 101/11 BGB Delegation of Authority, Approval of revisions Abstention: M. Evered BGB Board Policies and Board Policy Directions Ms. McGhie explained that the proposed amendments to this bylaw help to differentiate between policy directions and Board policies. THAT, upon the recommendation of the Governance Committee, the UFV Board of Governors approves the amendments to BGB Board Policies and Board Policy Directions, as presented. Moved by B. McGhie, seconded by A. Bennett 102/11 BGB Board Policies and Board Policy Directions, Approval of revisions Board Policy on Budget Process and Approval It was noted that as the university does not need to produce a balanced budget, the third point under Procedures/Guidelines should be modified to reflect the wording in the University Act.

3 Page 3 of 5 THAT, upon the recommendation of the Governance Committee, the UFV Board of Governors approves the Board Policy on Budget Process and Approval, as amended. Moved by B. McGhie, seconded by H. Jansen 103/11 Board Policy on Budget Process and Approval, Approved as amended Board Nominating Committee Terms of Reference The Board Nominating Committee Terms of Reference, with proposed amendments, was distributed to members and is attached to these Minutes as Addendum A. THAT the UFV Board of Governors approves the Board Nominating Committee Terms of Reference, as amended. Moved by B. McGhie, seconded by N. Venema 4.2. Senate Approval Items Sessional Dates for Semester-Based Courses 104/11 Board Nominating Committee Terms of Reference, Approval of revisions THAT the UFV Board of Governors, on recommendation by Senate, approves the sessional dates for semester-based courses for the academic year, as presented. Moved by M. Evered, seconded by A. Bennett 105/11 Sessional Dates for , Approval of Revisions to Board Policies referring to the Academic Standards Committee and the Undergraduate Program Advisory Committee It was noted that in Policy BRP , the acronyms UEC and GSC should be spelled out in Point 2 under Procedures and Guidelines. THAT the UFV Board of Governors approves replacing the Academic Standards Committee and the Undergraduate Program Advisory Committee with the Undergraduate Education Committee and/or, where applicable, the Graduate Studies Committee, in the following Board policies: BRP Instructional Responsibilities BRP Faculty Qualifications BRP Order of Registration Moved by M. Evered, seconded by T. Stone 5. REPORTS 106/11 BRP Instructional Responsibilities BRP Faculty Qualifications, BRP Order of Registration, Approval of changes 5.1. President s Report In addition to the written President s report, Dr. Evered, provided the following verbal updates: Dr. Evered attended several community events recently, including presenting to the Chilliwack Chamber of Commerce, attending the Fraser Valley Indo Canadian Business Association Dinner, Columbia Bible College s anniversary dinner, and the Thomson Highway event. Dr. Evered provided highlights from the Association of Universities and Colleges of Canada (AUCC) meetings he recently attended: o AUCC is celebrating its 100th anniversary this year o AUCC s new statement on academic freedom was distributed to Board members o AUCC has developed five commitments reflecting the priority university leaders are placing on learning experiences that are research-enriched, globally engaged and community-focused. Dr. Evered noted that AUCC s commitments are consistent with UFV s strategic directions. The Globe & Mail s University Report was released and UFV again earned the most A-level grades of any public university in BC and scored among the top ten in Canada.

4 Page 4 of 5 The McLean s report was also released; however UFV does not appear in this survey as McLean s does not rank newly established universities. On November 8 th UFV will have the opportunity to thank the Federal and Provincial Governments for the Knowledge Infrastructure Funding received to help with the development on the CEP. This event coincides with a visit by Minister Yamamoto that afternoon. Dr. Evered was pleased to announce that Harv McCullough recently received the award of Director of the Year from the Chilliwack Chamber of Commerce. Dr. Evered was also pleased to announce that Kim Lawrence, past UFV Director of Marketing & Communications, has been appointed AVP Marketing in University Relations at the University of Calgary. Dr. Evered will extend the Board s good wishes to Ms. Lawrence UFV Faculty & Staff Association Dr. Cooke provided a verbal report to Board members, including details of a recent discussion with the Minister. Invitations to the FSA Christmas Dinner and Dance were distributed to Board members UFV Alumni Association A written report from the Alumni Association was included in agenda packages. Mark Brosinski was on hand to represent the Alumni Association and speak to the report. In addition to the written report, Mr. Brosinski invited Board members to attend the Alumni Hall decorating event on November 24 th. 6. INFORMATION ITEMS 6.1. Brought forward from I/C Session Mr. Stinson noted the following items brought forward for information: Declaration of Board Staff Vacancy Delegation of Authority to Executive Committee Audit Services Recommendation 6.2. Senate Information Items Dr. Davis noted the following Senate information items: Approved Senate Minutes, Graduands approved by Senate, Changes to Convocation Roll approved at Senate on May 27, 2011 for conditional graduates 6.3. Election Update Faculty Member Vacancy Mr. Stinson reported that voting is currently underway Staff Member Vacancy Mr. Stinson reported that nominations are open until November 10, campaigning will run from November 14 December 9, with voting from December ADJOURNMENT AND NEXT MEETING 7.1. Next Board Meeting December 1, 2011, Room A225/9 (Boardroom), UFV Abbotsford Campus Mr. Stinson reminded Board members of their participation at November 11 th community Remembrance Day Services.

5 Page 5 of 5 Business completed, the meeting adjourned at 8:10 p.m. on a motion by Mr. Venema. Chair, UFV Board of Governors UFV President

6 Board Nominating Committee Terms of Reference 1. PURPOSE The Nominating Committee is a standing committee of the Board of Governors. This Committee is responsible for identifying qualified candidates who may be appointed to the Board and informing potential candidates, both appointed or elected, of the responsibilities of Board members. The Committee makes recommendations and delivers reports to the Board of Governors. 2. DUTIES AND RESPONSIBILITIES A. Develop recommendations regarding the required competencies and personal attributes required on the Board for potential Order in Council appointed Board members, taking into consideration the principles and strategic plans of the university and the Board s short-term needs and long-term succession plans. B. Develop the agenda for and invite potential candidates to Information Sessions at UFV. These sessions will provide a general overview of UFV, along with an outline of the general expectations and roles and responsibilities involved as a Board member. C. Working within the guidelines as set out in the Timeline and Responsibilities and Competency Matrix, of the Board Resourcing & Development Office (BRDO) Appointment Guidelines document, manage the orderly succession of Board members and recommend to the Board the criteria for appointing members to the Board of Governors. D. In consultation with the UFV Alumni Association Executive, recommend to the Board the potential candidates the Government should consider when appointing members to the Board of Governors. 3. ACCOUNTABILITY The Committee shall report its discussions to the Board by maintaining minutes of its meetings and providing a report at the next Board meeting. 4. MEMBERSHIP The committee consists of a minimum of four, maximum of five, members of the Board of Governors, recommended by the Chair and confirmed by the Board, and one member appointed by the Alumni Association. The Secretary of the Board will provide support for the committee. Approved: November 4, 2010 Page 1 of 2 Board Resolution: 104/10

7 5. COMMITTEE OPERATIONS The Committee shall conduct themselves under the General Guidelines for Committees as set out in Board Bylaw BGB Approved: November 4, 2010 Page 2 of 2 Board Resolution: 104/10