Mission: Our mission is to engage, inspire, and empower students and staff in order to maximize learning.

Transcription

1 CHARLES CITY COMMUNITY SCHOOL DISTRICT BOARD OF EDUCATION Regular Meeting Monday, April 11, :30 P.M. Middle School Cafeteria 500 North Grand Ave Charles City, Iowa Mission: Our mission is to engage, inspire, and empower students and staff in order to maximize learning. Vision: In everything we do, we aim to maximize learning for all students and staff. Through personalized learning experiences, student-centered environments, and realworld opportunities, individuals are challenged to positively impact the global community. 1. Call to Order by Chairperson Roll Call Scott Dight, President Jason Walker, Vice-President James Frisbie, Board Member Robin Macomber, Board Member Lorraine Winterink, Board Member 2. Approval of Agenda Action 3. Welcome Visitors: Public Comment As we begin our agenda tonight I ll explain our process for public comment. The board will hear comments from the public in conjunction with each agenda item, using a structured process. As board president, I will ask for comments when we reach that item on the agenda. You will be asked to approach the microphone, state your name, and limit your comments to two (2) minutes. At this time I invite any member of the audience to step up to the microphone with comments about items of interest or concern that do not appear on tonight s agenda. Please begin by stating your name and contact information. It would be appreciated if you would limit your comments to two (2) minutes so that we can keep the meeting moving in a timely fashion and allow others an opportunity to speak as well as allowing the board to complete the full board agenda in a timely manner. Facilities for Educational Excellence Fiscal Responsibility and Stability Culture, Climate, and Environment High Academic Achievement

2 Comments from the public are limited to matters within the board s authority. Please understand that we as a board cannot discuss items not already on the agenda. Iowa s sunshine law prohibits us from having a discussion without the proper notice to all of the school district community that the issue would be discussed at tonight s board meeting. Also, please remember you are making comments in a public meeting. Should you make comments that the subject of the comments considers to be inflammatory or libelous, you, as an individual, may be subject to legal action brought by the subject of your comments. Thank you for your support of our school district. 4. Comments by Board Members and Superintendent Information This agenda item provides a time to allow board members and the superintendent to share comments with other directors and the public. 5. Public Input on Cost Reductions Information The Board will hear an update from the Superintendent regarding the proposed budget reductions that first were presented on March 21 and March 28. Following the Superintendent s comments, the Board will receive input from the public concerning the cost reduction recommendations. Those who choose to speak will have up to 2 minutes to give input. Board policy 213 provides for up to 20 minutes for the public to comment. Aligned with Board goal of Fiscal Responsibility and Stability Certified Budget Public Hearing This is the time when anyone may speak to the Board in support of or against any portion of the certified budget. Written comments will also be considered if received prior to the closing of the public hearing. 7. Consideration of the Budget Action The published budget reflects $13.28 property tax rate the amount needed if 0% supplement state amount was approved by the state. Since the governor has signed the SSA at 2.25%, administration recommends the board approve the budget as follows: Property tax rate: $ (decrease of.66 cents or 4.88%) Surtax 6% (1% decrease from prior year). to approve the certified budget as recommended, 6% income surtax rate, and $ property tax rate. Aligned with the Board goal of Fiscal Responsibility and Stability 8. School Calendar Action Josh Johnson, Principal of Charles City High School, and Pat Rottinghaus, professional school counselor, will explain the proposed change from trimesters to quarters and semesters in the school calendar. to approve the change from trimesters to quarters. Aligned with the Board goal of High Academic Achievement

3 School Calendar Public Hearing This is the time when anyone may speak to the Board in support of, or against, any portion of the school calendar. Written comments also will be considered if received prior to the closing of the public hearing School Calendar Action Staff input has been ongoing over the past several months. The School Improvement Advisory Committee discussed the calendar on Wednesday, March 30. Public comment has been received at the District Facebook page and via This calendar is based on 1080 hours instead of 180 days and switches to quarterly segments from trimesters. This would be the second year using hours as the unit of measurement. The first day of school would be August 29, 2016, and the final day would be May 31, There are eight full days of professional learning, five of which are the week of August to approve the school calendar as published. Aligned with the Board goal of High Academic Achievement 11. Activities Program Update Information Todd Forsyth, HS Activities Director, will share information on the activities program and cooperative sharing of sports with neighboring districts. Aligned with the Board goal of High Academic Achievement 12. MS Construction: Security Materials Action The District has received a proposal from Central Lock of Mason City for a Camera and Video Recorders (Security) materials package for the MS addition. The proposal is for $35, After discussion with legal counsel, due to the size of the proposal and taking into consideration the advantages and disadvantages of bidding out the proposal, Administration recommends that the District approve the proposal form Central Lock. to approve the Central Lock proposal #2495 for merchandise and cameras for the new MS addition security access system for $35, Aligned with the Board goal of Facilities for Educational Excellence 13. MS Construction: Access Control Materials Action The District has received a proposal from Central Lock of Mason City for an Access Control materials, including proximity card readers, and all wire and switches needed to install for the MS addition. The proposal is for $30, After discussion with legal counsel, due to the size of the proposal and taking into consideration the advantages and disadvantages of bidding out the proposal, Administration recommends that the District approve the proposal from Central Lock. The advantages and disadvantages of the installation are the same as the security materials. to approve the Central Lock proposal #2497 for merchandise and cameras for the new MS addition security access system for $30, Aligned with the Board goal of Facilities for Educational Excellence

4 14. MS Construction: Access and Security Installation Action The District has received a proposal from Central Lock of Mason City for programming, training, setup, and start-up services package for the installation of the Access Control materials and security materials. The proposal is for $31, After discussion with legal counsel, due to the size of the proposal and taking into consideration the advances and disadvantages of bidding out the proposal, Administration recommends that the District approve the proposal from Central Lock. The advantages and disadvantages of the installation are the same as the security materials. to approve the Central Lock proposal #2496 for installation of the access control materials and security materials in the new MS addition for $31, Aligned with the Board goal of Facilities for Educational Excellence 15. Middle School Addition FFE Change Order Discussion/Action The Board will consider action on changes to the furniture fixtures and equipment (FFE) bids approved by the board on 2/22/16 for $742, The revised total is $744, is $2, higher but eliminates $12, of outdoor items from the bid to keep the total package cost down. to approve the revised MS addition Furniture Fixtures & Equipment bid tabulation totaling $744, as presented. Aligned with Board goal of Facilities for Educational Excellence 16. 1:1 Laptop Bid Discussion/Action The district received proposals from five vendors with a couple of vendors submitting more than one proposal for the request for proposal (RFP) for 1:1 Chromebooks. The winning vendor, Blue Range Technology, proposed a brand new model, just released in March of 2016, the Lenovo N22 which is very comparable to the 60 Chromebook NL6 devices the school purchased for middle school and Lincoln early this school year. The Lenovo N22 Chromebooks have a built in carrying handle, swivel head web cam, 4 GB memory and included 1 year warranty with Lenovo. Since the low bid came in below the budget we had set aside, Administration recommends that the District purchase enough to cover all students in grades 3-12, or 1300 units, at the unit price of $164.99/device with an additional Chrome OS license required at the purchase price of $24.25/device. Total for 1300 devices and OS licenses $246, The purchase will be financed through a combination of Instructional Support Levy and Physical Plant and Equipment Levy funds. to approve 1:1 Chromebook bid from Blue Range Technology for $246,012 for 1300 units for students in grades Aligned with Board goal of High Academic Achievement 17. Internet Connection Bid Discussion/Action The District received one proposal within the designated timeframe listed on the request for proposal (RFP) for Internet services from the Iowa Communications Network (ICN). ICN is our current provider. For comparison purposes, the District sought a second proposal from BroadNet Connect. The district is currently operating under a 200 MB bandwidth, but with the anticipated purchase of 1,300 chrome books for the next school year, Technology Director April Hanson is recommending the purchase of a 300MB bandwidth for a new three year contract with the ICN. The 300MB bandwidth bid from ICN is lower than what we are currently paying and the BroadNet Connect bid. The rate would be $1,960.00/month and a one-time $700 set up fee. It is anticipated that erate funding will cover 80% of these services. to approve 300MB bandwidth internet services from the Iowa Communications Network for $1960 per month prior to erate discount for a three year period ending June 30, 2019.

5 Aligned with Board goal of High Academic Achievement 18. Financial Report for March 2016 Action Business Manager Terri O Brien will briefly highlight some of the monthly financial reports during the meeting. Administration recommends approval of the financial report for March Consideration of Consent Agenda Action Approval of the Consent Agenda approves all of the agenda items listed under this heading without further discussion or review. Any board member may remove any item from the Consent Agenda and that item will be considered separately after the vote on the Consent Agenda. If Board members have questions about the items on the Consent Agenda, they should ask about them prior to the meeting or ask that the specific item for which they have a question be removed from the Consent Agenda. to approve the Consent Agenda items as listed below. a. Approval of Minutes of the Regular Meetings held on March 21, 2016 and March 28, 2016 b. Approval of Monthly Bills for April 2016 Action c. Approval of Personnel: Resignations Action Name Position Date Effective Erik Hoefer 5 th Grade Teacher Lincoln 6/7/16 Administration recommends that the Board approve the above personnel resignations. d. Approval of Personnel: Appointments Action Name Position Amount Start Date Administration recommends that the Board approve the above personnel appointments, contingent upon completion of positive background checks. Also appointments are also contingent upon successfully completing the pre-employment/post-offer functional capacity physical assessment and having the Para Certification on file and any additional testing if required. ** amount to be determined after the master contract is approved. e. Approval of Carrie Lane Graduating Seniors Action Administration recommends that the Board approve the 2016 Carrie Lane program seniors as listed in the corresponding exhibits contingent upon the successful completion of all required coursework. 20. Correspondence/Miscellaneous Information Enrollment 21. Important Upcoming Dates Information

6 Sat, April 16 Prom at CCHS at 9 PM Thu, April 21 CC Volunteer Awards at 7:30 AM at the Senior Center Fri, April 22 Lt. Gov. Kim Reynolds at CCHS at 2:30 PM (open to the public) Mon, April 25 Regular school board meeting at 6:30 PM in the MS Cafeteria Sat, April 30 Excellence in Education (CCCEEF) banquet at 5:30 PM at the Elks 22. Consideration of Closed Session per Iowa Code (e) to conduct a hearing to suspend or expel a student Action Administration requests that the Board go into closed session per Iowa Code (e) to conduct a hearing to suspend or expel a student, unless an open session is requested by the student or a parent or guardian of the student if the student is a minor. The board will reconvene to open session prior to any determination. 23. Determination Regarding Student Hearing Action This item is on the agenda to allow the board, if it so desires, to take action on anything pertaining to the closed session. 24. Consideration of Closed Session per Iowa Code (e) to conduct a hearing to suspend or expel a student Action Administration requests that the Board go into closed session per Iowa Code (e) to conduct a hearing to suspend or expel a student, unless an open session is requested by the student or a parent or guardian of the student if the student is a minor. The board will reconvene to open session prior to any determination. 25. Determination Regarding Student Hearing Action This item is on the agenda to allow the board, if it so desires, to take action on anything pertaining to the closed session. 26. Consideration of Closed Session per Iowa Code (a) To review or discuss records which are required or authorized by state or federal law to be kept confidential or to be confidential as a condition for that governmental body s possession or continued receipt of federal funds. Action Administration recommends that the board go into closed session according to Iowa Code (a) To review or discuss records which are required or authorized by state or federal law to be kept confidential or to be confidential as a condition for that governmental body s possession or continued receipt of federal fund. The board will reconvene to open session prior to any determination. 27. Determination Regarding Employee Hearing Action The Board will vote on whether to accept the superintendent s recommendation to terminate employment of the employee and/or effectuate her resignation. 28. Adjournment 29. Exempt Sessions for Negotiations The Board will conduct an exempt strategy session regarding negotiations with collective bargaining units.