5:30 P.M. BOARD ROOM

Transcription

1 STUTTGART SCHOOL DISTRICT #22 BOARD OF DIRECTORS REGULAR MEETING 5:30 P.M. BOARD ROOM The regular meeting of the Stuttgart School District s Board of Directors was called to order at 5:30 p.m. by President, Henry Newby. Members present: Davis, Gipson, Vose,Morgan, Newby, Barnes (Vose arrived at 5:32} Members absent: Administration present: Press present: Recorder: Pledge: Prayer: Harvey Dr. Rick Gales Ms. Shea Higgerson The Daily Leader Sharon Mayville Led by Student Council Representatives Led by Mr. Davis STUDENT SHOWCASE: Students representing the Stuttgart High School Student Council were present to let everyone know events that was going on at their school. Officers of the Student Council briefed the board on all activities both current and upcoming as well as past activities. A: REPORTS: No one was present representing the Certified PPC.. The minutes of the January 24, 2018 were made a part of the board book. There was no representative from the Classified Personnel Policy Committee present minutes of Jan. 25, 2018 were made a part of the board book. B: BEARSLEY FINANCE ELECTION DOCUMENTS: Mr. Ray Beardsley informed the board of changes in election dates that have taken place. The board has the vote on when that election is to take place. Mr. Beardsley also briefed the board on some finance issues and presented a document to approve the projected budget for fiscal year A motion was made by Mr. Davis to accept the proposed budget with a second by Dr. Morgan. AYES: 6 VOTING FOR: Davis, Gipson, Barnes, Newby, Vose, Morgan

2 Page 2 Secondly Mr. Beardsley spoke about the 2 nd. Lien bond issue. Application for the State Board was presented along with information on current financing. Mr. Beardsley discussed the bond issue as well as all documents related to this and stated this did not obligate the board in any way as amounts could change. State Board will approve this and then Board decisions will come about. Following Mr. Beardsley s presentation, a motion was made by Dr. Morgan to accept the motion as written with a second by Mr. Barnes. Following the vote, documents were signed. AYES: 6 VOTING FOR: Davis, Gipson, Barnes, Newby, Vose, Morgan C: SUPERINTENT S REPORT: Dr. Gales asked each building principal to report on what was going on in their perspective buildings. Dr. Gales stated our GT program had won an award from the State and he invited Mrs. Sandy Ragland and Mrs. Shawna Wilson to tell about the award and their programs. Dr. Gales stated there has been some concern regarding AED s in our district. State Code requires that each campus have at least one AED. Our district currently has nine AED s. Dr. Gales stated all students are required to be trained in CPR before they graduate. Dr. Gales stated our exit conference for the audit had been completed. No material findings were noted. We had one supplemental finding that had to do with an application for free and reduced lunch as we had reviewed one more than we were supposed to. We are no longer required to do those applications because of the program we are now under. He stated it was a very good audit and he wanted to let the administration staff know they were appreciated. Dr. Gales spoke with the board about some network upgrades Mr. Longnecker is working on. This includes some new switches, wireless access points, data cables, and fiber infrastructure. The estimated cost for these upgrades will be approximately $238, We are applying for ERATE funding that would pay for 80% of that so that would leave the district responsible for approximately $48, This will be a part of next school year s budget. Dr. Gales stated our enrollment as of yesterday is 1545 which is 3 down from last month s overall totals. Dr. Gales stated each administrator as well as all board members had been given a copy of the Student Handbook for review to see if there were any updates/changes that needed to be made for next year. Dr. Gales stated last Friday, Mr. Davis, Mr. Deaton, and Officer Colvin along with the architect visited 4 different basketball arenas. Officer Colvin asked to go along to look from a safety perspective.

3 Page 3 Dr. Gales said they would be looking at more, as well as, baseball complexes so we could possibly move forward on these issues. He stated input was also needed from our current basketball coaches. Following the Superintendent s report Mr. Davis asked about our WAN system that was installed previously and how it figures in the upgrades for technology. Dr. Morgan inquired as to when the architect was to be back to get ideas on the athletic issues. Dr. Gales said they could come back at any time Dr. Morgan stated possibly have a workshop. D: LAWN CARE BIDS BEG. FEB 2018: The district lawn care contract with Saranie Lawn Care ends Feb An ad was placed in the Stuttgart Daily Leader for lawn care and only one bid was received. That bid was from Saranie Lawn Care in the amount of $88, for a one year contract - $86, per year for multi three year contract. A motion was made by Mr. Barnes with a second by Dr. Morgan to approve a 3-year contract as presented. AYES: 6 VOTING FOR: Gipson, Davis, Barnes, Newby, Vose, Morgan E: VAN PURCHASE: In December, the board approved the Superintendent s recommendation to purchase a 2017 Dodge Caravan off the state procurement contract from Steve Landers Auto. The recommendation was contingent upon Landers being awarded the state contract. In January, new state procurement contracts were published and Steve Landers Auto was not awarded the contract for the Dodge Caravan. The state contract was awarded to Red River Dodge in the amount of $20, Bids were solicited from other vendors to ensure best price. The state contract bid is listed approximately $1, less than bids received for the same van. Dr. Gale s recommendation is to purchase the 2018 Dodge Caravan from Red River Dodge as listed on the state contract. A motion was made by Mr. Barnes with a second by Dr. Morgan to purchase the 2018 Dodge Caravan per the state contract. AYES: 6 VOTING FOR: Gipson, Vose, Morgan, Davis, Barnes, Newby

4 February 13, 20`18 Page 4 F: CALENDAR: Dr. Gales has worked with Mrs. Hopson and PPC on the school calendar for the school year. There are 2 calendars presented for review. Superintendent and PPC s recommendation is to adopt calendar #4 as proposed. The calendar will be brought back in March for final adoption. Dr. Gales made a recommendation to adopt as proposed. A motion was made by Mr. Davis with a second by Mr. Barnes to approve the calendar as presented for review. AYES: 6 VOTING FOR: Morgan, Davis, Barnes, Newby, Vose, Gipson G: SCHOOL CHOICE RESOLUTION: Per ACT 560 of 2015, each school board of education is required to adopt a resolution identifying standards for acceptance and rejection of school choice applications. Attached to the resolution is the 3% gap listed provided by ADE with the number of students the district is allowed to accept through school choice. For the 2018/2019 school year Stuttgart can accept a maximum of 53 students. A motion was made by Dr. Morgan with a second by Mr. Davis to approve the resolution as presented. AYES: 6 VOTING FOR: Gipson, Newby, Davis, Morgan, Vose, Barnes Public session recessed at 6:18 p.m. Executive session convened at 6:18 p.m. Executive session recessed at 6:45 p.m. Public session reconvened at 6:45 p.m. H: PERSONNEL: RESIGNATIONS: Jessica Bowman eschool student Services Effective Feb Martina Romero Food Service Effective Feb 1, 2018 Dana Horowitz SJHS Teacher end of Pam Starks 7-12 Math Supervisor end of (Retirement) Angela Simms PAE Teacher end of Emily McKnight SHS Teacher end of 17-18

5 Page 5 REHIRES: 18/19 ADMINISTRATOR LIST ENCLOSED: NEW EMPLOYMENT: Jeremy London SPED Para Courtney Guerrero SPED Park Debra Looper Food Service Full-Time contracted Elvira Olivarez Custodian A motion was made by Mr. Davis with a second by Dr. Morgan to accept all as presented. I: CONSENT AGENDA: To approve minutes of board convention January 19, Following review of minutes of the January 19, 2018 Regular Board Meeting, a motion was made by Mr. Davis with a second by Mr. Barnes to approve as presented. J: FINANCIAL STATEMENTS: \Following review of financial reports, a motion was made by Dr. Morgan with a second by Mr. Barnes to approve as presented. There being no further business, President Newby adjourned the meeting at 6:48 p.m. We certify the minutes and transcripts of the regular board meeting held to be complete and accurate to the best of our knowledge. ATTEST: President Superintendent