STUTTGART SCHOOL DISTRICT #22 BOARD OF DIRECTORS REGULAR MEETING April 8, :30 P.M. BOARD ROOM

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1 STUTTGART SCHOOL DISTRICT #22 BOARD OF DIRECTORS REGULAR MEETING 5:30 P.M. BOARD ROOM The regular meeting of the Stuttgart School District s Board of Directors was called to order at 5:37 p.m. by Mr. Henry Newby, Board President. Pledge of Allegiance led by Dr. Chris Morgan Members present: Members absent: Cress, Vose, Barnes, Newby, Morgan Davis, Gipson Administration present: Dr. Melvin Bryant Recorder: Bobbie Green Press: The Daily Leader Ms. Stephanie Fischer KWAK None STUDENT SHOWCASE: Members of the Student Council at Stuttgart High School provided the Student Showcase for this meeting. Student Council President, Jackson Kennedy informed the Board of activities they have been involved in since their last appearance before the Board. He reported they had donated items as well as money to Dana s House in December. Mr. Kennedy introduced Miss Kory Keller, the reigning Miss SHS. Mr. Kennedy also stated they had put out a suggestion box and the response was good with many suggestions that could only be done with a change in policy. Mr. Kennedy informed the board of other donations they had made like to the Heart Fund in February. He also stated the Penny Wars total was $2, and that the Freshman class was the winner and they had chosen for their reward a movie. He stated they possibly would be purchasing a trophy case for the lobby for State Championship trophies. He stated the prom was super with the Gasby theme. He stated the AP Physics class would be back Sunday from their trip. He also told that we had 2 nd place winners at the FBLA convention and they were qualified to go to the National competition coming up soon. Other members spoke about their activities. Mr. Kennedy thanked the teachers for their work with sponsoring the different clubs. Mr. Cade Bethea spoke about the FCA club and some of the activities they have been involved in. They have 75 paid members with at least 80 students attending each meeting. Several other members spoke about the club and some of their activities. A: SCHOOL PROPERTY - CLARY: Mr. Tommy Lawson with the City was present to propose an offer to purchase the Clary property. His proposal was to offer $10,000 an acre for the entire property that would include the building. Dr. Bryant made a recommendation the Board move forward with the sale of the property following review of the contract and contingent on use of the building for District storage following the sale. Mr. Vose made a motion to move forward with a review of the contract and then call for a vote on the sale following discussion.

2 Page 2 There was a second to the motion by Dr. Morgan. AYES: 5 VOTING FOR: Cress, Vose, Morgan, Newby, Barnes Motion Carried B: PROPOSED BUDGET OF EXPENDITURES/FIRST SECURITY BEARDSLEY PUBLIC FINANCE: Mr. Buster Beardsley and Mr. Ray Beardsley informed the Board to be in compliance with the requirements of Amendments No. 40 and No. 74 to the Constitution of the Unites States of Arkansas and of Arkansas Code Annotated , it was necessary to publish that budget and requested that the Board adopt the proposed budget prepared by their firm. A recommendation was made by Dr. Bryant to adopt the proposed budget of expenditures with tax levy for fiscal year beginning July 1, 2015 to and including June 30, 2016 and to approve all related election documents as presented. A motion was made by Dr. Morgan with a second by Mrs. Cress to adopt the proposed budget. AYES: 5 VOTING FOR: Cress, Vose, Newby, Morgan, Barnes Dr. Bryant also made a recommendation to employ First Security Beardsley Public Finance as financial advisor for a period of three (3) years effective as of the date of adoption. A motion was made by Dr. Morgan with a second by Mrs. Cress to approve the recommendation. AYES: 5: VOTING FOR: Newby, Cress, Morgan, Vose, Barnes : C: RESOLUTION AUTHORIZING SIGNATURES FOR SALE: City of Stuttgart attorney, Malcolm Smith, has requested a resolution be voted on authorizing Dr. Bryant and Mr. Newby to sign the legal deed and all other documents pertaining to the sale of the Harmon Field to ensure legal binding. The contract has been reviewed by our legal counsel. A motion was made by Dr. Morgan with a second by Mr. Vose to approve a resolution as presented. AYES: 5 VOTING FOR: Cress, Vose, Newby, Morgan, Barnes

3 Page 3 D: DRAFT SCHOOL CALENDAR: PPC and Dr. Bryant made a recommendation the Board adopt proposal #2 for the school calendar. Mr. Barry Rogers was present to answer any questions the Board might have. Following discussion there was a motion by Mrs. Cress with a second by Mr. Barnes to adopt Proposal #2 for the school calendar. AYES: 5 VOTING FOR: Cress, Vose, Newby, Morgan, Barnes E: TURNING POINT MINISTRIES USE OF FACILITIES AT CLARY: A letter was received from Turning Point Ministries asking to use the facilities at Clary from June 16 August 1, 2014 for Camp Joseph Summer Camp. Approximately 120 students participate in the program. Following discussion, Dr. Bryant made a recommendation the Board inform Turning Point Ministries that proof of liability insurance is needed to be provided by May 1, 2014 and that the use of the facilities is contingent on the sale of the property. This agenda item was tabled until further notice. F: STUDENT DRESS CODE POLICY: Information was provided by administrators for recommendations pertaining to dress code policy in order to clarify the type of clothing students are required to wear. This agenda item was tabled until the May regular meeting. G: ASBA PROPOSED PERSONNEL POLICIES (SECTIONS 3 AND 8): The Board had been given a list of ASBA personnel policies which were approved as proposed on March 11, PPC members received a copy for the proposed policies for their review. Both Classified and Licensed PPC approved the proposed policies for adoption, as referenced in PPC minutes, with exception of 2 notations referenced in the Board book documentation. Following discussion with Mr. Barry Rogers, a motion was made by Mrs. Cress with a second by Dr. Morgan to approve and adopt the personnel policies as presented. AYES: 5 VOTING FOR: Cress, Newby, Vose, Morgan, Barnes

4 Page 4 In addition to the Personnel Policies which were adopted, ASBA has sent updated policies for sections 1,4,5,6, & 7 to be considered for the school year. H: SUPERINTENDENT S REPORT: Dr. Bryant stated the Prom was a huge success on April 4, 2014 and went off without any significant incidents. A Drinking and Driving presentation was given prior to the Prom. Dr. Bryant stated we had several students attending the Space Camp from April 5, 2014 through April 11, They will come before the Board with news about their trip. Dr. Bryant announced we had two students qualify for the Arkansas Governor s Schools (AGS) for Instrumental Music, Dalton Gulker and for Natural Science, Abbey Maynard. I: REQUEST TO APPROVE MINUTES OF BOARD CONVENTION: March 11, 2014 March 31, 2014 Special Called Meeting A motion was made by Dr. Morgan with a second by Mr. Barnes to approve the minutes of the Board meetings as presented, AYES: 5 VOTING FOR: Cress, Newby, Vose, Barnes, Morgan J: APPROVAL OF FINANCIAL STATEMENTS: Following review of financial statements, a motion was made by Mrs. Cress with a second by Mr. Vose to approve the financial statements as presented. AYES: 5 VOTING FOR: Cress, Newby, Vose, Morgan, Barnes K: REPORTS: Mr. Barry Rogers, President of the Licensed PPC, stated the PPC has reviewed proposed policies voted on by the Board March, 11, 2014, and they have approved all proposals with recommended changes that address leave being granted for National Board Certification applicants as long as they have received state funding from the ADE for National Board candidacy as discussed. Mr. Rogers also asked that the Board modify Policy 3.48 LICENSED PERSONNEL WEAPONS ON CAMPUS to allow for sharpened blades such as X-acto knives and electrical knives for work related projects. Mr. Rogers said the PPC has asked him to make an additional request for an increase to the base salary in the amount of $1, which would amount to a 3% increase.

5 Page 5 Minutes of their March 12, 2014 meeting were made a part of the board book. Mr. James O Neal reported there was nothing from the Classified Personnel Policy Committee except that everyone serving on the committee had their term expire and that new personnel would take over for the term. There will be a run off at MMS and PAE. The minutes of their April 1, 2014 meeting were made a part of the board book. Public session recessed at 6:31 p.m. Executive session convened at 6:31 p.m. Executive session recessed at 7:22 p.m. Public session reconvened at 7:22 p.m. M: PERSONNEL: Following executive session, Dr. Bryant made the following recommendations to rehire certified positions as listed on the printout. There was a motion by Dr. Morgan with a second by Mrs. Cress to approve the recommendation. AYES: 5 VOTING FOR: Cress, Morgan, Newby, Vose, Barnes There was a recommendation by Dr. Bryant to accept the resignations of following: Mrs. Janith McGee, 1 st grade teacher PAE Mr. James Scott, Assistant Principal PAE Mrs. Aranita Davis, 1 st Grade teacher PAE Ms. Kristen Jasso, Lit, ACT Prep English SHS Ms. Julia Gibbons, SHS Spanish There was a motion by Mrs. Cress with a second by Mr. Barnes to approve the recommendation. AYES: 5: VOTING FOR: Cress, Morgan, Newby, Vose, Barnes : Dr. Bryant made a recommendation the board approve the following: The termination/nonrenewal of contract for Ms. Lillian Walton- Sp Ed Para MS The termination/nonrenewal of stipend for SJHS choir-ms. Loranelle Humphrey The nonrenewal of contract for Ms. Jessica Caldwell- Art Teacher

6 Page 6 A motion was made by Dr. Morgan with a second by Mr. Vose to approve the recommendations. AYES: 5 VOTING FOR: Cress, Newby, Vose, Morgan, Barnes There being no further business, President Newby adjourned the meeting at 7:25 p.m. We certify the minutes and transcripts of the regular board meeting held, to be complete and accurate to the best of our knowledge. ATTEST: President Superintendent