MARION COMMUNITY SCHOOLS MARION, INDIANA MINUTES OF THE REGULAR MEETING OF THE BOARD OF SCHOOL TRUSTEES OCTOBER 10, 2012

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1 19-12 MARION COMMUNITY SCHOOLS MARION, INDIANA MINUTES OF THE REGULAR MEETING OF THE BOARD OF SCHOOL TRUSTEES OCTOBER 10, 2012 The Board of School Trustees of Marion Community Schools met for a regular meeting on Wednesday,, in the Board Room of the Education Service Center, 1240 South Adams Street, Marion, Indiana, at 6:05 p.m. Board members present: Mr. Aaron Vermilion Mr. Greg Kitts Mrs. Cathy Moritz Mr. Scott Murphy Mr. Mike Luce Board members absent: Mrs. Katie Morgan Dr. Harry Hall Also present: Mr. Steve Edwards Dr. Ken Folks Mr. Jim McWhirt Mr. Scot Croner Mr. Troy Freeman Mrs. Lisa Graham Mrs. Kristi Phillippe Mr. Lennon Brown Mr. David Khalouf Mr. Greg Peden Distinguished Guests: Mr. John Butcher Mrs. Cindy Edwards Mrs. Stephanie Holcomb Mr. Derek Beigh Ms. Layla Price President 2 nd Vice President Secretary Member Member 1 st Vice President Member Superintendent Assistant Superintendent for Instruction Business Manager K-12 Instructional Coordinator Director of Support Services Director of Special Services TAP District Coordinator Marion High School Principal Kendall Elementary Principal Marion High School Athletic Director MTA President MTA Vice President MTA Representative Reporter, Chronicle-Tribune Reporter, WBAT-WCJC-WXXC Spectators/Patrons 20 I. CALL TO ORDER Mr. Vermilion, Board President, called the meeting to order. The Pledge of Allegiance to the Flag was given. There was a moment of silence.

2 Board of School Trustees RECOGNITION The Board recognized the Marion Giants Girls Golf Team and Coaches for their outstanding year and making it to the State competition for the first time in five years. Those recognized were: Kayla Endsley Sarah Bournique Sasha Glickfield Lindsay Holt Kayla Adamson Ashley Douglas Elissa Watson Head Coach Jack Raabe Assistant Coach Mark Hyman II. CONSENT AGENDA Mr. Edwards requested approval of the Board for the Consent Agenda Items as follows: MINUTES OF THE REGULAR MEETING HELD SEPTEMBER 26, PERSONNEL REPORTS ADDENDA PERSONNEL REPORTS MARION COMMUNITY SCHOOLS EXPENDITURE APPROVAL LIST APPROVAL OF FINANCIAL REPORTS REVISIONS TO STATEMENT OF BENEFITS Any Board member may request to breakout any consent agenda item and conduct a separate vote MINUTES OF THE REGULAR MEETING HELD SEPTEMBER 26, 2012 The Superintendent recommended approval of the minutes of the regular meeting held Wednesday, September 26, 2012 at 6:00 p.m PERSONNEL REPORTS The Personnel Reports consisted of: MARION COMMUNITY SCHOOLS PERSONNEL REPORTS 10/10/12 BARGAINING UNIT REPORT Addenda Position Recommendation Teneal Gardner Justice Marshall, Science Fair Club Sponsor and Patriot Cheer Squad Club Sponsor For the School Year Resignation

3 Board of School Trustees Cynthia Hurst Kendall, Grade 3 10/24/12 Sidney Lyons McCulloch, Math 9/21/12 CLASSIFIED REPORT Change in Assignment Valerie Janowski-Human From Tucker, Perkins Program of Study Coordinator (Other Employee Group) to Perkins Program of Study Coordinator (Professional Employee Group) 8/22/12 Family Medical Leave Deniece Aguilar ESC, Food Service Coordinator 10/1/12 through 10/15/12 Resignation Stacy Bass Riverview, Recess Monitor 10/2/12 Kendra Cline Kendall, Academic Specialist 9/28/12 Renee Lehrian Tucker, LPN Instructor 11/2/12 Additional Assignment Beth Carrico Frances Slocum, Crossing Guard 8/21/12 The Superintendent recommended approval of the Personnel Reports, as presented ADDENDA PERSONNEL REPORT The Addenda Personnel Report consisted of: MARION COMMUNITY SCHOOLS PERSONNEL REPORTS ADDENDA 10/10/12 BARGAINING UNIT REPORT Unpaid Leave of Absence Pam Detamore Justice Marshall, Grade 6 10/14/12 through 1/12/13

4 Board of School Trustees Addenda Position Resignation Evan Hammond MHS, Freshman Girls Basketball Coach 10/3/12 Addenda Position Recommendation Brooke Detamore McCulloch, Academic Team Coach Science Beginning with the School Year New Employee Estella Davis Allen, Kindergarten TBD CLASSIFIED REPORT Resignation Dennis Caplinger Riverview, Custodian 10/26/12 April Layman Transportation, Bus Driver 10/20/12 Renee Lehrian Tucker, LPN Instructor 11/2/12 New Employee Joe Sauer Allen, Instructional Educational Assistant 10/11/12 The Superintendent recommended approval of the Addenda Personnel Reports, as presented MARION COMMUNITY SCHOOLS EXPENDITURE APPROVAL LIST The Expenditure Approval List for 9/1/12 through 10/10/12 was presented. The report included accounts payable claims #83,122 through #83,324 for a total of 203 claims. The total dollar amount of claims was $1,471,469.05; of that amount $977, was expended from the General Fund. The Superintendent recommended approval of the expenditure approval list. (Exhibit A ) APPROVAL OF FINANCIAL REPORTS The Fund Summary report and the 2012 Expenditures Report were presented to the Board for approval REVISIONS TO STATEMENT OF BENEFITS The Superintendent recommended the Board approve the following revisions to the Statement of Benefits:

5 Board of School Trustees Page 24 Other Employees Delete the Perkins Program of Study Coordinator. 2. Page 26 Professional Employees Addition of Perkins Program of Study Coordinator. This move allows benefits for the Coordinator and is funded from the Perkins Grant. The compensation will move from an hourly rate to a salaried position to provide consistency with employees assigned to the Professional Employee Group. (Exhibit B ) Mr. Luce entered a motion to approve the Consent Agenda items through After a second by Mr. Murphy, the motion passed with a unanimous vote. III. ACTION ADOPTION OF BUDGET, CAPITAL PROJECTS FUND PLAN, AND BUS REPLACEMENT PLAN The process required by the State of Indiana to adopt the 2013 Budget, the Capital Projects Fund Plan, and the Bus Replacement Plan have been followed. As part of that process, we advertised as required, and conducted the required public hearing. Mr. McWhirt recommended the Board adopt the budgets and plans as presented. (Exhibits C, D, E ) Mrs. Moritz entered a motion to approve the Budget, Capital Projects Fund Plan, and Bus Replacement Plan, as presented. After a second by Mr. Luce, the motion passed with a unanimous vote TAX NEUTRALITY RESOLUTIONS As part of the 2013 budget adoption, Mr. McWhirt recommended the Board approve a Tax Neutrality Resolution. Indiana Code requires the School Corporation to reduce the levy for one or more of its funds in 2013 by an amount equal to the levy for debt service. The resolution authorizes the corporation to reduce the Capital Projects Fund for the year 2013 by the amount of the levy for its Severance Debt Service Fund. In addition, it was the administrations recommendation that the Board approve the Resolution to Neutralize Severance Debt Service Fund Levy. (Exhibits F and G ) Mr. Luce entered a motion to approve the two resolutions, as presented. Mrs. Moritz seconded the motion. The motion passed with a unanimous vote. IV. DISCUSSION/INFORMATION CATEGORY EXPENDITURE GOALS Public law encourages school corporations to undertake actions to save money in nonacademic areas so that more funds might be available for student instruction and learning. Mr. McWhirt reviewed the percentage of increase in Student Instructional Expenditures from 2006 to 2011 for Marion Community Schools SUMMER ROOFING PROJECTS Mr. Freeman reviewed the summer roofing projects and recommended the Board grant approval to proceed with Barton-Coe-Vilamaa for the design portion of the Frances Slocum roof project. The consensus of the Board was to approve the recommendation.

6 Board of School Trustees V. PUBLIC COMMENTS There were no public comments. VI. MARION TEACHERS ASSOCIATION COMMENTS Mr. Butcher reminded everyone that if they wanted to contribute to the Trunk or Treat, to please contact Stephanie Holcomb. VII. SUPERINTENDENT COMMENTS The Superintendent stated he appreciated the input of the public during the recent community meetings. The next step will be to contact the community stakeholders to meet and review the comments from the meetings and to get their input. The school board meet on November 14 th and this is also the same night as the 2012 Entrepreneur Dinner hosted by the Economic Growth Council, and that night they typically recognize the YEP. Mr. Edwards asked the Board to consider changing that Board meeting date so that he could attend the program. The Board agreed to change the date to November 7 th at 6pm. VIII. BOARD COMMENTS Mr. Murphy commented that he appreciated all the positive comments from people about the community meetings, as well as the tone of the meetings. Mr. Vermilion agreed with Mr. Murphy. The feedback was very good. IX. ADJOURNMENT The next scheduled meeting of the Board of School Trustees will be a regular meeting to be held on Wednesday, October 17, 2012, at 6:00 p.m. in the Board Room of the Education Service Center. There being no further comments, Mr. Vermilion adjourned the meeting at 6:39 p.m. Aaron Vermilion, President Katie Morgan, 1 st Vice President Greg Kitts, 2 nd Vice President Cathy Moritz, Secretary Dr. Harry Hall, Member F. Michael Luce, Member Scott Murphy, Member