RECORD OF PRECEEDINGS MINUTES OF WEST MUSKINGUM BOARD OF EDUCATION REGULAR MEETING JULY 16, 2014

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1 ROLL CALL The West Muskingum Board of Education held its regular meeting on July 16, 2014 at 6:00 p.m. in the West Muskingum Middle School library. President Dierkes called the meeting to order with the following members answering roll call: Mr. Ankrum, present; Mr. Dierkes, present; Mrs. Gutridge, present; Mr. Jeffers, present; Ms. Kalis, present. Everyone participated in the pledge to the American Flag. PROPOSED FIELD HOUSE CONCEPT Architect Brian Addis presented options which his organization has developed in working with a Community Committee that would like to raise outside funds to support the construction of a West Muskingum Fieldhouse to included locker rooms, weight rooms, gymnasium and restroom facilities. SPORTS TASK FORCE Brent Mirgon discussed with the Board the recommendations of the Sports Task Force as well as the organization and status of the Athletic Committee. GOVERNANCE POLICY REVIEW The Board reviewed the following governance policies: B/SR-1: Global Governance Management Connection B/SR-2: Unity of Control B/SR-3: Accountability of the Superintendent/Treasurer B/SR-4: Delegation to the Superintendent and Treasurer OHIO ACHIEVEMENT ASSESSMENT SCORES Dr. Harbron shared with the Board the results of the spring 2014 Ohio Achievement Assessment scores for grades three through eight MINUTES Motion made by Mrs. Gutridge, seconded by Mr. Jeffers to approve the minutes of the June 25, 2014 regular board meeting as presented. Roll Call: Mrs. Gutridge, yea; Mr. Jeffers, yea; Mr. Ankrum, yea; Ms. Kalis, yea; Mr. Dierkes, FINANCIAL REPORTS Motion made by Mrs. Gutridge, seconded by Mr. Ankrum to approve the June 2014 financial reports as presented. Roll Call: Mrs. Gutridge, yea; Mr. Ankrum, yea; Mr. Jeffers, yea; Ms. Kalis, yea; Mr. Dierkes,

2 AUDIT COMMITTEE REPORT Motion made by Mr. Ankrum, seconded by Mrs. Gutridge to approve the minutes of the Audit Committee meeting of June 25, 2014 as presented. Roll Call: Mr. Ankrum, yea; Mrs. Gutridge, yea; Mr. Jeffers, yea; Ms. Kalis, yea; Mr. Dierkes, OHIO SCHOOL COMP WORKERS COMP UNEMPLOYMENT TPA Motion made by Mr. Jeffers, seconded by Ms. Kalis to approve participation in the Ohio School Compensation OSBA/OASBO Workers Compensation Retrospective Group Rating Program for unemployment services through CompManagement with an annual fee of $ for the rating period of January 1, 2015 through December 31, Roll Call: Mr. Jeffers, yea; Ms. Kalis, yea; Mr. Ankrum, yea; Mrs. Gutridge, yea; Mr. Dierkes, RACE TO THE TOP GRANT The District has participated in the Race to the Top Grant through the Ohio Appalachian Collaborative. The grant was originally a four year grant, but has been extended for a fifth year. The District has elected to participate in in the extension SUPERINTENDENT S REPORT Motion made by Mrs. Gutridge, seconded by Mr. Ankrum to approve the following: A. Resignations 1. Joey Mobley Varsity Girls Golf Coach July 11, Laura Miller WMMS Volleyball Coach July 11, Kaylee Wilkin WMMS Cheerleading Coach July 11, Rick Fulkerson WMHS Associate Principal end of 2014 fiscal year contract 5. Angela Jones Falls Intervention Specialist end of 2014 fiscal year contract 6. Erin Burkhart Falls Grade 3/4 Teacher end of 2014 fiscal year contract 7. Emily Moon WMHS Science Teacher end of 2014 fiscal year contract 8. Emma McCullough Speech/Language Pathologist end of 2014 fiscal year contract 9. John Kimble General Utility July 11, 2014 (per WMSA negotiated contract probationary period, electing to return to his previous position of Falls Elementary Custodian, effective July 14, 2014) B. Employment of Personnel - pending proper completion of personnel requirements 1. Andrea Avers Elementary Music August 13, Darrin Vensil High School Science August 13, Kimberly Devoll Hopewell Intervention Specialist August 13, Morgan Daniel Falls Intervention Specialist August 13, Michele Merriam Falls Intervention Specialist August 13, 2014

3 C. Supplemental/Limited Contract(s) pending proper completion of personnel requirements 1. Michele Shirer WMMS Cross Country Coach Stipend-$1, D. Kindergarten Screening Personnel Kindergarten Screening July 30-July 31, 2014: 1. Virginia Clark Falls - Certified $20.00/hr. 2. Jill Lanning Falls - Certified $20.00/hr. 3. Cindi Kinney Falls - Certified $20.00/hr. 4. Carol Murphy Secretary - Classified daily rate E. District Classified Substitute List pending proper completion of personnel requirements 1. Steven Moore Custodian/maintenance July 16, 2014 Roll Call: Mrs. Gutridge, yea; Mr. Ankrum, yea; Mr. Jeffers, yea; Ms. Kalis, yea; Mr. Dierkes, EMPLOYMENT OF PERSONNEL Motion made by Mrs. Gutridge, seconded by Mr. Ankrum to approve the following pending proper completion of personnel requirements. 1. Lacie Murphy WMMS Intervention Specialist August 13, 2014 Roll Call: Mrs. Gutridge, yea; Mr. Ankrum, yea; Mr. Jeffers, abstain; Ms. Kalis, yea; Mr. Dierkes, EMPLOYMENT OF PERSONNEL Motion made by Mr. Jeffers, seconded by Ms. Kalis to approve the following: 1. Scott Gutridge Varsity Asst. Football Coach (Volunteer) July 16, 2014 Roll Call: Mr. Jeffers, yea; Ms. Kalis, yea; Mr. Ankrum, yea; Mrs. Gutridge, abstain; Mr. Dierkes, ONLINE LEARNING PROVIDERS FOR Motion made by Mrs. Gutridge, seconded by Mr. Jeffers to approve the following online learning providers as instructional and learning resources for the school year: 1. ALEKS - Math for students in third through the eighth grade. 2. Dreambox - Math for students in kindergarten through the second grade with limited usage by third grade.

4 3. iready - English Language Arts (ELA) in grades kindergarten through the eighth grade. Available through online grant from the Ohio Department of Education 4. Compass Learning - High school courses for credit recovery through advanced course work. 5. Scholastic Read Updating of the current program to be used identified reluctant readers in fifth through the eighth grade. 6. Explore Learning Reflex Math - Math fluency for students in third through high school. Roll Call: Mrs. Gutridge, yea; Mr. Jeffers, yea; Mr. Ankrum, yea; Ms. Kalis, yea; Mr. Dierkes, ONLINE LEARNING PURCHASES FOR Motion made by Mr. Jeffers, seconded by Mrs. Gutridge to approve the purchase of the following online learning programs: 1. McGraw Hill Education ALEKS - Math for students in third through the eighth grade ($22,750.00). 2. Dreambox Learning - Math for students in kindergarten through the second grade with limited usage by third grade ($10,550.00). 3. iready - English Language Arts (ELA) in grades K-8. Available through online grant from the Ohio Department of Education ($20, ) To be provided as part of a grant ran through ODE; no cost to the district. 4. Compass Learning - High school courses for credit recovery through advanced course work ($11,250.00). 5. Scholastic Read Updating of the current program to be used identified reluctant readers in fifth through the eighth grade ($10,854.00). 6. Explore Learning Reflex Math - Math fluency for students in third through high school ($8,886.50). Roll Call: Mr. Jeffers, yea; Mrs. Gutridge, yea; Mr. Ankrum, yea; Ms. Kalis, yea; Mr. Dierkes, NATIONAL NETWORK OF DIGITAL SCHOOLS Motion made by Mrs. Gutridge, seconded by Ms. Kalis to approve the contract/license agreement with the National Network of Digital School (NNDS) for the school year. Roll Call: Mrs. Gutridge, yea; Ms. Kalis, yea; Mr. Ankrum, yea; Mr. Jeffers, yea; Mr. Dierkes, yea. Motion carried.

5 TORNADO DIGITAL Motion made by Mrs. Gutridge, seconded by Mr. Jeffers to approve the contract with Cuyahoga County Educational Service Center to provide online and support services for West Muskingum Tornado Digital for the school year. Roll Call: Mrs. Gutridge, yea; Mr. Jeffers, yea; Ms. Kalis, yea; Mr. Ankrum, yea; Mr. Dierkes, DISOLUTION OF THE SPORTS COUNCIL Motion made by Mrs. Gutridge, seconded by Mr. Ankrum to dissolve the Sports Council. With the dissolution of the Sports Council, the recommendation athletic fund duties of budgeting and pay-to-participate fees will be made by a committee formed by the Superintendent. The committee consisting of the treasurer, high school principal, and athletic director will present annually to the Superintendent for recommendation to the Board of Education. Roll Call: Mrs. Gutridge, yea; Mr. Ankrum, yea; Mr. Jeffers, yea; Ms. Kalis, yea; Mr. Dierkes, yea. Motion carried AUTHORIZED REPRESENTATIVE AND DELGATING AUTHORITY FOR BUSINESS RELATED TO THE CONSTRUCTION PROJECT Motion made by Mr. Jeffers, seconded by Ms. Kalis to approve the following resolution: DESIGNATING BOARD S AUTHORIZED REPRESENTATIVE AND DELEGATING AUTHORITY FOR BUSINESS RELATED TO THE CONSTRUCTION PROJECT WHEREAS, the West Muskingum Local School District Board of Education (the Board ) plans to construct a new elementary school building and related improvements (the Project ) through the Ohio School Facilities Commission ( OSFC ) Classroom Facilities Assistance Program; and WHEREAS, the Project Agreement between the Board and the OSFC directs the Board to designate an authorized representative to make decisions on behalf of the Board, and the Board wishes to name its Superintendent as its authorized representative to make decisions related to the Project between Board meetings or to determine that a special meeting should be requested to make a Project decision by the Board; and WHEREAS, required services and items related to the Project may include, but are not limited to, site surveys, test borings, environmental studies, establishment of bank accounts, and obtaining required insurance, and such services and items may be required before beginning construction of any of the improvements included in the Project, all of which items are included in the budget for the Project approved by the Board; and WHEREAS, when using the construction manager at risk delivery model, the Board is also required to approve subcontractor criteria presented by the construction manager at risk and to approve the list of prequalified subcontractors from which pricing will be solicited to perform the work on the project; and WHEREAS, during construction of the Project, there will be changes to the work to be performed by the construction manager at risk and any other contractors awarded construction contracts for the Project that may result in changes to the contract sum and/or time for performance of one or more construction contracts, and these changes may be documented by field work orders before final pricing and scope of work is determined, so that work can proceed without delay, and/or change orders prepared by the Architect; and WHEREAS, Change Orders are requested by the Construction Manager and recommended by the Architect, after consultation with the Core Team and with the advice and support of the Project Manager assigned to the Project by the Ohio Facilities Construction Commission ( OFCC ), which is the contracting authority for the OSFC; and

6 WHEREAS, Change Orders require the written consent of the Board, as owner of the Project, and must be executed by the Architect, Construction Manager, and the OFCC; and WHEREAS, for Change Orders up to the amount of $50,000, the OFCC has delegated authority to its Project Manager to execute such Change Orders on its behalf so that work on the Project can proceed without interruption and delay; and WHEREAS, the Board wishes to give authority to the Superintendent for the review and approval of Field Work Orders and Change Orders for the Project up to $50,000 to match the authority provided by OFCC to the Project Manager; WHEREAS, the Board wishes to authorize its Superintendent and Treasurer to conduct such other business related to the Project as is required between Board meetings, including, but not limited to, approval of bid packages for work on the Project, signature on behalf of the Board for approvals and agreements for services and work related to the Project (so long as such items have been included in the project budget approved by the Board), establishment of bank accounts required for the Project, obtaining required insurance for the Project, placement of advertisements for bids for services and work related to the Project, the solicitation of proposals and quotations for services and work related to the Project, entering contracts for such services, payment of fees related to the Project, and all other related business activities without the necessity of bringing each item before the Board for approval; follows: NOW, THEREFORE, BE IT RESOLVED by the West Muskingum Local School District Board of Education as 1. The Superintendent is designated as the Board s authorized representative for reviewing issues requiring a decision between Board meetings and to make decisions on behalf of the Board or to request a special meeting for the required decision by the Board as a whole, including meeting with other governmental agencies to review issues related to the Project and to negotiate the terms of required improvements. 2. The Superintendent and Treasurer, in consultation with each other, are authorized to conduct whatever business related to the Project is required between Board meetings, including, but not limited to, approving bid packages for work on the Project, signing approvals and agreements for services and/or work in connection with the Project on behalf of the Board of Education, approving subcontractor criteria and a short-list of prequalified subcontractors, placement of advertisements for bids for services and work related to the Project, the solicitation of proposals and quotations for services and work related to the Project, entering contracts for such services, payment of fees related to the Project, and all other related business activities, including procurement of insurance coverage and establishment of banking accounts required for the Project. 3. The authority to approve and sign Change Orders on behalf of the Board is delegated as follows: (a) The Superintendent may sign Change Orders in amounts up to and including $50,000 on behalf of the Board, including deductive change orders. (b) The Board President or his/her designee may, in an emergency, sign Change Orders in amounts exceeding $50,000 if he/she reasonably believes that such action is needed prior to the next meeting of the Board to maintain the Project schedule and avoid additional costs and delays. (c) The Treasurer is authorized to issue purchase orders and sign any related documents required to finalize Change Orders approved pursuant to the authority granted in this resolution. 3. The Architect will maintain a record of all Change Orders related to the Project and shall provide a report of Change Orders pending and resolved to the Board on a monthly basis. Roll Call: Mr. Jeffers, yea; Ms. Kalis, yea; Mr. Ankrum, yea; Ms. Gutridge, yea; Mr. Dierkes, BOARD RETREAT DATES Motion made by Mr. Jeffers, seconded by Mrs. Gutridge to approve Thursday, September 4, 2014 and Monday, September 22, 2014 as board retreat dates in order for the board to review the

7 District s Master Plan for and discuss and identify future direction and priorities for the West Muskingum Local School District. Roll Call: Mr. Jeffers, yea; Mrs. Gutridge, yea; Mr. Ankrum, yea; Ms. Kalis, yea; Mr. Dierkes, EXECUTIVE SESSION Motion made by Mrs. Gutridge, seconded by Mr. Jeffers to go into executive session at 8:15 p.m. for personnel matters that includes the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee. Roll Call: Mrs. Gutridge, yea; Mr. Jeffers, yea; Mr. Ankrum, yea; Ms. Kalis, yea; Mr. Dierkes, Members returned from executive session at 8:30 p.m. with the following members answering roll call: Mr. Ankrum, present; Mr. Dierkes, present; Mrs. Gutridge, present; Mr. Jeffers, present; Ms. Kalis, present U.S. DEPARTMENT OF EDUCATION CONTRACT Motion made by Ms. Kalis, seconded by Mr. Jeffers to not approve the U.S. Department of Education contract presented and the corresponding request for leave of absence. Roll Call: Ms. Kalis, yea; Mr. Jeffers, yea; Mr. Ankrum, yea; Mrs. Gutridge, yea; Mr. Dierkes, yea. Motion carried ADJOURN Motion made by Mrs. Gutridge, seconded by Mr. Jeffers to adjourn. Roll Call: Mrs. Gutridge, yea; Mr. Jeffers, yea; Mr. Ankrum, yea; Ms. Kalis, yea; Mr. Dierkes, Treasurer Board President