Minutes ITEM: 9.1. GOLDEN PLAINS UNIFIED SCHOOL DISTRICT BOARD OF TRUSTEES Tuesday, November 17, 2015 Helm Elementary School MINUTES

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1 GOLDEN PLAINS UNIFIED SCHOOL DISTRICT BOARD OF TRUSTEES Tuesday, Helm Elementary School MINUTES PLEASE NOTE: *DESIGNATED TIMES FOR CONFERENCE/DISCUSSION ITEMS ARE ESTIMATES 1.0 The meeting was called to order by Superintendent Martín Macías at 6:01 a.m. 2.0 The Pledge of Allegiance was led by Superintendent Martín Macías 3.0 SWEARING IN NEW TRUSTEES Leticia Fernandez Tom J. Fairless Sal Parra, Jr. The roll call indicated the following trustees were present: Kathy Chaffin Tom J. Fairless Leticia Fernandez Sal Parra, Jr. Celina Rossetti Maryann Trujillo Arrived at 6:07 p.m. Kayla Toro Arrived at 6:38 p.m. Guest: Mayia Yang FCOE Legal Counsel Those in attendance were: Superintendent-Mr. Macías, Academic Director-Mr. Romo, Director of Business Services-Ms. Nowlin, Administrative Assistant Jo Ann Minnite, 4.0 ANNUAL ORGANIZATIONAL MEETING OF THE GOVERNING BOARD OF TRUSTEES Trustee Chaffin moved, and seconded by Trustee Fairless to amend the agenda wording to read from Annual Organizational Meeting to read an Election of Officers. Vote: Chaffin: Yes; Fairless: Yes; Fernandez: Yes; Parra: Yes; Rossetti: Yes; Trujillo: Absent; Vote: 5/0/2 Mr. Macías opens the nominations for Board President 4.1 Election of Board President Trustee Rossetti moved, and seconded by Trustee Chaffin to nominate Sal Parra as Board President. Trustee Chaffin moved and seconded by Trustee Fairless to close nominations.

2 Vote: Chaffin: Yes; Fairless: Yes; Fernandez: Yes; Parra: Yes; Rossetti: Yes; Trujillo: Absent; Vote: 5/0/2 Mr. Macias turns the meeting over to the Board President. Trustee Trujillo arrived at 6:07 p.m. 4.2 Election of Board Vice President Trustee Rossetti moved, and seconded by Trustee Fernandez to nominate Tom Fairless as Board Vice President. Trustee Chaffin moved and seconded by Trustee Trujillo to close nominations. 4.3 Election of Board Clerk Trustee Chaffin moved, and seconded by Trustee Fernandez to nominate Celina Rossetti as Board Clerk. Trustee Chaffin moved and seconded by Trustee Parra to close nominations. 4.4 Appointment of Superintendent as Secretary to the Board Trustee Chaffin moved, and seconded by Trustee Rossetti to approve Martín Macías, as Secretary to the Board of Trustees 4.5 Election of Voting Representative/Alternate Voting Representative for Fresno County Trustees Association Trustee Chaffin moved, and seconded by Trustee Rossetti to nominate Maryann Trujillo as Voting Representative. Trustee Chaffin moved and seconded by Trustee Parra to close nominations. Trustee Chaffin moved, and seconded by Trustee Rossetti to nominate Leticia Fernandez as Alternative Voting Representative. Trustee Chaffin moved and seconded by Trustee Parra to close nominations. 4.6 Establishment of Dates, Time and Locations of the Governing Board Meetings Trustee Rossetti moved, and seconded by Trustee Chaffin to approve the Establishment of Dates, Time and Locations of the Governing Board Meetings as presented. 4.7 Approval of the Statement of Facts, Mailing Permit and Signature Authorization Forms Trustee Chaffin moved, and seconded by Trustee Rossetti to approve the Statement of Facts, Mailing Permit and Signature Authorization Forms as presented.

3 4.8 Nomination for CSBA Delegate Assembly Trustee Trujillo moved, and seconded by Trustee Rossetti endorsed Leticia Fernandez to run for the CSBA Delegate Assembly. 4.9 APPROVAL OF AGENDA Trustee Chaffin moved, and seconded by Trustee Parra to approve the agenda with the amendment of Election of Officers on PUBLIC COMMENT REGARDING ITEMS TO BE DISCUSSED IN CLOSED SESSION Richard Gonzalez-parent and community member: Congratulated the new trustees on their positions. He spoke on other topics and wanted the trustees to consider when negotiating where our teachers are with our salary schedule compared to other district. He hoped they would make wise and make good choices to keep the district fiscally sound. Jose Gamboa-parent and community member: Gave the new board of trustees a welcome with congratulations. Mr. Gamboa asked another question, regarding the protocol when a student is sick at school and what the school does to notify parents. He was directed to talk with administration. Rosa Castillo and Liz Maria Arevalo, parents and community member: Rosa is hoping that more classes can be brought back to the high school and Jr. High-samples music, foreign language, P.E. better teachers. Also include the Jr. High for the classes and trips to the colleges and universities. Ms. Arevalo wanted to know what the district was going to do to make her daughter feel safe in returning back to school from her hospital visit. 6.0 CLOSED SESSION 6.1 Conference with Legal Counsel Anticipated Litigation Significant Exposure to Litigation 3 Potential Cases 2 Grievance Cases (Government Code Section (d) (2)) 6.2 Public Employee Appointment/Employment-Staffing List (Government Code Section 54957) Title of Position 6 Coaches 1 Cafeteria Supervisor 6.3 Government Code Section CONFERENCE WITH LABOR NEGOTIATORS Employee Organization; CTA Agency District Negotiator(s) Martín Macías - Superintendent 6.4 Public Employee Discipline/Dismissal/Release (Government Code Section 54957) Trustee Fernandez moved, and seconded by Trustee Parra to convene into closed session at 6:30 p.m. Student Trustee Kayla Toro arrived at 6:38 p.m.

4 7.0 RECONVENE TO OPEN SESSION: No Action was taken in Closed Session. The Board will reconvene into closed session after at the end of the meeting. 8.0 Public Comments Richard Gonzalez-Parent and Community Member, wanted the Board to reconsider 9.4 and the opportunity for the community to have a better opportunity with their input if there were two meeting a month. 9.0 Consent Agenda 9.1 Approve the Board of Education Meeting Minutes of November 3, Approve Intra-district and Inter-district Attendance Permits 9.3 Approve ADA/Enrollment Recap Report 9.4 Approve In the Matter of Setting the Date of the Annual Organizational Meeting of the Board Resolution Approve Personnel Transaction 9.6 Approve the Wrestling Invitational Tournament Overnight Trip **9.7 Approve Boys Varsity Basketball Tournament Overnight Trip Request Trustee Chaffin pulled 9.6 for further information. Coach Luis Dominguez answered the questions Trustee Chaffin asked regarding how many women chaperones, which stated Erica Gaytan would be going and Trustee Chaffin felt they needed another woman for the amount of girls. She asked if our bus driver was cover for lodging and Dominguez said yes by the Club. Maria Sandoval said she was planning on going also. District would be paying bus driver. Trustee Fairless moved, and seconded by Trustee Parra to approve consent agenda items 9.6 after questions were answered; Trustee Chaffin moved, seconded by Trustee Fairless to approve consent agenda items 9.1 through 9.4 as presented; Trustee Fernandez moved, seconded by Trustee Fairless to approve consent agenda item 9.5 all employees except B. 5 (b) Financial Analyst II/Purchasing as presented and table until December 8, 2015 as presented; The Board had questions on Item 9.7 and the coach Johnny Gonzalez answered those questions. Trustee Fernandez moved, seconded by Trustee Rossetti to approve consent agenda item 9.7 as presented;

5 10.0 SHARING / LEARNING / COMMUNICATION Informational 10.1 Update on Prop 39 from TerraVerde-Margaret Emily Meg had a power point with the information on TerraVerde being a leading California School District independent energy and solar advisor. Funds distributed on a per-student basis plus a weighing for Free and Reduced Price Meals. A total 5 year estimated combined allocation for GPUSD is $605, To release grant funding, district must submit Energy Expenditure Plan (EEP) to California Energy Commission for approval. Plan supported by an Investment Grade Energy audit. Total project cost: $2,385,011 Prop 39 Contribution-$605,887 PG&E Rebates-$40,315 PG&E OBF Loan-$517,770 District cash contribution-$1,221,039 Time estimated December 8, 2015 for Board approval, January 2016 Board approval of contractor selection, Construction start June 2016 and Construction finished August NEW BUSINESS 11.1 District's July 1st, 2015 establishment of a conversion from employee sick days to sick hours Mr. Courtney teacher at Tranquillity Elementary brought to the board information regarding the calculations for sick leave being changed from days to hours on July 1, In the change he lost hours with the conversion. Mr. Courtney used himself as an example and was very concerned that when he retired he would be losing all those hours Trustee Fernandez moved, and seconded by Trustee Fairless to approve setting District Goal s and setting a date, time and place as Saturday, November 21, 2015 from 9:00 a.m. to 3:00 p.m. at the District Office and Board Training on January 23, BUSINESS SERVICES 12.1 Property Management Update Informational - LeAnn Nowlin Nothing to Report and on December 8, will have a comparable report Trustee Fernandez moved, and seconded by Trustee Chaffin to table the Facilities updates per Measure G issued until the December 8, 2015 board meeting. Mr. Gonzalez spoke in regards to the board tabling Measure G, letting the board know they need to make a decision no matter which way they decide. With the stadium being the largest project the board needs to give direction to move forward. Trustee Fairless shared his concern regarding properly using the parking lot off of Randoff Street and not using the walkway between the street and the baseball field. Trustee Fairless just wants things done right and he also feels the community wants to be more involved.

6 12.3 Update on Measure G Informational LeAnn Nowlin Ms. Nowlin shared with the board that the selling of the Bonds was very successful. Interest rate was lower than expected at a 3.82% interest rate which would mean a slightly lower rate for the tax payers. All the bonds were purchased for the $11,000,000. Trustee Toro left at 9:06 p.m SUPERINTENDENT S REPORT 13.1 ELA/ELD Framework Instructional Materials Field Test will be held at the FCOE on December 4 th. Ms. Bustos shared that the CES staff are getting away from past practices with medals and wanting to do more for more winners, example- special field trip, and several other ideas CSBAAEC Annual Conference and Trade show in San Diego December 3-5, 2015 Mr. Macias and Celina Rossetti planning to attend Scanning Student and Personnel files as permanent records for future referrals There will be more discussion on the December 8 th, board meeting Stanford University Project This is a 2 ½ year project building capacity from within ITEMS BY BOARD MEMBERS 14.1 Proposed Agenda Items by Board Members Trustee Chaffin moved, and seconded by Trustee Fernandez to cancel the December 1, 2015 and December 15, 2015 Board Meetings Toro: Absent; Chaffin: Yes; Fairless: Yes; Fernandez: Yes; Parra: Yes; Rossetti: Yes; Toro: Absent Trustee Fairless requested that 9.5 personnel B 5(b) be placed on the December 8 th agenda. Trustee Fairless requested Measure G-Facilities be placed back on the December 8 th agenda. Trustee Trujillo requested an update from the Oversite Committee on December 8 th, agenda. LeAnn mentioned Prop 39 needs an approval to go forward Information Sharing (if any) by Board Members Trustee Fairless shared how wonderful it was that the Board has supported THS FFA and their trip to Washington DC and the social media and Trustee Toro was very appreciated. Trustee Rossetti shared that the Tranquillity Aggies did really well at the Selland Arena for a dance competition and will be going to Las Vegas on January 23, Trustee Rossetti also wanted to thank the community and Lions Club for the donations and support. Trustee Fernandez shared that the Cantua Students being in the Fresno Bee with their art projects and the Fresno Fair recyclable projects, 63 students got a first place. Cantua also had the loudest yell for a contest FUTURE BOARD MEETING DATES / LOCATIONS Tuesday, December 8, 2015, Tranquillity Elementary School 6:00 p.m. Closed Session; 7:00 p.m. Open Session;

7 Trustee Fernandez moved, and seconded by Trustee Chaffin to reconvene into closed session at 9:26 p.m. Toro: Absent Trustee Fernandez moved, and seconded by Trustee Fairless to reconvene into open session at 10:08 p.m. Toro: Absent 16.0 ADJOURNMENT Trustee Chaffin moved, and seconded by Trustee Fernandez to reconvene into open session at 10:09 p.m. Toro: Absent; _/s/ Jo Ann R. Minnite Secretary _/s/ Celina Rossetti Clerk Approved: December, 2015