PERSONNEL COMMISSION HACIENDA LA PUENTE UNIFIED SCHOOL DISTRICT

Transcription

1 PERSONNEL COMMISSION HACIENDA LA PUENTE UNIFIED SCHOOL DISTRICT Personnel Commission Meeting Agenda May 9, 2018

2 PERSONNEL COMMISSION HACIENDA LA PUENTE UNIFIED SCHOOL DISTRICT East Gale Avenue City of Industry, California AGENDA REGULAR MEETING May 9, :30 P.M. in the Board Room Meeting called to order by at p.m. PLEDGE OF ALLEGIANCE: ROLL CALL: Anita Perez, Chair Jeanne Gooch, Vice Chair Anita Ford, Member Israel Cobos, Personnel Director Khrynston Samreth, Personnel Analyst Jennifer Chen, Associate Personnel Analyst I. GENERAL FUNCTIONS REFERENCE ACTION 1. Approve the agenda as submitted or amended. Moved by Seconded Vote 2. Approve minutes of the regular meeting 1 Moved by of April 10, Seconded Vote 3. Budget Discussion No Action Required. 4. Adjourn regular meeting to a public hearing Moved by on the Personnel Commission Budget for the Seconded fiscal year. Vote Adjourned regular meeting at p.m. Reconvened regular meeting at p.m. 5. Approve Personnel Commission Budget 2 Moved by for the fiscal year. Seconded Vote 6. Director s Report. 3 No Action Required Page 1 of 3

3 7. Communications. a. CSEA b. SEIU c. Administration d. Audience members who filed a request to speak II. SELECTION PROCESS REFERENCE ACTION 1. Receive Test Plan information. 4 No Action Required 2. Receive Provisional Assignment report. 5 No Action Required 3. Approve ratification of the following Sep. Doc. Moved by Eligibility list(s): A. Seconded Vote Carpenter, #0606/0118 Director of Food Services, #1722/0118 Grounds Worker I, #0816/0218 Grounds Worker II, #0818/0218 Personnel Assistant, #0908/0218 Secretary I, #0334/0118 Merged 4. Ratify the removal of the following eligible(s) Sep. Doc. Moved by in accordance with Personnel Commission B. Seconded Rules and : Vote Custodian I, #0806/0917 Eligible(s) # Instructional Aide I Special Education, #0260/0917 Eligible(s) # Purchasing Supervisor, #1214/1117 Eligible(s) # Notification of the removal of the following Sep. Doc. No Action Required eligible(s) in accordance with the Personnel C. Commission Rule and 4.2.1: Instructional Aide I Special Education, #0260/0917 Eligible(s) # III. CLASSIFICATION AND SALARY 1. Rescind the action taken July 11, 2017, to reclassify 6 Moved by the Associate Personnel Analyst incumbent to the Seconded position of Personnel Analyst, and place at Range M-7 on Vote the Management salary schedule, effective July 12, 2017 to comply with Education Code Page 2 of 3

4 IV. RULES AND REGULATIONS 1. None. V. CHARGES AND HEARINGS 1. None. VI. OTHER REFERENCE ACTION 1. Unfinished Business. No Action Required 2. Commissioner s Comments. No Action Required 3. Adjourn to Closed Session Moved by Government Code 54957: Seconded Public Employee Performance Evaluation. Vote Title: Personnel Director Adjourned to Closed Session p.m. Reconvened to regular meeting p.m. NEXT REGULAR MEETING Date: June 5, 2018 Time: 4:30 p.m. Location: Board Room ADJOURNMENT: p.m. Pursuant to Government Code , a copy of all documents related to any item on this agenda that have been submitted to the Commission may be obtained from the Commission office, E. Gale Avenue, City of Industry, CA Persons requiring accommodation in order to view the agenda or participate in the meeting, may make the request for accommodation to the Personnel Director at at least 24 hours in advance of the meeting. (Government Code (a) 1.) Page 3 of 3

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6 PERSONNEL COMMISSION HACIENDA LA PUENTE UNIFIED SCHOOL DISTRICT MINUTES OF THE REGULAR MEETING OF April 10, 2018 PRELIMINARY CALL TO ORDER MEMBERS PRESENT STAFF MEMBERS PRESENT OTHERS PRESENT The meeting of the Personnel Commission of the Hacienda La Puente Unified School District was called to order by Ms. Anita Perez, Chair, at 4:30 p.m., in the Board Room, East Gale Avenue, City of Industry, California. Ms. Anita Perez, Chair Ms. Jeanne Gooch, Vice Chair Ms. Anita Ford, Member Mr. Israel Cobos, Personnel Director Ms. Patricia Heineke, Interim Personnel Director Ms. Carol Kelly, Personnel Assistant See Visitor s Register I. GENERAL FUNCTIONS AGENDA APPROVED AS SUBMITTED 203. Vote 2-0 Ms. Ford-Yes Ms. Gooch-Yes Ms. Ford, Member, moved to approve the agenda as submitted. MINUTES APPROVED AS SUBMITTED 204. Vote 2-0 Ms. Gooch-Yes Ms. Ford-Yes Ms. Gooch, Vice Chair, moved to approve the minutes of the regular meeting of March 6, PRELIMINARY DISCUSSION OF THE PERSONNEL COMMISSION BUDGET FOR THE FISCAL YEAR DIRECTOR S REPORT 205. Mr. Cobos, Personnel Director, presented the preliminary Personnel Commission Budget to the Commission for discussion. No action was required Recruitment updates: Mr. Cobos provided updates on completed eligibility lists, along with current and upcoming recruitments. Mr. Cobos reviewed two errors made on the Custodian II and the Media Center Clerk eligibility lists. Staff made the appropriate corrections, reviewed the errors with Human Resources, and apologized to the applicants. Staff has reviewed and corrected department procedures to prevent errors in the future. Page 1 of 5

7 207. Classification and Salary updates: Mr. Cobos reported that the Food Services study completed in 2015, will be re-examined and recommendations will be submitted to Administration for review. Mr. Cobos, in the absence of Mr. Samreth, Personnel Analyst, reported that Ms. Jill Rojas, Assistant Superintendent, Human Resources, met with staff and provided suggestions to incorporate in the class descriptions for the Instructional Support Study. Staff will schedule discussions with incumbents and with the Unions, prior to making recommendations to the Commission. Mr. Cobos reviewed the verbiage changes made to the reclassification recommendation for Associate Personnel Analyst to Personnel Analyst, listed on the agenda Mr. Cobos invited the Commissioners to attend the following conferences: PCASC Mini-conference in Anaheim on June 1, CSPCA Annual conference in Anaheim in February Mr. Cobos reminded the Commissioners of the Classified Employee Service Awards on Wednesday, April 18, He welcomed and invited everyone to attend the celebration with the classified employees being honored. COMMUNICATIONS 210. Ms. Margaret Caldera, CSEA President, welcomed Mr. Cobos to his new position of Personnel Director. Ms. Caldera spoke to the Commission to review CSEA concerns regarding the action taken on July 11, 2017, to reclassify the position of Associate Personnel Analyst to Personnel Analyst, and the revised class description and salary allocation for the Warehouse Delivery Worker Mrs. Annie Bui, Associate Superintendent, Business Services, spoke to the Commission to clarify that the budget process should have included a meeting with her to review the proposed budget, prior to submitting it to the Commission, and that she had not yet reviewed the preliminary Personnel Commission budget. Mrs. Bui, on behalf of Business Services, requested that the Commission rescind the action of July 11, 2017, to reclassify the Associate Personnel Analyst to Personnel Analyst. The District opposed the reclassification because it would create a misalignment in the management to employee ratio Ms. Jill Rojas, Assistant Superintendent, Human Resources, welcomed Mr. Cobos to the position of Personnel Director. Page 2 of 5

8 Ms. Rojas thanked Ms. Patricia Heineke, Interim Personnel Director, for recognizing the memo dated July 11, 2017, to reclassify the Associate Personnel Analyst to Personnel Analyst, had incorrect information. She requested the Commission to table the action on the agenda and schedule a meeting between the District and the Commission in order to discuss and agree on a resolution Ms. Marie Erazo, Instructional Aide II Special Education (IA II), Stimson Learning Center, addressed the Commission to inquire about the status of the Instructional Support Study. She expressed concern that the current class description does not include some of the duties and training required of the position. Ms. Erazo believes the program at Stimson and the duties performed by the IA II s provide necessary support to the District and the Community. She requested the additional duties and required training be included in the class description, along with appropriate compensation Ms. Maria Wise, Instructional Aide II Special Education, Stimson Learning Center, spoke to the Commission to express the same concerns as Ms. Erazo. She agreed that the duties and training required of the position need to be included in the class description, along with appropriate compensation Ms. Liza Guzman, Instructional Aide II Special Education, Stimson Learning Center, expressed the same concerns as Ms. Erazo and Ms. Wise regarding the class description and appropriate compensation. In addition, she shared her concern for the safety of the students and staff, because there is no security assigned to the Stimson Learning Center site Ms. Jeanette Raygoza, Personnel Technician, addressed the Commission to ask why the Commission approved replacing the Senior Personnel Analyst position with Personnel Analyst. II. SELECTION PROCESS RECEIVED TEST PLAN RECEIVED PROVISIONAL ASSIGNMENT REPORT 217. Received Test Plan. No action was required Received Provisional Assignment report. No action was required. RATIFIED ELIGIBILITY LISTS 219. Vote 2-0 Ms. Gooch-Yes Ms. Ford-Yes Ms. Gooch moved to approve ratification of the following eligibility lists: Attendance Clerk, #0310/0118 Bus Driver Trainer, #1310/0218 Bus Driver, #1302/0614 Merged Cafeteria Worker I, #0506/1016 Merged Director of Fiscal Services, #1720/1217 Merged Personnel Technician, #0914/0118 Police and Safety Communications Specialist, #1106/1217 Page 3 of 5

9 RATIFIED REMOVAL OF ELIGIBLES 220. Vote 2-0 Ms. Ford-Yes Ms. Gooch-Yes Ms. Ford moved to approve ratification of the following eligible(s) for removal in accordance with Personnel Commission Rules and Cafeteria Worker I, #0516/1016 Eligible(s) # , # , # , # , Instructional Aide - Classroom, #0211/1017 Eligible(s) # , # Instructional Aide II Special Education, #0262/1217 Eligible(s) # , # Language Assessment Technician, #0250/1216 Eligible(s) # Media Center Aide, #0704/0717 Eligible(s) # Secretary I, #0334/0217 Eligible(s) # RATIFIED REMOVAL OF ELIGIBLE 221. Vote 2-0 Ms. Gooch-Yes Ms. Ford-Yes Ms. Gooch moved to approve ratification of the following eligible. Media Center Clerk, #0706/0916 Eligible # III. CLASSIFICATION AND SALARY REJECTED REVISED CLASS DESCRIPTION 222. Vote 2-1 Ms. Ford-Yes Ms. Gooch-No Ms. Perez-No Ms. Ford moved to approve the revised class description of Carpenter, to comply with Education Code Ms. Gooch voted no, Ms. Perez voted no. The motion to approve the revised class description was rejected. APPROVED AMENDMENT TO TABLE THE 223. Vote 2-1 Ms. Ford-Yes Ms. Gooch-No Ms. Perez-Yes RECLASSIFICATION RECOMENDATION Ms. Ford moved to amend the motion and table the recommendation in order to allow the Commission and Administration to address the issue and agree on an appropriate resolution to the action taken on July 11, 2017, to reclassify the Associate Personnel Analyst Incumbent to the position of Personnel Analyst. IV. RULES AND REGULATIONS 224. None. V. CHARGES AND HEARINGS 225. None. Page 4 of 5

10 VI. OTHER UNFINISHED BUSINESS 226. None. CLOSED SESSION 227. Vote 2-0 Ms. Gooch-Yes Ms. Ford-Yes Ms. Gooch moved to adjourn to closed session. Adjourned to closed session Government code 54957: Public Employee Performance Evaluation. Title: Personnel Director Adjourned to closed session 5:44 p.m. Reconvened to regular session 6:13 p.m. COMMISSIONER S COMMENTS 228. Ms. Ford thanked the Stimson Learning Center IA II s for their participation in the meeting, and expressed appreciation for the work being performed at Stimson. Ms. Ford thanked Ms. Carol Kelly, Personnel Assistant, for her dedicated service to the District and Personnel Commission Ms. Gooch expressed her support of classified employees and thanked the employees in attendance for sharing their concerns with the Commission Ms. Perez thanked the audience for attending the meeting, and expressed her appreciation to the IA II s from Stimson Learning Center for sharing their concerns. NEXT REGULAR MEETING 231. The next regular meeting is scheduled for: Tuesday, May 1, 2018, at 4:30 p.m. Meeting adjourned at: 6:14 p.m. Submitted by Israel Cobos, Personnel Director Approved 05/01/18 by Date Anita Perez, Chair Page 5 of 5

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14 Personnel Commission Proposed Salary Budget % 6.200% 1.450% 0.050% 2.850% 4.000% With Salary Increase STIP % FTE BU MOS YR SAL PERS OASDI MEDICARE SUI W/C H & W Ret. Ben. TOTAL SAL POSITION RG/STEP Current Salary Bargaining Unit Commissioner N/A 1.00 NE , ,829 Commissioner N/A 1.00 NE , ,829 Commissioner N/A 1.00 NE , ,829 Personnel Director M ,717 N/A 139,717 2, YY ,817 25,669 8,793 2, ,042 11,900 5, ,020 Personnel Analyst M ,200 N/A 83, YY 12 83,200 15,059 5,158 1, ,371 11,900 3, , ,117 41,108 14,081 3, ,473 59,500 9, ,771 Personnel Sepcialist Limited term Intern B-26 40,660 CSEA BB 12 40,660-2, , ,950 Assoc. Pers. Analyst B ,297 CSEA 78, BB 12 78,297 14,172 4,854 1, ,231 3, ,861 Personnel Asst. S ,848 SEIU 59, BB 12 59,848 10,832 3, ,706 11,900 2,394 91,288 Personnel Tech. B ,770 CSEA 47, BB 12 47,770 8,646 2, ,361 11,900 1,911 75,267 Personnel Tech. (28 hrs) B ,153 CSEA 32, BB 12 22,507 4,074 1, , , ,083 37,725 15,443 3, ,099 29,750 8, ,173 Total Salary Total PERS Total OASDI Total MEDICARE Total SUI Total W/C Total H & W Total PERS RED TOTAL 476,200 78,833 29,524 6, ,572 89,250 17, ,943

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16 Director s Report: May 1, 2018 Completed Recruitments with Date List Established Carpenter 5/4 Director of Food Services 4/11 Groundsworker I 4/25 Groundsworker II 4/18 Personnel Assistant 4/20 Secretary I 4/4 Current Recruitments with Last Day To File Bus Driver Trainer (Open and Promotional) - Continuous Cafeteria Worker I (Open and Promotional) - Continuous Instructional Aide I Special Education (Open and Promotional) 5/16 Instructional Aide I Special Education Bilingual (Open and Promotional) 5/16 Instructional Materials Attendant (Open and Promotional) 5/15 Purchasing Supervisor (Open and promotional with promotional taking precedence) 5/16 School Office Manager I (Promotional Only) 3/16 Oral 5/2 Upcoming Recruitments Assistant Director of Food Services Assistant Director Network Computer Services Athletic P.E. Technician (Male) Cafeteria Manager I Custodian I Custodian II Instructional Aide Auto Mechanics Office Assistant Sign Language Interpreter Adult School Speech and Language Pathology Assistant Classification and Salary Food Services Study o Completed Will be re-examining and re-submitting to HR Instructional Support Study o Discussions with District Administration continue o Discussion with Unions to be scheduled

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18 PERSONNEL COMMISSION TEST PLAN Req to test received Posted Closed Days Posted Field of Competition Written Test/T & E S.I./Perf Test List Established Bus. Days From Closing Assistant Recruiter Analyst Status Bus Driver Trainer 1 09/27 02/14 Continuous O&P na TBD 04/04 KS Active Cafeteria Worker I 1 10/26 10/26 Continuous O&P TBD TBD 03/14 AM JC Active Carpenter 12/15 02/28 03/21 15 O&P 3/30 04/20 05/04 31 JR KS Elist Instructional Aide I Special Ed n/a 04/25 05/16 16 O&P TBD TBD JR JC Active Instructional Aide I Special Ed Bilingual n/a 04/25 05/16 16 O&P TBD TBD JR JC Active Director of Food Services 12/22 01/29 03/07 25 O&P na 3/22, 4/2 04/11 24 KS Elist Grounds Worker I 07/05 02/27 03/20 15 O&P 3/30 04/17 04/25 25 AM JC Elist Grounds Worker II 07/05 02/27 03/20 15 P na 04/10 04/18 20 AM JC Elist Instructional Materials Attendant 02/02 04/24 05/15 16 O&P TBD TBD AM JC Active Personnel Assistant n/a 02/22 03/15 15 O&P TBD 3/28 4/5 04/20 25 JR JC Elist Purchasing Supervisor 1 11/16 04/25 05/16 15 OPP TBD TBD JR KS Active School Office Manager I 12/19 02/23 03/16 15 P n/a 4/11, 5/2 JR KS Active Secretary I 1 12/21 01/26 02/20 15 P n/a 3/8, 3/27 04/04 31 JR KS Elist 1 Merged 5/4/2018

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20 PROVISIONAL ASSIGNMENT REPORT April 2018 Education Code Sections on Provisional Assignment When no eligibility list exists for a position in the classified service, an employee may receive provisional appointments which may accumulate to a total of 90 working days. A 90- calendar-day interval shall then elapse during which the person will be ineligible to serve in any full-time provisional capacity. No person shall be employed in provisional capacities under a given governing board for a total of more than 126 working days in any one fiscal year, except that when no one is available on an appropriate eligibility list for a part-time position, as defined in Section 45256, successive 90 working days provisional appointments may be made to the part-time position for a total of more than 126 working days in any one fiscal year The personnel commission may authorize the extension of a provisional employee's assignment for a period not to exceed 36 working days provided the following requirements are met: (a) An examination for the class was completed during the first 90 working days of his provisional assignment. (b) Evidence satisfactory to the personnel commission is presented indicating: (1) That an adequate recruitment effort has been and is being made. (2) That extension of the provisional assignment is necessary to carry on vital functions of the district. (3) That the position cannot be satisfactorily filled by use of other employment lists or procedures. Provisional Last: First: Current Classification: WOC as: Location: For: Reason: Start Date: Canales Eloisa Office Assistant Police and Safety Communications Specialist Police and Safety Vacancy End Date: Vacancy 07/01/17 Until filled Details: Eligibility list established 03/07/18 Flamenco Elba Cafeteria Worker I Cafeteria Worker II Workman HS Sylvia Vallejo LOA 03/09/18 05/24/18 Leave of absence Perez Leticia Cafeteria Worker II Cafeteria Manager I Del Valle Monique Carlo LOA 01/26/18 05/17/18 Leave of absence 1

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22 SUBJECT TO THE APPROVAL OF THE PERSONNEL COMMISSION RECLASSIFICATION: ASSOCIATE PERSONNEL ANALYST TO PERSONNEL ANALYST Report Date: April 26, 2018 Recommendation The Personnel Director recommends that the Personnel Commission rescind the action taken July 11, 2017, to reclassify the Associate Personnel Analyst incumbent to the position of Personnel Analyst, and place at Range M-7 effective July 12, 2017 to comply with Education Code Background During the Personnel Commission meeting on July 11, 2017, the Commission took action to reclassify the Associate Personnel Analyst incumbent to the position of Personnel Analyst. Since that time, this action has not been sanctioned due to conflicting points of view between the Personnel Commission and District Administration regarding the action. A few of the issues that have been brought forth are: Number of management positions in the Personnel Commission (the reclassification of the Associate Personnel Analyst position to Personnel Analyst would create another management level position with a ratio of 3 management positions out of 6 total positions in the Personnel Commission office) o This management employee to total employee ratio is unfavorable in comparison to all other departments in the district Conflicting points of view regarding the reason (gradual accretion of duties over two years) for the reclassification of the position o Due to specific circumstances related to the intermittent nature of the two year time frame in which the gradual accretion of duties occurred, there is not alignment on the reason and the wording of the original action that took place on July 11, 2017 Analysis Actions Taken Meetings have taken place to understand the concerns of those involved and interested in the original action that took place during the Personnel Commission meeting on July 11, 2017: o Personnel Commission Meeting on October 3, 2017 o Personnel Commission Meeting on November 7, 2017 o Personnel Commission Meeting on April 10, 2018 o Meeting with Jill Rojas, Assistant Superintendent, Human Resources o Meeting with Annie Bui, Associate Superintendent, Business Services o Meeting with Margaret Caldera, CSEA President o Meetings with Patricia Heineke, Interim Personnel Director Review and analysis of the duties for the classifications of Associate Personnel Analyst and Personnel Analyst o Findings No significant overlap of duties based on the class description

23 Recommendation Based on all the information that has been gathered and reviewed, the Personnel Director recommends rescinding the action taken July 11, 2017, to reclassify the Associate Personnel Analyst incumbent to the position of Personnel Analyst, and place at Range M-7 effective July 12, 2017 to comply with Education Code This action will allow the Personnel Director to further analyze the department work structure and work flow to assess and ensure efficiencies, productivity and achievement of strategic objectives of the Personnel Commission. In addition, the Personnel Director will be able to ensure the team is working in their intended classification until it can be determined if a reclassification is indeed necessary. At that time, the topic of reclassification can be validated, revisited and presented in a manner in which the action will be supported on all sides.