CONSENT AGENDA. A. Call to Order B. Roll Call C. Pledge of Allegiance and Song D. Special Observance E. Recognitions F.

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1 Laredo I.S.D. Board of Trustees Laredo I.S.D. Public Facility Corporation Board of Directors Regular Board Meeting Tuesday, January 15, :00 PM Amber Yeary Board Room Houston St. Laredo, TX A. Call to Order B. Roll Call C. Pledge of Allegiance and Song D. Special Observance E. Recognitions F. Public Forum CONSENT AGENDA Items listed in this part of the LISD Board Meeting Agenda have been presented and discussed at previous Board Meetings, Board Committee Meetings, or are considered to be routine items or matters. 1. Approval and/or ratification of: A. Monthly Disbursements B. Un-audited Financial Statements C. Donations Report D. Tax Collection Report 2. Approval of Minutes: Special Call Meeting ~ November 13, 2012 Regular Board Meeting ~ December 13, 2012 President of the Board of Trustees 1

2 3. Discussion and possible action on the following budget amendments Date Description Department Fund Amount 3A. January 10, BA # Discussion and possible 2013 action to approve the General Operating Fund budget amendment in the amount of $4,528 as a result of transfers between functional expenditure categories. Financial Management Department Fund General Operating Fund $4,528 Accounting and Reporting Update 14, formal budget amendments are required in order to be in compliance with 3B. January 10, BA # Discussion and possible Financial Management Fund $6, action to approve the P.P.F.C.O. Fund Department P.P.F.C.O. (196) budget amendment in the amount of $6,800 as a result of transfers between functional expenditure categories to purchase mariachi uniforms. Accounting and Reporting Update 15, formal budget amendments are required in order to be in compliance with 3C. January 10, BA # Discussion and possible Financial Management 2013 action to approve the General Department Operating Fund (199) budget amendment in the amount of $100,000 to increase the local revenue budget and increase appropriations to fund band instrument repairs. Fund General Fund $100,000 Accounting and Reporting Update 15, formal budget amendments are required in order to be in compliance with 3D. January 10, BA # Discussion and possible 2013 action to approve the QZAB #3 Series 2005 (630) budget amendment in the amount of $1,000 to allocate funds for construction materials and testing services for the Canopy projects at Santo Nino Elementary, Milton Elementary, and Memorial Middle. Financial Management Department/ Construction Department Fund $8 $1,000 Million Series 2005 QZAB #3 Accounting and Reporting Update 15, formal budget amendments are required in order to be in compliance with 2

3 Date Description Department Fund Amount 3E. January 10, 2013 BA # Discussion and possible action to approve the General Operating Fund(199) budget amendment in the amount of $460,000 from Committed Fund Balance to appropriate funding for the electronic scoreboard at Shirley Field. Financial Management Department Fund General Operating Fund $460,000 Accounting and Reporting Update 15, formal budget amendments are required in order to be in compliance with 4. Bids, Proposals, Quotations & Contracts Date Description Recommendation Time Period Avail Amt 4A. December 10, 2012 DIR(Department of Information Resources) Co-Op: ipads, Applications, Licenses and Implementation Services Information Technology Department The evaluation committee recommends renewal of the contract to Apple, Inc. for an estimated amount of $3,425,934, which represents the best value to the District. Purchase orders will processed on "as needed" basis. In effect for a period of one year beginning January 18, 2013 and ending January 17, 2014 with an option to renew. Funding is available in the expenditure account code(s). Historical expenditures for one year were $2,630,825. Estimated expenditures for one year are $3,425,934. Purpose: To comply with procurement requirements to purchase ipads. The District will purchase an estimated 4,471 ipads at an average estimated per unit price of $ The District will purchase K-12 learning applications (apps) such as the Read and Write Collection, Math Collection, Astronomy and Earth Science and other useful applications. 4B. December 13, 2012 Texas Association of School Board (TASB) Buy Board: TI - Nspire Touchpad Graphing Calculators Division of Curriculum & Instruction The evaluation committee recommends awarding a contract to D & H Distributing Co. for an estimated amount of $70,283, which represents the best value to the District. Purchase orders will be processed on an "as needed" basis. In effect for a period of one year (first) beginning January 18, 2013 and ending on January 17, 2014 with an option to renew for a second and a third (final) year. Funding is pending NOGA (Notice of Grant Award) which should be received by February 1, Historical expenditures for one year were $40,159. Estimated expenditures for one year are $70,283. Purpose: To comply with procurement requirements to purchase TI-Nspire Touchpad Graphing calculators. The District will purchase 390 calculators for Cigarroa High School that will be used by students in preparation for the STAAR examination. Staff anticipates that an additional 215 units will be purchased by other schools as funding becomes available. The calculators have a per unit cost of $

4 Date Description Recommendation Time Period Avail Amt 4C. December 19, 2012 Texas Association of School Board (TASB) Buy Board: Elementary and Secondary Reading Initiative Division of Curriculum and Instruction The evaluation committee recommends awarding a contract to Texas Educational Solutions for an estimated amount of $122,500, which represents the best value to the District. Purchase orders will be processed on an "as needed" basis. In effect for a period of one year (first) beginning January 18, 2013 and ending January 17, 2014 with an option to renew for a second and third (final) year. Funding is pending NOGA (Notice of Grant Award) which should be received by February 1, Historical expenditures for one year were $200,000. Estimated expenditures for one year are $122,500. Purpose: To comply with procurement requirements to purchase a reading program that will be utilized for regular education at risk students. This purchase will expand the My Reading Coach Program which has shown to improve student reading and comprehension skills at the District's elementary and secondary schools. Memorial Middle School will acquire 70 MindPlay Virtual Reading Coach licenses. Each license has a cost of $1,750. 4D. December 17, 2012 Procurement Method: Parking Lot Improvements Division of Plant Facilities and Support Services Staff recommends approval of the Request for Competitive Sealed Proposals (RFCSP) as the method of procurement for parking lot improvements at Santa Maria Elementary. In effect for a N/A period of one year beginning January 18, 2013 and ending January 17, Purpose: To comply with Texas Government Code (a) requiring "a governmental entity that considers a construction contract using a method other than competitive bidding must, before advertising, determine which method provides the best value for the governmental entity." 4E. Dec 17, 2012 Request for The evaluation committee Proposal (RFP) recommends awarding a contract to #12-054: IBC Insurance for an estimated Property and amount of +/- $670,752, which Casualty Insurance represents the best value to the Division of Finance District. Purchase orders will be processed on an "as needed" basis. In effect for a Funding is available in period of one year the expenditure account (first) beginning code(s). Historical March 3, 2013 and expenditures for one ending March 2, year were $619, with an Estimated expenditures option to renew for for one year are +/- a second and third $670,752. (final) year. Purpose: To comply with procurement requirements to purchase property and casualty insurance. The increase in cost is due to property additions, increases in property values and insurance market volatility. 4

5 Date Description Recommendation Time Period Avail Amt 4F. December 21, 2012 Texas Association of School Board (TASB) Buy Board: School Buses and Athletic Activity Bus Division of Plant Facilities and Support Services The evaluation committee recommends awarding a contract to Longhorn Bus Sales for an estimated amount of $506,796 and Rush Bus Centers for an estimated amount of $50,791, which represents the best value to the District. Purchase orders will be processed on an "as needed" basis. In effect for a Funding is available in period of one year the expenditure account (first) beginning code(s). Historical January 18, 2013 expenditures for one and ending on year were $260,628. January 17, 2014 Estimated expenditures with an option to for one year are renew for a second $557,587. and a third (final) year. Purpose: To comply with procurement requirements to purchase four (4) buses and one (1) athletic activity bus. Each bus has a per unit cost of $126,699 and seats 84 people. The activity bus seats 14 people. 5. Tax Refund(s) Acct# Tax Year Tax Payer Description Amount A and 2012 Shawn Miller Staff recommends to approve the tax $ refund due to overpayment. Purpose: To comply with the Texas Tax Code Section All tax refunds equal to or greater than $500 require Board of Trustees approval. B Catarino Lopez Staff recommends to approve the tax $ refund due to overpayment. Purpose: To comply with the Texas Tax Code Section All tax refunds equal to or greater than $500 require Board of Trustees approval. C Leopoldo Cardenas Staff recommends to approve the tax $ refund due to overpayment. Purpose: To comply with the Texas Tax Code Section All tax refunds equal to or greater than $500 require Board of Trustees approval. D John Woodward c/o Martha Staff recommends to approve the tax $1, Gonzalez Woodward refund due to overpayment. Purpose: To comply with the Texas Tax Code Section All tax refunds equal to or greater than $500 require Board of Trustees approval. Other Consent Items 6. Discussion and possible action regarding speaking services provided by the Superintendent to other entities pursuant to Education Code Section (e). Dr. A. Marcus Nelson, Superintendent of Schools 7. Discussion and possible action to approve the Investment Report for the first quarter ended November 30, 2012, as required by the Public Funds Investment Act. 5

6 8. Discussion and possible action to approve an amended and restated resolution declaring intention to reimburse certain expenditures with borrowing proceeds. 9. Discussion and possible action to approve the Annual Financial Audit report for fiscal year ended August 31, Discussion and possible action of the resolution to defer the requirement that an end-of-course assessment count as 15 percent of a student's final course grade for the school year. Ms. Linda Theret, Assistant Superintendent for Curriculum and Instruction 11. Discussion and possible action of the instructional partnership with Laredo Community College to offer magnet technical dual enrollment courses at an estimated cost of $80,000 funded through the Perkins Grant. Ms. Linda Theret, Assistant Superintendent for Curriculum and Instruction 12. Discussion and possible action on the new updated Technology Plan that will be submitted to the Texas Education Agency. Mr. Miguel Muñoa, Chief Technology Officer 13. Discussion and possible action of partial release of contract retainage in the amount of $300,000 to Leyendecker Construction, Inc. for RFCSP # Early College High School project. Mr. Raymundo P. Villarreal Jr., Assistant Superintendent for Plant Facilities and Support Services REGULAR AGENDA 14. Discussion and possible action on the establishment of School Board Committees. President of the Board of Trustees 15. Discussion and possible action to approve the Superintendent evaluation calendar. President of the Board of Trustees 16. Discussion and possible action to approve a concealed weapons program for school teams for safety measures. Mr. Jesus Martinez 17. Discussion and possible action to have a basketball court canopy constructed at Farias Elementary School playground to be used by students and children in the community. Canopy dome should be similar to the one in Ryan School. Mr. Jose A. Valdez 6

7 18. Discussion and possible action to assess the district s security program and for staff to come with recommendations for improvement within the next 60 to 90 days. Mr. Jose R. Perez and Mr. John Amaya Other Agenda Items 19. Discussion and possible action on the scholastic year calendar. Mrs. Veronica Castillon, Director of Communications 20. Discussion and update on the duties of the Internal Auditor, including on-going audits. Possible Closed Session Pursuant to Texas Government Code, Section (a)(1). Ms. Elizabeth G. Henry, Internal Auditor 21. Discussion and possible action on the duties and responsibilities of the Internal Auditor as assigned by the Board of Trustees, including the potential assignment of auditing duties. Possible Closed Session Pursuant to Texas Government Code Section (a)(1). Ms. Elizabeth G. Henry, Internal Auditor PFC AGENDA RECESS AS THE LAREDO I.S.D. BOARD OF TRUSTEES AND CONVENE AS THE LAREDO I.S.D. PUBLIC FACILITY CORPORATION BOARD OF DIRECTORS: 22. Call to Order Laredo I.S.D. Public Facility Corporation Regular Meeting 23. Roll Call 24. Discussion and possible action to approve monthly reports for the Laredo I.S.D. Public Facilities Corporation: A. Un-audited Financial Statements 25. Approval of Minutes: Special Call Meeting ~ November 13, 2012 Regular Board Meeting ~ December 13, 2012 President of the Board of Trustees 7

8 ADJOURN AS THE LAREDO I.S.D. PUBLIC FACILITY CORPORATION BOARD OF DIRECTORS AND RECONVENE AS THE LAREDO I.S.D. BOARD OF TRUSTEES. 26. Communications 27. Adjournment If during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Texas Government Code, Chapter 551, Subchapter D and E. It is the policy of the Laredo Independent School District not to discriminate on the basis of race, color, national origin, gender, religion, limited English proficiency, or handicapping condition in its programs. DISABILITY ACCESS STATEMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aid or services are requested to contact Josie Z. Rodriguez at (956) at least two working days prior to the meeting so that appropriate arrangements can be made. The accessible entrance and accessible parking spaces are located at the Amber Yeary Board Room, 900 Main. 8