1 Page 1285 The Washington County School Board met in Regular Session on Monday, May 20, 2002, at 7:05 p.m., at the Washington County School Board Office. The following were present: Dr. Alan Lee, Superintendent Mr. Bill Brooks, Vice Chair Mr. Buckey Boone Dr. Ron Ely Ms. Elizabeth Lowe, Chair Mr. Tom Musick Ms. Kathi Roark Mr. Jimmy Wallace Mr. Stephen Clear, Clerk Ms. Kathi Roark arrived at 7:10 p.m. Mr. Bill Brooks arrived at 7:25 p.m. 1. The meeting was called to order by Ms. Elizabeth Lowe, Board Chair. 2. Determination of Quorum. 3. Dr. Berkley Clear led the Pledge of Allegiance. 4. Upon motion by Mr. Wallace, seconded by Mr. Boone, by 5-0 vote, the School Board Meeting Agenda was approved as presented. 5. Public Comment: None Ms. Lowe asked if anyone else would like to speak during public comment. There were no other persons desiring to speak. 6. Upon motion by Mr. Musick, seconded by Mr. Wallace, by 5-0 vote, the minutes of the May 6, 2002, Called Board Meeting were approved as presented. 7. Upon motion by Dr. Ely, seconded by Mr. Boone, by 5-0 vote, the minutes of the May 6, 2002, Regular Board Meeting were approved as amended. Ms. Roark arrived at 7:10 p.m. 8. Upon motion by Mr. Boone, seconded by Mr. Musick, by 6-0 vote, the bills were approved to be paid from the funds, by the checks and in the amounts indicated: General: Check Nos $406, Cafeteria: Check Nos , Construction: Check Nos , The Board was provided copies of the Budget Recap for review and discussion. 9. Ms. Gail Gilland and Ms. Kimberly Roberts, Damascus Middle School teachers, made a presentation to the board, which they had also done at the state level that blends technology and geography into a valuable and interesting learning tool for students. Their WebQuest website may be accessed at Mr. Bill Brooks arrived at 7:25 p.m. 10. Upon motion by Mr. Wallace, seconded by Ms. Roark, by vote (Mr. Boone abstained), the Title 1 Program was approved as presented.
2 Page Upon motion by Dr. Ely, seconded by Mr. Boone, by 7-0 vote, proposal from Hicok, Fern, Chapman & Brown, CPA s, to audit the Washington County Schools individual school activity accounts, the Washington County Adult Skill Pell Grant account and the A. Linwood Holton Governors School for the five (5) year period, , , , and , was approved. Audit fees are as follows: Pell Grant-$2,654.59; Governor s School-$2,654.59; School Activity Fund-$40,000, for a total of $45, for the five-year period. 12. Upon motion by Mr. Brooks, seconded by Mr. Wallace, by 7-0 vote, resolution to observe Custodian & Maintenance Employee Recognition Day (May 22) and Week (May 20-24) was approved. 13. Upon motion by Mr. Boone, seconded by Dr. Ely, by 7-0 vote, the Special Education Annual Plan was approved. 14. Upon motion by Dr. Ely, seconded by Mr. Musick, by 7-0 vote, the Teaching Calendar and the tuition cost of $650 per month for the Washington County Skill Center for was approved. 15. Upon motion by Mr. Brooks, seconded by Ms. Roark, by 7-0 vote, the supplementary reading list for eighth grade English classes was approved as presented. 16. Upon motion by Mr. Wallace, seconded by Mr. Boone, by 7-0 vote, the low bid from Kingmor Supply in the amount of $380, for the purchase of eight (8) buses was approved. One 52-passenger bus, one 52-passenger special needs bus and two 64-passenger buses will be ordered immediately with two more to be ordered in September and two in December pending availability of funds. Low bid from Sonny Merryman in the amount of $4, for a laptop computer (for engine analysis) was also approved. 17. Upon motion by Ms. Roark, seconded by Mr. Wallace, by 7-0 vote, the CTEMS Schedule 2B, Budget of Perkins Funds (for career and technical education federal funds) was approved with the Board giving Ms. Thomas authority to make minor revisions if necessary. 18. Upon motion by Mr. Brooks, seconded by Ms. Roark, by 6-1 vote (Ms. Lowe opposed), the adjustments to the School Calendar and Instructional Staff Twenty Workday Form were approved as amended. 19. Upon motion by Mr. Boone, seconded by Mr. Musick, by 7-0 vote, the following School Board policies were approved on First Reading: BCG, School Attorney BD, Board Meetings BDA, Regular School Board Meetings BDB, Special School Board Meetings BDC, Closed Meetings BDCA, Calling and Certification of Closed Meetings 20. Upon motion by Mr. Boone, seconded by Mr. Wallace, by 7-0 vote, new policy, Electronic Surveillance, was approved on Second Reading as presented. 21. Upon motion by Mr. Boone, seconded by Mr. Musick, by 7-0 vote, the agenda for the June 3, 2002, Board Meeting was approved as amended to include: Annual Gifted Report Budget Update
3 Page Superintendent Update: Dr. Lee announced that Mr. Jimmy Wallace had received an award from the governor for his service to people in the state. He just received a report from the Board of Supervisors meeting saying the Board of Supervisors have allocated Washington County Schools an additional $500,000 for a total of $800,000 budget funds. The Budget Committee members (Mr. Wallace and Mr. Boone) agreed to a meeting on May 28 at 6:00 p.m. 23. Board Update: Dr. Ely expressed his concern for the level of apathy in the county and feels we should do something to get people more involved. He also asked about a basketball camp scheduled for June 4-7 when teachers are still under contract to be working. Dr. Lee replied he would check into this. Mr. Musick attended the William King Arts Center reception where they thanked the school system for all they do for the Arts Center. Something in the future will be scheduled at a more convenient time to give board members an opportunity to attend. He commented on how good the exhibits were. Ms. Roark responded to Dr. Ely s comment by saying she feels we are doing well in training kids by involving them. The Superintendent s Student Advisory Committee has been a good opportunity for several students to be involved in planning and voicing opinions. One John S. Battle student on the Student Advisory Committee felt her membership was worthwhile, and she saw immediate rewards because of her involvement. There is now some competition among students to be on the committee. Mr. Wallace enjoyed the Damascus presentation and mentioned that other schools collaborate as well. Patrick Henry High School s English and Social Studies teachers work together, and he applauded others as well. Mr. Brooks thanked Mr. Walls and his staff for the new sign at Valley Institute. He attended the band event Friday night and the athletic event on Saturday at John S. Battle. Both were well received. Students feel good about the school system and show a lot of enthusiasm. Today he attended the John S. Battle awards ceremony and presented several school board awards. There was a good crowd of parents and students. Ms. Lowe attended the Gifted Advisory Committee meeting last week. They were concerned and felt they were not consulted when personnel changes were made that affected the Gifted Committee. On June 18, Dr. F. Rick Olenchak will speak on What Administrators Need to Know about Gifted Education at the Higher Ed Center, Upon motion by Mr. Brooks, seconded by Mr. Boone, by 7-0 vote, closed session was declared, following a ten-minute break, pursuant to of the Code of Virginia to discuss the following: Section A (1) Consider Employment of Specific Individuals: Principal, Elementary School Guidance Counselor, High School Speech/Language Pathologist, Elementary School School Nurse, Elementary School Athletic Directors (3), High Schools Head Football Coach, High School
4 Page 1288 Consider Retirement of Specific Individuals: Sixth Grade Teachers (2), Middle School Dental Assistant Program Instructor, Adult Skill Ctr. Secretary/Receptionist, Elementary School School Nutrition Assistant, Middle School Consider Resignation of Specific Individuals: Coordinator of Reading Education & Grants Athletic Director (Only), High School English Teacher, High School (One-Year Leave of Absence) Seventh Grade Teacher, Middle School Eighth Grade Teacher, Middle School Library Secretary, High School School Nutrition Assistant, High School Cheerleading Coach, High School Consider Transfer of Specific Individuals: Part-Time Social Studies Teacher, High Schools to Full-Time Social Studies Teacher, High School Social Studies Teacher, High School, to Social Studies Teacher, High School The Board requested that Dr. Alan Lee and Mr. Jim Rector attend closed session. 25. Upon motion by Mr. Boone, seconded by Mr. Musick, by 7-0 vote, closed session ended, and the meeting returned to regular session. 26. Upon motion by Ms. Roark, seconded by Mr. Brooks, by 7-0 vote, closed session was certified pursuant to of the Code of Virginia. 27. Upon motion by Mr. Brooks, seconded by Ms. Roark, by 7-0 vote, the following individuals were approved for employment: Teresa Turner, Principal, Meadowview Elementary Diana Hand, Guidance Counselor, Patrick Henry High Kim Whittenmore, School Nurse, Meadowview Elementary Jon Caywood, Athletic Director, Patrick Henry High Mike Posey, Head Football Coach, John S. Battle High Sam Blevins, Athletic Director, Abingdon High Todd Coleman, Athletic Director, Holston High 28. Upon motion by Mr. Wallace, seconded by Mr. Brooks, by 7-0 vote, the following retirements were approved: Judy Brown, Sixth Grade Teacher, Glade Spring Middle School, Effective July 1, 2002, to Participate in the Washington County Early Retirement Program. David Sheffield, Sixth Grade Teacher, Glade Spring Middle School, Effective July 1, 2002, to Participate in the Washington County Early Retirement Program 29. Upon motion by Mr. Musick, seconded by Mr. Wallace, by 7-0 vote, the following retirements and/or disabilities were approved: Rosalind Smith, Dental Assistant Program Instructor, Washington County Adult Skill Center, Effective March 1, 2002 (Retirement Disability) Carolyn Bolden, Secretary/Receptionist, Rhea Valley Elementary School, Effective July 1, 2002 Shirley Neely, School Nutrition Assistant, Damascus Middle School, Effective at the End of the School Year
5 Page Upon motion by Mr. Boone, seconded by Mr. Musick, by 7-0 vote, the following resignations were approved: Pamela Baldwin, Coordinator of Reading Education and Grants, Effective June 30, 2002 Judy Wallace, Athletic Director (Only), Abingdon on High School, Effective June 3, 2002 Valerie Cox, Teacher (One-Year Leave of Absence from Abingdon High School), Effective April 15, 2002 Sarah Elledge, Seventh Grade Teacher, E. B. Stanley Middle School, Effective at the End of the School Year Kelly Sperry, Eighth Grade Teacher, E. B. Stanley Middle School, Effective at the End of the School Year Kyle Thomas, Library Secretary, Patrick Henry High School, Effective June 12, 2002 Kathy Rust, School Nutrition Assistant, John S. Battle High School, Effective May 3, 2002 Felicia Sikes, Cheerleading Coach, Patrick Henry High School, Effective at the End of the School Year 31. Upon motion by Mr. Musick, seconded by Ms. Roark, by vote (Mr. Wallace abstained), the following transfers were approved: Phillip Price, Part-Time Social Studies Teacher at Patrick Henry High School and Holston High School to Full-Time Social Studies Teacher at Holston High School Tim Burke, from Social Studies Teacher at John S. Battle High School to Social Studies Teacher at Patrick Henry High School 32. Upon motion by Mr. Musick, seconded by Dr. Ely, by 7-0 vote, the meeting adjourned., Chair, Clerk, Recorder
6 Page 1290 MOTION: Ms. Kathi Roark SECOND: Mr. Bill Brooks CERTIFICATION OF CLOSED MEETING WHEREAS, The Washington County School Board has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and WHEREAS, (D) of the Code of Virginia requires a certification by this School Board that such closed meeting was conducted in conformity with Virginia Law; WHEREAS, THEREFORE, BE IT RESOLVED, that the Washington County School Board hereby certifies that, to the best of each member s knowledge, (I) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed in the closed meeting to which this certification applies, and (II) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed, or considered. AYES: 7 NAYS: 0, Clerk Washington County School Board Meeting Date: