On a motion by Pattie Burke, second by Billy Montgomery, board voted to approve going into Exec Session. VOTE: 5 of 5

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1 RECORD OF BOARD PROCEEDINGS The Mercer County Board of Education Met at Mercer Co. Sr. H.S., 5:30 P.M. Board Meeting MEETING MINUTES Feb 18, CALL TO ORDER/ROLL CALL Ron Betsher Dist 1 Board Chair Billy Montgomery - Dist 3 Larry Yeager Dist 2 - Vice-Chair Jim Stinnett - Dist 4 Pattie Burke Dist APPROVAL OF AGENDA On a motion by Billy Montgomery, second by Jim Stinnett, the board voted to approve the agenda RECOGNITIONS: (Jan. recognitions to be handled at Feb. 18, 2016 regular meeting). 1. TITAN PROUD No Exceptions - A student from each school (Mercer Elementary, Harlow Early Learning Center, Mercer Co. Intermediate School, King Middle, and Mercer County Senior High School) will be recognized each month at the board of education meetings for their efforts in the classroom, leadership skills and attitude. Perfect attendance during the month student(s) are being observed. Completed all homework assignments and tests. Passing grade. No discipline issues. Student demonstrates good leadership skills. Student exhibits a winning attitude and spirit toward learning and peers. DECEMBER TITAN PROUD STUDENTS a) HARLOW EARLY LEARNING CTR Sawyer Mangum, Kindergarten b) MERCER ELEMENTARY SCHOOL - Noah Sims, 1 st grade c) MERCER INTERMEDIATE SCHOOL Kyle Ashburn, 4 th grade d) KING MIDDLE SCHOOL Samantha Harris, 7 th grade e) MERCER COUNTY SENIOR HIGH Noah Hicks, 9 th grade JANUARY TITAN PROUD STUDENTS a) HARLOW EARLY LEARNING CTR Faith Humphrey, Preschool b) MERCER ELEMENTARY SCHOOL - Ra Lasia Armour, 2 nd grade c) MERCER INTERMEDIATE SCHOOL Matthew Hardin, 5 th grade d) KING MIDDLE SCHOOL Cassidy Wilson, 8 th grade e) MERCER COUNTY SENIOR HIGH Dylan Taylor, 10 th grade a Enter Executive Session-- PURSUANT TO KRS (b)- DELIBERATIONS ON THE FUTURE ACQUISITION OR SALE OF REAL PROPERTY BY A PUBLIC AGENCY On a motion by Pattie Burke, second by Billy Montgomery, board voted to approve going into Exec Session. Page1

2 16.219b Exit Executive Session-- PURSUANT TO KRS (b)- DELIBERATIONS ON THE FUTURE ACQUISITION OR SALE OF REAL PROPERTY BY A PUBLIC AGENCY On a motion by Billy Montgomery, second by Pattie Burke, voted to Exit Executive Session c Possible Action as Result of Executive Session On a motion by Ron Betsher, second by Billy Montgomery, the board voted to accept the Board Order Resolution dated 2/18/16 comprising three segments as explained by Board Attorney, Hadden Dean. (Board Order Resolution scanned and attached) Reports Informational Items a. Superintendent Report *New Computers at Central Office *Good Luck to our Basketball Teams this week *LPC to meet 2/24/16 at 5:30 pm at MCSH Auditorium *Presented possible options to take care of snow days. We have missed 7 days to this point; 3 NTI days so we need to make up 4 days. We can add to the end or use banked days. b. Finance Monthly Overview Ruth Ann Cocanougher, Finance Officer, gave the financial report for January Receipts were down $270,000 from last year due to utility taxes and omitted property taxes. Expenditures were down $230,000 over last year due to building operations last year for the moves and debt service was higher due to accounting changes. Come-In for still looks to be around the budgeted amount of $2.1 million, which is down from our beginning balance of $2.9 million and we will need to see some savings in A Budget Work Session was suggested for April 14 th to review the Tentative Budget and Salary Schedule PUBLIC PARTICIPATION: No one signed up to speak to the board this month a PERMISSION TO USE KISTA TO SELL 3 BUSES On a motion by Larry Yeager, second by Pattie Burke, the Board voted to approve the use of the KISTA Program and to adopt the resolution for selling three surplus school buses. Page2

3 CONSENT AGENDA ITEMS: a. Minutes of the following Board Meetings: Jan 7 Mercer Co. Special Board Meeting Jan 7 - Mercer Co. Finance Corp Meeting Jan 14 Mercer Co. Special Board Meeting Jan 28 Mercer Co. Special Board Meeting b. Invoices Orders of the Treasurer c. KMS Spring Booster Agreements: Softball and Girls Soccer d. MCSH Track Booster Agreement On a motion by Pattie Burke, second by Jim Stinnett6, the board voted to approve the Consent Agenda. Billy Montgomery yes Pattie Burke yes Jim Stinnett yes Larry Yeager yes Ron Betsher yes PERSONNEL NOTIFICATION REPORT INFORMATIONAL ITEM KRS ; KRS KRS ; KRS ; KRS The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS (1)). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS (2a)). All persons employed in this item have been hired for the school year (unless otherwise stated), pending completion of all necessary paperwork. NAME POSITION LOCATION EFFECTIVE DATE HIRED CLASSIFIED: Ashley Baker Lunchroom Monitor Harlow HIRED CERTIFIED: MISCELLANEOUS RESIGNATIONS: Teresa Butler Bus Garage District Zeke Edwards Math Teacher, Asst Athletic Director, Asst MCSH Baseball Coach Resignations due to Retirement: Betty Russell Bus Garage District Jeff Meadows Band Teacher MCSH or last contract day for 15/16 HIRED CERTIFIED SUB: Leniece Dailey Certified Sub District Jerri Weitzel Certified Sub District HIRED AS CLASSIFIED SUB: Page3

4 CORNING FOUNDATION GRANT APPLICATION On a motion by Ron Betsher, second by Billy Montgomery, the board voted to give MCIS permission to apply for a $4,000 grant from the Corning Foundation to help fund the Campus Invention (STEM Camp) at MCIS this summer TH GR. KENTUCKY KINGDOM TRIP Alternate Transportation On a motion by Larry Yeager, second by Pattie Burke, the board voted to approve Alternate Transportation for the 8 th Gr. Kentucky Kingdom Trip with Miller Transportation for KMS. Trip is May 13 th with May 20 th as back-up date. Bus cost covered by students. Total cost per student for trip is $35. Certification of liability insurance was included with request KMS ARTS & HUMANITIES TRIP TO CINCINNATI ART MUSEUM (OUT-OF-STATE) On a motion by Ron Betsher, second by Pattie Burke, the board voted to approve the out-of-state request for the KMS trip to Cincinnati Art Museum on Mar. 11, They will be transported by Mercer school buses SENIOR TRIP TO CINCINNATI (OUT-OF-STATE AND ALTERNATE TRANSPORTATION) On a motion by Jim Stinnett, second by Billy Montgomery, the board voted to approve the Out-of-Trip and Alternate Transportation of charter bus for the 2016 Senior trip to Cincinnati May 18-19, 2016, pending proof of liability insurance FRYSC CONTINUATION PLAN FOR On a motion by Pattie Burke, second by Jim Stinnett, the board voted to approve the FRYSC Continuation Plan for DISTRICT CREDIT CARD APPLICATION On a motion by Billy Montgomery, second by Pattie Burke, the board voted to approve the request to apply for a district credit card which will be used in accordance with all appropriate accounting procedures and controls. It will be kept by the Finance Dept and used sparingly SBDM ALLOCATIONS FOR Informational Item This item was approved at a previous meeting. Information was presented by Ruth Ann Cocanougher as to the how the numbers would play out depending on the different scenarios of grade alignment yet to be decided by the LPC. Ruth Ann must give the schools their allocations by March 1. Page4

5 A.1 ADDENDUM #1 TRACK EQUIPMENT On a motion by Ron Betsher, second by Larry Yeager the board voted to purchase track equipment in the amount of $30,114.37, plus purchase 32 more $100 each, from the general fund contingency in order to host future track events with the Track Team reimbursing the general fund $10,000. It has been 3-4 yrs since Mercer hosted a home track meet, and 6 yrs since we hosted the Heart of the Bluegrass. A.2 ADDENDUM #2 ORIENTATION & MOBILITY EVALUATION CONTRACT On a motion by Jim Stinnett, second by Billy Montgomery, the board voted to approve working with Amity Norton, certified Orientation and Mobility evaluations, to conduct an evaluation on a First Steps child who is transitioning to preschool by his third birthday in March. This is a necessary piece of the evaluation that is required by law for students with visual impairment ADJOURNMENT at 7:00 pm. On a motion by Jim Stinnett, second by Pattie Burke, the board voted to adjourn. Signed Board Chairperson Signed Board Secretary Page5