Meeting Packet Agenda - January 14, 2019 Organizational Board Meeting - 2:00 p.m.

Transcription

1 Meeting Packet Agenda - January 14, 2019 Organizational Board Meeting - 2:00 p.m. Packet page 1 of 15

2 Harry L. Wheeler Community Center and Administrative Offices F.V. Pankow Boulevard, Clinton Township, Michigan Agenda - January 14, 2019 Organizational Board Meeting - 2:00 p.m. The above order of business may be changed by a majority vote of the Board at any Board meeting. *Board Action Needed **Roll Call Vote Needed A. Appointment of Secretary Pro Tem B. Call to Order C. Pledge of Allegiance D. Roll Call E. *Approval of Agenda for the January 14, 2019 Organizational Meeting F. Hearing of School District Patrons G. Election of Officers in the Following Order: 1. President 2. Vice President 3. Secretary 4. Treasurer Election of Officers President.pdf (p. 4) Election of Officers Vice President.pdf (p. 5) Election of Officers Secretary.pdf (p. 6) Election of Officers Treasurer.pdf (p. 7) H. *Date, Time and Place Set for Holding Regular Meetings/Organizational Meeting 2019 Board Meeting Dates.pdf (p. 8) I. Review of Board Committees for the Year J. Business Matters Committee Interest Survey 2019.pdf (p. 10) 1. *Check and Legal Document Signature Authorizations Check and Legal Docs 2019.pdf (p. 12) 2. *Authorized Signatures for Release of Checks for the School Year Packet page 2 of 15

3 Authorized Signatures for Release of Checks for the School Year.pdf (p. 13) 3. *Delegating Posting of Board Meetings Delegate Posting of Meetings 2019.pdf (p. 14) K. *Michigan Association of School Boards Voting Delegates and Alternate Delegates and Other Matters L. *Adjournment MASB Voting 2019.pdf (p. 15) Packet page 3 of 15

4 Election of Officers - PRESIDENT The Chair will open the floor for nominations for the Office of President. Nominations for the Office of President: There are nominations for the Office of President. The chair will ask if there are any other nominations for the Office of President. If no other nominations are received, the chair will ask for a motion to close the nominations. Motion by_ Supported by to close the nominations for the Office of President. Motion Carried The first nomination for the Office of President is. Motion by Supported by that be elected for the Office of PRESIDENT of the Board of Education for the calendar year. Roll Call Vote: Motion Carried: If the first nomination receives four votes, the election of President is complete. If the first nomination does not receive four votes, the voting process continues with the next nomination until there are four votes received for the Office of President. assumed the Office of PRESIDENT of the Board of Education for the calendar year. Packet page 4 of 15

5 Election of Officers VICE PRESIDENT The Chair will open the floor for nominations for the Office of Vice President. Nominations for the Office of Vice President: There are nominations for the Office of Vice President. The chair will ask if there are any other nominations for the Office of Vice President. If no other nominations are received, the chair will ask for a motion to close the nominations. Motion by_ Supported by to close the nominations for the Office of Vice President. Motion Carried The first nomination for the Office of Vice President is. Motion by Supported by that be elected for the Office of VICE PRESIDENT of the Board of Education for the calendar year. Roll Call Vote: Motion Carried: If the first nomination receives four votes, the election of Vice President is complete. If the first nomination does not receive four votes, the voting process continues with the next nomination until there are four votes received for the Office of Vice President. assumed the Office of VICE PRESIDENT of the Board of Education for the calendar year. Packet page 5 of 15

6 Election of SECRETARY The Chair will open the floor for nominations for the Office of Secretary. Nominations for the Office of Secretary: There are nominations for the Office of Secretary. The chair will ask if there are any other nominations for the Office of Secretary. If no other nominations are received, the chair will ask for a motion to close the nominations. Motion by_ Supported by to close the nominations for the Office of Secretary. Motion Carried The first nomination for the Office of Secretary is. Motion by Supported by that be elected for the Office of SECRETARY of the Board of Education for the calendar year. Roll Call Vote: Motion Carried: If the first nomination receives four votes, the election of Secretary is complete. If the first nomination does not receive four votes, the voting process continues with the next nomination until there are four votes received for the Office of Secretary. assumed the Office of SECRETARY of the Board of Education for the calendar year. Packet page 6 of 15

7 Election of Officers - TREASURER The Chair will open the floor for nominations for the Office of Treasurer. Nominations for the Office of Treasurer: There are nominations for the Office of Treasurer. The chair will ask if there are any other nominations for the Office of Treasurer. If no other nominations are received, the chair will ask for a motion to close the nominations. Motion by_ Supported by to close the nominations for the Office of Treasurer. Motion Carried The first nomination for the Office of Treasurer is. Motion by Supported by that be elected for the Office of TREASURER of the Board of Education for the calendar year. Roll Call Vote: Motion Carried: If the first nomination receives four votes, the election of Treasurer is complete. If the first nomination does not receive four votes, the voting process continues with the next nomination until there are four votes received for the Office of Treasurer. assumed the Office of TREASURER of the Board of Education for the calendar year. Packet page 7 of 15

8 SET DATE, TIME & PLACE FOR HOLDING REGULAR MEETINGS AND THE ORGANIZATIONAL MEETING FOR THE CALENDAR YEAR The L'Anse Creuse Public Schools Board of Education meetings will be held the third and fourth Monday of each month. The first meeting will be the Committee of the Whole Meeting at 2:00 p.m., and the second meeting of the month will be the Regular Board of Education Meeting at 6:30 p.m. Both Meetings will be held in the Harry L. Wheeler Community Center and Administrative Offices located at Pankow Boulevard, Clinton Township, MI with the following date exceptions: A. The district is closed for Mid-Winter Break on February 18, It will be necessary to change the Committee of the Whole meeting date in February. Suggested meeting date is: Tuesday, February 19, 2019 B. The district is closed for Memorial Day on May 27, It will be necessary to change the Regular Meeting date in May. Suggested meeting date is: Tuesday, May 28, 2019 (this date does not conflict with graduations or honor ceremonies) C. The district is closed for Winter Recess beginning December 20, The following meeting dates are suggested for December: Monday, December 9, 2019 Committee of the Whole Meeting Monday, December 16, 2019 Regular Board of Education Meeting D. The district is closed for Martin Luther King Day on January 20, 2020 and due to a possible Board Conference at the end of January, suggested meeting dates for January are as follows: Monday, January 13, :00 p.m. Board Organizational Meeting Monday, January 13, :00 p.m. Committee of the Whole Meeting Tuesday, January 21, :30 p.m. Regular Board Meeting (A calendar with upcoming conference information appears on the following page for your convenience in approving the above mentioned meeting dates.) *This is an action item that needs to be approved by the Board. Packet page 8 of 15

9 February March April Notes: February 18: Mid-Winter Break May 27: Memorial Day January 20: MLK Day May June July Conferences: Note the following conference dates: August September October NSBA Annual Conference Philadelphia, PA March 30-April 1, 2019 MASB Annual Leadership Conference (ALC) November December January November 8-11, 2019 NSBA Advocacy Institute January 27-29, 2019 (last year s dates) Packet page 9 of 15

10 M E M O R A N D U M To: From: Board of Education Members President, Board of Education Re: Committee Assignments for Calendar Year Date: January 14, 2019 Please check ( ) the committees on which you would like to serve for the calendar year. Board members will be appointed to committees following the Organizational Board meeting in January. We have organized the committees into three different categories: Board Committees, Internal District Committees, and External Organizations/Committees. BOARD COMMITTEES Committee Composition (2-3) Winter Board Workshop (2019) (2018: Fall Chair-Spencer, Dubay) Spring Board Workshop (2019) (2018: Chair- Pegg, Spencer) Summer Board Workshop (2019) (2018: Chair-Hubler, Pegg) Policy (review Board Policy for changes and updates) (Currently: Chair Dubay, Pegg, Servial) Strategic Plan Ad Hoc (review current and new Strategic Plan for recommendations) (Currently: Chair - Hilton, Ross, Spencer) Technology Budget Structure Planning Ad Hoc (Currently: Chair Spencer, Hilton, Hubler) INTERNAL DISTRICT COMMITTEES Committee Composition (1-3) District Coordinating Council (DCC) (reviews district curriculum changes) (Currently: Hubler, Ross, Servial) District School Improvement Team (input from stakeholders in development of the school improvement plan) (Currently: Hilton, Servial Spencer) Parent Advisory (present/receive information to/from parent reps throughout the district) (Currently: All board members rotated) Reinstatement Review (Expulsion) (review and recommend reinstatement petitions) (Currently: Dubay, Hubler, Servial) Student Advisory (present/receive information to/from student reps throughout the district) (Currently: Pegg, Ross) Wellness (review wellness policies in compliance with Federal food programs) (Currently: Ross, Servial) Packet page 10 of 15

11 EXTERNAL ORGANIZATIONS/COMMITTEES Committee Composition (1-2) Community Action Coalition (student/adult community group that discuss and take action on community issues) (Currently: Hilton, Hubler, Ross) L Anse Creuse Foundation (nonprofit organization that supports student and teachers in the district) (President is Rep, Alternate is Vice-President) (Currently: Servial-Rep, Spencer -Alternate) MCSBA Legislative (Currently: Dubay, Ross) MISD Biennial Election (Currently: Spencer, Dubay-Alternate) MISD Budget (Currently: Pegg, Spencer) PLEASE RETURN THIS LIST TO THE BOARD PRESIDENT BY JANUARY 30, Board Member Name Date: Packet page 11 of 15

12 Check and Legal Document Signature Authorizations These Board Members are selected at the discretion of the Board of Education. (In the past, they have been the four officers of the Board.) Motion by: Supported by: that the four officers of the Board of Education: A. B. C. D. and the three trustees: E. F. G. be the authorized signatures for checks and legal documents for L Anse Creuse School District February 1, 2019 January 31, Discussion: Motion carried: Packet page 12 of 15

13 Authorized Signatures for Release of Checks for February 1, 2019 January 31, 2020 For accounts payable checks to be released they must be authorized by two Board Members. Each month the payment register(s) must be presented to the Board for affirmance. Motion by: Supported by: Discussion: Motion carried: Packet page 13 of 15

14 HARRY L. WHEELER COMMUNITY CENTER AND ADMINISTRATIVE OFFICES Erik J. Edoff SUPERINTENDENT F.V. PANKOW BOULEVARD CLINTON TOWNSHIP, MI FAX January 14, 2019 To Whom It May Concern: I, Secretary of the Board of Education, hereby delegate to the administrative staff the authority to handle the actual posting of all notices of Board Meetings in accordance with the provisions of the Open Meetings Act. Sincerely, Secretary of the Board of Education L Anse Creuse Public Schools NOTICE OF NONDISCRIMINATION. It is the policy of L Anse Creuse Public Schools not to discriminate on the basis of race, color, religion, national origin or ancestry, gender, age, disability, height, weight or marital status in its programs, services, activities, or employment. Inquiries related to nondiscrimination policies should be directed to: Civil Rights Coordinator, Assistant Superintendent for Human Resources, L Anse Creuse Public Schools Administration, F.V. Pankow Boulevard, Clinton Township, MI 48036, (586) Nondiscrimination inquiries related to disability should be directed to: Section 504 Coordinator, Director for Special Education, (586) BOARD OF EDUCATION Amelia A. Servial Terri M. Spencer Sharon L. Ross Hilary E. Dubay Mary L. Hilton Donald R. Hubler Adam D. Lipski PRESIDENT VICE PRESIDENT SECRETARY TREASURER TRUSTEE TRUSTEE TRUSTEE Packet page 14 of 15

15 Michigan Association of School Boards Voting Delegates and Alternate Delegates Please note: The number of MASB voting delegates and alternate delegates are based upon the district enrollment numbers. Based on the number of students enrolled in L Anse Creuse, the district is allowed four voting delegates and three alternate voting delegates. This means, the district is able to have four delegate votes (four board members can vote) at a delegate assembly. The alternate delegates may attend the assembly, but may only vote if a delegate is absent from the vote. These Members are selected at the discretion of the Board of Education. Motion by, supported by that Board Members: (four officers) A. B. C. D. be the Voting Delegates and Board Members: (three trustees) A. B. C. be the Alternate Delegates at the M.A.S.B. (Michigan Association of School Boards) Conference/Convention and other matters for the calendar year. Discussion: Motion carried: Packet page 15 of 15