SEMINOLE COUNTY PUBLIC SCHOOLS SCHOOL BOARD MEETING September 13, 2005 Minutes

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1 SEMINOLE COUNTY PUBLIC SCHOOLS SCHOOL BOARD MEETING September 13, 2005 Minutes I. CALL TO ORDER by Chairman Jeanne Morris at 3:47 p.m. A. The Invocation and Pledge of Allegiance were led by Chairman Jeanne Morris. B. Roll Call: All School Board Members (Vice Chairman Diane Bauer, Member Barry Gainer, Chairman Jeanne Morris, Member Sandra Robinson, and Member Dede Schaffner) were present. Also, present were Superintendent Bill Vogel, Attorney Ned Julian and Clerk Karen Ponder. C. Acknowledgement of Business Advisory Board member representative and Seminole County Association of Student Councils representative in attendance AGENDA MODIFICATIONS D. Agenda Modifications 1. Items selected for removal: Item IV.P., District Wide Asbestos Abatement and IAQ Remediation: Award of Bid and Execution of Contracts 2. Items selected for clarifying questions: Item IV.L., Authorization to Purchase Item IV.S., Seminole High School Infrastructure and Drainage Project: Change Order No. 3 Item IV.T., Markham Woods Middle School Project: Reduction of Retainage 3. Items selected for separate consideration: None E. Agenda Modifications Addition of the addendum to include: Item IV.E., Personnel Recommendations Item X.A., SAT Highlights Graduating Class of 2005 Correction to Data Item X.I., Update on Student Residency Check Item X.J., Hurricane Katrina: Student Enrollment and Hiring of Personnel Verbal Update Item X.K., Emergency Management Procedures Verbal Update F. Approval of Agenda: Chairman Morris stated that, without objection, the agenda would be approved including the addition of the addendum package for good cause. The agenda was approved by unanimous consent of the Board. PRESENTATIONS II. PRESENTATIONS/RECOGNITION A. 2005/2005 Five Star Schools III. SCHOOL/DISTRICT HIGHLIGHTS A. Celebrate Choices Week The Board recognized John Reichert for efforts to implement the Jessica Lunsford Act and John Pavelchak, Paul Duren and Rosh Khatri for receipt of a perfect audit. B. SECME Kick-Off! *Denotes an Action Item vs. an Information Item.

2 CONSENT AGENDA IV. CONSENT AGENDA Superintendent s Recommendation: That the Consent Agenda be approved as presented. Vice Chairman Bauer moved to approve the Superintendent s recommendation. Member Robinson seconded the motion. The motion passed unanimously. MINUTES *A. The School Board approved the minutes of August 22, 23 and 29, WORK SESSION SUMMARY *B. The School Board accepted as part of its permanent record the report of the August 23, 2005 Update on the Strategic Plan work session. Item 1 POLICY SPP *C. The School Board adopted the revised policy titled Student Progression Plan as advertised. POLICY ESSS *D. The School Board adopted the Policies and Procedures for the Provision of Specially Designed Instruction and Related Services for Exceptional Students, effective dates 2004/2005 through 2006/2007. PERSONNEL RECOMMENDATIONS *E. The School Board approved the personnel recommendations as presented including those presented in the addendum package. Item 2 JOB DESCRIPTION *F. The School Board approved the replacement job description for the Information Services Department as described. CLASS D & E DRIVER LICENSES *G. The School Board approved the generic change of accepting either Class D or Class E driver licenses for district job descriptions that currently reflect the qualification of a valid, Florida Class D driver license and authorized the Department of Human Resources to make such modifications to existing job descriptions as applicable. LIFE INSURANCE *H. The School Board, for the December 1, 2005 through November 30, 2007 plan, approved the life insurance contract with Sun Life Assurance of Canada. Item 3 BIDS/REQUEST FOR PROPOSALS *I. The School Board approved the recommendations for bids or requests for proposals listed. RFP: STRUCTURED CABLING *J The School Board approved the distribution of the Request for Proposal for Structured Cabling Services, RFP # and appointed School Board Member Dede Schaffner to the evaluation committee. RFP: GPS VEHICLE TRACKING *K. The School Board approved the distribution of the Request for Proposal GPS Vehicle Tracking System, RFP # and appointed School Board Member Barry Gainer to the evaluation committee. PURCHASES *L. The School Board approved the purchases listed and any applicable contract/agreements that may be associated with the various purchases. Item 4 ii

3 CLASSROOMS FOR KIDS *M. The School Board approved the Certification for Participation in the 2005/2006 Classrooms for Kids Program as presented and authorized the Superintendent to submit it to the Florida Department of Education. Item 5 EASEMENTS *N. The School Board approved the distribution easements to Florida Power & Light for the electrical services lines to Markham Woods Middle and Wilson Elementary Early Learning Center. Item 6 Item 7 QUEST ACADEMY LEASE *O. The School Board approved the renewal lease agreement with Riverboat Landing, Inc. for Quest Academy. ENVIRONMENTAL SVS. *P. Removed from the agenda. NEW CHILES MIDDLE *Q. The School Board approved Change Order No. 13 in the net additive amount of $46,308 for the New Chiles Middle School project. HAGERTY HIGH *R. The School Board approved Change Order No. 4 in the net additive amount of $104,508 for the Paul J. Hagerty High School project. Item 8 Item 9 SHS INFRASTRUCTURE & DRAINAGE *S. The School Board approved Change Order No. 3 in the net additive amount of $104, for the Seminole High School Infrastructure and Drainage project. Item 10 MARKHAM WOODS MIDDLE *T. The School Board approved the reduction of retainage to five percent for the new Markham Woods Middle School project. WILSON ELEM. ELC *U. The School Board approved the reduction of retainage to five percent for the Early Learning Center project at Wilson Elementary School. FIELD TRIP REQUESTS *V. The School Board approved student attendance on the field trips listed. AGREEMENT *W. The School Board adopted the Interinstitutional Articulation Agreement between the District Board of Trustees Seminole Community College and the Seminole County School Board. Item 11 V. ITEMS REMOVED FOR SEPARATE CONSIDERATION None VI. BOARD: ITEMS FOR DISCUSSION Member Gainer discussed his attendance at the Mentor Kickoff and the Seminole Association of Student Councils beginning of the year meeting. He attended the City of Longwood s memorial to heroes associated with September 11. He discussed a visit to the Midway Safe Harbor. Member Schaffner discussed a visit to Chiles Middle School and was very complimentary of the facility. She discussed the Arts Alive auditions (182 acts auditioned). She attended Goldsboro Elementary School s Dividends Coffee. Also, she attended the K-8 Study Committee. She discussed her attendance at the Florida School Boards Association s Board of Directors iii

4 Retreat. She asked if the District was going to apply for the Magna Award. Dr. Vogel said that the District is looking into that matter. She asked about the Jessica Lunsford Act and asked if it would be possible to develop a statewide database. Dr. Vogel informed the Board that the State was considering the matter. Vice Chairman Bauer also discussed the implementation of the Jessica Lunsford Act and asked for clarification regarding what was acceptable history and what was not. John Reichert addressed her inquiry. She discussed her attendance at the FSBA Board of Directors meeting. She mentioned an article in Success in Seminole that complimented the District. Vice Chairman Bauer also discussed complimentary statements made by members of the Council of Local Governments in Seminole County. Lastly, she commended staff for the 9/11 Salute on the District s website. Member Robinson discussed her attendance at Leadership Seminole. She will serve on the selection committee for construction management at risk services for the Oviedo High School Additions and Renovations project (shortlist complete, interviews are next week). She discussed the upcoming Central Florida Public School Boards Coalition meeting. Lastly, she informed the Board that she will serve on a panel discussion hosted by the Florida Association of Colleges for Teacher Education. Chairman Morris announced that the District s diesel fuel supplies are stocked and that field trips have been reinstated. She announced that the District will proceed with its Teacher Appreciation Reception on November 15, 2005 at 5:30 p.m. She commended staff for earning a perfect audit. She asked if FEMA has made any reimbursements for damages sustained from the 2004 hurricanes. Staff informed her that some reimbursements have been made, but only a portion of what the District has claimed. Chairman Morris suggested submitting the Quest Academy concept as a Magna Award. Lastly, she assigned Board Members to serve on committees (listed in the Consent Agenda). Chairman Morris recessed the meeting at 5:13 p.m. and reconvened the meeting at 5:24 p.m. PUBLIC COMMENTS VII. PUBLIC COMMENTS There were no requests to address the Board. RAYS OF HOPE CHARTER VIII. UNFINISHED BUSINESS *A. Superintendent's Recommendation: That the School Board renew the existing charter to June 30, Item 12 Board Action: Vice Chairman Bauer moved to approve the Superintendent s recommendation. Member Gainer seconded the motion. The motion passed unanimously. POLICY REGARDING THE NAME OF FACILITIES *B. Superintendent's Recommendation: That the School Board consider public input and approve the proposed policy titled Naming/Renaming of Schools and School Facilities for final adoption on September 27, iv

5 POLICY REGARDING THE NAME OF FACILITIES continued Board Action: Member Gainer moved to approve the Superintendent s recommendation. Vice Chairman Bauer seconded the motion. The motion failed with a two to three vote. Record of votes: Member Gainer yes, Member Robinson no, Member Schaffner no, Vice Chairman Bauer no, Chairman Morris yes Superintendent Vogel modified his recommendation to approve the policy as printed with the deletion of paragraph H. Member Robinson moved to approve the modified Superintendent s recommendation. Member Schaffner seconded the motion. The motion passed with a four to one vote. Record of votes: Member Robinson yes, Member Schaffner yes, Vice Chairman Bauer no, Member Gainer yes, Chairman Morris yes ELEMENTARY SCHOOL L NAMING C. Information item titled Elementary School L Shortlist of Suggested Names HIGH SCHOOL GRADUATION IX. The Board shortlisted the following names: Belle Fontaine Elementary Christa McAuliffe Elementary Citrus Elementary Crystal Lake Elementary Mary Dunn Wolff Elementary Mary Frances Lyons Elementary Oladel Cochran Elementary Rinehart Elementary Rinehart Lake Elementary Timacua/Timacuan/Timucuan Elementary NEW BUSINESS *A. Superintendent's Recommendation: That the School Board assign Board Members to high school graduations as listed. Board Action: Vice Chairman Bauer moved to approve the schedule. Member Schaffner seconded the motion. The motion passed unanimously. The Board assigned Board Members as follows: Crooms AOIT Jeanne Morris Lake Brantley Dede Schaffner Lake Howell Diane Bauer Lake Mary Barry Gainer Lyman Barry Gainer Oviedo Sandy Robinson Seminole Jeanne Morris Winter Springs Sandy Robinson SUPERINTENDENT S X. SUPERINTENDENT S REPORT REPORT A. SAT Highlights for Graduating Class of 2005 (corrected data submitted in the addendum package) B. ACT Highlights for Graduating Class of 2005 C. Parent Information Network Update D. School Advisory Council New Member Training and A+ Process Review E. Food Services Call Center F. Elementary Highlights v

6 G. High School Highlights H. Rinehart Annex Board Policy 8.76: Change Order No. 1 Item 13 I. Update on Student Residency Check J. Hurricane Katrina: Student Enrollment and Hiring of Personnel Regina Klaers updated the Board on the District s relief efforts and reported that 65 students from the Gulf Coast area had been enrolled. John Reichert informed the Board the District will waive various hiring requirements (reference checks, proof of high school diploma, etc.) for Gulf Coast evacuees looking for employment. K. Emergency Management Procedures Update Verbal update provided by Bob DeVecchio. L. Other Dr. Vogel provided a negotiations update. He announced that he will be attending the Florida Association of District School Superintendents conference in Tampa, 9/14-16/05. He discussed the district s reading program. He announced the Executive Session regarding negotiations immediately following the School Board Meeting. BOARD MEMBER COMMENTS XI. BOARD MEMBER COMMENTS Vice Chairman Bauer discussed the extended day child care program and stated that the funds were being wisely used. The meeting adjourned at 6:45 p.m. s/ Bill Vogel s/ Jeanne Morris Bill Vogel, Superintendent Jeanne Morris, Chairman vi