Introduction of Jocelyn Whaley Interim CAO to Council and staff.

Transcription

1 CALL TO ORDER MINUTES OF THE REGULAR COUNCIL MEETING OF BRAZEAU COUNTY, HELD IN THE COUNTY ADMINISTRATION BUILDING, COUNCIL CHAMBERS IN BRAZEAU COUNTY ON TUESDAY, Reeve B. Guyon called the meeting to order at 9:00 a.m. PRESENT B. Guyon, Reeve H. Swan, Councillor D. Wlltse, Councillor S. Wheale, Councillor M. Gressler, Councillor A. Heinrich, Councillor K. Westerlund, Councillor B. Christie, Director of Corporate Services J. Whaley, Interim Chief Administrative Officer T. Kwirant, Executive Assistant J. Durkee, Administrative Assistant K. Maclnnis, Corporate Communications Co-ordinator Introduction of Jocelyn Whaley Interim CAO to Council and staff. Presentation of 20-Year long-service award to Mike Kwirant, Supervisor of Supplies and Services. ADDITION TO AND ADOPTION OF AGENDA Addition to and Adoption of Agenda 0189/ Moved by H. Swan to approve the agenda with the following Additions/corrections: 1. b) ratification of interim CAO agreement 4. a) "complaint against council member" was 16. b) 15. f) Authorization of Reeve to attend Physician Recruitment Dinner URGENT ITEMS Urgent Items 0190/ Moved by D. Wiltse that Brazeau County Council appoint Jocelyn Whaley as Interim Chief Administrative Officer and accordingly revoke the appointment of Brenda Christie as Acting Chief Administrative Officer, both effective immediately. Page 1 of 19

2 0191/ Moved by S. Wheale to ratify the service agreement with Jocelyn Whaley signed this morning. ADOPTION OF MINUTES Adoption of Minutes 0192/ Moved by M. Gressler to approve the minutes of the December 10, 2017 Special Council meeting as presented. 0193/ Moved by H. Swan to approve the minutes of the February 1, 2018 Regular Council meeting. 0194/ Moved by S. Wheale to approve the minutes of the February 3, 2018 Special Council meeting. 0195/ Moved by A. Heinrich to approve the minutes of the February 14, 2018 Special Council meeting. BUSINESS ARISING Business Arising None IN-PRIVATE 0196/ Moved by K. Westerlund that the regular Council meeting of February 20,2018 go "in-private" to discuss complaint against Council member FOIP Section 17 and 24 at 9:16 a.m. M. Verhaeghe, B. Christie and J. Whaley joined the in-private session to discuss 16. b) Complaint against Council Member FOIP Section 17 and 24 at 9:16 a.m. M. Verhaeghe, B. Christie and J. Whaley left the in-private session at 10:01 a.m. 0197/ Moved by H. Swan that the regular Council meeting of February 20, 2018 come out of "in-private" at 10:02 a.m. Reeve B. Guyon left the meeting at 10:04 a.m. and Deputy Reeve M. Gressler assumed the chair. Page 2 of 19

3 PUBLIC HEARING Public Hearing Removal of Municipal Reserve (MR) Designation and Disposal of MR in Meadowland Acres M. Verhaeghe presented a request for the removal of municipal reserve designation in Meadowland Acres. 0198/ Moved by K. Westerlund that the regular Council meeting of February 20, 2018 proceed into public hearing for the removal of the municipal reserve designation in Meadowland acres at 10:09 a.m. Public Input: Tim Lees, property owner in Meadowland looking for clarification on the issue. He has lived there for 25 years without knowing of this situation and asked what are his options? Not in favour of purchasing the municipal reserve. Would hope that the issues would be removed. 0199/ Moved by K. Westerlund that the regular Council meeting of February 20, 2018 come out of public hearing at 10:18 a.m. Deputy Reeve M. Gressler called for a break at 10:07 a.m. and the meeting resumed at 10:27 a.m. COMMUNITY SERVICES Community Services Noise Control Bvlaw L. Chambers presented the Noise Control Bylaw for first reading. 0200/ Moved by A. Heinrlch to direct Administration to redo the noise bylaw making it more suitable for industry and agriculture to operate without restrictions. K. Westerlund offered a friendly amendment "draft bylaw" A. Heinrlch accepted the amendment. Cemetery Bvlaw C. Loose and L. Chambers presented the Cemetery Bylaw for first reading and the recommendation for the establishment of a cemetery perpetual care restricted surplus. Page 3 of 19

4 0201/ Moved by K. Westerlund to table the Cemetery Bylaw until April 3, Cemetery Workshop C. Loose and L. Chambers presented a request to host a cemetery workshop. 0202/ Moved by D. Wiltse to table 7. c) until after in-private session 16. a) Cemetery Legal Opinion. Deputy Reeve M. Gressler called for a break at 10:55 a.m. and the meeting resumed at 11:04 a.m. J. Whaley left the meeting at 11:05 a.m. PUBLIC INPUT SESSION Public Input Session Deputy Reeve M. Gressler opened the Public Input Session at 11:05 a.m. Alan Taylor spoke to the Municipal Development Plan and suggested that subdivisions should be equal on both sides of the river. Regarding the proposed noise bylaw, it is impossible to get a hold of a CPO therefore impossible to enforce. Harry Horn spoke to Twp Road 474 from RR 52 to RR 55 on behalf of the 11 delegates present. The road has been surveyed and the residents are requesting a simple machine trail for agricultural use. They would have no concern with having the road closed in winter-time and weight and speed restrictions would not be a problem for them either. Jim Coombs, former councillor, spoke in favour of Twp 474 and provided Council with a list of 1992 Council road priorities. He indicated that some of those roads have not been built. He expressed that Twp Road 474 is very important because Council needs to develop our county and road priorities are vital for access. Further, it is important to get the agricultural traffic off of Hwy 616. Peter Van der Schoot, Moose Hill area resident, expressed concern about fires due to lack of snow and rain and that this is another reason to have Twp Road 474 opened. Deputy Reeve M. Gressler closed the Public Input Session 11:17 a.m. 0203/ Moved by K. Westerlund to add a discussion on Twp Road 474 as item 9. h). Page 4 of 19

5 0204/ Moved by K. Westerlund to add Bill Fox's letter as Item 11. a). Agricultural Fieldman Job Description L. Chambers presented an update report regarding the Agricultural Fieldman job description. 0205/ Moved by to A. Heinrich to table Agricultural Fieldman Job Description until March 6, Brazeau Countv App K. Maclnnis, W. Compton and L. Chambers presented the launch of the Brazeau County App. 0206/ Moved by K. Westerlund to receive for information the Brazeau County App. 0207/ Moved by A. Heinrich to bring item 10. c) forward to this time. PLANNING & DEVELOPMENT Planning and Development Bvlaw Redlstrlct NW W5M from Direct Control District to Direct Control District M. Verhaeghe presented Bylaw for first reading. 0208/ Moved by A. Heinrich to amend item 1.4 of Bylaw to remove the word "discretionary use" and the second sentence in its entirety. IN FAVOUR A. Heinrich S. Wheale H. Swan K. Westerlund M. Gressler OPPOSED D. Wiltse CARRIED Page 5 of 19

6 0209/ Moved by A. Heinrich to give first reading to Bylaw as amended. Deputy Reeve M. Gressler called for break at 11:33 a.m. and the meeting resumed at 11:38 a.m. 0210/ Moved by K. Westerlund to move item 16. b) forward to now. Deputy Reeve called for a break at 11:40 a.m. and the meeting resumed at 11:50 a.m. IN-PRIVATE 0211/ Moved by A. Heinrich that the regular Council meeting of February 20, 2018 go "in-private" to discuss a complaint against Council member FOIP Section 17 and 24 at 11:50 a.m. J. Whaley joined the in-private session at 11:50 a.m. to discuss a complaint against Council member FOIP Section 17 and 24. J. Whaley left the in-private session at 12:59 p.m. 0212/ Moved by H. Swan that the regular Council meeting of February 20, 2018 come out of "in-private" at 1:00 p.m. Deputy Reeve M. Gressler called for a break at 1:00 p.m. and the meeting resumed at 1:10 p.m. J. Whaley interim CAO and Reeve B. Guyon joined the meeting at 1:10 p.m. and Reeve B. Guyon resumed the chair. CALL TO ORDER Reeve B. Guyon called the meeting to order at 1:10 p.m. PRESENT B. Guyon, Reeve H. Swan, Councillor D. Wiltse, Councillor S. Wheale, Councillor M. Gressler, Councillor A. Heinrich, Councillor K. Westerlund, Councillor J. Whaley, Interim Chief Administrative Officer B. Christie, Director of Corporate Services Page 6 of 19

7 T. Kwirant, Executive Assistant J. Durkee, Administrative Assistant K. Maclnnis, Corporate Communications Co-ordinator PLANNING & DEVELOPMENT 1:00 pm - 3:00 pm Planning and Development M. Verhaeghe presented the Municipal Development Plan. 0213/ Moved by H. Swan that we remove from Section 6: Residential "amounting to less than 15 acres without the requirement for an ASP." 0214/ Moved by S. Wheale that tourism should be supported equally throughout the County. 0215/ Moved by A. Heinrich to take the point under Confined Feeding Operations out. IN FAVOUR A. Heinrich S. Wheale H. Swan B. Guyon K. Westerlund D. Wiltse OPPOSED M. Gressler CARRIED 0216/ IN FAVOUR K. Westerlund A. Heinrich H. Swan S. Wheale B. Guyon OPPOSED D. Wiltse M. Gressler CARRIED Moved by A. Heinrich to direct Administration to do an analysis of the 2011 Municipal Development Plan bylaw to see how it needs to be changed to meet the needs of our Land Use Bylaw and incorporate Council's motions made today. Page 7 of 19

8 0217/ Moved by H. Swan to add Item 8. 1) background information on cheque to the agenda. 0218/ Moved by H. Swan to move forward item 10. d) to now. Reeve B. Guyon declared pecuniary interest and left the meeting at 2:37 p.m. Deputy Reeve M. Gressier assumed the chair. Bvlaw Redlstrict Part of NW W5M from Agricultural to Agricultural Holdings M. Verhaeghe presented Bylaw for first reading. 0219/ Moved by H. Swan to allow the applicant to speak to the issue should he chose to. Roy Brydges, express he has had the property for 20 years and has farmed, fenced, raised bison, raised cattle, has built dug outs, stock waterer and cattle facilities. His son is interested in farming and this would give him a good opportunity to start farming. He believes 10 acres is a fair size and is just trying to stay in compliance with all regulations. 10 acres is what he would like to see. 0220/ Moved by K. Westerlund that Council approved first reading of Bylaw redistricting Part of NW W5M from Agricultural to Agricultural Holdings and hold a public hearing on April 3, 2018 at 10:15 a.m. Deputy Reeve called a break at 2:46 p.m. and the meeting resumed at 2:57 p.m. J. Whaley Interim GAG left the meeting at 2:57 p.m. COMMUNITY SERVICES Communitv Services Easvford Communltv Centre Service Agreement L. Chambers and C. Loose presented the recommended agreement and operator for the operation of the Easyford Community Centre. Reeve B. Guyon returned to the meeting at 3:01 p.m. Page 8 of 19

9 J. Whaley Interim CAO returned to the meeting at 3:01 p.m. 0221/ Moved by K. Westerlund to enter into an agreement with recommended operator for the operation of the Easyford Community Centre. 0222/ Moved by A. Heinrich to table Kara's motion on the Easyford Community Centre Service Agreement until at least the next meeting. IN FAVOUR A. Heinrich S. Wheale H. Swan B. Guyon D. Wiltse OPPOSED K. Westerlund M. Gressler CARRIED Reeve 8. Guyon resumed the chair. CORPORATE SERVICES Corporate Services Bank Reconciliation to January B. Christie presented the bank statement to January 31, / Moved by M. Gressler to receive the bank statement for information. Borrowing Bvlaw Paving Ranee Road 73 (Meier Road to Helena Drive) B. Christie presented Borrowing Bylaw for third reading. 0224/ Moved by A. Heinrich to table this item until after the discussion on item 9. d). Reeve B. Guyon left the meeting at 3:28 p.m. and Deputy Reeve M. Gressler resumed the chair. Page 9 of 19

10 IN-PRIVATE 3:30 p.m. RCMP Annual Performance Plan - In-Private 0225/ Moved by H. Swan that the regular Council meeting of February 20, 2018 proceed in-private for the purpose of discussing a) Council concerns FOIPsection 17 and 24 and b) RCMP Annual Performance Plan FOIP Section 20 at 3:29 p.m. J. Whaley Interim CAO joined the in-private discussion to discuss Council concerns FOIP section 17 and 24 and b) RCMP Annual Performance Plan FOIP Section 20 at 3:29 p.m. Reeve B. Guyon returned to the meeting at 3:33 p.m. Staff Sgt. Malcom Callihoo, Sgt. Erin Matthew, Director L. Chambers and J. Whaley Interim CAO joined the in-private session for the purpose of discussion the RCMP Annual Performance Plan at 3:33 p.m. Reeve B. Guyon left the in-private session at 4:16 p.m. Councillor K. Westerlund left the in-private session at 4:20 p.m. Councillor K. Westerlund and Reeve B. Guyon returned to the in-private at 4:21 p.m. J. Whaley Interim CAO left the in-private session at 4:28 p.m. J. Whaley Interim CAO returned to the in-private session at 4:41 p.m. 0226/ Moved by H. Swan that the regular Council meeting of February 20, 2018 come out of in-private at 4:43 p.m. 0227/ Moved by M. Gressler to give 12 maps to the RCMP. 0228/ Moved by S. Wheale to receive the RCMP report for information. 0229/ Moved by M. Gressler that Council bring forward item 9. d). Page 10 of 19

11 PUBLIC WORKS Public Works Clarification of the Ring Road Design Criteria W. Rossouw presented updated information regarding the design of the Ring Road further to budget discussions. 0230/ Moved by M. Gressier that we move ahead with Range Road 73 from Helena Drive to Meir Road with a country residential format including walking path. IN FAVOUR A. Heinrich S. Wheale H. Swan K. Westerlund D. Wiltse M. Gressier OPPOSED B. Guyon CARRIED CORPORATE SERVICES Corporate Services Borrowing Bvlaw Paving Ranee Road 73 (Meier Road to Helena Drive) 0231/ Moved by K. Westerlund to give second reading to Bylaw Paving Range Road 73 (Meier Road to Helena Drive). 0232/ Moved by 5. Wheale to give third reading to Bylaw Paving Range Road 73 (Meier Road to Helena Drive). FIN-13 Council Electronics Policy B. Christie presented the updated FIN-13 Council Electronics Policy. 0233/ Moved by H. Swan to approve policy FIN-13 as amended: Items 5 and 8 changing "shall" to "may" under policy guidelines/principles Schedule C: change title to "minimum recommended computer requirements for purchase of personal computer" Schedule C: add bullet "Apple or other equivalent device/software" Page 11 of 19

12 FIN-15 Accounts Receivable Policy B. Christie presented the FIN-15 Accounts Receivable Policy for approval. 0234/ Moved by H. Swan that Council approves FIN-15 Policy with a quarterly update report on what has been written off. Council Travel and Conference Registration B. Christie presented a request for clarification regarding council's travel and conference arrangements. 0235/ Moved by A. Heinrich to direct Administration to book rooms, registrations flights etc. using a county card unless requested otherwise by a councillor, and that they calculate all costs attributable to each councilor and that the expenses including the CAO's are posted to the website. 0236/ Moved by H. Swan to direct Administration to generate the CAO expense report for the past two years for Council's review on March 6, Reeve B. Guyon called for a break at 5:43 p.m. and the meeting resumed at 5:51 p.m. Council 2017 Legal Costs B. Christie presented a request to ratify the expenditure of council legal costs. 0237/ Moved by H. Swan option 'a': that Council ratify the expenditure of $68, from unrestricted surplus in 2017 for Council legal costs related to CAO and personnel. Council 2018 Legal Costs - Budget Adiustment B. Christie presented a request for a budget adjustment to cover potential council legal costs in / Moved by H. Swan to add $100,000 to the interim 2018 budget under GL Code to cover potential legal costs for personnel. Page 12 of 19

13 IN FAVOUR A. Heinrich S. Wheale H. Swan B. Guyon D. Wiltse B. Guyon OPPOSED K. Westerlund CARRIED Appointment of Municipal Assessor C. Swap presented a request for Bob Daudelin, to be appointed as the municipal assessor for Brazeau County. 0239/ Moved by K. Westerlund that we go with option 'a': approve staff recommendation that Bob Daudelin will be recognized as the municipal assessor for Brazeau County when working with the provincial assessor. Cheque Background Reeve B. Guyon expressed concern with not receiving background information regarding a cheque he was asked to sign. 0240/ Moved by H. Swan to direct Administration to investigate the whereabouts of an unsigned cheque of over $100, from December PUBLIC WORKS AND INFRASTRUCTURE Public Works and Infrastructure Rockv Rapids Water W. Rossouw presented a report regarding the concerns with the Rocky Rapids Water. 0241/ Moved by A. Heinrich to direct Administration to seek opportunities to sell some of the waters out of the Rocky Rapids to enhance the flow of water from that particular system. 0242/ Moved by H. Swan to direct Administration to investigate the cost of providing water PH test strip for residents and report back to Council. Page 13 of 19

14 ROAD RR 72 North of TWP 495 Rocky Rapids Lagoon Access W. Rossouw presented an update report regarding the proposed access to the Rocky Rapids Lagoon and the resident's concerns. 0243/ Moved by K. Westerlund to direct Administration to look Into an alternative option for the access to the Rocky Rapids Lagoon that would consist of a pipe coming from the MR lands to the south of Rocky Rapids. IN FAVOUR K. Westerlund D. Wlltse M. Gressler OPPOSED A. Helnrich 5. Wheale H. Swan B. Guyon DEFEATED 0244/ Moved by H. Swan to receive the update report on the Rocky Rapids Lagoon access for Information. Stang Property - Legal Opinion - Tree Damage Assessment W. Rossouw presented an update report that the legal opinion regarding the tree damage on the Stang property will be forthcoming on March 6, / Moved by K. Westerlund to receive the update report Stang Property - Legal Opinion - Tree Damage Assessment for Information. Phvsicallv and Legally Land Locked Road Requests with Cost Estimates W. Rossouw presented the list of all current road requests on the ten-year plan that do not have physical and/or legal access with costs estimates. 0246/ Moved by S. Wheale to direct Administration to release the county road standards to the public for physically or legally land locked parcels for consideration and Public Works and Infrastructure prepare an Indemnification and performance standards and this list be brought back to Council prior to final budget approval. Page 14 of 19

15 Equipment Replacement Program PW -16 W. Rossouw presented the Equipment Replacement Policy for Council's review. 0247/ Moved by D. Wiltse that Administration pick two graders out of IN FAVOUR A. Heinrich H. Swan B. Guyon K. Westerlund D. Wiltse M. Gressler OPPOSED 5. Wheale CARRIED the fleet and extend the hours to 9000 and evaluate the costs as a pilot project and bring back for the interim 2019 budget discussions. 0248/ Moved by M. Gressler that we go forward with the replacement oft-106. ROAD 171TWP 504 frr81 to RR 82) W. Rossouw presented the revised design of Twp Road 504 from Range Road 81 to Range Road / Moved by H. Swan that Council approves option 'a': to direct Administration to complete ROAD-0177 at a revised and reduced budget of $295,500. S. Wheale offered a friendly amendment "ROAD 0171" H. Swan accepted the amendment. 0250/ Moved by M. Gressler to table item 10. a) to the March 6, 2018 Council meeting. 0251/ Moved by D. Wiltse to defer items 9. h), and 10. b) thru to 13. e) until March 6, Page 15 of 19

16 COUNCILLOR REPORTS Councillor Reports Reeve B. Guyon reported that he attended: > Information GAG meetings x 2 > Pembina Zone Meeting > Council Meeting > ASB Conference x 4 > Intermunicipal Development Plan Meeting > Emergency Training and Joint Council with Town and Village > Strategy Session and CAO Interim Applications > Meeting with Minister Anderson > Scheduling Interviews for CAO position x 2 > Signing Documents Councillor S. Wheale reported that she attended: > CAO Interviews > CAO Evaluation > Muni 101 Course x 2 > Council Meeting > ASB Conference x 4 > Intermunicipal Development Plan Meeting > Emergency Training and Joint Council with Town and Village > Strategy Session and CAO Interim Applications Councillor A. Heinrich reported that he attended: > CAO Interviews > CAO Evaluation > Pembina Zone Meeting and Meeting with Parkland County > Breton Library Meeting > Municipal planning Commission > Intermunicipal Development Steering Committee > Intermunicipal Development Council > Emergency Management Training > Pembina Area Synergy Group > CAO Strategy Meeting > Meeting with Minister Anderson > Council Meeting > Breton FCSS Councillor K. Westerlund reported that she attended: > CAO Interviews > CAO Deliberations > Drayton Valley Library Board Meeting > Muni 101 Course X 2 > Pembina Zone Meeting and Parkland County Page 16 of 19

17 > Council Meeting > Meeting with Wildrose School Division > Intermunicipal Development Plan > Eleanor Pickup Arts Centre Board Meeting > Emergency Response Training > Joint Council with Town of Drayton Valley and Village of Breton > Strategic Planning with Council Councillor H. Swan reported that she attended: > CAO Meeting > CAO Interviews > Muni 101 Course X 2 > Pembina Zone Meeting > Council Meeting > Wildrose School Division Meeting > Municipal Planning Commission > Municipal Development Plan Strategy Meeting > Physician Recruitment Meeting > West Central Air Shed Meeting > Emergency Training > Joint Council Meeting > Strategy Meeting > Minister Meeting Councillor M. Gressler reported that he attended: > Interim CAO Interview > Interim CAO Review > Muni 101 Course x 2 > Pembina Zone Meeting and Parkland County > Council Meeting > FCSS Board Meeting > Intermunicipal Development Plan with Town of Drayton Valley > Emergency Training and Joint Council > Strategy regarding CAO Interim > Eagle Point Blue Rapids Meeting Councillor D. Wiltse reported that she attended: > CAO Interview > CAO Deliberations > Muni 101x2 > Pembina Zone Meeting > Meeting with Parkland County > Council Meeting > Municipal Planning Commission > intermunicipal Development Plan Page 17 of 19

18 > Safety meeting > Joint Meeting with Town and Breton > Strategy Meeting > Brazeau Seniors Foundation payroll and sign cheques - no charge > Meeting with Minister Anderson > Post-Election Round-up (from December) 0252/ Moved by M. Gressler to receive the Councillor Reports as presented. MEETING DATES Meeting Dates Invitation to attend Hwv 39/20 Alliance Annual General Meeting and Dinner February S:30 p.m. Thorsbv Community Centre 02S3/ Moved by A. Heinrich to authorize the Reeve or designate to attend the Hwy 39/22 Alliance Annual General Meeting. Ratification of Council Meetings February 2 and S4/ Moved by H. Swan to ratify Council's attendance at the February 2 and Council meetings. Invitation for Council Attendance and Reeve to speak at the annual Volunteer Appreciation Night April I Dinner and Entertainment I No cost 02SS/ Moved by M. Gressler to authorize the Reeve or designate to attend the Volunteer Appreciation Night April 18, Asset Management Awareness Workshop 02S6/ Moved by A. Heinrich to receive for information the Asset Management Workshop. Devon UCP Constituency Association Dinner and Town Hall Meeting March S7/ Moved by A. Heinrich to receive for information the invitation from the Devon UCP Constituency Association. Page 18 of 19

19 Authorization of Reeve to attend Physician Recruitment Dinner 0258/ Moved by M. Grassier that the Reeve or designate attend the Physician Recruitment Dinner on February 21, IN-PRIVATE SESSION In-Private Session 02S9/ Moved by S. Wheale to defer Item 16. a) to the March 6, ADJOURNMENT 0260/ Moved by A. Heinrich that the regular Council Meeting of February 20, 2018 adjourn at 7:31 p.m. Chief Adminjstfative Officer Page 19 of 19