October 24, Council Organizational Meeting

Transcription

1 October 24, Council Organizational Meeting Meeting Type : Council Organizational Meeting Date : Monday, October 24, 2016 Start time : 10:00 AM Location : Council Chambers Minutes Attendance Present were: County Council Bob Marshall Brock Smith Daryl Beeston Harold Bulford Karen Rosvold Leanne Beaupre Peter Harris Ross Sutherland CAO Bill Rogan Directors Arlen Miller Dale Van Volkingburgh Dawn Sauve Nick Lapp Legislative Services Sheryle Runhart Recording Secretary Megan McCormick Absent: County Council Corey Beck Call to Order The meeting was called to order at 10:01 a.m. Page 1 of 7

2 Nomination for Reeve (Election of Officers) Nomination for Deputy Reeve (Election of Officers) Oath of Office (Oath of Office) Council Boards and Committees (Election of Committee and Board Appointments) In accordance with the Municipal Government Act s. 150(1)(a) and in accordance with County Bylaw, Council appointed the Chief Elected Official (Reeve) from among the Councillors by private vote. During the call for nominations Councillor Brock Smith nominated Councillor Leanne Beaupre for the position of Reeve. There were no further nominations. Resolution #OM MOVED by R. SUTHERLAND that the nominations for Reeve cease. In accordance with the Municipal Government Act s. 152, Council appointed the Deputy Chief Elected Official (Deputy Reeve) from among the Councillors by private vote. During the call for nominations Councillor Peter Harris nominated Councillor Ross Sutherland for the position of Deputy Reeve. There were no further nominations. Resolution #OM MOVED by D. BEESTON that the nominations for Deputy Reeve cease. The newly elected Reeve and Deputy Reeve took their Official Oath in accordance with the Official Oath of Office Act and the Municipal Government Act s.156. In accordance with the Local Authorities Election Act, the Returning Officer and Commissioner for Oaths administered the Official Oath. Each year at the Organizational Meeting Council must decide through the election process which Boards and Committees Council wishes to be a part of and what Councillor(s) will sit on that Board or Committee. The Boards and Committees were reviewed by Administration and Council. Resolution #OM MOVED by P. HARRIS that all of Council be appointed to the Ag Services Board. Resolution #OM MOVED by B. MARSHALL that Councillor Karen Rosvold be appointed as the 6th member of the Alberta Public Safety Services Local Disaster Services. Resolution #OM MOVED by P. HARRIS that the Annexation Committee be dissolved. Resolution #OM MOVED by H. BULFORD that Community Planning Association of Alberta position be removed from the County of Grande Prairie Committee and Boards appointments. Resolution #OM MOVED by B. SMITH that the Consultation Committee for the Family Care Clinic in Beaverlodge be dissolved. Page 2 of 7

3 Councillor Harris noted he would like this committee to remain active. Resolution #OM MOVED by D. BEESTON that he be removed from the County Library Board and that Councillor Karen Rosvold be appointed to the County Library Board in his place. Resolution #OM MOVED by D. BEESTON that Councillor Corey Beck be appointed as Chair of the County Library Board. Resolution #OM MOVED by K. ROSVOLD that Laurie Sandboe be appointed as a member at large to the LaGlace, Teepee Creek, Sexsmith Recreation Board. Resolution #OM MOVED by B. MARSHALL that the CSB Building Committee be dissolved. Resolution #OM MOVED by H. BULFORD that the Environmental Committee remain as part of the Committee and Boards of Council. Resolution #OM MOVED by H. BULFORD that he be removed as the Chair of the FCSS Board and that Karen Rosvold be appointed as Chair of the FCSS Board. Resolution #OM MOVED by B. MARSHALL that the Committees and Boards list be amended to state that Councillor Peter Harris is the Chair of the Finance Committee, all of Council are members, and that Dan Sieben and Dawn Sauvé are administrative support. Resolution #OM MOVED D. BEESTON by to remove former Fire Chief Everett Cooke from the Fire Guardians list and to defer the balance of Fire Guardian appointments to the spring of Resolution #OM MOVED by B. MARSHALL that Councillor Daryl Beeston be appointed as the board member to the Grande Prairie Regional Tourism Association and that Councillor Bob Marshall become the alternate board member. Resolution #OM MOVED by P. HARRIS that the High Speed Internet Committee continue and that Reeve Leanne Beaupre be appointed to the vacant board member position. Page 3 of 7

4 Resolution #OM MOVED by R. SUTHERLAND to appoint Councillor Karen Rosvold to the vacant board member position on the Horse Lake Committee. Resolution #OM MOVED by B. SMITH to appoint the position of the Manager of Recreation as the board member to the Hythe Pool Advisory Committee. Resolution #OM MOVED by K. ROSVOLD that the Investment Committee be dissolved. Resolution #OM MOVED by B. SMITH that his name be removed from the Local and Composite Assessment Review Boards. Resolution #OM MOVED by K. ROSVOLD that Reeve Leanne Beaupre be appointed as the alternate to the Norbord Advisory Committee. Resolution #OM MOVED by H. BULFORD that the Parks Committee be dissolved. Resolution #OM MOVED by D. BEESTON that he be removed as the alternate on the Peace Library System Board and that Councillor Karen Rosvold be appointed to replace him. Resolution #OM MOVED by B. MARSHALL that the Philip J Currie Dinosaur Museum Building Committee be dissolved. Resolution #OM MOVED by H. BULFORD that Councillor Daryl Beeston be appointed to the Smoky Regional Mountain Pine Beetle Committee. Resolution #OM MOVED by D. BEESTON that Councillor Peter Harris be appointed to the vacant position on the Sportsplex Operational Review Committee. Arlen Miller, Director of Community Services, noted that with the Recreation Advisory Committee there is no need to continue the Sportsplex Operational Review committee. Defeated Resolution #OM MOVED by B. MARSHALL that the Sportsplex Operational Review Committee be dissolved. Resolution #OM Page 4 of 7

5 MOVED by B. MARSHALL to appoint Councillor Karen Rosvold to the West County Traffic Safety Coalition. Resolution #OM MOVED by R. SUTHERLAND that all other boards and committees appointments not specifically mentioned in a motion be confirmed. Council Meeting Schedule for 2017 (Council Meeting Schedule for 2017) Auditor ( Auditor) Chief Assessor ( Assessor) Yearly Council at the Organizational Meeting approves dates of Council Meetings, Municipal Planning Commission Meetings, County Road Tour dates, County Open House dates, Capital Grants Meeting dates, Council Budget Meetings, Organizational Meeting and Statutory Holidays. Resolution #OM MOVED by H. BULFORD to approve the 2017 calendar for Council and MPC Meeting dates for County of Grande Prairie No. 1. Resolution #OM MOVED by B. MARSHALL to approve the Committee Meeting Dates for 2017 with the exception of the May 30 and 31st 2017 dates for the County Road Tours. Per MGA section 280, Council must appoint an auditor for the municipality. The audit services will be for: County of Grande Prairie Consolidated Financial Statements, Municipal Financial Information Return (required by Alberta Municipal Affairs), Local Authorities Pension Plan (audit report), Family and Community Support Services (review engagement report), Library Services (review engagement report), and West Grande Prairie Solid Waste Management Authority Financial Statements. Council approved the appointment of Fletcher Mudryk and Co. for the County of Grande Prairie for the 2015 financial year. Resolution #OM MOVED by P. HARRIS to appoint Fletcher Mudryk and Co. as Auditor for the County of Grande Prairie for the year ending December 31, There was some discussion surrounding an RFP for the 2017 audit year. In accordance with Municipal Government Act and the Qualifications of Assessor Regulation (AR233/2005), municipalities are required to establish the position of assessor as a designated officer and, by bylaw or resolution appoint a qualified person fill that position. Administration recommends that Council appoint Barry Donovan as the Chief Assessor for the 2017 year. Resolution #OM MOVED by D. BEESTON to appoint Barry Donovan, Manager of Assessment, as Chief Assessor for Page 5 of 7

6 Agricultural Fieldman ( Agricultural Feildman) Director and Deputy Director of Emergency Management (Director and Deputy Director of Emergency Management (Bylaw 2987)) County Environmental Officer ( County Environmental Officer) Adjournment Bylaw 2993 was established at the County of Grande Prairie No 1 on October 21, 2013 in accordance with the MGA requirements. The appointment of the qualified person must be made on an annual basis. Administration recommends that Council appoint Sonja Raven as the Agricultural Fieldman for the County of Grande Prairie for the 2017 year. Resolution #OM MOVED by P. HARRIS to appoint Sonja Raven as the Agricultural Fieldman for the County of Grande Prairie for the 2017 year. In accordance with GPREP and the Regional Emergency Management Bylaw, the County is required to establish the positions of Director and Deputy Director of Emergency Management. The County has chosen to do this on an annual basis to keep current and relevant. Bylaw 2987 was established at the County of Grande Prairie No 1 on June 17th, 2013 in accordance with the GPREP Agreement requirements. Resolution #OM MOVED by H. BULFORD to appoint Bill Rogan as the Director of Emergency Management for the County of Grande Prairie which is a member of GPREP for Resolution #OM MOVED by R. SUTHERLAND to appoint Arlen Miller as Deputy Director of Emergency Management for the County of Grande Prairie which is a member of GPREP for In the past, the County has appointed a County Environmental Officer. This position does not have any specific assigned duties or description. After consulting with Municipal Affairs and with our legal counsel, this position is not required by a municipality by legislation or act. It was recommended to not move forward appointing an Environmental Officer as each circumstance in which this position would be called upon may be a different staff member within the municipality and also may be required by law to forward on to Alberta Environment and Parks. Resolution #OM MOVED by R. SUTHERLAND to no longer appoint an Environmental Officer and deal with each issue on a case by case basis with direction to be given by the CAO. Resolution #OM MOVED by P. HARRIS that the meeting be adjourned at 11:17 a.m. These minutes approved the day of Reference # Page 6 of 7

7 REEVE COUNTY ADMINISTRATOR Page 7 of 7