8. Community Services e) Cemeteries

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1 - Update (ALL TO ORDER PRESENT OTHERS ADDITION TO AND ADOPTION OF AGENDA MINUTES OF THE REGULAR COUNCIL MEETING OF BRAZEAU COUNTY, HELD IN THE COUNTY ADMINISTRATION BUILDING, COUNCIL CHAMBERS IN DRAYTON VALLEY ON TUESDAY, Reeve W. Tweedle called the meeting to order at 9:00 am. W. Tweedle, Reeve R. Kitching, Councillor P. Monteith, Councillor D. Konelsky, Councillor A. Heinrich, Councillor S. Mahan, Councillor K. Westerlund, Councillor M. Schoeninger, Chief Administrative Officer K. Robinson, Executive Assistant B. Christie, Director of Corporate Services R. Ennis, Director of Community Services J. Evasiuk, Director of Public Works and Infrastructure L. Allan, Western Review Addition to and Adoption of Agenda 338/12 Moved by K. Westerlund to approve the agenda with the following additions: 8. Community Services e) Cemeteries 9. Public Works e) Award Contract for 2012 Local Roads Tender 11. General Matters c)breton Elementary School The Leader in Me d) Drayton Valley Library Board e) Vandalism in the parks 13. Correspondence b) TRAVIS c) Eleanor Pickup Performing Arts 15. Reeve s Report on the Joint Retreat with the Town of Drayton Valley 43. Meeting Dates e) Drayton Valley Canada Day Celebrations f) Pembina River District No. 3 Zone Meeting g) Alberta TrailNet h) Special Council Meeting July 19, 2012

2 COUNCIL MEETING MINUTES ADOPTION OF (IIINUTES Adoption of Minutes 339/12 Moved by P. Monteith to approve the minutes of the June 5,2012 Council meeting amended as follows: -correction of motion numbers - Page 13 motion # 320/12 should read...fcm Board of Directors 340/12 Moved by A. Heinrich to approve the minutes of the June 11, 2012 Strategic Planning meeting amended as follows: - Page 4 should read...deputy Reeve K. Westerlund called the meeting to order at 12:54 pm. BUSINESS ARISING URGENT ITEMS DELEGATIONS! APPOINTMENTS CORPORATE SERVICES Business Arising None Urgent Items None Delegations/Appointments Corporate Services Brazeau County Municipal Library Board 341/12 Moved by A. Heinrich to approve the Brazeau County Municipal Library Board Statement of Receipts and Disbursements for the year ended December 31, jl

3 COUNCIL MEETING MINUTES May Budget Report 342/12 Moved by P. Monteith to approve the May Budget Report 2012 Operating Budget VS Actual as at May 31, 2012 as presented. Borrowing Bylaw Rocky Rapids Water Treatment Facility 343/12 Moved by D. Koneisky to give first reading to Bylaw as amended. PER 10 Payroll Direct Deposit Policy 344/12 Moved by R. Kitching to approve the PER-b Payroll Direct Deposit Policy. Cash Statement and Bank Reconciliation March 2012 and April /12 Moved by P. Monteith to approve the March 2012 and April 2012 Cash Statement and Bank Reconciliation presented. COMMUNITY SERVICES Community Services Interpretive Oilfield Display Project 346/12 Moved by R. Kitching to receive the report for information.

4 COUNCIL MEETING MINUTES Application to the Province of Alberta to Purchase Brazeau Node Land 347/12 Moved by K. Westerlund to approve the submission of an application to the Province of Alberta to purchase a section of land in the Brazeau Reservoir area to develop tourism and recreation opportunities. IN FAVOUR: OPPOSED: K. Westerlund R. Kitching P. Monteith W. Tweedle A. Heinrich S. Mahan D. Koneisky CARRIED Joint Request for Proposal Regional Tourism Marketing Plan 348/12 Moved by D. Konelsky to approve a Request for Proposal for the development of a Regional Tourism Marketing Plan to qualified marketing consultants, in partnership with the Town of Drayton Valley. Grand Opening Council discussed the details for the Grand Opening on September 10, Cemeteries R. Ennis reported that he has received requests to mow cemeteries. He indicated that the County has not done this in the past nor does the County have a policy regarding the mowing of cemeteries. 349/12 Moved by P. Monteith to proceed with the mowing of cemeteries. DEFEATED UNANIMOUSLY -

5 COUNCIL MEETING MINUTES /12 Moved by A. Heinrich that Administration research signage for the cemeteries that would assist with the location of the cemeteries. IN FAVOUR: OPPOSED: A. Heinrich S. Mahan D. Koneisky W. Tweedle K. Westerlund P. Monteith R. Kitching DEFEATED 351/12 Moved by K. Westerlund to put the location of the cemeteries on the website. Reeve W. Tweedle called for a 5 minute break at 9:56 am. The meeting resumed at 10:01 am. (ELEGATIONS/ APPOINTMENTS Delegations/Apiointments Public Hearing Bylaw Land Use Bylaw Amendment 352/12 Moved bya. Heinrich that the regular Council Meeting of June 19, 2012 proceed into public hearing at 10:02 am for the purpose of receiving public input regarding Bylaw Riley Blair, Arne Poulsen and Kevin Lueng attended the public hearing to speak against the application. Their concerns were in regards to noise, traffic and close proximity to residences. Ryan Edwards from the Parks Council stated their concerns were with a buffer and long term plans. He also indicated that they were opposed to the development and has requested more time to submit additional comments.. 353/12 Moved by K. Westerlund that the regular Council Meeting of June 19, 2012 come out of public hearing at 10:25 am.

6 COUNCIL MEETING MINUTES Public Hearing Bylaw Land Use Bylaw Amendment 354/12 Moved by A. Heinrich that the regular Council Meeting of June 19, 2012 proceed into public hearing at 10:26 am for the purpose of receiving public input regarding Bylaw Correspondence from an adjacent landowner was introduced. There were no residents in attendance to speak for or against the application. 355/12 Moved by P. Monteith that the regular Council Meeting of June 19, 2012 come out of public hearing at 10:29 am. Public Hearing Bylaw to Amend Land Use Bylaw /12 Moved by A. Heinrich that the regular Council Meeting of June 19, 2012 proceed into public hearing at 10:31 am for the purpose of receiving public input regarding Bylaw Rene Lemay attended the public hearing to speak against the application. 357/12 Moved by P. Monteith that the regular Council Meeting of June 19, 2012 come out of public hearing at 10:48 am. Breton Building Committee Deanne Young and Frank Block attended the meeting to present a proposal from RC Strategies to complete a Needs Assessment and Feasibility Study for the Breton Community Hall and requested financial support from the County. The cost of the study is $20,000 and the delegation indicated there could be an additional $30,000 required for data collection and grant application assistance. Reeve W. Tweedle thanked Mrs. Young and Mr. Block for their presentation. Reeve W. Tweedle called for a five minute break at 11:09 am. The meeting resumed at 11: 15 am.

7 COUNCIL MEETING MINUTES Ratepayer Concerns Rene Lemay brought forth his concerns with the oil and gas industry s use of potable water. He indicated that the companies should be required to get a permit before they drill. He also stated that when he gets a reclamation certificate on an old well on his land he can t build anything on that site. Reeve W. Tweedle thanked Mr. Lemay for his comments. Breton Elementary School Michelle Kolody and Deanne Young attended the meeting to make a presentation regarding a program they would like to implement in the Breton Elementary School in the school year. The program is called The Leader in Me and is a program developed by the Franklin Covey Institute. Reeve W. Tweedle thanked Mrs. Kolody and Mrs. Young for their presentation. PUBLIC WORKS Public Works and Infrastructure To Remove Twp. Rd 473A Proiect from the Local Road Plan and Proceed to RR /12 Moved by K. Westerlund to approve the replacement of the Twp. Rd. 473A (Hwy. 20 to RR 42) project with RR5O (Twp. Rd. 481 to Twp. Rd. 482). Rocky Rapids Storage Yard Cleanup 359/12 Moved by P. Monteith to approve the transfer of $15,000 from General Operating Reserve to allow for payment of disposal costs for asphalt solvent mixture. O WI

8 COUNCIL MEETING MINUTES Environmental Assessment Old Shop Yard 360/12 Moved by K. Westerlund to proceed with a cleanup and remedial action plan at a value of $750,000 to allow for future disposal of the old shop site and former Iron Horse properties Aggregate Production and Stock Piling Request for Quotation 361/12 Moved by A. Heinrich to approve awarding Pidherney s Trucking the contract to produce and stockpile aggregate product in the amount of $730, Award Contract for 2012 Local Roads Tender (Twp. Rd. 494 and Hwy. 22 Intersection Treatment, Twp. Rd. 492 Overlay, RR 52 Overlay 362/12 Moved by R. Kitching to accept the lowest tender and award the project to Allied Paving Co. Ltd., at $3,161, (plus G.S.T.) with an upset project value of $3,692, (plus G.S.T.) for the local road tender (Twp Rd 494 and Hwy 22 Intersection Treatment, Twp Rd 492 overlay, RR 52 overlay). RECESS FOR LUNCH Recess for Lunch 363/12 Moved by P. Monteith that the regular Council meeting of June 19, 2012 recess for lunch at 12:09 pm. CALL TO CORDER Reeve W. Tweedle called the meeting to order at 1:00 pm.

9 COUNCIL MEETING MINUTES (RESENT PLANNING AND DEVELOPMENT W. Tweedle, Reeve R. Kitching, Councillor P. Monteith, Councillor D. Koneisky, Councillor A. Heinrich, Councillor S. Mahan, Councillor K. Westerlund, Councillor M. Schoeninger, Chief Administrative Officer K. Robinson, Executive Assistant B. Christie, Director of Corporate Services R. Ennis, Director of Community Services J. Evasiuk, Director of Public Works and Infrastructure Planning and Development Second and Third Reading for Bylaw for NE W5M & Part of SE W5M 364/12 Moved by D. Koneisky to defer second and third reading to Bylaw to the July 17, 2012 Council meeting. Defer Second and Third Reading for Bylaw (NE W5M) 365/12 Moved by R. Kitching to defer second and third reading to Bylaw to the July 17, 2012 Council meeting. Second and Third Reading for Bylaw to Amend Land Use Bylaw /12 Moved by D. Konelsky to give second reading to Bylaw as amended.

10 COUNCIL MEETING MINUTES /12 Moved by A. Heinrich to give third and final reading to Bylaw GE N ERAL MATTERS General Matters Feasibility Study for Breton Community Centre 368/12 Moved by R. Kitching to receive for information and directed the Brazeau Councillor representative to reaffirm the need for a Terms of Reference to be approved by all Councils involved. Cessation of Fresh Water Use by Oil and Gas Industry Councillor R. Kitching brought forward concerns regarding the use of potable water by the oil and gas industry. 369/12 Moved by R. Kitching to forward a letter to appeal the application by Bellatrix for the use of potable water on the grounds that it is not a practical or sustainable use of potable water. Breton Elementary School 370/12 Moved by A. Heinrich to receive for information and have administration inform the program coordinator to explore all funding opportunities and at the conclusion should the The Leader in Me program require any monies from Brazeau County then there would be an expectation that the program coordinator provide a clear funding letter of request for Council s consideration. Drayton Valley Municipal Library Board Councillor D. Koneisky provided a verbal report regarding her attendance at a Drayton Valley Municipal Library Board meeting.

11 COUNCIL MEETING MINUTES Vandalism in the Eagle Point Blue Rapids Park Councillor S. Mahan reported that there have been instances of vandalism and thefts in the Eagle Point Blue Rapids Park and asked if the County CPO s could patrol more often. Although the CPO s have no jurisdiction within the park, their presence may act as a deterrent. CORRESPONENCE ITEMS Correspondence/Items for Information a) Correspondence from Alberta Municipal Affairs regarding the LocalAuthorities Election Act and the Consultation 2012 b) Correspondence from the Eleanor Pickup Arts Centre c) Correspondence from the Transport Engineering Branch of Alberta Transportation regarding TRAVIS the Multi-Jurisdiction Permitting Initiative d) Correspondence from Alberta Municipal Affairs regarding the Municipal Sustainability Strategy (MSS) 372/12 Moved by P. Monteith to receive the correspondence items for information. COUNCILLOR REPORTS Not available at this time. Reeve Wes Tweedle called for a five minute break at 2:42 pm. The meeting resumed at 2:50 pm. REEVE S REPORT Reeve s Report Reeve W. Tweedle reported that he attended: EOC Training for Elected Officials; Skateboard park sod turning and the Retreat with Town of Drayton Valley Council. Councillor K. Westerlund left the meeting at 3:12 pm. 373/12 Moved by D. Koneisky to receive the Reeve s report for information. COMMIHEE EPORTS Committee Reports Brazeau Seniors Foundation Report Councillor K. Westerlund provided a report regarding the Brazeau Seniors Foundation.

12 COUNCIL MEETING MINUTES Dravton Valley Library Board Councillor D. Koneisky provided a report regarding the Drayton Valley Library Board. Eagle Point/Blue Rapids Parks Council Councillor S. Mahan provided a report regarding the Parks Council. Family/School Liaison Advisory Board Councillor K. Westerlund provided a report regarding the Family/School Liaison Advisory Board. West Central Airshed Society Reeve W. Tweedle provided a report regarding the West Central Airshed Society. Yellowhead Regional Library board Donna Gawalko attended on behalf of Councillor D. Konelsky and provided a written report regarding the Yellowhead Regional Library Board. Drayton Valley & District Chamber of Commerce Councillor D. Konelsky provided a report regarding the Drayton Valley Chamber of Commerce. Communities in Bloom Councillor K. Westerlund provided a report regarding the Communities in Bloom Committee. Agricultural Complex Feasibility Committee Reeve W. Tweedle provided a report regarding the Agricultural Complex Feasibility Committee. Apuatics Facility Fund Development Strategy Committee Councillor R. Kitching provided a report regarding the Aquatics Facility Feasibility Study Committee. Councillor K. Westerlund returned to the meeting at 3:23 pm.

13 COUNCIL MEETING MINUTES Transportation Advisory Committee Councillor P. Monteith/R. Kitching provided a report regarding the Transportation Advisory Committee. Youth at Risk Councillor A. Heinrich provided a report regarding the Youth at Risk group. 374/12 Moved by P. Monteith to receive the Councillor Reports for information. MEETING DATES Meeting Dates Rotary Club of Dravton Valley Year End Meeting June 28, 2012 Councillor K. Westerlund will attend on behalf of the County. Refreshments/Lunch for June 26 th Council Meeting No refreshments will be required. FCSS Tour July 18, 2012 For information only Drayton Valley Canada Day Celebrations July 1, 2012 Reeve W. Tweedle will attend the Drayton Valley Canada Day Celebrations on July 1, Pembina River District No. 3 Zone Meeting For information only Alberta TrailNet June 23, 2012 For information only Schedule a Special Council Meeting 378/12 Moved by K. Westerlund to schedule a Special Council Meeting for July 19, 2012 from 9:00 10:00 am.

14 COUNCIL MEETING MINUTES (HORT TERM ACTION CHART IN PRIVATE SESSION Short Term Action Chart For information only In Private Session 379/12 Moved by A. Heinrich that the regular Council Meeting of June 19, 2012 proceed into in private at 3:59 pm for the purpose of discussing a legal opinion. 380/12 Moved by P. Monteith that the regular Council Meeting of June 19, 2012 come out of in private at 4:24 pm.. 381/12 Moved by R. Kitching to approve the payment of the invoice from the Family School Wellness Program. ADJOURNMENT 382/12 Moved by K. Westerlund that the regular Council Meeting of June 19, 2012 adjourn at 4:25 pm. f.i,y Reeve. Chief Adminh