TOWN OF CRESTON REGULAR COUNCIL MEETING MINUTES - OCTOBER 27, 2003

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1 TOWN OF CRESTON REGULAR COUNCIL MEETING MINUTES - OCTOBER 27, 2003 Minutes of a Regular Meeting of Council held on Monday, October 27, 2003 at 7:30 p.m. in the Town of Creston Council Chambers, th Avenue, North. PRESENT: MEDIA GALLERY: INVOCATION CALL TO ORDER: AGENDA MINUTES REGULAR OCTOBER 14 TH COMMITTEE OCTOBER 20 TH COMMITTEE OF THE WHOLE SEVEN EAGLES DEVELOPMENT GENERAL GOV'T. VISITOR'S MAGAZINE CALL FOR RESOLUTIONS (AKBM) GAS TAX & INFRASTRUCTURE FUNDING Mayor Snopek Councillors Folkman, Lavender, Mueller, Sadler, Thomas, Vondracek Wm. F. Hutchinson, Chief Administrative Officer Gwen Mason, Director of Corporate Administration Matt DeBock, Creston Valley Advance Reverend Harry Haberstock Peter Chambers, Resident Wayne Peterson, Resident Linda and Russel Kruger, Residents Reverend Harry Haberstock of the Redeemer Lutheran Church, delivered the Invocation. Mayor Snopek called the meeting to order at 7:30 p.m. Moved by Councillor Sadler, seconded by Councillor Thomas THAT the Agenda for the Regular Meeting of October 27, 2003, as amended by adding under Transportation Ltr #1892 from the Ministry of Transportation, providing comments from the October 15 th Open House on Highway 3 Options; a request for support to relocate Highway 3 to Cook Street; and Ministry s assurance that the costs of the Ministry s Option 6D, will not exceed $150,000, be adopted. Moved by Councillor Thomas, seconded by Councillor Vondracek THAT the minutes of the Regular Meeting held on October 14, 2003, be adopted. Moved by Councillor Sadler, seconded by Councillor Folkman THAT the minutes of the Regular Committee Meeting held on October 20, 2003, including recommendations 1 to 16, be adopted and approved as follows: RECOMMENDATION NO. 1: THAT Ltr #1584 from Mr. Robert Louie Sr., regarding the Seven Eagles proposed tourism development, be received; AND FURTHER THAT the Mayor write a second letter to Mr. Robert Louie Sr. of the Seven Eagles Tourism Foundation group, requesting a meeting with the Foundation and Lower Kootenay Band members, to discuss their Seven Eagles tourism development proposal. RECOMMENDATION NO. 2: THAT Ltr #1817 from Koocanusa Publications Inc., soliciting advertising in their Visitor's Magazine; be received and filed for information, and they be so advised. RECOMMENDATION NO. 3: THAT Ltr #1821 from the Association of Kootenay & Boundary Municipalities, advising the deadline for submitting resolutions for their Annual General Meeting is February 20, 2004; be received and filed for information. RECOMMENDATION NO. 4: THAT Ltr #1825 from Jim Abbott, Member of Parliament, Kootenay-Columbia, regarding the Federal gas tax and infrastructure funding, be received; THAT the Mayor write Mr. Abbott, thanking him for bringing this matter to Council's attention; AND FURTHER THAT the Mayor write The Honourable Paul Martin, Liberal Party of Canada, advising of Council's support of issuing municipalities their share of the Federal Gas Tax, for their infrastructure programs.

2 Regular Meeting Minutes of October 27, 2003 Page 2 of 6 SICEAI AND CEDO INITIATIVES POLICING COSTS SURVEY RECOMMENDATION NO. 5: THAT Ltr #1837 from Dan Paradis, Outreach Officer, Softwood Industry Community Economic Adjustment (SICEAI) Initiative, advising of funding under the Community Economic Development Opportunity (CEDO) Initiative, be received; AND FURTHER, THAT the Chief Administrative Officer is authorized to proceed with submitting an application under the Community Economic Development Opportunity (CEDO) Initiative, for a proposed marketing plan for the Town of Creston. RECOMMENDATION NO. 6: THAT the Chief Administrative Officer prepare a comparative analysis survey, for Council's perusal, on policing costs for a District Municipality on a per capita basis, versus the Town of Creston and the Regional District of Central Kootenay, Areas A, B and C. LILO AGREEMENT RECOMMENDATION NO. 7: THAT the Chief Administrative Officer contact the municipalities of Fernie, Kimberley and Cranbrook, to determine their interest in holding joint discussions regarding the LILO Agreements with Terasen Gas. LAND USE ZONING BYLAW 1123 PARKS, YOUTH & CULTURE CHILD & YOUTH FRIENDLY COMMUNITIES PROJECT BLOSSOM FESTIVAL PARADE PROTECTION & POLICING CRIME WAVE IN CRESTON RECOMMENDATION NO. 8: THAT Ltr #1826 from the Creston & District Community Complex, regarding a proposed amendment to the Town's Zoning Bylaw No with respect to the definition of 'assembly use'; be referred to the Land Use Committee for further review and recommendation. RECOMMENDATION NO. 9: THAT Ltr #1814 from the Society for Children and Youth of B.C., inviting participation in hosting a Child & Youth Friendly Communities (CYFC) Project workshop; be referred to the Parks, Youth & Culture Committee for further review and recommendation; AND FURTHER, THAT Administration forward a copy of Ltr #1814 from the Society for Children and Youth of B.C. to Ms. Julie Miller, Steering Committee representative, Youth Activities Program, for their consideration of hosting a Child & Youth Friendly Communities Project workshop. RECOMMENDATION NO. 10: THAT Ltr #1203 from the Creston Valley Blossom Festival Association, requesting a change in parade times for 2004, be received; THAT Administration advise the Creston Valley Blossom Festival Association that Council has no objection to the Association changing their Annual Parade start time from 12:00 Noon to 11:00 a.m.; AND FURTHER, THAT Council is awaiting the Association's decision on whether it still requests the use of the Town's parking lot on Cook Street for the set up of the carnival for future Annual Blossom Festival celebrations. RECOMMENDATION NO. 11: THAT the Mayor is authorized to write the Attorney General and Solicitor General regarding the present crime wave in Creston; AND FURTHER, THAT the Mayor and Chief Administrative Officer meet with Sgt. Randy Koch, Commanding Officer, Creston RCMP Detachment, to determine what action is being taken to resolve the current crime wave, i.e. break and enter of local businesses, in Creston. SIGNS RECOMMENDATION NO. 12: THAT Ltr #1174 and Ltr #1175 from the Director of Municipal Services, regarding directional signs, and Ltr #1157 from the Director of Municipal Services, providing a proposed option for the content and procedures of a new Sign Bylaw; and Ltr #1305 from the Technical Planning Committee, regarding Sign Bylaw violations; be received and filed for information. RQST RE SIGNAGE RECOMMENDATION NO. 13: THAT Ltr #591 from Pridham Studio, requesting inclusion of Artisans in the Town's Sign Bylaw, and increased signage for home based businesses; and Ltr #1421 from Ms. J. Smandych of Creston Treasures and Books, requesting exemption from the Sign Bylaw; and Ltr #1422 from the Bylaw Enforcement Officer, providing information on same; be referred to the Sign Bylaw Committee for further review and recommendation; AND FURTHER, THAT Administration advise Pridham Studio and Ms. Smandych of Council's action in this regard.

3 Regular Meeting Minutes of October 27, 2003 Page 3 of 6 TRANSPORTATION BYPASS OPTIONS CHARTER/TOUR BUS STOP UTILITIES & CEMETERIES RQST AFTER HRS ACCESS (STP) COMMUNICATION FOR INFORMATION FINANCE WARRANTS 41 AND 42 GENERAL GOV T TH BC YOUTH PARLIAMENT INSURANCE POLICY RQST FOR OFF SALE PERMIT FOR REC CENTRE LAND USE RQST FOR ANNEXATION PARKS, YOUTH AND CULTURE KAMINOHO THANK YOU LTR RECOMMENDATION NO. 14: THAT the Chief Administrative Officer, write Mr. Jaques Dupas, District Highways Manager, Ministry of Transportation, requesting construction cost estimates for the proposed Cook Street highway option, and upon receipt of same, request Mr. Dupas meet with Council to discuss same; AND FURTHER, THAT a copy of the Chief Administrative Officer's letter to Mr. Dupas be forwarded to the Minister of Transportation. RECOMMENDATION NO. 15: THAT the Chief Administrative Officer provide a report to Council on the feasibility and costs of providing a downtown designated parking area for visiting tour or charter busses, and installing appropriate signage at the parking site and entrances to the Town. RECOMMENDATION NO. 16: THAT Ltr #1693 from Action Septic Pumping, requesting after hours (24 hour) access to the Sewage Treatment Plant, be received; THAT Administration draft an application form for after hours (24 hour) access to the Sewage Treatment Plant, incorporating the qualifications as set out in the Town's Sewage Treatment Plant Access Agreement Policy; AND FURTHER, THAT Administration forward a copy of the application form to Action Septic Pumping for completion and submission to Council for consideration. Moved by Councillor Folkman, seconded by Councillor Vondracek THAT Ltr #1884 from the Director of Corporate Administration, listing Information, News Releases, Publications and Workshops/Seminars for the October 27, 2003 Regular Meeting; be received and filed for information. THAT Finance Warrant No. 41 in the amount of $50, and No. 42 in the amount of $105,548.33, be received. THAT Ltr #1847 from Mr. Bruce Jansen, Principal, Prince Charles Secondary School, advising that Ms. Neva Bassingthwaite will be attending the 75 th BC Youth Parliament and Ms. Alison Cobra will be the 2004 attendee, be received; AND FURTHER, THAT Administration invite Ms. Bassingthwaite to a Council meeting following her return, for a presentation to Council on the 75 th BC Youth Parliament. THAT Ltr #1859 from the Director of Corporate Administration, regarding a proposed Insurance Policy, be referred to Committee of the Whole for further review and recommendation. Moved by Councillor Folkman, seconded by Councillor Thomas THAT Ltr #1886 from Mike Daybell, requesting a permit to hold an Off Sale on November 21 to 23, 2003 at the Recreation Centre, be received; AND FURTHER, THAT Administration advise Mr. Daybell that Council approves his request for an Off Sale permit (business license), at the Recreation Centre on November 21 to 23, Moved by Councillor Mueller, seconded by Councillor Vondracek THAT Ltr #1866 from Joseph Drisdale and Darlene Welch, regarding annexation into Town boundaries, be received; AND FURTHER, THAT Administration forward a copy of Ltr #1168, being a petition from Erickson Residents for annexation into the Town boundaries, to Joseph Drisdale and Darlene Welch, advising them that Council has not taken any action to date. Moved by Councillor Lavender, seconded by Councillor Sadler THAT Ltr #1848 from the Mayor of the Village of Kaminoho, thanking Creston for receiving the adult delegation on October 17 th, 2003, be received and filed for information. Councillor Lavender thanked the Town and the Kaminoho Friendship Society for hosting the Delegation, with special mention of the opening of Millennium Park. Mayor Snopek also thanked Council members for being host families.

4 Regular Meeting Minutes of October 27, 2003 Page 4 of PITCH-IN CANADA CAMPAIGN TREES ON CANYON STREET Moved by Councillor Lavender, seconded by Councillor Sadler THAT Ltr #1882 from Pitch-In Canada, regarding participation in their 2004 campaign, be referred to the Community Pride Committee. Moved by Councillor Lavender, seconded by Councillor Vondracek THAT Ltr #1885 from Mayor Snopek, regarding funding for trees on Canyon Street in 2004, be referred to the 2004 Budge discussions. Mayor Snopek commended the youth as there was minimal vandalism to the trees on Canyon Street. PROTECTION AND POLICING POLICY RE FIRST RESPONDER CALLS Moved by Councillor Vondracek, seconded by Councillor Mueller THAT Ltr #1858 from the Director of Corporate Administration, regarding a proposed Policy on First Responder Calls, be received; AND FURTHER, THAT the Town s Fire Department Policy be amended by adding a new subsection 1A), as follows: 1A) FIRST RESPONDER CALLS Creston Fire and Rescue will not participate or respond to First Responder Calls, from BC Ambulance LIQUOR PRIMARY ESTABLISHMENTS HOURS OF LIQUOR SERVICE SIGN PERMIT COMMITTEE APT TRANSPORTATION REALIGNMENT OF COOK/CANYON ST RICK RYLL HONORARY TREE MINISTRY S OPEN HOUSE RE HWY 3 OPTIONS REGIONAL DISTRICT DIRECTOR GRANT RQST BC SENIORS GAMES BYLAWS BYLAW 1579 (1 ST AND 2 ND RDG) THAT Ltr #1868 from the Liquor Control and Licensing Branch, regarding authorization for Liquor Primary establishments to sell the full range of lottery products, be received and filed for information. THAT Ltr #1871 from the Liquor Control and Licensing Branch, regarding hours of operation during a time change for all Liquor Primary Licensees with extended hours of liquor service, be received and filed for information. Moved by Councillor Vondracek, seconded by Councillor Lavender THAT Council appoints Brady Dyer, owner of Imagine Ink, and Steve Austin, owner of Gigabytes Printing and Signs, to the Sign Permit Committee; AND FURTHER, THAT Administration advise Mrs. Dyer and Mr. Austin that the next meeting is scheduled for Thursday, October 30, 2003 at 8:00 a.m. in Council Chambers. Moved by Councillor Thomas, seconded by Councillor Sadler THAT Ltr #1849 from Er-Conn Developments Inc., regarding the proposed realignment of Cook and Canyon Streets, be received for information and they be advised of same. Moved by Councillor Thomas, seconded by Councillor Folkman THAT Ltr #1861 from the Director of Corporate Administration, regarding a request from the Creston Valley Flying Club, to have a tree planted at the Creston Valley (Art Sutcliffe Field) Airport in honour of Rick Ryll, be received; AND FURTHER, THAT Administration is authorized to plant a tree at the Creston Valley (Art Sutcliffe Field) Airport, in honour of Rick Ryll, subject to approval by Mrs. Ryll; and further, that the Creston Valley Flying Club be advised of same. Moved by Councillor Thomas, seconded by Councillor Sadler THAT Ltr #1892 from the Ministry of Transportation, providing comments from the October 15 th Open House on Highway 3 Options; a request for support to relocate Highway 3 to Cook Street; and assurance that the costs of the Ministry s Option 6D, will not exceed $150,000, be referred to Committee of the Whole for further review and recommendation. Moved by Councillor Lavender, seconded by Councillor Vondracek THAT Ltr #1854 from the B.C. Seniors Games Society, requesting financial support for the 2004 B.C. Senior Games in Penticton, be referred to the 2004 Budget discussions; AND FURTHER, THAT Administration advise the BC Seniors Games Society of same. THAT Revenue Anticipation Borrowing Bylaw 1579, be read a first time by title and second time by content.

5 Regular Meeting Minutes of October 27, 2003 Page 5 of BYLAW 1579 (3 RD RDG) BYLAW 1577 (3 RD RDG) BYLAW 1577 (ADOPTION) Moved by Councillor Thomas, seconded by Councillor Vondracek THAT Revenue Anticipation Borrowing Bylaw 1579, be read a third time. Moved by Councillor Sadler, seconded by Councillor Mueller THAT Official Community Plan Amendment Bylaw 1577, be read a third time. Moved by Councillor Lavender, seconded by Councillor Mueller THAT Official Community Plan Amendment Bylaw 1577, be adopted BYLAW 1578 (3 RD RDG) Moved by Councillor Mueller, seconded by Councillor Sadler THAT Zoning Amendment Bylaw 1578, be read a third time BYLAW 1578 (ADOPTION) Moved by Councillor Vondracek, seconded by Councillor Folkman THAT Zoning Amendment Bylaw 1578, be adopted BYLAW 1576 (ADOPTION) THAT the 2004 Tax Exemption Bylaw 1576, be adopted. NEW BUSINESS FIRE PREVENTION CERTIFICATE REPORTS OF REP S CLR SADLER CLR FOLKMAN CLR LAVENDER CLR MUELLER CLR VONDRACEK MAYOR SNOPEK RECEIVE REPORTS THAT Councillor Vondracek s verbal report regarding the Creston Fire and Rescue, Fire Prevention Programs held at Erickson and ARES Schools, be received; AND FURTHER, THAT the Fire Chief forward Certificates to both Erickson and ARES Schools, for their outstanding participation in Fire Prevention Week exercises. Councillor Sadler reported on her attendance at the Ministry of Transportation s Open House regarding Highway 3 Options; a Blossom Festival meeting; and the Kaminoho Delegation activities. Councillor Folkman reported on his attendance at the Ministry of Transportation s Open House regarding Highway 3 Options; Treaty Advisory Committee and Arrow Creek Water Treatment and Supply Commission meetings; Small Business week Open House; and the Kaminoho Delegation activities. Councillor Lavender reported on his attendance at the Ministry of Transportation s Open House regarding Highway 3 Options; Blossom Festival, Arrow Creek Water Treatment and Supply Commission and IHA meetings; and the Kaminoho Delegation activities. Councillor Mueller reported on his attendance at the Arrow Creek Water Treatment and Supply Commission meeting. Councillor Vondracek reported on his attendance at an International Selkirk Loop Annual General Meeting; the Ministry of Transportation s Open House regarding Highway 3 Options; Blossom Festival meeting; the Kaminoho Delegation activities; Sustainable Agricultural Conference; Creston Valley Business Asc. Meeting; RCMP, Chamber and Town meeting; and the Judo Club Opening Ceremonies. Mayor Snopek reported that he too, attended most of the meetings referenced; the Arrow Creek Water Treatment and Supply Commission is proceeding with chlorination of Erickson water; the Regional Directors are working well together; and he commended Councillor Vondracek for his participation with the Selkirk Loop. Moved by Councillor Thomas, seconded by Councillor Sadler THAT the verbal Reports of Representative s, be received for information.

6 Regular Meeting Minutes of October 27, 2003 Page 6 of 6 GIVING OF NOTICES 1. Committee Meetings - 1st & 3rd Mondays (Nov. 3, 17). 2. Council Meetings - 2nd & 4th Mondays (Nov. 10, 24). 3. Nov. 4 - CV Wildlife Management Area Open House and Public Meeting 4. Dec. 1 - Statutory Meeting 5. Dec. 5 - Santa Claus Parade 6. Feb. 20, Last Call for Resolutions - AKBM Annual General Meeting ADJOURNMENT Moved by Councillor Sadler, seconded by Councillor Thomas THAT the Regular Meeting of October 27, 2003, be adjourned at 8:10 p.m. CERTIFIED CORRECT: Mayor Joe Snopek Wm. F. Hutchinson, Chief Administrative Officer