SECHELT INDIAN GOVERNMENT DISTRICT

Transcription

1 SECHELT INDIAN GOVERNMENT DISTRICT MINUTES OF ADVISORY COUNCIL MEETING held Thursday November 8th 2012 in the SIB Health Building Conference Room, 5557 Sunshine Coast Highway, Sechelt, BC PRESENT: Advisory Councillors: SBL#1 Bill Scotland SBL#2 John Miller SBL#19 Doug Stewart - Unable to attend SBL#23 Marilynn McLeay Councillor at Large Tony Adcock - Chair Acting SIGD Administrator Diane Hill Lands Clerk Lucy Joe 1. CALL TO ORDER 12/11/73 The Advisory Council meeting was called to order at AGENDA (see Attachment #1) 12/11/74 Moved/seconded by Miller/McLeay that the Agenda, be adopted. Carried 3. MINUTES OF THE SEPTEMBER 20TH ADVISORY COUNCIL MEETING 12/11/75 Moved/seconded by Scotland/McLeay that the September 20th meeting minutes be formally approved. Carried. 4. ADMINISTRATORS REPORT 12/11/76 The Acting Administrator s report is included as Attachment #2 5. SERVICING PLAN AND BUDGET 12/11/77 Tsawcome (SBL#1) Councillor Scotland's written report is included as Attachment #3. 1

2 12/11/78 Sechelt (SBL #2) Councillor Miller s report is included as Attachment #4. 12/11/79 Suahbin (SBL #19) Councillor Stewart s written report is included as Attachment #5 12/11/80 Cokqueneets (SBL#23) Councillor McLeay s written report is included as Attachment #6. 12/11/81 Councillor At Large Adcock's had no written report 6. OTHER BUSINESS 12/11/82 Review of procedure for residents wishing to address the Advisory Council on any matter. It was agreed that this is a standard item and that no further adjustment are needed. The approved procedure is included as Attachment #7 7. UNFINISHED BUSINESS 12/11/83 No unfinished Business. 8. NEW BUSINESS 12/11/84 No new business 9. NEXT MEETING 12/11/85 Thursday January 24th at 1330 hrs in the SIB Health Building Conference Room, 5557 Sunshine Coast Highway Sechelt B.C. 10. ADJOURNMENT 12/11/86 Moved/seconded by McLeay/Scotland that the meeting be adjourned. Carried. Time of adjournment 1415 hrs CERTIFIED CORRECT Tony Adcock - Chairperson Date: November 8th 2012 Page 2 of 11

3 Attachments: 1. Advisory Council meeting agenda Acting Administrator s report 3. Councillor Scotland's report 4. Councillor Miller's report 5. Councillor Stewart s report 6. Councillor McLeay s report 7. Advisory Council Miscellaneous Motions & Procedures Page 3 of 11

4 SECHELT INDIAN GOVERNMENT DISTRICT ADVISORY COUNCIL AGENDA ADVISORY COUNCIL AGENDA FOR A MEETING TO BE HELD At 1:30 pm on Thursday November 8th in the SIB Health Building Conference Room, 5557 Sunshine Coast Highway, Sechelt, BC 1. CALL TO ORDER 2. AGENDA Adoption of agenda 3. MINUTES Approval of minutes September 20th AC meeting. 4. ADMINISTRATOR'S REPORT 5. SERVICING PLAN AND BUDGET A. Tsawcome (SBL #1) Councillor Scotland s report B. Sechelt (SBL #2) Councillor John Miller s report C. Suahbin (SBL #19) Councillor Stewart s report D. Cokqueneets (SBL #23) Councillor McLeay s report E. Councillor At Large Councillor Adcock s report 6 OTHER BUSINESS None outstanding. 7. UNFINISHED BUSINESS Review of procedure for residents wishing to address the Advisory Council on any matter. 8. NEXT MEETING. 9. ADJOURNMENT ATTACHMENT # Page 4 of 11

5 ATTACHMENT # Page 5 of 11

6 ADVISORY COUNCIL REPORT NOV 8th SBL # 1 TSAWCOME & PORT STALASHEN -The need to clear Brush overgrowth from several areas at Tsawcome has been reported in the past. Diane has advised that Tony DeSousa will be notified to deal with this matter. -The annual sweeping of the area streets will be done after the main winter debris has settled. -The garden maintenance staff that services the Port Stalashen residents has in the past used an open area north of their Homes to pile Plant trimmings & Branches. Some years ago this large pile was set on fire. The fire was extinguished but was a potential danger to the surrounding area. -The garden maintenance staff are now dumping the waste material, in a very large pile, on the Port Stalashen property, very near to the entrance at the East end of Hupit. This pile of waste debris is Very close to Residents at the east end of Hupit & the recently occupied home at the Habitat for Humanity property. Very serious consequences could occur if this material was ignited. (Please see attached Photos.) W. Scotland Advisory Councillor SBL # 1 ATTACHMENT # Page 1 of 2 Page 6 of 11

7 Skw etu lot 29 Hupit lot 27 Hupit lot 16 ATTACHMENT # Page 2 of 2 Page 7 of 11

8 JOHN MILLER REPORT FOR SBL# The property boundary /drainage ditch dispute (lots #5and #6 on Sinku road) has yet to be resolved. Lucy Joe is dealing with this issue. John Miller. Advisory Councillor SBL#2 ATTACHMENT # Page 8 of 11

9 SECHELT INDIAN BAND Councilor: Doug Stewart Date: November 8th 2012 Sorry unable to attend this meeting. Ongoing road and RW maintenance & fall cleanup carried out, invoice submitted. Some weed trees, obstructing residents' views, were removed at minimal cost, invoice submitted. No further issues. Respectfully request that the January meeting be held the penultimate week of January, i.e. January 24 th, Page 9 of 11 ATTACHMENT #

10 SECHELT INDIAN BAND Councilor: Marilynn McLeay date: November 8th, 2012 Road Maintenance: Road graded October 25, 2012 by Capilano Hwys. O.K. to pay Entrance to SBL#23 off Palm Beach road (the first couple hundred feet) has always been a difficult area to maintain. i.e.; one week after grading, it is full of potholes which require frequent hand filling. I am sure that this is the Department of Highways responsibility; therefore I will follow up this matter further, through appropriate channels. Community Bulletin Board: (carried forward) Leaseholders have asked that it be relocated; also, the corkboard itself requires replacement. (This has not been done yet, as there is a pile of road mulch for filling potholes in the new location) ATTACHMENT # Page 10 of 11

11 SIGD Advisory Council Miscellaneous Motions & Procedures Originally proposed and carried at AC meeting Under normal circumstances, residents who wish to make a presentation to the Advisory Council must provide a brief outline of the matter to be presented. This must be done at least two week before the next scheduled meeting of the Advisory Council. The presentation outline may be handed to the Chairperson, the Administrator, or to the elected representative of the Band Land concerned. 2. Presentation to the Advisory Council must not exceed 15 minutes without the approval of a two-third-majority vote by the Council members present. 3. At the discretion of the Chairperson the meeting agenda may be adjusted prior to the Call to Order This will allow the addition of items of unexpected importance to be dealt with expeditiously. Agenda adjustments may include permission for multiple presentations on any contentious issue, or issues. Where such permission is granted each presentation must not exceed 5 minutes. ATTACHMENT # Page 11 of 11