Town of Manchester, Maine

Transcription

1 Town of Manchester, Maine E. Patrick Gilbert Town Manager February 22, 2019 To Whom It May Concern: The Town of Manchester is seeking bids for 1) a one-time landscaping project at the Town Office building; 2) a two-year contract with a possible 3 rd year extension for landscaping at various sites in Town; and 3) a twoyear contract with a possible 3 rd year extension for mowing two ballfields and a few other sites in town. In the past the Town of Manchester has grouped the mowing and landscaping contracts together. However, the Select Board chose to separate them going forward. If you are interested in bidding you must submit three separate bids but you do not have to bid on all of the projects. You may bid on one, two or all three. Please be aware that the Town is treating these as three separate contracts and may award bids to multiple contractors. If you are interested in any or all of them, I have attached the details for each contract. If you have any questions please feel free to call me at Bids are due by 12PM on Friday, March 15, Sincerely, Pat Gilbert Town Manager P.O. Box Readfield Road Manchester, Maine Phone (207) Fax (207) townmanager@manchesterme.org

2 One Time Landscaping Project Town of Manchester P.O. Box Readfield Rd Manchester, Maine *** INVITATION TO BID The Town of Manchester is seeking bids from Contractors interested in a one-time maintenance project for the Town of Manchester. VIEWING Each Contractor may view the job sites before submitting a bid, if desired. Please make an appointment in advance by calling Town Manager Pat Gilbert at INSTRUCTIONS FOR BIDDING Each bidder should submit a bid to: Town of Manchester Pat Gilbert, Town Manager PO Box 18 Manchester, Maine before 12:00 PM on Friday, March 15, The bid shall be submitted on the Contractor s standard proposal form. The bids will be publicly opened at that time. The Town of Manchester reserves the right to reject any and all bids, and to waive any informalities or irregularities. CONTRACTOR QUALIFICATIONS All bidders must have or be able to provide references acceptable to the Town upon request. All bidders must examine the conditions under which the work will be performed. INDEPENDENT CONTRACTOR During the performance of the agreement, the successful Contractor, agents and employees of the Contractor, shall act as an independent contractor, and not as officers or employees of the Town of Manchester. The successful bidder will employ all personnel and equipment needed to fulfill the obligations of this agreement. The bidder will be solely responsible for complying with applicable state and federal laws, including but not limited to, workers compensation law, employment security law and minimum wage law.

3 INSURANCE All bidders must submit, with their bid, certificates of insurance showing Umbrella Coverage for all exposures in the amount of one million dollars ($1,000,000.00), with basic coverage for Contractor s general liability, personal injury, property damage, worker s compensation, products/completed operations and automobile hazards. AMENDMENT, SEVERABILITY, and JURISDICTION This agreement can be amended at any time only by a writing duly executed by both parties. This agreement is governed by the laws of the State of Maine. If any provision or portion thereof, contained in this agreement is held to be unconstitutional, invalid, or unenforceable, the remainder of this Agreement will not be affected and will remain in full force and effect. TERMINATION Either party may terminate this Agreement for cause after giving the other party written notice and an opportunity to cure. The Town may terminate without cause by giving the Contractor 14 days notice, and compensating the Contractor equitably to the termination date. ENTIRE AGREEMENT This Agreement represents and contains the entire agreement between the parties. Prior discussions or verbal representations by the parties that are not contained in this Agreement are not a part of this Agreement.

4 COMPLETION All work must be completed by July 31, TERMS Work shall commence July 1, 2019 or after. The Contractor shall bill the Town of Manchester in one installment and payment will be made within fourteen (14) days of receipt of invoice. HOLD HARMLESS CLAUSE The Contractor shall hold the Town harmless from any claim of damages of every kind and nature whatsoever, including court costs and attorneys fees, arising from, out of, or incidental to, any claim under this contract, or connected herewith, which shall be made against the Town of Manchester. QUALITY OF WORK All work performed under this contract shall be performed in a workmanlike manner to the highest standards of the trade. The Contractor agrees to provide all necessary materials and labor to complete the work described herein. The Contractor further agrees to abide by all applicable laws, ordinances and codes. CONTRACT SPECIFICATIONS Work areas shall include: 1) Remove the large shrubs from all corners of the Town Office building plus the two on either side of the employee entrance total of 6 shrubs in all. The Town is open to either digging them up and removing them or cutting them down to the ground so they don t grow back, which ever option is most affordable. No replanting at this time. Mulch if necessary. 2) Cut down and remove the mess of intermingled shrubs and trees beside the Conex storage box on the back side of the building between the Town Office and Rite Aid. Once the debris is removed the area must be leveled and seeded over for grass. 3) Dig up the 4 crab apple trees in the circle area. Wrap them so that they can be given away to residents rather than discarding them. The area must be leveled and seeded over for grass. Area must be left presentable and to the satisfaction of the Town Manager. 4) Plant one large fir tree (8-10 feet) in the area where the other fir trees are planted. Exact location to be determined. Area must be left presentable and to the satisfaction of the Town Manager. 5) Remove the current shrubs and weeds by the two Welcome to Manchester signs (one by the Cat Hospital and one by the Country Club). Clean up and replant with low maintenance, drought tolerant material. Mulch if necessary.

5 LABOR AND EQUIPMENT The Contractor shall be responsible for providing all necessary labor, tools, and equipment to perform the work described herein. Any questions concerning bid specifications of this project should be directed to Patrick Gilbert, Town Manager, at (207) , between 8:00 AM and 4:00 PM on Monday & Thursday, 8:00 AM and 6:00 PM on Tuesday, and 8:00 AM and 2:00 PM on Friday. Please make appointments in advance for reviewing work areas. CONTRACTOR INFORMATION Business Name: Business Address: Address: Contact Person: Title: Phone Number(s): Federal Tax ID#:

6 Declaration I hereby agree to the terms of this agreement and the following prices for Lawn Maintenance for two years. I have read the agreement and certify that I am willing and able to comply with all the terms of the said agreement for the price listed below. I the UNDERSIGNED hereby declares that I am the only person(s), firm or corporation interested in this proposal as principal; that it is made without any connection with any person(s), firm or corporation. The UNDERSIGNED further declares that he has read and understood all conditions as outlined in this agreement and that this agreement is made in accordance with these conditions. The UNDERSIGNED further declares that any person(s) employed by the Town of Manchester, who has a direct or indirect personal or financial interest in this proposal, or in any profits, which may be derived there from, has been identified and the interest disclosed by separate attachment. Company Name: Authorized Signature: Print Name and Title: Phone Number: Date: Note: Agreement must bear the handwritten signature of a duly authorized member or employee of the organization legally authorized to bind the Contractor to this agreement. State of Maine County of Kennebec, ss Date:

7 Personally appeared before me the above named, it s duly authorized of and acknowledged that he has read and understood all conditions of the forgoing document and acknowledges the foregoing instrument to be his free act and deed in said capacity. My commission expires: Notary Public

8 Landscaping at Various Sites in Town Town of Manchester P.O. Box Readfield Rd Manchester, Maine *** INVITATION TO BID The Town of Manchester is seeking bids from Contractors interested in the routine maintenance of certain grounds, parks, and other areas in Manchester. VIEWING Each Contractor must view the job sites before submitting a bid. Please make an appointment in advance by calling Town Manager Pat Gilbert at INSTRUCTIONS FOR BIDDING Each bidder should submit a bid to the Town Manager s office, PO Box 18, Manchester, Maine 04351, before 12:00 PM on Friday, March 15, The bid shall be submitted on the Contractor s standard proposal form, and also summarized on the attached Bid Form. The bids will be publicly opened at that time. The Town of Manchester reserves the right to reject any and all bids, and to waive any informalities or irregularities. It is anticipated that all work described herein will be awarded to a single bidder. CONTRACTOR QUALIFICATIONS All bidders must have or be able to provide references acceptable to the Town upon request. All bidders must examine the conditions under which the work will be performed. INDEPENDENT CONTRACTOR During the performance of the agreement, the successful Contractor, agents and employees of the Contractor, shall act as an independent contractor, and not as officers or employees of the Town of Manchester. The successful bidder will employ all personnel and equipment needed to fulfill the obligations of this agreement. The bidder will be solely responsible for complying with applicable state and federal laws, including but not limited to, workers compensation law, employment security law and minimum wage law.

9 INSURANCE All bidders must submit, with their bid, certificates of insurance showing Umbrella Coverage for all exposures in the amount of one million dollars ($1,000,000.00), with basic coverage for Contractor s general liability, personal injury, property damage, worker s compensation, products/completed operations and automobile hazards. AMENDMENT, SEVERABILITY, and JURISDICTION This agreement can be amended at any time only by a writing duly executed by both parties. This agreement is governed by the laws of the State of Maine. If any provision or portion thereof, contained in this agreement is held to be unconstitutional, invalid, or unenforceable, the remainder of this Agreement will not be affected and will remain in full force and effect. TERMINATION Either party may terminate this Agreement for cause after giving the other party written notice and an opportunity to cure. The Town may terminate without cause by giving the Contractor 14 days notice, and compensating the Contractor equitably to the termination date. ENTIRE AGREEMENT This Agreement represents and contains the entire agreement between the parties. Prior discussions or verbal representations by the parties that are not contained in this Agreement are not a part of this Agreement.

10 COMPLETION All work must be completed in a timely manner throughout the year, and according to the requirements of the particular growing season. TERMS Work shall commence July 1, The Contractor shall bill the Town of Manchester eight equal monthly installments spread out over the following months: July, August, September, October, November, April, May and June. Payment shall be made within fourteen (14) days of receipt of invoice. The term of the contract is for two (2) years commencing on July 1, 2019 and ending on June 30, The parties may mutually agree to extend this Contract for up to one (1) additional year under all the terms and conditions of this contract. The Contractor must notify the Town in writing by March 1, 2021 if the Contractor wants to extend the Contract. HOLD HARMLESS CLAUSE The Contractor shall hold the Town harmless from any claim of damages of every kind and nature whatsoever, including court costs and attorneys fees, arising from, out of, or incidental to, any claim under this contract, or connected herewith, which shall be made against the Town of Manchester. QUALITY OF WORK All work performed under this contract shall be performed in a workmanlike manner to the highest standards of the trade. The Contractor agrees to provide all necessary materials and labor to complete the work described herein. The Contractor further agrees to abide by all applicable laws, ordinances and codes. CONTRACT SPECIFICATIONS Work areas shall include: LANDSCAPING Memorial Gardens: RT 202 Welcome Signs: Town Office Area: Cut back perennials in the fall Trim shrubs Mulch, edge and fertilize Weed as necessary throughout the season Cut back perennials in the fall Trim shrubs Mulch, edge and fertilize Rake away winter sand Cut back perennials in the fall Trim Shrubs Mulch, edge and fertilize Weed as necessary throughout the season

11 Triangle (Rt 202 & 17): Cut back perennials in the fall Trim Shrubs Mulch, edge and fertilize Weed as necessary throughout the season New plantings and replacement plants are not part of this RFP. Those needs can be discussed throughout the season, if necessary, and quoted separately. Watering is not part of the RPF. Any watering needs (extreme drought conditions for example) can be discussed throughout the season, if necesary, and quoted separately. LABOR AND EQUIPMENT The Contractor shall be responsible for providing all necessary labor, tools, and equipment to perform the work described herein. Any questions concerning bid specifications of this project should be directed to Patrick Gilbert, Town Manager, at (207) , between 8:00 AM and 4:00 PM on Monday & Thursday, 8:00 AM and 6:00 PM on Tuesday, and 8:00 AM and 2:00 PM on Friday. Please make appointments in advance for reviewing work areas.

12 CONTRACTOR INFORMATION Business Name: Business Address: Address: Contact Person: Title: Phone Number(s): Federal Tax ID#:

13 Declaration I hereby agree to the terms of this agreement and the following prices for Lawn Maintenance for two years. I have read the agreement and certify that I am willing and able to comply with all the terms of the said agreement for the price listed below. I the UNDERSIGNED hereby declares that I am the only person(s), firm or corporation interested in this proposal as principal; that it is made without any connection with any person(s), firm or corporation. The UNDERSIGNED further declares that he has read and understood all conditions as outlined in this agreement and that this agreement is made in accordance with these conditions. The UNDERSIGNED further declares that any person(s) employed by the Town of Manchester, who has a direct or indirect personal or financial interest in this proposal, or in any profits, which may be derived there from, has been identified and the interest disclosed by separate attachment. Company Name: Authorized Signature: Print Name and Title: Phone Number: Date: Note: Agreement must bear the handwritten signature of a duly authorized member or employee of the organization legally authorized to bind the Contractor to this agreement.

14 State of Maine County of Kennebec, ss Date: Personally appeared before me the above named, it s duly authorized of and acknowledged that he has read and understood all conditions of the forgoing document and acknowledges the foregoing instrument to be his free act and deed in said capacity. My commission expires: Notary Public

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16 Mowing Ballfields and other sites in Town Town of Manchester P.O. Box Readfield Rd Manchester, Maine INVITATION TO BID The Town of Manchester is seeking bids from Contractors interested in the mowing of certain grounds, parks, and other areas in Manchester. VIEWING Each Contractor must view the job sites before submitting a bid. Please make an appointment in advance by calling Town Manager Pat Gilbert at INSTRUCTIONS FOR BIDDING Each bidder should submit a bid to the Town Manager s office, PO Box 18, Manchester, Maine 04351, before 12:00 PM on Friday, March 15, The bid shall be submitted on the Contractor s standard proposal form, and also summarized on the attached Bid Form. The bids will be publicly opened at that time. The Town of Manchester reserves the right to reject any and all bids, and to waive any informalities or irregularities. CONTRACTOR QUALIFICATIONS All bidders must have or be able to provide references acceptable to the Town upon request. All bidders must examine the conditions under which the work will be performed. INDEPENDENT CONTRACTOR During the performance of the agreement, the successful Contractor, agents and employees of the Contractor, shall act as an independent contractor, and not as officers or employees of the Town of Manchester. The successful bidder will employ all personnel and equipment needed to fulfill the obligations of this agreement. The bidder will be solely responsible for complying with applicable state and federal laws, including but not limited to, workers compensation law, employment security law and minimum wage law. INSURANCE All bidders must submit, with their bid, certificates of insurance showing Umbrella Coverage for all exposures in the amount of one million dollars ($1,000,000.00), with basic coverage for Contractor s general liability, personal injury, property damage, worker s compensation,

17 products/completed operations and automobile hazards. AMENDMENT, SEVERABILITY, and JURISDICTION This agreement can be amended at any time only by a writing duly executed by both parties. This agreement is governed by the laws of the State of Maine. If any provision or portion thereof, contained in this agreement is held to be unconstitutional, invalid, or unenforceable, the remainder of this Agreement will not be affected and will remain in full force and effect. TERMINATION Either party may terminate this Agreement for cause after giving the other party written notice and an opportunity to cure. The Town may terminate without cause by giving the Contractor 14 days notice, and compensating the Contractor equitably to the termination date. ENTIRE AGREEMENT This Agreement represents and contains the entire agreement between the parties. Prior discussions or verbal representations by the parties that are not contained in this Agreement are not a part of this Agreement.

18 COMPLETION All work must be completed in a timely manner throughout the year, and according to the requirements of the particular growing season. TERMS Work shall commence July 1, The Contractor shall bill the Town of Manchester eight equal monthly installments spread out over the following months: July, August, September, October, November, April, May and June. Payment shall be made within fourteen (14) days of receipt of invoice. The term of the contract is for two (2) years commencing on July 1, 2019 and ending on June 30, The parties may mutually agree to extend this Contract for up to one (1) additional year under all the terms and conditions of this contract. The Contractor must notify the Town in writing by March 1, 2021 if the Contractor wants to extend the Contract. HOLD HARMLESS CLAUSE The Contractor shall hold the Town harmless from any claim of damages of every kind and nature whatsoever, including court costs and attorneys fees, arising from, out of, or incidental to, any claim under this contract, or connected herewith, which shall be made against the Town of Manchester. QUALITY OF WORK All work performed under this contract shall be performed in a workmanlike manner to the highest standards of the trade. The Contractor agrees to provide all necessary materials and labor to complete the work described herein. The Contractor further agrees to abide by all applicable laws, ordinances and codes. CONTRACT SPECIFICATIONS Work areas shall include: MOWING Athletic Fields: Drum Property: Triangle (Rt 202 & 17): Mow and Trim Grass is not to exceed 2 (two) inches Mow and Trim Mow and Trim LABOR AND EQUIPMENT The Contractor shall be responsible for providing all necessary labor, tools, and equipment to perform the work described herein. Any questions concerning bid specifications of this project should be directed to Patrick Gilbert, Town Manager, at (207) , between 8:00 AM and 4:00 PM on Monday & Thursday, 8:00 AM and 6:00 PM on Tuesday, and 8:00 AM and 2:00 PM on Friday. Please make appointments in advance for reviewing work areas.

19 CONTRACTOR INFORMATION Business Name: Business Address: Address: Contact Person: Title: Phone Number(s): Federal Tax ID#:

20 Declaration I hereby agree to the terms of this agreement and the following prices for Landscaping Maintenance for two years. I have read the agreement and certify that I am willing and able to comply with all the terms of the said agreement for the price listed below. I the UNDERSIGNED hereby declares that I am the only person(s), firm or corporation interested in this proposal as principal; that it is made without any connection with any person(s), firm or corporation. The UNDERSIGNED further declares that he has read and understood all conditions as outlined in this agreement and that this agreement is made in accordance with these conditions. The UNDERSIGNED further declares that any person(s) employed by the Town of Manchester, who has a direct or indirect personal or financial interest in this proposal, or in any profits, which may be derived there from, has been identified and the interest disclosed by separate attachment. Company Name: Authorized Signature: Print Name and Title: Phone Number: Date: Note: Agreement must bear the handwritten signature of a duly authorized member or employee of the organization legally authorized to bind the Contractor to this agreement.

21 County of Kennebec, ss Date: Personally appeared before me the above named, it s duly authorized of and acknowledged that he has read and understood all conditions of the forgoing document and acknowledges the foregoing instrument to be his free act and deed in said capacity. My commission expires: Notary Public

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