Neighborhood Watch Nikki stated that she has about a third of the 90 Neighborhood Watch Captains that she needs.

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Georgiana Simmons
5 years ago
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1 Meeting Minutes CVOA Board of Directors Meeting, Tuesday, September 19, 2017, 6:30 PM Meeting Location: Recreation Center; 3655 E. Lake Forest; Boise, Idaho Members Present: Chris Bain, Alicia Cassarini, Nikki Hampton, Scott Horsburgh, Chuck Mione, Karen Narus and Ed Riemenschneider. Absent were, Steve Brocksome and Gurpreet Lugani. The Meeting was called to order at 6:30 pm by Scott Horsburgh. Quorum was established. Guests There was a homeowner that attended the meeting asking for a height variance on a lattice structure. Boise City is requesting approval from the ACC before it will allow the variance. Chuck motioned to approve the variance with the stipulation that proof of city approval be provided, Karen seconded and the motion was approved by a unanimous vote. Hearing A hearing was held for a homeowner for having a yard that is not in compliance. The homeowner will be charged the $25.00 administration fee until the yard is brought into compliance. Neighborhood Watch Nikki stated that she has about a third of the 90 Neighborhood Watch Captains that she needs. Minutes The minutes from the August 15, 2017 Board Meeting were reviewed. Ed motioned to approve the minutes with one additional word, Chuck seconded and the minutes were approved by a unanimous vote. Proposal and Votes Karen motioned that the Protocol for Voting as presented by Scott be adopted by the Board, Alicia seconded and the motion was approved by a unanimous vote. DSI will prepare the resolution and present for signatures at the October Board Meeting. Project List The Project List was reviewed. There were no changes from last month. Chuck will break down the list by Committee, then by Short or Long Term Projects. Old Business Documentation Retention Steve Brocksome is still researching. OPEN

2 Volunteer Committee Meeting There was no meeting held in September. The Rec Center committee will meet monthly. The Volunteer Committee will meet as needed for projects. OPEN Director s Handbook Scott has the electronic version. He will be editing and then will send out to the Board for review. OPEN Check Signers DSI to provide the approved August Meeting Minutes and resolutions for Scott, Alicia and Karen to take to all CVOA banks to change the authorized signers. OPEN Disc Golf Volunteer Day Nothing to report. OPEN Intermountain Gas The pole for the light at the southwest corner of the tennis court should be installed next week. OPEN Parking Lot Striping/Curb Repair DSI to provide bids and schedule for curb repair as soon as possible. Chuck motioned to approve the PSI bid for the Rec Center storm drainage repair, Nikki seconded and the motion was approved by a unanimous vote. This work will be scheduled as soon as possible. Once these repairs are done, the parking lot sealing and striping will be done. OPEN Dog Park There was a Meeting held for homeowners with questions and concerns about the Dog Park before the Board Meeting. Nikki gathered a list of volunteers willing to work on a solution for the Dog Park. The actual Dog Park is on hold until the City of Boise permit is received, but there will be maintenance performed on this site. New Business November Board Meeting - Alicia motioned that the November Board Meeting will be moved to Tuesday, November 14 th so that it does not conflict with the Thanksgiving Holiday, Chuck seconded and the motion was approved by a unanimous vote. The new date will be posted on the website and Nextdoor. Financial Report for August 2017 The Balance Sheet through 8/31/17 reflects operation checking account balance of $75,818, CD/Money Market balances of $357,872, and a main line repair balance of $16,636. Assessment Receivables totaled $127,648 and prepaid assessments were $18,885. YTD 8/31/17 revenues from all sources were 75% and expenses were 70% of the operating budget. The outstanding receivables were $127,648 on 8/31/17. Of this amount, $101,088 is more than 90 days past due. Of the $101,088, approximately $95,646 includes homes in foreclosures, bankruptcies, liens and small claims. This amount is approximately 12% of

3 the overall dues income. YTD 8/31/17 $0.00 has been written off to bad debt due to foreclosure. This amount is 0% of the overall dues income. There will be a budget meeting schedule. Scott would like to present a draft of the budget at the October Board Meeting and have it approved at the November Board Meeting. Reserve Study Scott will be meeting with Northstar Reserves to finalize the Reserve Study. ACC The ACC Log was reviewed. The committee has added a new member who will be helping draft a xeriscaping policy. The committee will also be working on a written procedure for fence approvals. DSI will compile a spreadsheet with Fencing/Encroachment issues. These issues will be dealt with all at once. CC&R/Homeowner s Comments and Suggestions The drive through log was reviewed. The Drive Through Procedures and Violation Policy were reviewed. Board Members are asked to notify the office if they feel that something is not being observed. Heather will be reminded to remove all signs in the common areas while driving through the subdivision. DSI will respond to the homeowner that had issues with disc golf players. Landscape/Maintenance There were issues with weeds in the planting beds and with branches being tossed into planting beds and not being removed. This will be discussed with Aloha. Postmaster Dan Corral attended the committee meeting to discuss neighborhood box units. The Post Office would prefer wooden posts. TC Posts and Signs is one contractor that specializes in mail box posts. Karen applied for a grant to start rehabilitating the Field of Dreams. DSI has been asked to include the date and area of main line breaks to the irrigation spreadsheet to be better able to track water usage. Aloha Landscape and Maintenance Committee will look at Grand Forest for areas to enhance and provide bid, to tag bushes at Snapdragon for removal to enhance sightline and to look at possible tree plantings on Tecoma and Snapdragon.

4 Winter work may include Grand Forest drainage channel, City of Boise request to trim tree limbs interfering with street lights, thin/clean-up storm swales at Grand Forest/Intercon/Hornbeam, overgrown trees throughout CVOA, Willow stump in wall at 4553 Baytree. Firewise Firewise Volunteer Contribution checks need to be scheduled. Possible Fall work includes spraying of Lake Forest to Aphrodite for annual weeds and spraying of Alyssum to Lake Forest for annual weeds. Recreation Center Update The Security Report was reviewed. The Rental Room Agreement and Key Card Permission Forms have been updated and old Key Card Permission Forms will be updated this winter. The renter s use policy was reviewed. Chuck had questions about the tracking of the complaint forms. DSI will look into the number of written complaints and tracking of those complaints. The pool company will be adding expansion joints and repairing tiles in two pools this fall. The bid amount is within the budget, so there is no need for Board approval. Scott proposed that Chuck look into having PSI perform street sweeping to eliminate debris in the drainage system and to have the striping and sealing last longer. Chuck will have a Rental Room Naming contest to coincide with the Annual Meeting. RV Lot Gurpreet was not in attendance so there was no report given. Scott noted that there are people backing into the fences and causing damage. Newsletter The populated newsletter will be presented at the October Meeting. Currently, the newsletter is one side, one page. Web Page Nothing to Report. Events Committee Nothing to report. Calendar The Calendar was reviewed. Open Discussion Karen will be taking over the design of the entrance signs.

5 Meeting was adjourned at 10:20 PM. Minutes respectively submitted by Shirlee Ponciano.

Homestead Farm HOA Meeting October 24 th, 2016 South Holly Baptist Church

Homestead Farm HOA Meeting October 24 th, 2016 South Holly Baptist Church Call to Order I. The Meeting was called to order at 7PM. Board members present were Dave Watanabe, Mark Wieber and Jon Bellum.