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23 Moorings Cluster Association Board of Directors Meeting Location: 1602 Waters Edge Lane DATE: August 9, 2017 Quorum was met and the meeting was called to order at 6:34 p.m. Board of Directors Present: Lorraine Cleary Susan Bethke Shaun S. Solhjou Kevin Carrell Board of Directors Absent: Deb Talley Craig Friedmann Bill Berkson Also Present: Racheal Gore, Sequoia Management, Community Manager Residents Present: None Review and Approval of Minutes: The July 2017 Board Meeting Minutes were included for the Board s review. Lorraine motioned to approve the July 2017 minutes as written. Shaun seconded the motion; all were in favor and the motion to approve the July 2017 minutes passed unanimously. Open Forum: A Board member noted that a tree behind 1682 Moorings Drive is dead. Action List/Committee Reports: General: The Board requested that the money saved from the reduction of the trash contract be added to next year s budget in the other landscaping line item. Racheal spoke to the insurance agent and determined that all policies are already under the same carrier (State Farm). Two policies already have the same renewal date, but the fidelity bond renewal date can't be aligned this year. We will have to renew the fidelity bond in May 2018, then contact State Farm in June 2018 and ask them to write a new policy with new effective date of July 15, 2018 to match the other policies. This has been added to the annual calendar. The Board asked Racheal to send the e-vite for the community potluck. The e-vite should state that hot dogs, hamburgers, veggie burgers, & chicken will be provided and residents should bring covered sides and/or desserts. The potluck will be BYOB. Residents should RSVP by August 20 th. The Board noted the action item list was difficult to read. Racheal will place borders around the line items to ensure it is easier to read. Trees & Landscaping (Shaun):

24 Racheal relayed a call received from a resident regarding the tree in the water that Reston Association (RA) was planning to remove. The resident had previously had the tree evaluated by RA and was told it should be left as-is since it is a good habitat for fish and marine life. The Board asked Racheal to contact RA and relay that the Board no longer wants the tree removed. A proposal from BrightView and correspondence from Premier regarding the suggestion of adding soil and mesh between blocks along with mulch & plants (or grass) to reduce erosion were reviewed by the Board. Both companies felt strongly that this was not a good option and advised that it should not be considered. The Board discussed the different suggestions and requests that have been provided for the areas between blocks. Lorraine will reach out to homeowners whose homes border the areas between blocks and try to obtain a consensus on a solution that will be agreeable to everyone. The Board reviewed BrightView s proposal for clean-up of the area shared with Lakeview. Racheal provided the proposal to the Lakeview manager several weeks in advance of the meeting but a response has not yet been received from Lakeview regarding whether they will consent to share the clean-up cost. Shaun will get another proposal from Bessie Butler Tree Service for the clean-up. The main goals are to have the dead branches hanging over the parking area removed and to have ivy in the naturalized area removed. Shaun is still working on the comprehensive list of landscaping needs, and will be adding the dead crab apple trees and the dead rose bush by the tot lot. Proposals will be obtained once a comprehensive list is compiled. It was noted that several light bulbs are out on Moorings Drive and need to be replaced. Also, the sensor on the light in front of 1676 Moorings Dr. needs to be adjusted because the light is staying on. Racheal will ensure these issues are resolved when the swings and solar light are installed. Enforcements/Covenants/Bylaws (Bill): Racheal submitted the application for the changes to the Rules & Regulations to RA, but a signature from another officer is needed. Lorraine will ask Deb for her signature. The Board discussed the application and determined that clarification on paint is needed, as the colors currently on the application are stains and cannot be used on previously painted wood or Hardi-Plank. Racheal will find out if the stain colors are available in paint form, and if not, she will obtain the RGB values for the stains and add the information to the application for the proposed changes. Lorraine noted there should be two more product numbers for lights on the application two for incandescent and two for LED. Racheal will locate the missing information and update the application accordingly. The Board decided to review the Rules and Regulations regularly at least every six months for any changes or updates that need to be made. The Board discussed the parking issue and decided to close the parking action item. Issues will be addressed on an as-needed basis once a complaint is submitted to Management. Racheal confirmed that the follow-up architectural violation inspections will take place around August 15 and reminder letters will go out as soon as possible before September 1. Safety/Signage/Recreation (Susan):

25 It was determined that Ron, the maintenance man who passed away, had not yet obtained new swings for the playground. The swings in his truck were the old swings that were removed. The Board reviewed costs for new swings. Racheal will purchase two new swings in black. Infrastructure, Communications, & Reserves (Lorraine/Deb): Racheal discussed the meeting with RA regarding trip hazards on the sidewalks on Waters Edge Lane. RA will be grinding and/or replacing several sections of sidewalk. RA promised to notify Racheal of the date work will take place so the Cluster residents can be notified. Racheal will follow up with RA regarding the work date. Racheal confirmed the map of missed areas was relayed to Mosquito Squad and provided the Board with the list of dates the Cluster will be sprayed this year. Racheal noted a complaint was received afterward from a resident who stated that Mosquito Squad did not spray all the way down to the water by the tot lot. Racheal will contact Mosquito Squad about this. Special Projects/Dock (Kevin): Kevin discussed the status of the dock project and noted there has been significant difficulty getting a contractor to provide a proposal. Most contractors do not want the job since Reston Association (RA) will be involved. One contractor asked if the dock needed to be ADA compliant. Kevin will contact Nikki at RA to determine if there are any ADA requirements. Lorraine is in the process of obtaining the proposal from the contractor who replaced her dock. The Board asked Racheal to schedule a meeting with BrightView to discuss specifications for a proposal for installing new steps to the dock, removing the old/overgrown steps, and cleaning up the landscape around the dock. The Board asked Racheal to request proposals from BrightView for the 2018 landscaping and 2017/2018 snow removal. The Board would like to make some changes to the landscape contract for Racheal will send the Board the existing contract via so the Board can respond with suggested changes. Treasurer s Report: The July 31, 2017 financial report was presented and reviewed by the Board. Management Report: The annual calendar was reviewed. The Board asked Racheal to ensure the Annual meeting e-vite clarifies that there will be no refreshments and the meeting will begin promptly at 6:30 PM. The Board reviewed a proposal for compost from BrightView and decided not to approve it. Executive Session: The regular meeting was adjourned to Executive Session at 8:37 p.m. to discuss delinquencies and sensitive correspondence. The regular meeting was reconvened at 8:39 p.m. The meeting was adjourned at 8:39 p.m. The next meeting will be held on September 20, 2017 since Racheal will be on vacation on the second Wednesday in September.