OCTOBER 9, CALL TO ORDER, PROOF OF NOTICE and ROLL CALL

Transcription

1 BURNT STORE LAKES PROPERTY OWNER S ASSOCIATION MINUTES OF BOARD OF DIRECTORS MEETING HELD IN THE BURNT STORE LAKES POA CONFERENCE ROOM BURNT STORE ROAD, UNIT #102, PUNTA GORDA, FL OCTOBER 9, 2018 CALL TO ORDER, PROOF OF NOTICE and ROLL CALL President Rob Hancik called the meeting to order at 3:00 pm and opened with the Pledge of Allegiance. It was noted that the meeting agenda was posted 10/5/18 online and at the kiosk in the park. In addition, notification signs were placed at the four entrances into Burnt Store Lakes on 10/5/18. Postings met the guidelines as set forth in the By-Laws. Sandy Funk, Secretary, took the roll call: Present were Rob Hancik, President; Gerry Laxton, Vice President; Bob Reichert, Treasurer; Rick Mathis, and Dave Evans, Directors at Large. A quorum was present. Betty Ingerson was absent and Mark Pennington resigned. PUBLIC INPUT There were 13 property owners in attendance Charlene Laxton, Ed Morris, Vic Kapcsos, Joe & Margaret Gaydos, Richard Elders, Kate Ihrig, Paula Short, Mary Ellen Kiss, Chris Smith, Gene Wilson, Louise Barrett and Bill Giandonato. Rob Hancik asked if anyone would like to speak on a specific Agenda item and when that item is discussed, they can ask their question at that time. No one spoke up. DISPOSITION OF MINUTES Rob Hancik Rob Hancik stated that the Minutes of the September 2018 Board Meeting were sent to all Board members electronically. He asked if there were any additions or corrections to the Minutes. There being no corrections or additions, Bob Reichert motioned to approve the September 11, 2018 Minutes with Dave Evans seconding the motion. The motion unanimously passed with Hancik, Laxton, Reichert, Mathis, and Evans voting aye. TREASURER S REPORT Bob Reichert The operating expenses for September 2018 were approximately $19,791 more than August. The $71, expenses were normal for the 12 th month of the fiscal year. Some of the large expenses for September include $8,639 for the Annual Meeting printing and mailing, $5,875 for lake maintenance, $3,812 for the Beautification Program, $3,200 for landscape maintenance, $8,300 for the Pepper Tree Removal Program, and $12,900 for mowing. There was $13,681 in Reserve expenses in September ($4,435 for fish stocking, and $9,246 for infrastructure improvements as related to the new storage building). The amount of cash received in September was approximately $9,560, which was $3,038 less than August. We received $5,329 in assessments, $3,970 in Administrative receipts, and $261 in interest income. Accounts receivable ending September 30, 2018 was $44,649.91, which is $4,042 less than August. This decrease is due to past due assessment collection efforts.

2 The current collection rate for the end of September 2018 was 98.3%. The collection rate for September 2017 was 97.2%. (The collection rate is based on actual assessment and not 2 or more years in arrears plus interest and filing fees, or those on payment plans.) There is a total of 34 property owners out of 2066 billed that have not paid their assessment for 2017/2018. Note: There is an error on the financial report that will be corrected by Webb/Lorah/McMillian. Petty Cash shows $460, whereas it should be $500. Also, the beginning balance for September shows $599, instead of $599, Numbers were transposed. 2 Rick Mathis made a motion to approve the September 2018 Treasurer s Report as corrected and send it forward for audit, with Dave Evans seconding the motion. The motion unanimously passed with Hancik, Laxton, Reichert, Mathis, and Evans voting aye. OLD BUSINESS MANAGERS REPORT Sandy Funk Annual Meeting Update: We will have a final run thru of the PowerPoint presentation at the close of this meeting to see if any changes or additions are required. The pastries & coffee for Saturday morning before the meeting has been organized. Six volunteers have been obtained to count the votes on Saturday. The caterer is scheduled to start cooking the food in the Park on Friday night. Volunteers are needed to clean up afterwards. Due to anticipated Board absences on Saturday, the Reorganization Meeting will be scheduled within 10 days after the Annual Meeting (as required in the By-Laws). This will need to be scheduled the week of October 15 th or no later than October 23 rd. Vacant Board Position: Mark Pennington resigned from the Board on September 11 th. The Board may either opt to appoint a replacement at this Board meeting, appoint at the first seating of the new Board on November 13 th, or leave the position open until the October 2019 election. Bob Reichert made a motion to wait to fill the opening until the new Board meets on November 13 th, and Dave Evans seconded the motion. The motion unanimously passed with Hancik, Laxton, Reichert, Mathis, and Evans voting aye. New Identification Program: Distribution of the ID stickers and membership cards has begun. Another reminder CIN message will be sent next week to all property owners that we have addresses for. Street Sign: Purchasing a sign for the Park road entrance was approved at the last Board meeting. Rick Mathis has volunteered to handle this project and get quotes for making the sign. Office Partition: We requested a quote from the management of the complex to install an office partition at the hallway entrance of the office. The estimate is $1,500. This item was not in the budget. Rick Mathis made a motion to fund this project with Gerry Laxton seconding the motion. The motion unanimously passed with Hancik, Laxton, Reichert, Mathis, and Evans voting aye. Deed Restriction Revisions: Due to vacations and annual meeting preparations, meeting scheduling has been deferred. We will resume meetings after the new Board is seated on November 13 th.

3 3 LONG RANGE PLANNING Rob Hancik No report. Currently there is no one from the Board assigned to this area since Mark Pennington resigned. MECHANICAL & MAINTENANCE Gerry Laxton Gerry reported that Banks Engineering has completed the easement survey, and this was recorded in the County Clerk s Office. Rob Hancik made a motion to give Gerry Laxton authority to execute an Electric line easement to FP&L for the purpose of providing electric to the new storage building, with Rick Mathis seconding the motion. The motion unanimously passed with Hancik, Laxton, Reichert, Mathis, and Evans voting aye. We are currently waiting for final confirmation on when FP&L can start running electric to the new building in the Park. Morton Building has completed all of their requirements for erecting the new building. The final bill is $4, for a total of $57, Gerry Laxton made a motion to approve the additional charge order of $3,927, with Bob Reichert seconding the motion. The motion unanimously passed with Hancik, Laxton, Reichert, Mathis, and Evans voting aye. Tim Brady Concrete poured the floor at a cost of $7, Tim also gave an estimate for a concrete apron in front of the building in the amount of $3, Bob Reichert made a motion to approve $3,000 to pour the concrete apron with Gerry Laxton seconding the motion. The motion unanimously passed with Hancik, Laxton, Reichert, Mathis, and Evans voting aye. Gerry has asked for bids from four electrical contractors to wire and bring power to the new building. They are: Bennett Electric ($5,825), Jeff Master Electric, Inc. ($10,250), Solo Electric, Inc. ($7,750) and Kennedy Electric, Inc. ($7,080). Gerry also asked for estimates on digging a 650 ft. trench at 36in deep from the power poll to the building. Kennedy Electric came in at $7,800, Jeff Master Electric s bid was $14,475 and Bennett Electric s bid was $4,200. Gerry made a motion to recommend Bennett Electric to do the wiring and trenching at a cost not to exceed $10,500 with Bob Reichert seconding the motion. The motion unanimously passed with Hancik, Laxton, Reichert, Mathis, and Evans voting aye. With regard to the lack of irrigation at the front entrance island, Gerry asked Mike Tumpson to install three irrigation heads. Mario also mulched the pork chop areas of the roundabouts. SAFETY & PREPAREDNESS Rick Mathis Pavers are requested outside of the bathrooms for safety. PARK STATUS Rick Mathis Rick submitted a Proposal Summary for 3 dog waste disposal stations for the Park and multi-use path at a cost of $ each. This includes 25 can liners and hardware, bag dispenser, sign, post, waste can, and 400 dog waste bags. Bob Reichert made a motion to approve the funds for 3 dog waste stations with Dave Evans seconding the motion. The motion unanimously passed with Hancik, Laxton, Reichert, Mathis, and Evans voting aye. Rick also submitted two Proposal Summaries for the installation of a portable sound system in the Park. Axis Satellite & Home Theatre Systems quoted a price of $4, and Guitar Center of Fort Myers quoted a price of $4, The Board decided to table the sound system at this time.

4 4 DRAINAGE Bob Reichert The limited repairs to Hog Creek that were done have been wiped out due to the rain this summer. LAKES WATER QUALITY Dave Evans Dave reported that we will be renewing our contract with Superior Waterway Services, Inc. Sandy suggested that we incorporate our own contract with Superior s contract before signing. Dave Evans motioned to approve the funds totaling $5,275 per month for 12 months and be given permission to sign on behalf of Burnt Store Lakes, with Bob Reichert seconding the motion. The motion unanimously passed with Hancik, Laxton, Reichert, Mathis, and Evans voting aye. The midge control contract only runs for 9 months starting in January. Dave stated that we will be starting the 3 month spraying program to see how it works. 40,000 mosquito minnows have already been stocked in the Lakes, blue gills won t be stocked until mid-november. Dr. Serge Thomas will use the last $500 of the grant to take samples out of Hog Creek to make sure that it is not being polluted by the Waste Treatment Plant. COMMUNICATIONS Betty Ingerson Rob noted on Betty s report that there were two CIN messages last month, including an Annual Meeting Picnic announcement on 9/28/18 and a New Vehicle ID Program announcement on 10/4/18. Volunteers to write articles for the December paper are needed. The deadline is November 9 th at 3:00 pm. The BSL website has the new Policy updates: Revised Policy #5, new Policy #24, Revised Policy #8, Revised Policy #21. As a reminder, the Annual Meeting is on Saturday, October 13 th at 9:30am at the Presbyterian Church on Burnt Store Road. There will be a catered picnic in the Park afterwards. There is also a Happy Hour Social on Friday, October 26 th from 4:00pm 6:00pm sponsored by our Welcoming Committee for all new residents of Burnt Store Lakes. The Holiday Dinner Dance is being held on December 1 st at Cass Cay Restaurant in Burnt Store Marina. Evites will be mailed in mid-october. ARCHITECTURAL REVIEW Betty Ingerson The Architectural Review Committee recommends approval of the following project: Exterior Paint & Cape Horn Blvd. Bob Reichert made a motion to approve the project with Rick Mathis seconding the motion. The motion unanimously passed with Hancik, Laxton, Reichert, Mathis and Evans voting aye. BEAUTIFICATION & ENHANCEMENT No report.

5 5 COMMUNITY STANDARDS The Deed Restriction Report was reviewed; no action was needed at this time. COUNTY RELATED ITEMS SCCC The next meeting is to be held on 10/25/18 MSBU Sandy Funk and Bob Reichert were appointed to represent our area at the MSBU meetings. The next meeting will be held on 12/4/18. MISCELLANEOUS ITEMS None. NEW BUSINESS Rick Mathis thanked the Board for all their support over the years. He completed his second two year term on the Board and looks forward to continuing his volunteer work in the Park with the Board s assistance. ADJOURNMENT Rick Mathis made a motion to adjourn the meeting at 4:22 p.m. with Bob Reichert seconding the motion. The motion was unanimously passed with Hancik, Laxton, Reichert, Mathis and Evans voting aye. OPEN FORUM One resident spoke up regarding the speeding on San Edmundo Road. Moving the electronic speed monitor to San Edmundo will be requested through the MSBU. Bill Giandonato asked for an update on the Private Property signs for the community. ANNUAL MEETING POWERPOINT REVIEW The BOD and any interested residents can stay and go through the Power Point slides for Saturday s Annual Meeting. Respectfully submitted, Deanna Williams Deanna Williams, Assistant To the Board of Directors The next meeting for the Board of Directors will be held on November 13, 2018 at 3:00 pm in the BSLPOA Conference Room located at Burnt Store Road, Unit #102, Punta Gorda, FL (Turtle Crossing).

6