SEPTEMBER 11, CALL TO ORDER, PROOF OF NOTICE and ROLL CALL

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1 BURNT STORE LAKES PROPERTY OWNER S ASSOCIATION MINUTES OF BOARD OF DIRECTORS MEETING HELD IN THE BURNT STORE LAKES POA CONFERENCE ROOM BURNT STORE ROAD, UNIT #102, PUNTA GORDA, FL SEPTEMBER 11, 2018 CALL TO ORDER, PROOF OF NOTICE and ROLL CALL President Rob Hancik called the meeting to order at 3:02 pm and opened with the Pledge of Allegiance. It was noted that the meeting agenda was posted 9/7/18 online and at the kiosk in the park. In addition, notification signs were placed at the four entrances into Burnt Store Lakes on 9/7/18. Postings met the guidelines as set forth in the By-Laws. Sandy Funk, Secretary, took the roll call: Present were Rob Hancik, President; Gerry Laxton, Vice President; Bob Reichert, Treasurer; Rick Mathis, Dave Evans and Betty Ingerson, Directors at Large. A quorum was present. Mark Pennington was absent. PUBLIC INPUT There were 14 property owners in attendance Charlene Laxton, Ed Morris, Vic Kapcsos, Joe & Margaret Gaydos, Richard Elders, Kate Ihrig, Paula Short, Mary Ellen Kiss, Brian Goodall, Ron & Annette Kent and Richard & Jeanne Bonavita. Rob Hancik asked if anyone would like to speak on a specific Agenda item and when that item is discussed, they can ask their question at that time. Ed Morris asked to speak on item #8, Mowing. DISPOSITION OF MINUTES Rob Hancik Rob Hancik stated that the Minutes of the August 2018 Board Meeting were sent to all Board members electronically. He asked if there were any additions or corrections to the Minutes. There being one correction under Mechanical & Maintenance, Bob Reichert motioned to approve the August 14, 2018 Minutes with Rick Mathis seconding the motion. The motion unanimously passed with Hancik, Laxton, Reichert, Mathis, Evans and Ingerson voting aye. TREASURER S REPORT Bob Reichert Bob noted that the cash position as of August 1 st was $643, Cash received for the month of August was $12,597.89, which includes interest earned of $ The operating expenses for August 2018 were approximately $29,923 less than July. The $52,027 expenses were normal for the 11 th month of the fiscal year. Some of the large expenses for August include $23,751 lake maintenance, $3,200 landscape maintenance and $2,242 for legal expenses. There were $5,135 in Reserve expenses in August ($2,600 Environmental Underground for new storage building land preparation, $2,000 for I.D. Program Labels and $535 for fan for storage building). The amount of cash received in August was approximately $12,598, which was $7,452 less than July. We received $8,343 in assessments, $3,987 in Administration receipts, and $268 in interest income. Accounts receivable ending August 31, 2018 was $48,692, which is $8,297 less than July. This decrease is due to past due assessment collection efforts.

2 The current collection rate for the end of August 2018 was 98.1%. The collection rate for August 2017 was 96.8%. (The collection rate is based on actual assessment and not 2 or more years in arrears plus interest and filing fees, or those on payment plans). There is a total of 38 property owners out of 2066 billed that have not paid their assessment for 2017/ Bob Reichert made a motion to approve the August 2018 Treasurer s Report and send it forward for audit, with Rick Mathis seconding the motion. The motion unanimously passed with Hancik, Laxton, Reichert, Mathis, Evans and Ingerson voting aye. OLD BUSINESS MANAGERS REPORT Sandy Funk Tax Sale Property: Lots & were sold at tax sale on August 28 th. There remains a surplus of $10,683 (total) with the County. There are liens on the properties, and we are processing a claim for funds due the Association in the amount of $4,323 for past due assessments, interest and filing fees. Comingo Lot: No progress was made on the sale of the Comingo Lot. Rick is to place a For Sale sign on the property, and it is still being advertised in the Heron Herald. Annual Meeting Update: One of the candidates (David DiVito) withdrew his name from the election. His name and bio were removed from the Annual Meeting packet. All packets were mailed on Monday, September 10 th. Board members are asked to provide any additions or changes to their slides for the Power Point presentation to Deanna. We will do a final run through the presentation at the end of the next Board meeting on October 9 th. New Identification Program: Eric Sauer ordered the optional membership cards (5,000) and they are ready for distribution. The Maverick labels for the vehicles will be ordered on September 14 th, due to a portion of our last payment being withheld. We are in the process of increasing the credit limit on the credit card from $5,000 to $10,000 to cover higher expenses when needed. The necessary forms for property owners to complete for this program are posted on our website. Additional copies are available in the office. This program will be initiated on October 1, Deed Restriction Revisions: Due to vacations and annual meeting preparations, meeting scheduling has been deferred. We will resume meetings towards the end of September and continue when the new board is seated. LONG RANGE PLANNING Laxton/Mathis MECHANICAL & MAINTENANCE Gerry Laxton Storage Building: Gerry reported that all building items have been delivered to the Park including the dumpster container and porta john. Work is scheduled to commence on Thursday, September

3 13 th. Banks Engineering is working on the easement and as soon as it is finished, Gerry will run the underground PVC for the electric. Tim Brady Concrete, Inc. will pour the floor as soon as the building is erected. Installation of electricity to the building is unknown at this time. 3 Mowing: Due to the rain, there have been numerous problems with the mowing. Areas have been passed over or mowed around because of standing water and soft ground. These and other issues are being addressed as they arise. Peppertree Removal: Progress has been slow due to the ongoing rain, standing water and soft ground. SAFETY & PREPAREDNESS Rick Mathis PARK STATUS Rick Mathis Rick is requesting that a concrete pad area be added near the bathrooms by the company pouring the floor to the new building in the Park. Gerry to get a quote and amend Tim Brady s contract. DRAINAGE Bob Reichert LAKES WATER QUALITY Dave Evans The new compressor and additional heads have been installed in Pelican Lake. ULV spraying is being performed every other week until September 30 th due to limit in contract. Monthly larvicide application of all the lakes was performed in August. A pilot program for midge control will be instituted in October on a few of the lakes that have the worst midge problem. Our Lakes Contractor, Superior Waterway Services, will go through a threeweek process of spraying, which will kill a whole life cycle of the midge. Therefore, we will be able to skip a couple of months of spraying. Dave reported that a total of 40,000 mosquito fish were stocked in Osprey, Ibis, Kingfisher and Egret Lakes. Bluegill fish will be delivered in October. After a review of the bids that were received for Lakes Maintenance, Superior Waterway Services will be retained for Aerator maintenance and herbicide spraying. COMMUNICATIONS Betty Ingerson Betty reported that there were no CIN messages sent out for the month of August. There are several articles in the October Heron Herald written by members of the Board, and Betty asked for commitments for articles for the November issue as well.

4 4 The first seasonal picnic in the park was held on September 9 sponsored by the Lakes Committee. This was very well attended, and the seafood boil prepared by the Lakes Committee was wonderful. Potential Board Members had an opportunity to introduce themselves and discuss their platforms. The next picnic is scheduled for October 13 th at 1:00pm after the Annual Meeting. It will be catered by McCurdy s BBQ at a cost of $10 per person. There will be a Happy Hour Social sponsored by our Welcoming Committee on Friday, October 26 th from 4:00-6:00pm in the BSLPOA Community Room to welcome all new residents into our community. The Holiday Dinner Dance will be held on Saturday, December 1 st at Cass Cay Restaurant in Burnt Store Marina. Evites will be sent out in mid-october. ARCHITECTURAL REVIEW The Architectural Review Committee recommends approval of the following projects: New garage & addition to Watchtower Lane by West Coast Builders & a new pool Monza Road by Popa Pools. Betty Ingerson made a motion to approve the 2 projects with Bob Reichert seconding the motion. The motion unanimously passed with Hancik, Laxton, Reichert, Mathis, Evans and Ingerson voting aye. The Board reviewed the 9 projects that have been completed and inspected this past month. The new construction on Cayman Lane by Sposen Homes has yet to put in landscaping on three sides of the home. The remaining 8 projects are now considered closed. BEAUTIFICATION & ENHANCEMENT Mark Pennington In Mark s absence, Rob Hancik stated that a portion of the pork chops at the roundabouts at Saragossa Lane and Peppercorn Road have been refurbished with new plantings of Foxtail ferns and Purple Queen plants. The old Crown of Thorn plants have been removed. Some of the irrigation drip lines at the above sites were repaired or replaced at a cost of $1,758. The oyster grass was relocated on the outer edges of the pork chops to enhance the look. COMMUNITY STANDARDS Rob mentioned that the Deed Restriction Report is down to two pages, whereas in the past there were several pages of deed restriction violations. Bob Reichert commented that we might hold off for a month on citing residents for moldy roofs and driveways due to it being rainy season. COUNTY RELATED ITEMS SCCC: The next SCCC meeting will be held on September 20, 2018, with a guest speaker talking about the fish problems currently going on in Charlotte Harbor. MSBU: The MSBU Board is currently taking applications for 2 open positions. It is for a three-year appointment. The MSBU provides us with a voice to advise the County on improvements that we would like to see in our development. If approved, the funds would come out of the MSBU portion of our taxes.

5 5 MISCELLANEOUS ITEMS No miscellaneous items to be discussed. NEW BUSINESS Bob Reichert made a motion to have a street sign made for the entrance to our park, Park Avenue, and Rick Mathis seconded the motion. The motion was unanimously passed with Hancik, Laxton, Reichert, Mathis, Evans and Ingerson voting aye. Follow up is needed to determine who will make the sign and the cost of the signage. Brian Goodall, a resident in Burnt Store Lakes, asked about the standing water in Hog Creek and what was being done about it. Bob Reichert explained that the County Commissioner denied us assistance, therefore, we will use the monies in the swale budget next year to do repairs. ADJOURN MEETING Rick Mathis made a motion to adjourn the meeting at 4:20 p.m. with Bob Reichert seconding the motion. The motion was unanimously passed with Hancik, Laxton, Reichert, Mathis, Evans and Ingerson voting aye. OPEN FORUM Joe Gaydos, a resident in Burnt Store Lakes, mentioned that he is having a problem with the wild hogs near his home. He was advised to call a trapper. Mr. Gaydos also has an estimate for the speaker system installation in the Park and provided this information to Rick Mathis, Park Manager. Respectfully submitted, Deanna Williams Deanna Williams, Assistant To the Board of Directors The next meeting for the Board of Directors will be held on October 9, 2018 at 3:00 pm in the BSLPOA Conference Room located at Burnt Store Road, Unit #102, Punta Gorda, FL (Turtle Crossing).