June 9, CALL TO ORDER, PROOF OF NOTICE and ROLL CALL. Public Input: DISPOSITION OF MINUTES TREASURER S REPORT

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1 BURNT STORE LAKES PROPERTY OWNER S ASSOCIATION MINUTES OF BOARD OF DIRECTORS MEETING HELD IN THE BURNT STORE LAKES POA CONFERENCE ROOM BURNT STORE ROAD, UNIT #102, PUNTA GORDA, FL June 9, 2015 CALL TO ORDER, PROOF OF NOTICE and ROLL CALL President Bob Pietrasanta called the meeting to order at 5:00 p.m. and opened with the Pledge of Allegiance. It was noted that the Meeting Agenda was posted 6/5/15 online and at the kiosk in the Park. In addition, notification signs were placed at the entrances of Cape Horn & BSR and Cape Horn & Vincent on 6/7/15. Postings met the guidelines as set forth in the By-Laws. Sandy Funk, Secretary, took the roll call: Present were Bob Pietrasanta, President; Joyce Punt, Treasurer; Kate Ihrig, Karen Bishop, and Rick Mathis, Directors at Large. Bob Lilley, Vice President and Bob Beahn Director at Large were absent. A quorum was present. Public Input: Others in attendance were Rich Elders, Ron & Annette Kent, Bill Giandonato, Scott Pitser, Dave & Joyce Evans. Bob Pietrasanta asked if anyone would like to speak on a specific Agenda item and when that item is discussed they can address their question at that time. No one asked to speak. DISPOSITION OF MINUTES Bob Pietrasanta stated that the Minutes of the May 15, 2015 Board Meeting was sent to all Board members electronically. Bob Pietrasanta asked if there were any additions or corrections the minutes. There being none Kate Ihrig motioned to approve the May 15, 2015 Minutes with Joyce Punt seconding. The motion was unanimously passed with Pietrasanta, Punt, Ihrig, Bishop, and Mathis voting aye. TREASURER S REPORT Joyce Punt presented the financial report for the eighth month of the fiscal year ending May 31, She noted the cash position as of May1, 2015 was $715, Cash received was $9, and included earned interest in the amount of $ Disbursements for the month of May were operating expenses in the amount of $42, and reserve expenses $ The cash position ending May 31, 2015 was $641, Assessment Receivables were $143, The balances in the money markets and checking accounts were noted. The operating expenses for May were about the same as April and typical for the eighth month into the fiscal year. The reserve expenditure was $40, (corrected from written report which showed $40,534.19) to Scoops Excavating for payment of the Sugar & Spice swale. The amount of cash received in May was $20,329 less than in April. This is due to decrease in assessment receipts. The assessment receivables ending May 31 st is $143,499 compared to April at $148,310 which is a reduction of $4,811. The current collection rate as of 5/31/15 is 92.2% which is slightly lower than at the end of May 2014 (at 93.3%). This is based on actual assessment and not 2 or more years in arrears plus interest and filing fees. Question was asked regarding reason for lower collection rate than last year. Explanation was given that one multiple lot owner has not remitted his assessment yet for all of his lots. Follow up was made with the property owner for payment. Rick Mathis motioned to approve the May 2015 Treasurer s Report as corrected and send forward for audit. Kate Ihrig seconded the motion. The motion was unanimously passed with Pietrasanta, Punt, Ihrig, Bishop, and Mathis voting aye.

2 2 MANAGER S REPORT Sandy Funk Drainage Update: Waiting cost estimates from Scoops on Balearic drainage. The drainage project in the Park at BBC is being re-evaluated by Bob Reichert. Bob also did a study on addressing swale drainage to be done in fiscal year 2016 along with anticipated costs for budget purposes. He submitted a drainage cover maintenance program and determined there are 118 that require corrective action. It is suggested to fund $1,000 for this program. Bob estimates there are 14 lake fingers that need to be cleaned out. He suggests the project be spread out over 2-3 years for funding purposes. Giant Bulrush Issue: As reported last month, we have a problem with giant bulrush in several areas in Pelican Lake. L&W cannot perform this clean up within the existing contract. L&W will map out the areas that need to be addressed and give us a quote on removal. Monies will be allocated in the new budget. Foreclosure Properties Status: Cunningham Motion to Strike Trial and set a case management conference is set for June 26 th, which our attorney will attend. Coy The Coy property on Ophir went to foreclosure sale on May 29 th. We are waiting for the Certificate of Title from our attorney (approximately 10 days from date of sale). The bank has been maintaining this property at an acceptable level until this week when it was reported that the lawn is not being mowed. Tax Sale Properties: Cunningham Vacant lot on Pyrenees (85513). Assessments due: $1,300+ Foreclosed Properties, LLC 2 lots on Acapulco (91510 & 91511). Assessments current. The tax sale for all three lots is scheduled for 9 a.m. on July 7 th. Accounting Contract: Our 3-year accounting contract with Webb Lorah is due to expire on June 30 th. A new contract was submitted by Geoff Lorah and it has been reviewed by Bob Pietrasanta. Bob stated that the new Contract shows a total increase of $ for the three years. Based on his recommendation, Kate Ihrig motioned to approve the new accounting contract for the three year period July 1, 2015 through June 30, Joyce Punt seconded the motion. The motion was unanimously passed with Pietrasanta, Punt, Ihrig, Bishop, and Mathis voting aye. Budget: Budget figures from the various Committees are due now so that a preliminary budget may be prepared for Board discussion. Kayak Usage: After reading our Minutes from the May Board meeting, one of our residents wrote the Board regarding Captain Bill (Marina) providing rental kayaks at the launch site upon request, He suggests that if other individuals who are using his service who are not members of the Lakes, if the Board would consider a usage fee. Captain Bill would add an extra non-member fee onto his rental cost and turn this fee over to the Lakes. This concept was discussed at the onset of the launch installation and was decided at that time not to allow non-residents usage for several reasons. The Board decided to continue with the present policy for now. However, contact will be made with Captain Bill to discuss his providing rental kayaks for residents only at the launch site. Miscellaneous: A picture was provided to the Board showing the result of a truck losing control on Burnt Store Road and veering off through the back lanai into the glass door sliders of a house on Lockhart. It was also reported that a similar incident occurred in the area of Vienison across the greenbelt to Nile Court and exiting out to Peppercorn and back onto Burnt Store Road. Sandy requested funds to replace the refrigerator in the office. The two that have been donated since moving into the office two years ago have both become non-functioning. Rick Mathis motioned to replace the refrigerator in the office in an amount not to exceed $1,000. Karen Bishop seconded the motion. The motion was unanimously passed with Pietrasanta, Punt, Ihrig, Bishop, and Mathis voting aye.

3 DOCUMENT ADVISORY COMMITTEE Bob Pietrasanta The Deed Restriction Review Committee met on June 4 th, and discussed the mailing list for the Deed Restriction voting procedure change process and the strategy for voter follow up after ballots are sent. The Committee recommends to the Board that an initial postcard be sent to all property owners early in July, alerting them to the fact that the ballot, which will contain only one item, will follow two weeks thereafter. The item will deal with the change in voting procedure allowing for the approval/disapproval of a proposal by the majority vote of all residents submitting ballots, rather than being based on a vote of all residents receiving ballots. Follow up telephone calls will be initiated two weeks after the ballot is mailed by a cadre of selected volunteers to solicit votes from those who have not responded to the ballot mailing. 3 After further discussion, Kate Ihrig motioned to approve recommending a proposal to change Item 26, Additional Restrictions and Amendments of the Association s Deed Restrictions to read: The Association or its successor reserves the right hereinafter, from time to time, to amend, modify, add or delete from any part of all the foregoing restrictions with the approval of not less than two-thirds (2/3) of the voting interests present in person or by proxy, at a duly called meeting of the membership. Karen Bishop seconded the motion. The motion was unanimously passed with Pietrasanta, Punt, Ihrig, Bishop, and Mathis voting aye. Joyce Punt motioned to approve moving forward with the mailing of the ballots with respect to this change in the Deed Restrictions to all members of the Association according to the timeframe proposed. Kate Ihrig seconded the motion. The motion was unanimously passed with Pietrasanta, Punt, Ihrig, Bishop, and Mathis voting aye. SAFETY & PREPAREDNESS Rick Mathis Rick reported that the recently purchased new AED (Automated External Defibrillator) has been mounted in the Community Center in the rear of the office. He also stated that on May 29 th the Charlotte County Emergency Operations center (EOC) was contacted to set up a CPR/AED class for all BSL CERT Team members. This is necessary in order to safely operate the new AED. The class will hold up to 12 people and be conducted sometime in July. On June 1 st, a notice was sent out requesting someone to take over the Neighborhood Watch. Bill & Marion Jinkens have expressed interest. Louise Barrett will also be contacted to co-chair the Watch. Rick also urged everyone to be prepared for the start of the 2015 hurricane season. It is suggested to have a 10-day EVAC Kit ready. Rick is contacting local Landscaping contractors to secure First Priority in case we have storm damage. Karen reported a property owner complaint about the mowing contractor parking next to homes and starting the mowers at 7 a.m. in the morning. She asked if the contractor could be notified to park in other open areas and adjust his starting times. Rick asked permission from the Board to purchase three (3) motion lights to be erected in the Park. Total cost is $ The Board granted approval to expend funds from the Repair and Maintenance budget line item of the budget for this purchase. MECHANICAL & MAINTENANCE Bob Beahn No report. Bob Beahn was absent. LAKES WATER QUALITY Bob Lilley In Bob Lilley s absence, Sandy reported that Bob Lilley seeks approval to purchase a total of 11,000 midge larvae eating shell cracker fish at a total cost of $7,150. Approval was tabled last month based on independent sampling that was conducted along treated edges of some lake areas where no live midge larvae were found. It has now been determined that sampling was not done by boat further out in the lake(s) where midge larvae continue to propagate. Scott Pitser was in attendance and gave an extensive report on the existing midge

4 4 outbreaks we are experiencing. He stated there is a major problem with the midges blowing in from the salt marshes and repopulating the lakes. Scott further supported stocking the lakes with shell cracker fish which now have a larger survival rate due to the abundance of littorals around the lake edges. He stated that it is intended to contact County officials to once again reinstitute aerial spraying of mosquitoes over the salt and mangrove marshes around our area. Bob Pietrasanta asked Scott about Clarke s ULV treatment (fogging) around the perimeter of the lakes. Scott indicated that due to the recent rains, some spraying over the past few weeks could not be accomplished. He is following up with Clarke to insure continued spraying as weather permits. It was reported that there is a major outbreak of midges on Kingfisher Lake. Prior to this we have not experienced any problems with lakes east of Cape Horn. This lake will be addressed with Clarke. Karen questioned how the cost would be funded through the Lake Aeration reserve budget line item where sufficient funds are there to fund the fish as well as aeration repairs. After further discussion, Rick Mathis motioned to purchase the 11,000 shell cracker fish at a cost of $7,150 to be funded from the Lake Aeration budget with Kate Ihrig seconding the motion. The motion was passed with Pietrasanta, Punt, Ihrig, and Mathis voting aye. Karen Bishop opposed by voting nay. COMMUNICATIONS Kate Ihrig Kate Ihrig reported that two (2) CIN messages were sent since the last Board meeting: One regarding a Burnt Store Road traffic pattern shift on May 13 th ; and one reminder of the 6/10 deadline for article submissions for the Heron Herald newspaper. BEAUTIFICATION & ENHANCEMENT Kate Ihrig No report. The Beautification & Enhancement committee is not scheduled to meet until September 10, COMMUNITY STANDARDS All Bob Pietrasanta stated dirty roofs still make up the majority of violations with 14, two of which are scheduled to be cleaned after the rainy season. There were 4 landscaping issues reported. There are two that have received three letters regarding cleaning their roofs. The Board requested that letters be sent to owners of and notifying them that they will be scheduled for a Fining Hearing. Discussion centered on one overgrown lot where the owner is not responding to request to trim/clean cabbage palms. This lot was addressed by the adjacent property owner at their own expense about a year ago and it is overgrown again. It was noted there are many vacant lots in the community that fall into the same category. Karen mentioned there are other violations, such as lack of landscaping around fences. Some of these were installed prior to policy. It was noted that our documents allow us to still enforce compliance. Bob Pietrasanta volunteered to conduct deed restriction review next month. ARCHITECTURAL REVIEW (ARC) Joyce Punt Joyce Punt reported that ARC recommends approval of three (3) projects: on Pyramid garage addition, on Cardenas new home construction by Paul Homes, and on San Rafael vinyl enclosure shield. Kate Ihrig motioned to approve the three projects with Karen Bishop seconding the motion. The motion was unanimously passed with Pietrasanta, Punt, Ihrig, Bishop, and Mathis voting aye. There were five (5) projects listed that seek final ARC inspection prior to closing out the files. Four of the five were deemed completed and Rick Mathis volunteered look at on Vagabond to see if the exterior paint and trim have been completed. There are eight (8) homes currently under construction and two (2) projects still under ARC review. Eight (8) property owners have indicated they are ready to build new homes but the plans have not been submitted to ARC for review as yet. The 4-foot fence request at Acapulco is still pending. A letter was sent to the property owner outlining certain conditions prior to approval, i.e., height and 3-foot placement inside the property line, landscaping,

5 5 maintenance, no lake/pond, and irrigation (well would require separate approval). No response received as of this meeting. LONG RANGE PLANNING (LRP) Karen Bishop Karen Bishop reported that we are still waiting for the driveway drawing from Banks Engineering, and the contract from John Rodriguez of Gibbs & Register for the multi-use path. Bob Pietrasanta stated that he is still working on the New Member Fee which we are now calling Working Capital Contribution. Rick Mathis did some research on providing an inexpensive volleyball set up. He can construct a base and obtain a net for a total cost of $ This was strictly informational at this time. COUNTY RELATED ITEMS SCCC Bob Pietrasanta reported that the South Charlotte County Coalition (SCCC) met on 5/28/15. Punta Gorda council member Kim Divine spoke on Project D-Fy, an anti-drug program currently sponsored by the Punta Gorda Police Department. The program requires students to take a drug free pledge which then allows them to enjoy free rewards at local businesses, free YMCA memberships, etc. Parents also qualify for discounts. An anonymous donor has offered an 8000 sq.ft. facility to the program, but $1 million would be needed for remodeling. Raising funds for the project is being explored. The D-Fy Program is seeking more sponsors to provide free benefits. Councilwoman Nancy Prafke spoke on negotiations with the State relative to the Tripoli Bypass. The State indicated they will do nothing to relieve the traffic flow on Tripoli, but suggested the City or County do an Origin and Destination Study. This involves taking photos of license plates and determining where the vehicles traversing the street are coming from and where they may be going. Councilwoman Prafke also referenced the Punta Gorda Marketplace, currently for sale for $9.9 million. It was suggested that the limited height requirement is making the property more difficult to market and that adding 1 or 2 more stories might make the property more attractive to investors. MSBU The Advisory Board Committee met on June 4 th for a special meeting to discuss the planned sidewalk project and financials. County personnel suggested the Committee consider an interest free internal loan from the County which would allow the 3 sidewalk projects (Rio Togas, Saragossa, and Vincent) to be completed at the same time rather than completing 2 projects during FY , and the third FY After a brief discussion the Committee approved borrowing through an internal interest free loan which will allow all sidewalks to be in place within the next 6-10 months. The contract will be awarded in the October-November timeframe. A question was asked relative to the County increasing several MSBU s non ad valorem rates for this coming year. Burnt Store Lakes MSBU cannot entertain a rate increase until F/Y MISCELLANEOUS ITEMS Policy #21 Review (Kayak/Canoe Launch): Karen Bishop stated that further review of the policy was at a standstill until the vehicle sticker details were resolved. Office staff researched costs to obtain either a 2-1/2 inch or 3 inch square sequentially numbered cling sticker and distributed copies to the Board. It was noted that we still have several of the small stickers in stock. Also mentioned was additional staff time in setting up and maintaining a tracking database for issuance of numbered stickers. After further discussion, Karen stated she would take this information back to the Committee for review and report back to the Board at a later date with recommendations.

6 6 NEW BUSINESS Nominating Committee Appointment - Bob Pietrasanta presented the names to be considered for the Nominating Committee. Joyce Punt motioned to appoint the following property owners to serve on the 2015 Nominating Committee: Jim Brown, Stan Hochstadt, Bob Reichert, Ginger Story, and Fred Boland. Kate Ihrig seconded the motion. The motion was unanimously passed with Pietrasanta, Punt, Ihrig, Bishop, and Mathis voting aye. Annual Meeting Date Joyce Punt motioned to hold the Burnt Store Lakes Property Owners Association Annual Meeting on Saturday, October 17, 2015 at 9:30 a.m. at the Burnt Store Presbyterian Church. Kate Ihrig seconded the motion. The motion was unanimously passed with Pietrasanta, Punt, Ihrig, Bishop, and Mathis voting aye. Annual Meeting Picnic It was discussed and decided to hold an Annual Meeting picnic in the Park immediately following the meeting. In Bob Beahn s absence, Sandy reported that he would like to have a pig roast (supplied by the Association) with attendees bringing a dish to share. Additional information will be provided at July s Board meeting. ADJOURNMENT It was motioned by Joyce Punt and seconded by Kate Ihrig to adjourn the meeting at 6:40 p.m. The motion was unanimously passed with Pietrasanta, Punt, Ihrig, Bishop, and Mathis voting aye. OPEN FORUM Ron Kent stated that he was against opening the kayak/canoe launch to outsiders. Dave Evans requested that one of the poles at the kayak launch be cut lower to enable an easier launch of canoes that are larger than a kayak. Bob Beahn looked at the area but was not present to discuss his findings with the Board; therefore, he will be consulted next week for his recommendation. Open Forum concluded at 6:45 p.m. Respectfully submitted, Sandra J. Funk, Secretary To the Board of Directors Community Association Manager The next meeting of the Board of Directors is scheduled for 5:00 p.m. on Tuesday, July 14, 2015 in the BSLPOA Conference Room located at Burnt Store Road, Unit #102, Punta Gorda, FL (Turtle Crossing) June 18, 2015