August 13, motion was unanimously passed with Hancik, Pietrasanta, Reichert, Punt, Beahn, and Hochstadt

Transcription

1 BURNT STORE LAKES PROPERTY OWNER S ASSOCIATION MINUTES OF BOARD OF DIRECTORS MEETING HELD IN THE BURNT STORE LAKES POA CONFERENCE ROOM BURNT STORE ROAD, UNIT #102, PUNTA GORDA, FL August 13, 2013 CALL TO ORDER, PROOF OF NOTICE and ROLL CALL President Rob Hancik called the meeting to order at 5:00 p.m. and opened with the Pledge of Allegiance. It was noted that the Meeting Agenda was posted on the website, notification signs were placed at the entrances of Cape Horn & BSR and Cape Horn & Vincent, and on the kiosk in the Park on August 9, Postings met the guidelines as set forth in the By-Laws. Sandy took the roll call: Present were Rob Hancik, President; Bob Pietrasanta, Vice President; Bob Reichert, Treasurer; Joyce Punt, Bob Beahn, and Stan Hochstadt, Directors at Large. Kate Ihrig, Director at Large was absent. Public Input: Other property owners in attendance were Rick Mathis, Vic Kapcsos, and Bill Giandonato. Rob asked if anyone would like to speak on a specific Agenda item and when that item is discussed they can address their question at that time. There being none, Rob introduced Deputy Ken Hill of the Charlotte County Sheriff s office. Deputy Hill is District 3 s policing officer. Ken reported there are no current crime trends in our area. He read a notice from the U.S. Computer Emergency Readiness Team issued 8/1/13 reporting there has been increased activity of an apparent DHS (Dept. of Homeland Security) themed malware infecting computers. It does not originate from the DHS and he warned not to open any referring to the DHS in which fees are asked, attachments, etc. It is imperative that after removing the malware from your computer you change all passwords, etc. Various questions were asked and answered. He was informed of the graffiti in our Park as well as a recent report of a company soliciting business in the community. Deputy Hill also will contact Charlie Burgese of the Neighborhood Watch to bring him up to date on recent do s and don ts of volunteers. Rob also asked about bike patrols throughout the community. Annual Meeting security was mentioned and Deputy Hill said to contact Kevin Fabor to schedule a detail. Bob Beahn asked if he would like to set up a table out our open house in the fall. We will notify him of the date when scheduled. Rob thanked Deputy Hill for attending and bringing us the above information. Deputy Hill thanked the Board and community for their support during the recent tragedy regarding Sgt. Michael Wilson. DISPOSITION OF MINUTES Rob Hancik stated that the Minutes of the July 16, 2013 Board Meeting and Special Budget Board Meeting held on July 30, 2013 were sent to all the Board members electronically. Since there were no additions or corrections, Bob Reichert motioned to approve the July 16 th Minutes with Stan Hochstadt seconding. The voting aye. Bob Reichert motioned to approve the July 30 th Minutes with Bob Pietrasanta seconding. The voting aye. TREASURER S REPORT Bob Reichert presented the financial report for July 2013, the tenth month of the fiscal year. He noted the cash position as of July 1, 2013 was $497, Cash received was $15, and included earned interest in the amount of $ Disbursements for the month of July were operating expenses in the amount of $44,592.64, and reserve expenses at $1, The cash position ending July 31, 2013 was $466, Assessment Receivables were $137, Bob reported the balances in the money markets and checking accounts.

2 2 Bob noted that the operating expenses were approximately $4,900 higher in July than June due to the prepayment of office rent as is the norm. The other expenses for July were normal for this time of year except for those incurred with setting up communications in the new office and payment for the Spring Newsletter printing. The $1,648 Reserve expense was for Banks Engineering s drainage work (San Ciprian). The cash received in July was approximately $9,350 higher than in June due to increase in assessment collections. Assessments Receivable was approximately $14,243 lower than June. Stan Hochstadt made a motion to approve the Treasurer s Report as presented and send forward for audit. Joyce Punt seconded the motion. The motion was unanimously passed with Hancik, Pietrasanta, Reichert, Punt, Beahn, and Hochstadt voting aye. OLD BUSINESS MANAGER S REPORT Tax Sale Properties: Sandy reported that of the 5 BSL lots up for tax sale on 8/6/13, two were redeemed. We were not the winning bidder on the other three. However, sufficient surplus funds were collected by the County to process a claim to satisfy all assessments owed the Association. On the two that were redeemed, notification will be sent to the property owners to pay the assessments due. San Ciprian Greenbelt/Swale: Banks Engineering is in the process of preparing a response to SWFWMD which is due no later than 9/6/13. Ian Vincent & Associates, an environmental consulting firm, has determined no wetland impact. However, water quality in the vicinity of the riprapped area is still under investigation. The Association will be required to do additional work in this area, the extent of which is still being determined by Banks Engineering and approval from SWFWMD. Park Road: Scoops Excavating has begun work on the road to bring it into SWFWMD compliance. Work will be finished by the deadline of August 25, Annual Meeting Preparations: The documents for mailing to all property owners and condominium management are in the process of being prepared. All documents will be given to MBA for printing on August 23 rd with projected mailing date of September 9 th. Bylaws require mailing no later than 30 days prior to the Annual Meeting. Bob Pietrasanta asked if we were sending out a survey this year. After discussion, it was decided that permitting of the Rio Togas greenbelt should occur first (approximately an 18 month process). A survey can then be prepared requesting property owner input on various projects including anticipated cost(s) for each project. Bob Reichert asked to re-address this issue under New Business at the end of the meeting. SAFETY & PREPAREDNESS Bob Pietrasanta Bob Pietrasanta reported that the CERT team will be sponsoring the Community Picnic on September 15 th. Following a short program outlining the various aspects of CERT Training, an appeal will be made for those present to consider enrolling in a training program. Team Leader Rick Mathis has been making arrangements to hold a class in our new community center, if we can provide a sufficient number of community residents to enroll in the sessions. Following the brief CERT Program, the new POA Board members (effective 10/12/13) will be provided an opportunity to introduce themselves to the residents present. Bob Reichert stated the City of Punta has an extensive CERT Program and the Chief of Police was not aware that we had a program. He suggested we coordinate with other CERT teams. Kay Amodio gave her input regarding the Cape Coral firehouse on Burnt Store Road who has a CERT Program. They are willing to share ideas with our CERT Team.

3 MECHANICAL & MAINTENANCE Bob Reichert/Bob Beahn 3 Bob Reichert reported that the north side swale (Park Road) has been shaped whereas the south side swale is roughed in as is inside the gate. It will be necessary for Scoops to temporarily pull the Park gate in order to complete shaping the swale. Bob requested funding approval to complete work in 4 other areas, 3 of which are drainage related. After discussion, Bob Pietrasanta motioned to approve a Summary Proposal expenditure not to exceed the amount of $5,000 to (1) repair the outflow pipe into Ibis Lake (north of Peppercorn; opposite Asmara Court) including riprap; (2) repair the swale located on the west side of Muscat (south of Cabana) to Kingfisher Lake; (3) repair the swale located on the north and east sides of Torreon Lane off Acapulco south of Colima Ct.; and (4) level out dirt piles along Rio Togas greenbelt tree line near the Park. Work to be accomplished by Scoops Excavating. Joyce Punt seconded the motion. The motion was unanimously passed with Hancik, Pietrasanta, Reichert, Punt, Beahn, and Hochstadt voting aye. Bob also is obtaining a cost estimate for future repair of the swale located on the north side of Peppercorn between Sugar and Spice Lanes. SWFWMD permit will be required. Banks Engineering has been contacted for assistance. This work is projected for the fiscal year. Bob Beahn reported that he and Bob Reichert met with a contractor who would cut the deeper swales with a sickle bar tractor if he can obtain the equipment. The swale between Sugar and Spice Lanes needs to be cut until a more permanent fix is in place. The sickle bar will not be able to cut the north side of the swale due to the angle, but could be cut on the south side. The north side would have to be hand cut. Discussion centered on cost to do this work since it is included in All Lots contract. However, due to the unusual amount of rain this season, All Lots has been instructed not to cut extremely wet swales to avoid major damage as a result of the tractor wheels creating deep ruts. With the August mowing, All Lots was able to address about 40% of the swales. The Board will look into the cost situation. LAKES WATER QUALITY Bob Pietrasanta Bob Pietrasanta reported Lake & Wetland (L&W) crews have been active primarily spraying for non-native growth and responding to resident concerns. The majority of those concerns involve eliminating Spike Rush as well as aeration issues. Residents view Spike Rush more as a weed rather than a littoral. However, many residents may not be aware that it prevents erosion, provides a safe habitat for small fish and marine animals and filtering toxins that wash into the lakes. Some residents indicated that they view it as unsightly, impedes their fishing from the banks or makes it difficult to launch watercraft into the lakes and some have asked that it be removed from the shoreline of unimproved lots which they do own. The aeration issues called into the office found breakers had been thrown (likely caused as a result of storms), a leaky air hose and a burned out compressor. We are awaiting cost estimate of replacing the compressor. It has been learned that the killed brush (3 months ago) on Ibis Lake as per BSL & L&W plan has not been cleared though additional spraying of growth did take place last week. Due to what may be communication problems within L&W management, it may prove beneficial to work out a written plan with a timetable of activities that need to take place to bring the islands back to community expectations. Midge spraying is being discussed. Reports of some midge activity have been reported on Heron and Ibis Lakes, though nowhere near the extent that was experienced a few years ago. Bob has been trying to connect with Bob Lilley to discuss a plan of treatment. Office staff has expressed concern over the limited information L&W provides in their billing and reporting. A meeting will be scheduled to discuss these concerns, etc. LONG RANGE PLANNING All Rob mentioned that the Board may want to consider going forth with SWFWMD permitting of the 55 acres adjacent to the Park. This would have to be completed in order to proceed with walking paths, etc. The survey work is already completed. The permit would be valid for 5 years and renewable. Permitting will probably take about 18 months to complete. Rob indicated that expansion of the pavilion may be covered in our existing permit (Banks Engineering to determine). He suggested having an architect design a third pavilion for future expansion. Discussion ensued after which Bob Reichert motioned to investigate SWFWMD permitting the 55

4 4 acres adjacent to the park through Banks Engineering (cost estimate and time table for completion) and bring to the Board in September for consideration including encumbering funds for the permitting as well as entering into a contract with Banks Engineering. Joyce Punt seconded the motion. The motion was unanimously passed with Hancik, Pietrasanta, Reichert, Punt, Beahn, and Hochstadt voting aye. Bob Pietrasanta also noted that a few years ago SWFWMD was in the processing of tightening up the regulations for permitting which is still on the horizon. Stan Hochstadt motioned to secure an architectural proposal for design of a pavilion expansion with architectural and structural drawings necessary to submit to the County for permitting. Bob Beahn seconded the motion. The motion was unanimously passed with Hancik, Pietrasanta, Reichert, Punt, Beahn, and Hochstadt voting aye. COMMUNICATIONS Kate Ihrig In Kate Ihrig s absence, Joyce Punt reported that two CIN messages were sent since the last Board meeting: (1) regarding office move and closure on 7/15 and Board meeting on 7/16 in new facility, and (2) notice of special budget meeting for FY to be held on 7/30 as well as discussion on 10/12 annual meeting picnic. BEAUTIFICATION & ENHANCEMENT Stan Hochstadt There are no Committee meetings during the summer months. Stan noted the newly planted palm trees at 5 entrances into the community need water. Powell s Nursery was given the contract by the subcontractor for the lighting project. At the July 30 th Board meeting it was approved to allow Powell s to draw water from Eagle Lake at the San Ciprian weir for watering the new palms. One property owner at the corner of Vincent and Cape Horn is concerned about the placement of the palm in relation to her large live oak. This was discussed with the County and they will remove it, but not relocate it. The Association agreed to assist in trimming the oak as property owner Kathy Hansen directs. It was noted that the palm will grow and exceed the height of the existing live oak. Bob Reichert noted the poor condition of the junipers planted in the roundabout pork chops and suggested replacing them with the green/purple plantings being donated by Rick Mathis. Bob Beahn reported that the kayak launch area has been weed whacked and treated for fire ants. The Park was also treated for fire ants with both areas under control. The cracks in the recreational path along Cape Horn have been treated with Roundup to control undesirable vegetative growth. Bob clipped all the dead debris from the roundabout junipers and treated with fertilizer. They are now showing new growth. However, Bob states they are a continuing maintenance issue. Bob also treated the bushes in the center island at the front entrance with time released fertilizer due to their poor condition. Bob discussed these landscaping issues with our contractor, Kason Keesling. Discussion ensued on these issues as well as others and letter will be sent. Bob reported that two lots on Cape Horn near San Rafael have been purchased and the new owners will be clearing up a total of 21 trees. He also performed maintenance upkeep on lots around San Rafael and Acapulco greenbelt. Bob noted that he would like to table the Palm Tree proposal on Cape Horn until the September Board meeting. Kason will also be asked to trim around the chain link fencing at the two pipes from Spoonbill Lake into Bear Branch Creek (Park). COMMUNITY STANDARDS All The Deed Restriction report was reviewed by all noting that violations were minimal and being addressed. The trash can at is an ongoing occurrence. Since several notices have been given, they will be notified to appear before the Fining Committee. The County has legally noticed the property at Vincent regarding condition of pool (foreclosure property). The County will treat the pool for insects and other vermin. ARCHITECTURAL REVIEW Joyce Punt Joyce reported that ARC reviewed and recommends approval of house color at Manizales Court and new home construction at Gijon Lane. As per recommendation of ARC, Joyce Punt motioned to

5 5 approve the house color for Manizales, and approve the new home building plans submitted for Gijon Lane which includes granting a 5-foot variance for the pool cage, a $10,000 escrow deposit to be held by Stewart Title until such time as a copy of the Final Certificate of Occupancy is received, and with the stipulation that a revised landscape plan be submitted within 90 days of construction commencement. Bob Reichert seconded the motion. The motion was unanimously passed with Hancik, Pietrasanta, Reichert, Punt, Beahn, and Hochstadt voting aye. ARC projects needing final inspection were reviewed as well as two projects that are currently not completed. COUNTY RELATED ITEMS SCCC Bob Reichert stated SCCC did not meet this month; therefore no report. MSBU Rob Hancik reported that the MSBU Advisory Board met with the County on 8/7. Tara Musselman updated the Advisory Board on the status of the lighting project. The palms are planted and borings completed. The County is proceeding with the design of future sidewalks (south side of Saragossa; and Vincent in two phases BSR to Cape Horn, Cape Horn to Boca Vista). NEW BUSINESS Annual Meeting: Sandy stated that Kay will be preparing the Power Point presentation. She will be setting up meetings with the individual Board members so they can provide input as to what slides/pictures they would like included in the presentation. Rob Hancik would like to keep the presentations streamlined and to allow sufficient time for the membership to ask questions. Bob Beahn shared the picnic flyer with the Board that will be sent out with the Annual Meeting packet. Bob Reichert suggested building additional picnic tables/benches. There is sufficient funds in the existing budget to do this. MISCELLANEOUS None OPEN FORUM (moved up prior to adjournment) Vic Kapcsos commented favorably on the new table configuration for tonight s meeting. He suggested name plaques identifying the Board members and their positions. He also suggested asking the Park road contractor (Scoops) if he had or could obtain an articulating arm in order to cut the deep swales. Bob Reichert has already approached him and it is cost prohibitive. Bill Giandonato suggested selecting just a few items to pursue in a future survey rather than overwhelm with many projects (re land use plan). Rick Mathis was thanked for arranging the purchase and installation of the US Flag and Florida Flag in our Community Center. A thank you letter for Stan Hochstadt s donated American Eagle oil painting will be issued. Bob Beahn presented to the Board on behalf of the Bread of Life Mission, a commemoration in recognition of all the food donated to them by the residents of Burnt Store Lakes. ADJOURNMENT It was motioned by Bob Reichert and seconded by Joyce Punt to adjourn the meeting at 6:50 p.m. The voting aye. The Board went into Closed Session to discuss a lot option, the results of which are recorded as part of these Minutes (below).

6 6 The BSLPOA currently owns Lot on Rio Togas. This lot was purchased to provide an alternative to gain access to the Park in the event our existing Park road would be closed due to the widening of Burnt Store Road. Bill & Diane Bartly have an agreement of sale on Lot and offered to swap Lot 12 for BSLPOA s Lot 08. It is more desirable for them to build on Lot 08 than Lot 12. After discussion, the Board felt it would be more advantageous for us to have Lot 12 than Lot 08. It was also discussed that as a result of the Association having to bring the Park Road into SWFWMD compliance, it will most likely create a more dangerous ingress/egress situation off of Burnt Store Road. Joyce Punt motioned to accept Lot from the Bartly s in exchange for the BSLPOA s Lot with no exchange of funds. Bob Beahn seconded the motion. The voting aye. Joyce Punt motioned with Bob Reichert seconding to adjourn the closed session at 7:10 p.m. The motion was unanimously passed with Hancik, Pietrasanta, Reichert, Punt, Beahn, and Hochstadt voting aye. Respectfully submitted, Sandra J. Funk, Secretary To the Board of Directors The next meeting of the Board of Directors is scheduled for 5:00 p.m. on Tuesday, September 10, 2013 in the BSLPOA Conference Room located at Burnt Store Road, Unit #102, Punta Gorda, FL (TURTLE CROSSING) August 15, 2013