MINUTES GLENEAGLE CIVIC ASSOCIATION BOARD OF DIRECTORS MONTHLY MEETING. June at 6:30 pm Tao's Restaurant- Gleneagle Drive
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1 MINUTES GLENEAGLE CIVIC ASSOCIATION BOARD OF DIRECTORS MONTHLY MEETING June at 6:30 pm Tao's Restaurant- ive CALL TO ORDER: 6:30 PM In attendance: Kevin Deardorff, Craig Jasper, Ken Judd, Larry Oliver, Roger Louden Absent: Roger Call, Melissa Seidenberg Guests: Gordon Streich, Rick Parker (85 Doral Way), Wendy Oliver (14329 ive) Rick Parker asked to make his presentation because of time constraints. Rick had a platt map of the Morning View Development. He asked that the GCA appropriate about $ to provide for a gate near Doral Way that will provide access to Smith Creek. Ken Judd made a motion for Rick s request and it was seconded by Kevin. Motion passed 5-0. Wendy Oliver expressed a concern that she heard rumors about houses being developed near her home along the golf course. Kevin and Ken assuaged her mind that rumors don t necessarily mean fact. Rumors will abound. Wendy also expressed a concern about the golf course weeds not being cut. The Board is looking into this wide-spread concern. APPROVAL OF MAY MEETING MINUTES: approved unanimously. COMMITTEE REPORTS 1. NEIGHBORHOOD REPRESENTATIVES The NR Appreciation Meeting was held on May 15. A concern was expressed as to the low number of NRs present and the low number of Board members present. Should the GCA continue to have this yearly event? About 11 NRs were present and less than half the Board. Those attending were pleased with the location. The Warrens at Latrobe need a new packet. 2. NEPCO - even though NEPCO was not directly addressed, the article in the last issue of The Eagle s View contained the same information that the speaker addressed. Fire Marshall John Vincent from the Tri-Lakes Monument Fire Protection District was the guest speaker. 3. COVENANT CONTROL COMMITTEE Kevin distributed his report One property has been assessed fines due to owner s refusal to remove trailer stored in the yard. 4. ARCHITECTURAL CONTROL COMMITTEE Ken Judd distributed a two-page report. All under control. 5. FINANCIAL REPORT
2 Roger Call was absent but he sent his report to the Board. $ allotted for signs and $ allotted for Garage Sale advertising. Kevin made a motion to approve the financial report and this was seconded by Roger L. Board approved ROADS, SIGNS,, & DITCHES COMMITTEE Craig will contact Bevin Schneider concerning replacing signs and mailboxes that need replacement. Bevin is the manager of a company called ABSOLUTELY NOTHING BUT DECKS. Kevin worked with the El Paso County Public Services Dept. to remover the flashing pedestrian sign and crossing on Doral Way 7. COMMON AREAS COMMITTEE Bill Bristol was invited to attend the June meeting but he did not attend. Roger L. will have Little Lynn Services replace a dead tree on the island by ive. 8. PLANNING COMMITTEE Larry Marine got flyers out for the Garage Sale (June 13 & 14). Goodwill trailers were at Loaf n Jug parking lot. There were 12 fewer sign-ups from last year. The GCA Picnic will be on August 9 at Fox Run Park. Tables need to be rented. Larry Oliver, Kevin Deardorff, and Craig Jasper are the driving force behind picnic preparation. May need to rent a generator Craig will look into table and chair renting. Food will be a combination of Famous Dave s and Potluck (and maybe Kevin s famous pulled pork!) 9. EAGLE S VIEW: Deadline for articles for next issue is August 1, Suggestion to get flyers out to community at least a month in advance to get approximate number of those who will attend the August 9 picnic. Kevin said that GLENCO is alive and well. Possible Town Hall community meeting at DCC. To Be Determined. AROUND THE TABLE: Mary K. & Bart Jones sent a Thank You card to the Board for the flowers that were sent upon the death of their son. Kevin passed the card to all Board members. NEXT MEETING: Thursday July 10, 2014, 6:30 PM, Tao s Restaurant ADJOURNMENT: 7:50 PM Minutes taken by Roger L. who can never ever replace Melissa Seidenberg!.
3 Project ID ACC Report: 10 April 2014 to 12 June 2014 Action Project Type Address Comments Variance Required? Per Kevin Deardorff Shed removed 3408 Canceled Outbuilding Approved House Color 640 Rembrandt Court 3410 Approved (Other) 315 Pauma Valley Dr 3411 Pending Landscaping LaJolla Place 3412 Approved Landscaping Westchester Dr 3413 Approved House Color Approved Roof River Oaks Dr 3415 Approved Landscaping 170 Huntington Beach Dr 3416 Approved House Color Thornbird Ct 3417 Approved House Color 416 Torrey Pines Way 3418 Approved House Color Hilton Head Court cancel fines. TD Stucco, driveway repair, deck replacement - delayed due to need for details Landscaping makeover - preliminary plans submitted Tree removal and replacement Approved after Board review Re-roofing Xeriscaping makeover Resubmitted with acceptable color
4 3419 Approved Deck Candlewood Court 3420 Approved Fence Approved Landscaping 445 Rangely Dr 3422 Approved House Color Approved Deck Approved (Other) Approved Expansion Approved Deck Approved Deck Approved House Color 230 Doral Way 3429 Approved Landscaping 350 Cherry Hills Way Deck replacement Fence repair Juniper removal Deck replacement Patio covering Garage addition Deck replacement Deck Replacement Stucco Tree removal
5 Gleneagle Civic Association P.O. Box 31 Monument, CO COVENANT VIOLATIONS SUMMARY REPORT JUNE, 2014 Initial Observations: 6/2/14 6/4/14 Follow-up Observations: 6/7//2014 New violations: 13 Active/Open violations: 4 THIRD NOTICE (Fines) 1 Section 137; Trailer in yard/driveway SECOND NOTICE: 3 Section 115; Vehicles in yard (1), Vehicles overnight on street (2) FIRST NOTICE: 7 Section 115; Vehicle parked in prohibited location 1 Section 137; Trailer in yard/driveway 4 Section 131; Garbage cans stored in view of street 1 Section 138; unauthorized structure in front of property June 11, 2014 Open 1 Section 137; Trailer on property; Fines assessed ($50.00), additional fines pending Closed (from previous month) 15 Signed, <Signed> Kevin A. Deardorff, Chairman, Covenants Control Committee Covenants@gleneaglehoa.org 1
6 Gleneagle Civic Association Budget and Actual Results for 2014 Actual Results Through Revenue 2014 Budget - Operating June 7, 2014 Dues-649 Owners x $44.10 $ 28, , Dues Delinquencies 5% / 2014 dues (1,431.05) Delinquency Recoveries from Prior Yrs 1, , Contributions in Excess of Dues Title Company Letters/Fines 2, Advertising Picnic Interest Budgeted Revenue $ 32, , Operating Expenses Liability Insurance 1, Association Professional Liability 5, Work Compensation Insurance Mailings (dues/notices/ballots) Legal 1, Tax Preparation and Fees NEPCO Dues CAI Dues Annual Meeting Expense Post office box Bank Fees Office Supplies Bookkeeping Service 1, Financial Review $ 12, , Committee Expenses Welcome Packets Directory 0.00 Document Reproduction/Distribution Roads, Signs & Ditches 2, Web Site Support Architectural Control/Covenant Expense Eagles View Production 1, Board Education Board Discretionary $ 4, , Community Programs Annual Garage Sale/ Clean Up Gleneagle People's Pride Blue ribbon yard awards Annual Barbecue/Picnic 2, Owner Education 0.00 Christmas Lighting Award GCA Activities/Events $ 3, Capital Improvements/Maintenance Trees/Landscaping in Common Areas 2, , Maintenance of Islands A & B 2, Neighborhood Islands 3, Common Area Mowing 1, $ 10, , Budgeted Expenditures $ 31, , Budgeted (Deficit)/Surplus $ , Beginning Year Surplus $ 13, , Ending Surplus $ 14, , Reserve Funds Contingency Fund 80, , Capital Project Fund 35, , Total Reserve Funds $ 115, ,000.00
7 Disbursements through June 7, /8/2014 online Pinnacol Assurance $ Workmans Comp 1/24/2014 online Domain Registry $60.00 Domain registry for website 2/8/ Paulette Marine $68.62 Welcome Pack Copies 2/8/ King Soopers $68.60 Stamps dues mailing 2/8/ King Soopers $9.80 Stamps dues mailing 2/8/ Staples $ Printer cartridges, envelopes, labels 2/13/2014 online Gleneagle Golf Course $ Stop Sign 365 Hts 3/13/2014 online TriLakes Printing $ Eagle's View 3/14/ Backman Business Group $ Tax Preparation 3/17/ Paulette Marine $36.34 Welcome Pack Copies/Binders 4/5/2014 online Trivian Dickard $ s-domain registry will return $60 eventually:) 4/6/ John Coulahan $ rd place Holiday lights award 5/9/ Larry Oliver $ Picnic Reservation 5/13/ Paulette Marine $ N Rep invites and Welcome Packs 5/23/ Staples $ Paper, stamps, ink for dues notices 5/30/2014 online Tri Lakes Printing $ Eagle's View 6/1/ Larry Oliver $49.25 Gazette ad Garage Sale 6/1/ Bill Bristol $1, Landscaping 6/12/2014 online Hostek $59.95 Website Hosting for the year 6/13/2014 online The Hartford $ Liability Insurance Income from January 1 - June 7, 2014 $5, Dues $22, Title Letters $ Prior Years Dues $2, Contributions $ Interest $ Title Co double pmt Insurance Dividend Eagle's View Ad $40.00 Picnic House Plan Review Class Refund IRS fine refund $27,372.43
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