Page 2 A Motion was duly made, seconded, and unanimously carried to approve the Minutes of the September 18, 2017 Regular Meeting as submitted. Cardin

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1 EL DORADO LAKES CONDOMINIUM ASSOCIATION, INC. MEETING OF THE BOARD OF DIRECTORS OCTOBER 16, 2017 The Regular Meeting of the Board of Directors of the El Dorado Lakes Condominium Association, Inc. was held on Monday,, at the Association s Clubhouse. The Meeting was called to order at 6:30 p.m. by the President, Mark Bernardin. Directors Present: Directors Absent: Representing Cardinal: Others Present: Mark Bernardin Dominic Dougherty Janell Hiebert Lisa Massacani Mary Ellen Nigro Lynda Roberts April Ward None Wes McKay, CMCA Helene Creager Lidia Fahlk Unna Lassiter Terri McGirr Ellen Slaton It was announced that the Board met in Executive Session prior to this Meeting to discuss collection matters and to hold noncompliance Hearings. The President, Mark Bernardin, opened the Homeowner Forum. The owner of unit #22H was present to report that the gate had hit their vehicle while the gate was stuck half way open and to report that they were still having issues with the phone board. Cardinal was requested to add the item and correspondence from the owner to the next Agenda. The owner of unit #3M was present to request a seal be installed around the dog station trash can. Director Dougherty would install a seal. The owner of unit #18K was present to request that the doggie station sign at building #16 be removed, discussed issues with their water valve, and discussed a Welcome Committee. Director Bernardin closed the Homeowner Forum, as there were no further owners present who wished to address the Board. CALL TO ORDER EXECUTIVE ANN. H/O FORUM UNIT #22H UNIT #3M UNIT #18K H/O FORUM CLOSED

2 Page 2 A Motion was duly made, seconded, and unanimously carried to approve the Minutes of the September 18, 2017 Regular Meeting as submitted. Cardinal was requested to post the Draft Minutes to the website. A Motion was duly made, seconded, and unanimously carried to accept the September 2017 Financial Statement as prepared, subject to audit. The Directors reviewed the Collection Status Report from Beaumont, Gitlin and Tashjian. No action was required. The Directors reviewed the Aging Report. No action was required. The Architectural Committee discussed the walkway by building #3 needing to be grinded. Cardinal was directed to request a bid for all areas that needed to be grinded. The Clubhouse Committee reported that the month s sunshine award was awarded to units #2J and 2F, that the Committee would be decorating the clubhouse on December 2, 2017, discussed the holiday party, discussed a Clubhouse Committee Charter, reported that the trash enclosure gates were in bad shape, and discussed the pool heat and umbrellas. Cardinal was requested to add a Clubhouse Committee Charter to the next Agenda. The Communication Committee discussed the welcome packet. A Motion was duly made, seconded, and unanimously carried to approve an Adhoc Committee to develop a new welcome packet. The Directors reviewed the 2016/2017 audit and tax returns from Daniel J. Leonard. A Motion was duly made, seconded, and unanimously carried to accept the 2016/2017 audit and tax returns. Cardinal was requested to mail the audit to the membership and file the tax returns. The Directors tabled the discussion regarding excess income to the next Board Meeting. Cardinal was requested to add the item to the November 2017 Agenda. The Directors tabled the review of the Harvest Landscape Estimate #57865 to the next Board Meeting. Director Ward was to invite the arborist to the November 2017 Board Meeting. Cardinal was requested to add the item to the November 2017 Agenda. The Directors reviewed Harvest Landscapes annual maintenance increase. A Motion was duly made, seconded, and unanimously carried to approve the annual APPROVAL OF THE MINUTES FINANCIAL REPORT COLLECTION REPORT AGING REPORT ARCHITECTURAL CLUBHOUSE COMMUNICATION AUDIT AND TAX RETURNS EXCESS INCOME HARVEST LANDSCAPE ESTIMATE #57865 HARVEST

3 Page 3 maintenance increase. Cardinal was requested to inform the vendor of the Board s decision. The Maintenance Committee discussed the approval for the lake pump. Cardinal was requested to add the item to the November 2017 Agenda for ratification. The Security Maintenance Committee tabled the review of the occupancy form to the next Board Meeting. Cardinal was requested to remove the guest list from the form and add it to the November 2017 Agenda. The Directors reviewed the proposal from Antis Weatherproofing. A Motion was duly made, seconded, and unanimously carried to table the proposal from Antis Weatherproofing for deck replacement at unit #26H to the next Board Meeting. Cardinal was directed to follow up with CPR Construction for their proposal. The Directors reviewed the proposal from Scott English Plumbing. A Motion was duly made, seconded, and unanimously carried to deny the Scott English Plumbing proposal for hydro jetting the area drains. Cardinal was requested to inform the vendor of the Board s decision regarding Airbnb postings. A Motion was duly made, seconded, and unanimously carried to table the item to the next Board Meeting. Cardinal was requested to add examples of the Airbnb rules from other Associations to the November 2017 Board Packet and inform the owner of the Board s decision. The Directors reviewed the proposal from Wash Laundry. A Motion was duly made, seconded, and unanimously carried to deny the proposal for laundry service. Cardinal was requested to inform the vendor of the Board s decision. The Directors reviewed the proposal from Island Pacific. A Motion was duly made, seconded, and unanimously carried to table the proposal for concrete repairs at unit #6A to the next Board Meeting. Cardinal was requested to inform the vendor of the Board s decision. Cardinal was directed to follow up with the bid from Concrete Hazard for the concrete repair. The Directors discussed violation letters. No action was required. The Directors discussed emergency preparedness. A Motion was duly made, seconded, and unanimously carried to approve an Adhoc Committee to review this item. No action was required. LANDSCAPE INCREASE MAINTENANCE SECURITY MAINT. PROOFING SCOTT ENGLISH DENIED #ED AIR BNB WASH LAUNDRY DENIED VIOLATION LETTERS EMERGENCY PREPAREDNESS

4 Page 4 The Directors tabled the Board Transparency/Communication discussion to the next Board Meeting. Cardinal was requested to add the item to the November 2017 Agenda. Cardinal was requested to add to the November 2017 Agenda HOA Documents Discussion. The Directors discussed the Annual Calendar. Cardinal was requested to add the Annual Calendar to the next Board Packet. The Directors reviewed the proposals from Antis Weatherproofing. A Motion was duly made, seconded, and unanimously carried to approve the proposal for roof repair at unit #12A at a cost of $2,130.00; the proposal for fascia, gutter, and stucco repair at unit #13G/H at a cost of $2,399.00; and the proposal for roof and flashing repair at unit #25B at a cost of $3, Cardinal was requested to inform the owners and vendor of the Board s decision. The Directors tabled discussion on the proposal from Antis Weatherproofing for deck replacement at unit #16B until the next Board meeting. Cardinal was requested to add the item to the Agenda. The Directors reviewed the proposal from Antis Weatherproofing. A Motion was duly made, seconded, and unanimously carried to deny the proposal for deck replacement at unit #22B. Cardinal was requested to inform the owner and vendor of the Board s decision. The Directors reviewed the proposal from Island Pacific. A Motion was duly made, seconded, and unanimously carried to approve the proposal for stucco repairs at building #15 at a cost of $2, Cardinal was requested to inform the vendor of the Board s decision. The Directors tabled discussion on the proposal from Island Pacific for utility door replacement at unit #9C until the next Board meeting. Cardinal was requested to add the item to the Agenda. The Directors tabled discussion on the proposal from Island Pacific for storage door replacement at unit #16B until the next Board meeting. Cardinal was requested to add the item to the Agenda. The Directors tabled discussion on the proposal from Antis Weatherproofing for gutter installation at unit #25D until the next Board meeting. Cardinal was BOARD TRANSPARENCY HOA DOCUMENTS ANNUAL CALENDAR PROOFING APPROVED S PROOFING PROOFING DENIED APPROVED PROOOFING

5 Page 5 requested to add the item to the Agenda. The Directors tabled discussion on the proposal from Scott English Plumbing to replace the collapsed sewer line to the Maintenance Committee. A Motion was duly made, seconded, and unanimously carried to approve the Maintenance Committee approving the work to be completed after all three bids were received. Cardinal was requested to send all three bids via to the Maintenance Committee when received requesting a towing reimbursement. A Motion was duly made, seconded, and unanimously carried to approve the towing reimbursement. Cardinal was requested to inform the owner of the Board s decision requesting a special gate code. A Motion was duly made, seconded, and unanimously carried to deny the request. Cardinal was requested to inform the owner of the Board s decision requesting the Association to pay for their baseboard installation. A Motion was duly made, seconded, and unanimously carried to deny the request. Cardinal was requested to inform the owner of the Board s decision inquiring about the trash enclosures. Cardinal was requested to secure bids to repair the trash enclosures. The Directors discussed the health and maintenance of the lakes and waterways. Cardinal was requested to have the signs that were installed for the reclaimed water relocated to the entrances of the community. Cardinal was requested to add to the November 2017 Agenda the photo that shows verbiage regarding oil spills. Cardinal was requested to purchase a recycle bin for laundry room #1. There being no further business, the Meeting was adjourned at 8:06 p.m. Submitted by: Lisa Bryce, Account Manager SCOTT ENGLISH #ED #ED #ED #ED HEALTH AND MAINTENANCE OF THE LAKES OIL SPILLS RECYCLE BIN ADJOURN SUBMITTED

6 Page 6 ATTEST: ATTEST Mark Bernardin, President Date SECRETARY CERTIFICATION I, Lynda Roberts, appointed Secretary of El Dorado Lakes Homeowners Association, do hereby certify that the foregoing is a true and correct copy of the Minutes of El Dorado Lakes Homeowners Association Meeting held on October 16, 2017, as approved by the Board Members in attendance of the Meeting. Lynda Roberts, Secretary Date SECRETARY CERTIFICATION