AXIS HOMEOWNERS ASSOCIATION MEETING OF THE BOARD OF DIRECTORS March 17,2016 MINUTES

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1 March 17,2016 MINUTES NOTICE PRESENT ADDITIONAL PRESENT Upon due notice given and received, the regular meeting of the Board of Directors of the AXIS Homeowners Association was held on March 17, 2016 at 7:00 P.M., in the AXIS Lounge at 38 N. Almaden Blvd., San Jose, California. Hanif Ismail, President Thomas Wohlmut, Vice President Tommy Cusick, Treasurer Melissa Feather, Secretary Jansen Chow, Director at Large lyad Qumei, Director at Large Conrad Shultz, Director at Large Tony Gutierrez, General Manager Debbie Movido, Management Assistant Caren Carrero, Director of High Rise Operations Northern CA Roger Grant, Fenton & Grant Attorney Fourteen (14) homeowners CALL TO ORDER The meeting was called to order at 7:19 P.M. by Hanif Ismail. EXECUTIVE SESSION DISCLOSURE Hanif Ismail, Board President, reported that an Executive Session of the Board of Directors was held on March 17, 2016 for the purpose of discussing the formation of third party contracts, member discipline, matters legal in nature and collections. FINANCIAL UPDATE CONSENT CALENDAR A brief update was provided based on the February 29,2016 Financial Statement. Motion was duly made (Tom Wohlmut) and seconded (Hanif Ismail) to adopt the Consent Calendar with correction as noted, CU. The

2 March 17, PAGE 2 Consent Calendar will become a part of and is attached to these minutes. COMMITTEE REPORTS Warranty Claim Update Roger Grant discussed the following topics: Board questions with regard to items needing repairs will be answered in near future Items that have been repaired are not listed on the Cost & Repair List, but instead are listed on the Reimbursable (i.e. Booster Pump) Cost to Repair - has 800 pages document. First page is the summary of the important issue such as groundwater in the parking garage, etc. April 13, 2016 at 9:30am is first mediation in Danville, CA Meeting with Plumbing experts planned for Board Members and Owners via a Town-hall meeting 7751 ;fll r MM ti1th [[fl M=107M GM discussed ACCO progress/plan for water. They will install new PRy valves on floors 7 and 14, then replace cartridges and stop valves for select risers. BUSINESS NEW BUSINESS Energy Survey complete, opportunities listed in report Carpet Replacement Unit submitted and fulfilled requirements for Architectural Review concur with satisfaction of all requirements and recommend approval of the applications as submitted.

3 March 17, PAGE 3 Motion was made by Tom Wohimut to approve the Architectural Request submitted by Unit 620 for carpet replacement installation. MS Jansen Chow, CU. Management was directed to send letter accordingly Hardwood Flooring Replacement Unit submitted and fulfilled requirements for Architectural Review concur with satisfaction of all requirements and recommend approval of the applications as submitted. Motion was made by Jansen Chow to approve the Architectural Request submitted by Unit 1619 for hardwood flooring replacement installation throughout entire unit. MS Melissa Feather, CU. Management was directed to send letter accordingly HVAC Upgrade from 2 ton to 3 ton Unit submitted and fulfilled requirements for Architectural Review concur with satisfaction of all requirements and recommend approval of the applications as submitted, subject to verification that install of upgraded unit will not affect other units. Motion was made by Tom Wohlmut to approve the Architectural Request submitted by Unit 2001 for HVAC upgrade installation, subject to verification that install will not affect other units. MS Jansen Chow, CU. Management was directed to send letter accordingly Carpet or Hardwood Flooring Replacement Unit submitted and fulfilled requirements for Architectural Review concur with satisfaction of most requirements and recommend approval of the applications as submitted. Motion was made by Tommy Cusick to approve the Architectural Request submitted by Unit 300 for carpet/hardwood flooring

4 March 17, PAGE 4 replacement installation, subject to verification that carpet selected meets sound insulation requirements. MS Conrad Shultz, CU. Management was directed to send letter accordingly. Residential Account Matters Move-In, Late and Interest Fees The Board reviewed two (2) accounts requesting waiver of move-in, late and interest fees. Upon a motion made by Hanif Ismail, seconded by Melissa Feather, the Board voted S YES, 2 NO (Chow & Qumei) to disapproved the waiver of move-in fee waiver of $100 on account Upon a motion made by Tommy Cusick, seconded by Tom Wohlmut, and unanimously carried, the Board approved the late fee of $ and interest fees of $30 on account , provided they update their billing address and payment instructions. Authorization to Record Notice of Default or Request for Collectability, Profile The Board reviewed two (2) accounts with a Record Notice of Default or Request for Collectability Profile. Motion to approve the Authorization to Record Notice of Default and initiate Non-Judicial foreclosure on account and was made by Tommy Cusick. MS Hanif Ismail, CU. Hanif Ismail, the HOA President, discussed the strategies of bringing corporate mindset to the HOA, roles of each Board members, and goals for this year and encouraged residents to volunteer for committees. OPEN FORUM Owner Expressed concern about the HOA Board members' roles including the volunteers. Per resident, it seems overwhelming and unrealistic.

5 March 17, PAGE 5 Owner Expressed concern about the ethics of the Board having a member leading the Rental Committee who supported short term rentals in the past. Owner Expressed concern about balancing the viewpoints of both owners who are for and against the rental restrictions. Owner Commented on owner 1213 concern regarding rental restrictions. Does not want to tackle this issue again and wants to move forward. Tom Wohlmut handed Certificate of Appreciation to former Board member, Barbara Thompson, and publicly acknowledged the contributions of former Board member, Derek Gonzalez, who was not present to receive his Certificate of Appreciation. NEXT MEETING ADJOURN ATTEST The next regular meeting of the Board of Directors is scheduled to be held on April 14, 2016, at 7:00 P.M. in the AXIS Lounge at 38 N Almaden Blvd., San Jose, California. There being no further business to come before the Board of Directors, the meeting was adjourned at 8:14 P.M. Respectfully submitted by Tony Gutierrez APPROVED Hanif Ismail, Chairman of the Meeting

6 March 17, PAGE 6 SECRETARY'S CERTIFICATE I hereby certify that I am the duly Appointed and Acting Secretary of the AXIS Homeowners Association, and do hereby certify under penalty of perjury that the foregoing is a true and correct copy of the Minutes of the Board of Directors Meeting held March 17, 2016 as approved by the Chairman of the Meeting. Dated: '-,',g- / Meliss,ther, Secretary

7 March 17, PAGE 7 March 17,2016 CONSENT CALENDAR A. BE IT RESOLVED, that the Board Meeting Minutes of February 11, 2016 are approved as written. B. BE IT RESOLVED, that the Reconvened Annual Board Meeting Minutes of February 11, 2016 is approved. C. BE IT RESOLVED, that the Organization Meeting Minutes of February 11, 2016 is approved. D. BE IT RESOLVED, that the Special Board Meeting Minutes of March 6, 2016 is approved. E. BE IT RESOLVED, that Financial Statement for the period ending February 29, 2016 is accepted as presented. F. BE IT RESOLVED, that Bright Energy signed PGE Power of Attorney is accepted as presented. G. BE IT RESOLVED, that Siemens signed proposal 5 year Elevator Support Testing is accepted as presented. H. BE IT RESOLVED, that Siemens signed proposal for repair of FSD (9th Floor) is accepted as presented. Executive Session, March 17, 2016 A. BE IT RESOLVED, that the Board approved proposal submitted byacco to rebuild 1st Floor PRV, NTE $2,500 and that payment be made from Reserve Funding. B. BE IT RESOLVED, that the Board approved annual contract renewal submitted by Capture Technology for $1, C. BE IT RESOLVED, that the Board approved proposal for purchasing a new Compactor Waste Bin and Rebuilding/Overhauling Compactor Waste Bins for a cost of $2, (new) and $1, (overhaul) from Classic Graphics. D. BE IT RESOLVED, that the Board approved proposal submitted by Siemens (Sprinkler Maintenance Contract) for $24,126 annually, effective February 2016 to February 2019 provided that we have an early contract termination agreement E. BE IT RESOLVED, that the Board approved proposal submitted by Securitas for continued service at AXIS. F. BE IT RESOLVED, that the Board appointed Tony Gutierrez, General Manager, as Architectural Committee Chairman, subject to conditions. G. BE IT RESOLVED, that the Board deferred the hearing of Account to next HOA meeting, scheduled April 14, 2016.