SPECIAL BOARD MEETING AGENDA

Transcription

1 The Mission of the Las Gallinas Valley Sanitary District is to protect public health and the environment by providing effective wastewater collection, treatment, and recycling services. DISTRICT BOARD Megan Clark Rabi Elias Russ Greenfield Craig K. Murray Judy Schriebman DISTRICT ADMINISTRATION Mark R. Williams, General Manager Michael Cortez, District Engineer Mel Liebmann, Plant Manager Susan McGuire, Administrative Services Manager Greg Pease, Collection System/Safety Manager SPECIAL BOARD MEETING AGENDA In accordance with Government Code Section Russ Greenfield, Board President, has called for a Special Meeting as follows: December 1, 2017 MATERIALS RELATED TO ITEMS ON THIS AGENDA ARE AVAILABLE FOR PUBLIC INSPECTION AT THE DISTRICT OFFICE, 300 SMITH RANCH ROAD, SAN RAFAEL, DURING NORMAL BUSINESS HOURS NOTE: Final board action may be taken on any matter appearing on agenda. GENERAL SESSION 9:00 A.M. 1. PUBLIC COMMENT PERIOD: This portion of the meeting is reserved for persons desiring to address the Board on matters not on the agenda. Presentations are generally limited to three minutes. All matters requiring a response will be referred to staff for reply in writing and/or placed on a future meeting agenda. Please contact the General Manager before the meeting. 5 minutes Approximately 9:05 a.m. CLOSED SESSION 9:05 A.M. 2. PUBLIC EMPLOYMENT - GENERAL MANAGER: pursuant to subdivision (b)(1) of Government Code Section PUBLIC EMPLOYMENT - INTERIM GENERAL MANAGER: pursuant to subdivision (b)(1) of Government Code Section Consultant Regional Government Services to report on progress of Interim General Manager search. 1. PUBLIC COMMENT PERIOD: 95 minutes Approximately 10:40 a.m. GENERAL SESSION 10:40 A.M. This portion of the meeting is reserved for persons desiring to address the Board on matters not on the agenda. Presentations are generally limited to three minutes. All matters requiring a response will be referred to staff for reply in writing and/or placed on a future meeting agenda. Please contact the General Manager before the meeting. 5 minutes Approximately 10:45 a.m. 300 Smith Ranch Road San Rafael, CA Fax

2 December 1, 2017 Page 2 of 2 2A B C CONSENT CALENDAR: These items are considered routine and will be enacted, approved or adopted by one motion unless a request for removal for discussion or explanation is received from the staff or the Board. A. Approve the Board Minutes for November 9 and November 17, B. Approve the Warrant List for November 28, C. Approve Richmond Treatment Plant Tour for Greenfield and Schriebman on November 30, Possible expenditure of funds: Yes, items B and C. Staff recommendation: Approve Consent Calendar Items A through C. 5 minutes Approximately 10:50 p.m. 3A. 1 3B BOARD REQUESTS: A. Board Meeting Attendance Requests Verbal B. Board Agenda Item Requests Verbal 4. ADJOURNMENT 5 minutes Approximately 10:55 a.m. 5 minutes Approximately 11:00 a.m. AGENDA APPROVED: Russ Greenfield, Board President Pat Richardson, Legal Counsel CERTIFICATION: I, Teresa Lerch, District Secretary of the Las Gallinas Valley Sanitary District, hereby declare under penalty of perjury that on or before November 30, 2017 at 9 am I posted the Agenda for the Board Meeting of said Board to be held Friday, December 1, 2017, at the District Office, located at 300 Smith Ranch Road, San Rafael, CA DATED: November 29, 2017 Teresa L. Lerch District Secretary The Board of the Las Gallinas Valley Sanitary District meets regularly on the second and fourth Thursday of each month. The District may also schedule additional special meetings for the purpose of completing unfinished business and/or study session. Regular meetings are held at the District Office, 300 Smith Ranch Road, San Rafael. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the District at (415) at least 24 hours prior to the meeting. Notification prior to the meeting will enable the District to make reasonable accommodation to help ensure accessibility to this meeting. 300 Smith Ranch Road San Rafael, CA Fax

3 Agenda Item 2A December 1, 2017 MINUTES NOVEMBER 9, 2017 THE BOARD OF DIRECTORS OF THE LAS GALLINAS VALLEY SANITARY DISTRICT MET IN OPEN SESSION ON NOVEMBER 9, 2017, AT 2:00 P.M., AT THE DISTRICT OFFICE, 300 SMITH RANCH ROAD, SAN RAFAEL, CALIFORNIA. BOARD MEMBERS PRESENT: BOARD MEMBERS ABSENT: STAFF PRESENT: OTHERS PRESENT: ANNOUNCEMENT: PUBLIC COMMENT: M. Clark, R. Elias, C. Murray (arrived at 2:01 p.m.), R. Greenfield, and J. Schriebman. None. Melissa Barcelona; Joshua Binder; Bob Buchholz; Chris Campbell; Manuel Cardenas; Mike Cortez, Brian Exberger; Rob Fernandes; Chris Gill; Sahar Golshani, Irene Huang; Brian Johnson; Kristina Kempf; Teresa Lerch, District Secretary; Mel Liebmann, Ralph Loveless, Susan McGuire, District Treasurer (arrived at 2:20 p.m.); Greg Pease; David Byers, District Counsel (arrived at 2:20 p.m.); Patrick Richardson, District Counsel (arrived at 2:02 p.m.); Richard Halsted, Marin Independent Journal; Eva Pauly-Bowles, Ciel & Terre International President Greenfield announced that the agenda had been posted as evidenced by the certification on file in accordance with the law and read a prepared statement. Richard Halsted, Marin Independent Journal addressed the Board. CONSIDERATION OF CONTRACT FOR HR SERVICES FROM FUTURESENSE AND REGIONAL GOVERNMENT SERVICES Board and staff discussed the two proposals for HR Services from FutureSense and Regional Government Services. THE BOARD OF DIRECTORS OF THE LAS GALLINAS VALLEY SANITARY DISTRICT ADJOURNED TO CLOSED SESSION ON NOVEMBER 9, 2017 AT 3:03 PM, AT THE DISTRICT OFFICE, 300 SMITH RANCH ROAD, SAN RAFAEL, CALIFORNIA. CLOSED SESSION: CONSIDERATION OF EMPLOYMENT GENERAL MANGER: pursuant to subdivision (b)(1) of Government Code Section CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code Regarding Assessor Parcel Numbers: , , , , , , and Real Property Negotiators are the General Manager and the District Counsel. District may negotiate with representatives of the Silveira family. Under negotiation: Price and Terms of Payment. Meeting Minutes Page 1 of 3 November 9, A.1

4 ADJOURNMENT: The Board of Directors of the Las Gallinas Valley Sanitary District reconvened the Regular Session on November 9, 2017 at 4:36 p.m. STAFF PRESENT: OTHERS PRESENT:. PUBLIC COMMENT: Joshua Binder, Plant Supervisor; Mike Cortez, District Engineer; Teresa Lerch, District Secretary; Mel Liebmann, Plant Manager; Susan McGuire, District Treasurer; Eva Pauly-Bowles, Ciel & Terre International None. REPORT ON CLOSED SESSION: President Greenfield reported that there were no reportable actions in Closed Session. CONSENT CALENDAR: These items are considered routine and will be enacted, approved or adopted by one motion unless a request for removal for discussion or explanation is received from the staff or the Board. A. Approve the Board Minutes for October 26, B. Approve the Warrant List for November 9, C. Approve Board Member Compensation for October, D. Approve Conference Attendance for Megan Clark, Rabi Elias, Russ Greenfield and Mark Williams CASA Winter Conference in Palm Springs January 24-26, E. Approve Award of Contract to Nor-Cal Pipeline Services 400 Merrydale Rd 6-inch Sewer Sliplining. F. Approve Purchase GIS Upgrade Esri Small Utility Enterprise. G. Approve First Quarter Financial Statements as of September 30, 2017 H. Approve Resolution A Resolution Accepting the Descanso Pump Station Generator Installation & Reliability Upgrades for Las Gallinas Valley Sanitary District. I. Approve Resolution A Resolution Approving Designation of Applicant s Agent Resolution for Non-State Agencies. J. Approve CSRMA Executive Board Resignation. Items A, D, F, H, and I were pulled for discussion. Items A, D, F, H, and I were discussed. The October 26 Board meeting minutes will be amended to read that District Counsel reported that there was no reportable actions in Closed Session. Board approved (M/S Murray/Megan ) the Consent Calendar Items A through J. AYES: Clark, Elias, Greenfield, Murray and Schriebman. NOES: None. ABSENT: None. ABSTAIN: None. STAFF / CONSULTANT REPORTS: C. Ciel & Terre International Proposal to Install Floating Solar Panels Eva Pauly Bowles spoke to the Board about this project. This item will be brought back to the next regular Board meeting. DISCUSSION OF MARIN PUBLIC FINANCING AUTHORITY AUDIT, INSURANCE AND MEMBER REPRESENTATIVE REQUIREMENTS District Counsel discussed the Board requirements and options for legal compliance with Government Code requirements for Las Gallinas Valley Sanitary District as a member of the Marin Public Financing Authority. Discussion ensued. Meeting Minutes Page 2 of 3 November 9, A.2

5 Byers left at 5:05 p.m. STAFF / CONSULTANT REPORTS CONTINUED: A. Administrative Department Report October 2017 McGuire and Liebmann reported. Discussion ensued regarding LGVSD Logos on District vehicles. This item will be brought back on a future Board meeting agenda. B. Engineering Department Report October 2017 Cortez reported. D. Digester Glycerin Feed Liebmann and Binder reported. Discussion ensued. Binder left at 5:31 p.m. Richardson left at 5:35 pm. Cortez and Liebmann left at 5:37 p.m. BOARD REPORTS: A. LAFCO Verbal Murray reported. B. Gallinas Watershed Council / Miller Creek Watershed Council Verbal Schriebman reported. C. JPA Local Task Force on Solid and Hazardous Waste Verbal no report. D. NBWA Verbal Clark reported. E. NBWRA Verbal no report. F. Operations Control Center Verbal Elias reported. G. Engineering Subcommittee Verbal Greenfield and Elias reported. H. Human Resources Subcommittee Verbal Clark and Murray reported. I. Other Reports Verbal Trash Summit Schriebman reported. BOARD REQUESTS: A. Board Meeting Attendance Requests A Special Board Meeting will be held 9 am 12 p.m. on Friday, November 17, 2017 at the District office. B. Board Agenda Item Requests Ciel & Terre Floating Photovoltaic Power Generation System update and LGVSD Logos on District Vehicles to be on the next Board Meeting Agenda. VARIOUS ARTICLES AND MISCELLANEOUS CORRESPONDENCE: Discussion ensued. ADJOURNMENT: Board approved (M/S Schriebman/Murray ) adjoining the meeting at 6:10 p.m. AYES: Clark, Elias, Greenfield, Murray and Schriebman. NOES: None. ABSENT: None. ABSTAIN: None. The next regular Board Meeting is scheduled for December 14, 2017 at the District Office. ATTEST: Teresa Lerch, District Secretary APPROVED: Russ Greenfield, Board President SEAL Meeting Minutes Page 3 of 3 November 9, A.3

6 SPECIAL MEETING MINUTES OF NOVEMBER 17, 2017 THE BOARD OF DIRECTORS OF THE LAS GALLINAS VALLEY SANITARY DISTRICT MET IN OPEN SESSION ON NOVEMBER 17, 2017, AT 9:03 AM, AT THE DISTRICT OFFICE, 300 SMITH RANCH ROAD, SAN RAFAEL, CALIFORNIA. BOARD MEMBERS PRESENT: M. Clark, R. Elias, R. Greenfield, C. Murray, and J. Schriebman BOARD MEMBERS ABSENT: STAFF PRESENT: OTHERS PRESENT: ANNOUNCEMENT: PUBLIC COMMENT: None. Teresa Lerch, District Secretary David Byers, District Counsel President Greenfield announced that the agenda had been posted as evidenced by the certification on file in accordance with the law. None. Pursuant to Government Code section (b)(2), Byers requested adding item CONFERENCE WITH REAL PROPERTY NEGOTIATORS regarding property located at 4238 Redwood Highway be added to the Closed Session. Board approved (M/S Schriebman/Murray ) adding Conference with Real Property Negotiators to the Agenda. AYES: Clark, Elias, Greenfield, Murray and Schriebman. NOES: None. ABSENT: None. ABSTAIN: None. THE BOARD OF DIRECTORS OF THE LAS GALLINAS VALLEY SANITARY DISTRICT ADJOURNED TO CLOSED SESSION ON NOVEMBER 17, 2017 AT 9:05 AM AT THE DISTRICT OFFICE, 300 SMITH RANCH ROAD, SAN RAFAEL, CALIFORNIA. CLOSED SESSION: CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code (b)(2); Property: 4238 Redwood Blvd; Agency Negotiator: District Counsel. PUBLIC EMPLOYMENT GENERAL MANAGER: Pursuant to subdivision (b)(1) of Government Code Section ADJOURNMENT: The Board of Directors of the Las Gallinas Valley Sanitary District reconvened the Regular Session on November 17, 2017 at 10:31 am. STAFF PRESENT: OTHERS PRESENT: Teresa Lerch, District Secretary Sophia Selivanoff, Regional Government Services; Deborah Muchmore, Regional Government Services Special Meeting Minutes Page 1 of 3 November 17, A.4

7 PUBLIC COMMENT: None. REPORT ON CLOSED SESSION: President Greenfield reported that Board has agreed to extend the leave of absence for Mark Williams until December 7, CONSIDERATION OF REGIONAL GOVERNMENT SERVICES PROPOSAL FOR HIRING GENERAL MANAGER INTERIM OR PERMANENT. Consultants Sophia Selivanoff and Deborah Muchmore from Regional Government Services presented their proposal to the Board. Board approved Schriebman/Clark ) Hiring Regional Government Services to conduct the Interim General Manager Search using the LGVSD contract. AYES: Clark, Elias, Greenfield, Murray and Schriebman. NOES: None. ABSENT: None. ABSTAIN: None. President Greenfield appointed Directors Clark and Murray as a new Ad Hoc Interim General Manager Search Subcommittee. CONSENT CALENDAR: These items are considered routine and will be enacted, approved or adopted by one motion unless a request for removal for discussion or explanation is received from the staff or the Board. A. Approve Board Minutes for November 3, B. Approve Resolution Approve Resolution A Resolution Authorizing the District Engineer to Execute Contracts on Behalf of Las Gallinas Valley Sanitary District. Item B was pulled for discussion. Item B was discussed. Board approved (Schriebman/Murray ) the Consent Calendar items A and B. AYES: Clark, Elias, Greenfield, Murray and Schriebman. NOES: None. ABSENT: None. ABSTAIN: None. BOARD REQUESTS: B. Board Agenda Item Requests Sewer Lateral Ordinance will be added to a future Agenda. A Special Board Meeting will be held 9 am 11:00 am on Friday, December 1, 2017 at the District office. Byers left at 11:32 a.m. A. Board Meeting Attendance Requests Board members Greenfield and Schriebman requested to attend a tour of the Richmond Treatment Plant on November 30, Special Meeting Minutes Page 2 of 3 November 17, A.5

8 ADJOURNMENT: Board approved (M/S Murray/Clark ) the adjournment of the meeting 11:41 a.m. AYES: Clark, Elias, Greenfield, Murray and Schriebman. NOES: None. ABSENT: None. ABSTAIN: None. The next regular Board Meeting is scheduled for December 14, 2017 at the District Office. ATTEST: Teresa Lerch, District Secretary APPROVED: Russ Greenfield, Board President SEAL Special Meeting Minutes Page 3 of 3 November 17, A.6

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13 AGENDA ITEM 3A DATE 12/1/17 BOARD MEMBER MEETING ATTENDANCE REQUEST Date: Name: I would like to attend the Meeting of To be held on the day of from a.m. / p.m. and returning on day of from a.m. / p.m. Actual meeting date(s): Purpose of Meeting: Frequency of Meeting: Estimated Costs of Travel (if applicable): Please submit to the District Administrative Assistant, no later than 2:00 p.m. on the Friday prior to the Board Meeting For Office Use Only Request was Approved Not Approved at the Board Meeting held on. 3A.1

14 AGENDA ITEM 3B 12/1/2017 BOARD AGENDA ITEM REQUESTS Separate Item to be distributed at Board Meeting Separate Item to be distributed prior to Board Meeting Verbal Report Presentation 3B.1